BOARD OF TRUSTEES
Regular Meeting No. 677
October 11, 2012
I.
CALL TO ORDER, PLEDGE OF ALLEGIANCE.
Chairman Williams called the meeting to order at 7:00 p.m. Other board trustees present were Vicki
Widiker and Alison Magee. Others present were Kirk Hughes, Glendene Stillwell, Tammy Price, Chris Gray,
Coley Shadrick, Debi Gaines, Steve Helgeland, Heath Keim, Scott Lehner, Lana Richardson. The pledge of
allegiance was recited.
II.
ALTERATIONS TO AGENDA; ADOPTION OF AGENDA.
Moved by Mrs. Widiker, second by Mrs. Magee, to adopt the agenda. Motion passed, 3/0.
III.
GOOD NEWS, COMMUNICATIONS, AUDIENCES, VISITORS, PETITIONS.
All principals reported on progress toward district and school goals.
Coley Shadrick said all K-4 students attended the Denver Zoo presentation. The total number of words
read at mid-term was 6,096,599. The Book Fair will be October 22 – 24. The school libraries are online
now for student use. Dads and Donuts will be November 9 and November 16 will be Moms and Muffins.
Debi Gaines said the Denver Zoo presentation was a fun and educational for both students and the
community. The 8th grade Career Day is scheduled for October 24th. Tim Hammerschmitt spoke to the
Parent Advisory Council at GIMS. Steve Helgeland said we had a consultant visit staff members on writing
compliance IEP’s. A representative from vocational rehabilitation visited with high school staff members.
Chris Gray said the high school students are finished with MAP testing. High School students conducted an
emergency weather drill last week. Parent teacher conferences will be October 23rd and 24th. Fall activities
are coming to a close. State cross country will be next Saturday in Douglas at the golf course. Volleyball
regionals are here in Glenrock next Friday and Saturday. Heath Keim said Middle School football and
volleyball finished up last week. Cross country will compete tomorrow with the high school. Wrestling and
girls basketball will begin October 16th.
Boy Scout Troop members visited the meeting to work on their citizenship in the community merit badge.
Lana Richardson spoke to the board about the proposed Converse County Library 1 cent sales tax levy. The
political action committee for the library would like the school board to pass a resolution in support of the
proposed 1 cent sales tax levy. Mr. Williams said that the school board has never voted for or against any
political platform. The board supports libraries in general.
IV.
CONSENT CALENDAR.
Moved by Mrs. Widiker, second by Mrs. Magee, to approve the Consent Calendar which includes approval of
Minutes of Meeting No. 676, September 13, 2012; and home schooling receipt and approval as listed on the
Agenda. Motion carried, 3/0.
V.
ACTION ITEMS.
1.
School Calendar – Mr. Hughes presented the proposed 2013-2014 school calendar for consideration
on first reading. Moved by Mrs. Widiker, second by Mrs. Magee, to approve the 2013-2014 school calendar
on first reading. Motion passed, 3/0. A final calendar will be presented next month for final adoption.
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2.
Letter to Converse County Attorney to Release Excess Bond Funds – We have written a letter to the
Converse County Attorney asking for release of excess bond funds from the County Treasurer. The district
paid the bond in full in July, 2011. The County Treasurer is still collecting tax revenue on the bond due to
back taxes and will continue to do this for years to come. We are asking that this money be released to the
school district as it is collected. We will establish a restricted fund account for the excess bond funds and
the funds will only be spent on the swimming pool or cafeteria/multi-purpose space at Grant Elementary as
per the original intent of the bond. At the end of June, the county was holding $65,132 in this account.
Moved by Mrs. Magee, second by Mrs. Widiker, to approve this letter as recommended. Motion carried,
3/0.
3.
Personnel Items - Classified Work Agreement – Moved by Mrs. Widiker, second by Mrs. Magee, to
offer a Work Agreement to Diana Fleck, Glenrock Intermediate/Middle School Secretary, as recommended.
Motion carried, 3/0.
4.
Board Policy Revisions – Two board policies were presented for revision on first and final reading.
Motion was made by Mrs. Magee and seconded by Mrs. Widiker to revise Policy CEA-R, FacultySuperintendent Study Group, and Policy CEB-R, Classified/Superintendent Discussion Group, on first and
final reading. Motion carried, 3/0.
5.
Boxelder Well – We have completed paperwork to have the Boxelder School well adjudicated.
Moved by Mrs. Widiker, second by Mrs. Magee, to authorize Kirk Hughes, Superintendent of Schools, to sign
the petition to the State Engineering Office regarding the Boxelder Rural School well. Motion carried, 3/0.
VI.
INFORMATION ITEMS, REPORTS, ANNOUNCEMENTS.
Superintendent’s Report – Mr. Hughes will be meeting with another attorney to represent the district in the
wind turbine issue. The upcoming WSBA conference will be in Casper, November 14-16. Mr. Williams and
Mrs. Magee will attend and Mrs. Widiker will try to attend.
VII.
FINANCIAL REPORTS.
September financials were presented. Moved by Mrs. Magee, second by Mrs. Widiker, to approve the
financial reports for the General Fund, Special Revenue Fund, Major Maintenance Fund, BOCES/Community
Education Fund, Food Service Fund, Insurance Fund, Grant Elementary Activity Fund, Glenrock
Intermediate/Middle School Activity Fund, High School Activity Fund, and Investments. Motion carried,
3/0.
VIII.
APPROVAL OF MONTHLY BILLS:
Moved by Mrs. Widiker, second by Mrs. Magee, to approve monthly bills as listed on the Agenda. Motion
carried, 3/0.
IX.
ADJOURNMENT– The Board adjourned at 7:50 p.m.
Respectfully submitted:
APPROVED:
Glendene Stillwell, Board Secretary
Chairman Jim Williams
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