Position Approval Request (PAR) Academic Departments/Centers and Medical Center Administration (June 2016) 1.
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All requests must have a position # indicated (except for VTS positions, which can be left blank or indicate “VTS”), and should have the FTE indicated. For VTS positions, be sure to include the duration that the VTS position will be needed. Funding: a. Be sure to indicate number of years of funding b. If funding is available for one year or less, a Term position should be utilized. This minimizes RIF actions, and makes it clear to the candidates what the funding period will be. Discuss with your HR consultant. c. For APS funds, be sure to indicate name of person (or program) to whom the APS funds were committed. d. If funding includes support from another operating unit, be sure to indicate their approval (item 2 on the PAR form). e. If funding is from the hospitals or clinics, the name of the hospital/clinic leader who authorized using the funds for the position should be referenced in the Comments section. All center numbers which will support the position, as well as the percentage to charge to each center number must be indicated in the Comments section. If you are awaiting a center #, it is fine to indicate the grant name or agency # and the PI’s name. Provide a clear and concise summary of your assessment of the need for the position in the Comments section. Include any work efficiency reviews, pressing needs, impact of not filling the position, etc. This is especially important for institutionally funded positions. For new positions that are institutionally funded, indicate whether or not the position is included in your budget; if not, explain the financial impact of adding the position. If a classification action is involved (ie, new position or reclassified position), or if a VTS or Term position is involved, be sure to indicate the support of your HR consultant for that classification level and reference him/her by name. If you are recruiting for a faculty level nurse practitioner, but wish to also list the position on the staff job listing, you must submit this form. In these instances, a statement is necessary in the Comments section which indicates that you are following all of the required faculty recruitment steps, but also wish to expand posting to the staff job listing site. Please note in the Comments section whether the position will be a VMG billing provider. The CBO (Chief Business Officer) must sign all requests. By signing the form, the CBO is confirming his/her full support of the request and that all information is complete and correct. Submit the signed Position Approval Request in pdf format to: [email protected] Be sure that the pdf format does NOT condense the form into one page; this is important in making the information legible for the reviewers. Please be sure that all justifications are in the Comments section, as opposed to attaching multiple email copies.