DATA STANDARDS
HOW TO TYPE ADDRESSES IN BANNER
Type of addresses (allow to use)
MA
Mailing
PA
Parent
PR
BU
Permanent
Business
SH
Second Home
Required by Banner. It is the primary local mailing address for
the person or it should reflect TESC house address if student is
residing on campus. Used for HR/Payroll documents and
information.
Address of student’s parent/s. Used for mailing to parent by
Registration & Records Office and Admissions Office.
Enter if provided
Purchasing Uses /Student business/work address used
particularly for the MES/MPA programs, Evening and Weekend
students or Alumni/ Development. This address types does not
need to be entered if it is the same as the MA address.
How to enter an address:
1. Street address should be written starting with capital letter and lower case always. Not UPPER
CASE is allowed. Example:
CORRECT
1234 St Ct E
INCORRECT
1234 COWEN
1234 cowen
1234 ST. CT. E.
1234 st ct e
1234 ST ct e
1234 ST CT E
1234 st. ct. e.
1234 street court east
1234 St. CT E
1234 Street CT.E.
1234 Street Ct E
2. The only symbols that a street address can have are: diagonal, dash (but dash won’t be allowed
to use Apt. No., like: Apt-5, Apt-B32, Apt-A), apostrophe and fraction. Example:
APOSTROPHE
O’Fallon St
DASH
Wilkes-Barre Ave
DIAGONAL
101 1/2 Main St
34½ Ash St
3. Street abbreviations are allow but following the same format: starting with capital letter then
lower case and no punctuation. Example:
NAME
Boulevard
Gateway
Highway
Lane
Street
Meadow/s
Parkway
Route
ABREVIATION
Blvd
Gtwy
Hwy
Ln
St
Mdw/Mdws
Pkwy
Rte
NAME
Place
Road
Court
Drive
Circle
Mount
Point
Valley
ABREVIATION
Pl
Rd
Ct
Dr
Cir
Mt
Pt
Vly
NAME
Avenue
Canyon
Center
Fort
Freeway
Orchard
Port
ABREVIATION
Ave
Cyn
Ctr
Ft
Fwy
Orch
Prt
4. Apartment, Local, Studio numbers must be written on Street1 line, do not use Street2:
The example below shows an incorrect case:
INCORRECT
The next example shows the correct way to write an address that includes an apartment
number:
CORRECT !!
5. Apartment numbers are going to be written like:
CORRECT
Apt 4
Apt C8
INCORRECT
Apt. No. 4
Apt. No 4
Apt #4
Apt #C8
apt NO c8
6. Pond sign # is not allowed to use.
CORRECT
321 E 9th St 8
13 Lewis St Apt 4
INCORRECT
321 E 9th St. #8
13 Lewis Street Apt #4
7. Compass directions are always abbreviated in uppercase letters. NO PUNCTUATION.
COMPASS DIRECTION
North
South
East
West
Northeast
Northwest
Southeast
Southwest
ABREVIATION
N
S
E
W
NE
NW
SE
SW
Examples:
CORRECT
1231 Miller Ave NE
1405 Williams Ave NW
INCORRECT
1231 Miller Ave. NE.
1231 Miller Ave. ne
1405 WILLIAMS AVE NW
1405 Williams ave. nw.
8. The person typing the constituent address, should not type the city and/or state. After typing
the Street name, must jump to ZIP CODE field and introduce it. Banner will fill the street name
and state automatically, in a correct way, without mistakes.
CORRECT !!
The next example shows the incorrect way to add an address:
INCORRECT
9. PO Boxes. This type of address is going to be managed under the same rules listed above:
1. PO must be written all upper case, no punctuation.
2. Box word must be written with capital B only.
3. No pound sign is allow after the word Box or any other symbol.
4. The number of the Box would be next.
5. Is not necessary to type City or State, but the zip code and Banner will fill those fields
automatically.
CORRECT
PO Box 1234
INCORRECT
PO BOX 1234
P.O. BOX 1234
PO box # 1234
PO box No. 1234
10. Military addresses. There’s no changes on the way we type military addresses (but we are not
using Street 2):
-
-
APO or FPO in the city field
State field:
AE
Military Europe, middle East, Africa, Canada
(zip 09nnn)
AP
Military Pacific
(zip 96nnn)
AA
Military Americas (excluding Canada)
(zip 34nnn)
Zip code (09nnn, 96nnn or 34nnn)
Examples:
STREET1
PSC 78 Box 271
CMR 419 Box 56
Unit 45013 Apt 2719
Unit 2220 Box 166
1521 CMR 411
Dong Qu Gong Yuan
China PCS 461 Box 50
STREET1
Unit 45013
PSC76 Box 5638
Psc 80
UNIT 3480 #71
PO Box 365 APO
249th MP DET UNIT
15193 Box 58
USAED Far East Bx 403
Pusan Project Office
Dong Qu Gong Yuan
China
CORRECT
CITY
STREET2
APO
APO
APO
APO
APO
FPO
STREET2
Apt 2719
Box 20173
PCS 461 Box
50
STATE
AP
AE
AP
AE
AE
AP
INCORRECT
CITY
ZIP
96326
09102
96338
09828
09112
96521-0002
STATE
ZIP
APO
APO
Apo
DPO
APO
APO
AP
AP
AP
AA
AP
AP
96338
96319
96367-0086
34022-0071
96555
96271-5193
APO
AP
96259
FPO
AP
96521-0002
Note: Military addresses are temporary from 6 months, 9 months, a year or up to 4 years.
11. International addresses. This type of address is going to be managed under the same rules
listed above:
1. Street address should be written starting with capital letter and lower case always. Not
UPPER CASE is allowed.
2. The only symbols that a street address can have are: diagonal, dash (but dash won’t be
allowed to use Apt. No., like: Apt-5, Apt-B32, Apt-A), apostrophe and fraction.
3. No pound sign is not allow.
4. Street abbreviations are allow but following the same format: starting with capital letter
then lower case and no punctuation.
5. Apartment numbers should follow same rules.
6. Compass directions are always abbreviated in uppercase letters. NO PUNCTUATION.
7. Important. For foreign addresses we are allow to use Street 1, Street 2 and if need it
Street 3. Do not enter any data in the State, Zip code or County fields. (All that data must
be enter on Street 1, 2 and 3).
8. Finally, select the country code from the drop down box in the Nation Field.
EXAMPLE:
Where:
Miguel Hidalgo y Costilla No 401 Int 6
Barrio Chichipilco
San Andres Tuxtla
Ver
CP 95746
This 2 lines are part of the Street
This is the city name
This is the abbreviation of the State
This the zip code.
It is very important to understand the elements of an international address before starting to enter
the data in Banner to avoid errors.
State or Province only contains information of the US and Canada. Same for the Zip code and County
fields.
NOTE: Use the Street2 line when you have addresses with C/O or addresses.
NOTE 2: Addresses with a PMB (Private Mail Box) number must be written in STREET1 ONLY as follow:
10 Main St PMB 234
Herndon VA 22071
12 E Main Ave Ste 209 PMB 364
Kryton TN 38188