JOB DESCRIPTION
Job Title:
Project Manager (Health)
Responsible to:
Head of Projects
Location:
8 Saffrons Road, Eastbourne (with countywide & beyond travel)
Salary:
£26,293 per annum, pro-rata
Hours:
22.5 hrs per week over 4 days a week
including some evening and weekend if required.
Holidays:
25 days pro-rata plus Bank Holidays
Contract:
Maternity cover – until 30th September 2016
Pension:
3VA will match contributions of up to 6% of annual salary
towards a mutually agreed pension scheme.
Job context: 3VA is an organisation maximising the potential of community,
volunteer and charitable initiatives to improve quality of life for local
people. 3VA works in partnership with others to achieve its vision of
communities that value all their people and enable them to achieve,
for themselves and others.
In 2014, 3VA in partnership with East Sussex Fire and Rescue Service (ESFRS), has
been awarded a £296k grant through the Department of Health’s
Voluntary Sector Investment programme to develop a new, innovative
approach to health and care for older people. The Health & Wellbeing
Visits Project aims to improve integrated care, promote prevention
and early intervention approaches and will share excellent practice
nationally.
Health & Wellbeing Visits is a pathfinder project which aims to support
vulnerable older people, evidence clear positive outcomes for clients
and develop a model for early intervention and prevention. This
funding is an opportunity for ESFRS to work more closely with local
voluntary sector organisations, which predominantly focus on health
and care, as well as the commissioners of services. Through the
success of this work, 3VA and ESFRS partnership aims to strengthen
the case for local financial commitment for health improvement
activities and other early intervention activities that contribute to
community resilience and help reduce health inequalities.
Purpose:
The purpose of this post is to effectively manage the Health &
Wellbeing Visits project in its second year of 3 year funding. The focus
is on strong project management and staff management for Volunteer
Coordinator and Administrator and being responsible for achieving
performance indicators within an agreed budget.
This post is available for 12 months, due to a maternity leave within
the 3VA Projects team.
This role reports to the Head of Projects and is part of 3VA’s Projects
team, which delivers a range of services to the local sector including
the SpeakUp Forum, Volunteer Centre East Sussex and the East
Sussex Fire & Rescue Service Community Volunteer Scheme.
Areas of Responsibility / Core competencies
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Managing the project to meet the targets and performance indicators within
agreed budget
Manage relationships and engagement with stakeholders
Monitoring impact, planning systems of evaluation and data collection
Developing plans for financial sustainability
Key Tasks
Managing the project to meet the targets and performance indicators
within agreed budget
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Work with Volunteer Coordinator to ensure required number of volunteers are
recruited and retained (up to 50 volunteers for the project)
Ensure the target of clients visited is achieved (400 by April 2016)
Work with the Administrator and Volunteer Coordinator to ensure the visits
are booked and managed efficiently and effectively in required geographical
locations
Work with the Administrator to ensure correct referrals in and out processes
are maintained and the required performance indicators are achieved
Work with Administrator and 3VA Marketing Officer to ensure that visits are
adequately promoted
Work with 3VA Marketing Officer to ensure high quality on-line and off—line
materials and presence
Support Volunteer Coordinator in implementing training and induction
sessions for volunteers
To maintain the Risk Register and ensure that all risks are identified and
mitigation planned and actioned
Manage project budget and expenditure (approx. £95,000/ annum)
Complete annual report to the funder (Department of Health)
Provide additional reporting throughout the year as required by 3VA Senior
Management Team, Trustees and our partner ESFRS
Line manage Volunteer Coordinator and Administrator (including regular 1 to
1s, annual appraisals, staff support and development)
Run regular project meetings with staff
Provide leadership to the project and the staff team
Manage relationships and engagement with stakeholders
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Maintain (and develop further if required) a referral network of key agencies
for making referrals to the project and from the project and obtaining
feedback on outcomes
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Work closely with ESFRS managers to maximise the joint working and mutual
benefit between the project and other ESFRS initiatives
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Manage the Learning and Development Group including on-line
communication and chairing meetings
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Develop and implement 360 stakeholder survey
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Develop new links with key statutory partners for the benefit of the project,
3VA and ESFRS, i.e. working with senior staff at East Sussex and Brighton &
Hove Adult Social Care, Public Health, CCGs and Sussex Police,
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Develop links at regional and national level with key voluntary and public
sector stakeholders
Monitoring impact, planning systems of evaluation and data collection
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Ensure the work is completed on developing long term database solution for
the project
Ensure client satisfaction information is obtained and required levels of impact
are achieved (older people visited by the project are more aware of needs
and choices; taking more action to manage health better; more socially
connected)
Work with the appointed external evaluator to ensure evaluation plan is
delivered and monitor the evaluation outcomes
Publish evaluation and reports to influence commissioners and service
providers to develop best practice in health wellbeing, for the benefit of the
project and wider VCS
Complete Equalities Impact Assessment
Developing plans for financial sustainability
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Identify potential sources of additional funding and work with Head of
Projects to apply for those
Scope long term funding opportunities and potential for partnership working
with other voluntary and public sector providers to inform the sustainably
plan
Scope opportunities for income generation (outside of grant funding)
Write a sustainability plan
General Tasks
1. To work collaboratively as part of the Projects and 3VA staff team towards the
aims and objectives of the project and organisation as a whole.
2. To keep up to date with relevant legislation and policies and procedures
which are relevant to the sector and to the post holder.
3. Act in accordance with 3VA’s Equal Opportunities Policy and assist in its
implementation.
4. To undertake any other duties that might reasonably be required which are in
line with the post.
Person Specification
Knowledge
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Relevant degree/ qualification or proven equivalent experience in health and
wellbeing, social care, older people’s services etc.
Strong IT skills including Microsoft Office, Internet, database and social
media
Knowledge of the local voluntary and community sector and public sector
organisations in East Sussex and Brighton & Hove
Knowledge of cross organisational referral systems
Understanding of issues affecting older people and techniques for engaging
vulnerable older people
Experience
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3-5 years’ experience in health and wellbeing and/or social care or other
directly relevant experience
Experience of working on programmes that are delivered by volunteers
Experience of staff management
Building partnerships and establishing joint working arrangements
Coordinating learning and development
Evaluating impact in health and social care or related projects
Experience of influencing commissioners
Experience of managing grants or contracts and of financial management
Experience securing funding or contracts from grant funders
Skills / Abilities
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Project management skills and ability to implement new services or activities
Able to be decisive and to operate with minimal direction on operational
matters
Ability to take initiative, solve problems and identify solutions
Facilitation skills and ability to engage with others in task groups or learning
and development activities
Ability to present well to groups or in public
Able to produce accurate, reasoned and concise reports
Demonstrable skills in determining priorities, managing own time and direct
the work of others
Personal Qualities
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Capable of working independently
Analytical thinker who is able to understand strategic interests of diverse
stakeholders
Flexibility in working from the Eastbourne Office with time at ESFRS offices as
needed and across East Sussex, Brighton & Hove and occasionally beyond
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A willingness to work outside the office environment with occasional unsocial
hours
Personal commitment to improving the quality of life for older people