Procedure No: 26*
Revision: 2
Sheet: 1 of 7
Date ofIssue: March 2016
*Please note that this Policy now replaces No.19, 26 & 27
Leave Entitlements
1.
Purpose
To list the annual leave entitlements for all grades of staff, other than academic staff
in the University. This policy replaces Procedures No 19, 26 and 27 which previously
outlined holidays and annual leave entitlements for monthly and weekly paid staff.
2.
Procedure for taking leave
All annual leave must be agreed in advance with the Head of School/Head of
Administrative & Support Area/Manager.
The annual leave year may be decided by the Head of School/ Head of Administrative
& Support Area (e.g. 1st January, 1st September).
Annual leave cannot, except by special agreement, be carried forward from one
annual leave year to the next.
3.
University Closure Days
The University will retain its current practice of mandatory closure for 4 days over the
Christmas period. Time off over this period will be taken as annual leave. From 2014
there is no mandatory closure on the afternoon of Trinity Wednesday. Pre 7 th January
2014 staff wishing to discharge the traditional ½ days leave on Trinity Wednesday or at
another time may do so by agreement with their Head of School/Head of Administrative
& Support Area/Manager in the normal way.
In respect of the Library grades listed separately below, a total of 4 days need to be
reserved for the Christmas Closure period as the Trinity half day is incorporated into
time in lieu arrangements for Saturday working.
Page 1 of 7
Good Friday is an additional University closure day which does not need to be
reserved from staff annual leave entitlements. Staff required to work Good Friday
will be paid as normal (i.e. no premium pay will apply) and will receive time in lieu
(i.e. at flat time) to be discharged at a time agreed with their Manager.
4.
Promotion
Pre 7/1/2014 employees who at any time in the future lose annual leave days on
promotion will receive once-off compensation leave calculated at 1.5 times the
annual loss at the time of promotion. In certain situations staff who take up
assignments in a higher grade for short periods will retain the annual leave of his/her
substantive grade.
5.
Part-Time Staff
Part-time staff will have their total inclusive annual leave allowance and any
appropriate compensation leave calculated on a pro-rata basis.
6.
Accrual of Annual Leave while on Sick Leave
From 1st August 2015 arising from the Amendment of the Organisation of Working
Time Act 1997, the following applies;
If an employee is absent from work on certified sick leave annual leave will accrue
based on the statutory annual leave entitlement of 20 days per annum (pro rata for
part time staff).
The annual leave accrued while on certified sick leave must be discharged within 15
months after the end of the leave year in question or it is forfeited.
Staff members who are unable to take their annual leave at the appropriate time
due to certified illness and who terminate their employment/reach the end of a
contract/retire within 15 months of the end of the year in which annual leave is so
accrued may be entitled to a payment in lieu of this leave.
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Working Days
Working Days
per annum.
per annum.
Pre 7.1.2014
New and
Staff
Promoted Staff
Includes 4
from 7.1.2014
closure days and Includes 4 closure
½ day in respect
days
of Trinity
Wednesday
ANNUAL LEAVE ARRANGEMENTS
Clinical Academic Staff
Professor Consultant
32
30
Associate Professor Consultant
32
30
Senior Lecturer Consultant
32
30
Clinical Tutor, School of Physiotherapy
32
30
Director, Student Health Service
32
30
Psychiatrist, Assist Director Student Health
32
30
32
28.5
32
28.5
32
28.5
32
30
30
30
27
27
25
25
28.5
25.5
27
25
28.5
25.5
25.5
28.5
24.5
25
23
23
23
22
28.5
28.5
25.5
25.5
25.5
24.5
30
30
27
27
27
25
Administrative Grades
Snr Admin Officer 1, 2 3
Admin Officer 1
Admin Officer 1 + 10 yrs service in grade
Admin Officer 2
Admin Officer 2 + 10 yrs service in grade
Admin Officer 3
Admin Officer 3 + 10 yrs service in grade
Snr Executive Officer 1 & Executive 1
Snr Executive Officer 2 & Executive 2
Snr Executive Officer 2 & Executive 2 after 5 yrs service in
the grade
Executive 3
Executive Officer
Executive Officer after 5 yrs on 10th pt or higher
Secretarial
Technical Grades
Chief Technical Officer 1
Snr Experimental Officer
Chief Technical Officer 2
Experimental Officer
Chief Technical Officer Specialist
Snr Technical Officer
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Working Days
Working Days
per annum.
per annum.
Pre 7.1.2014
New and
Staff
Promoted Staff
Includes 4
from 7.1.2014
closure days and Includes 4 closure
½ day in respect
days
of Trinity
Wednesday
24.5
25
29.5
30
29.5
30
26.5
27
24.5
22
24.5
22
ANNUAL LEAVE ARRANGEMENTS
Technical Officer
Chief Medical Scientist
Snr Medical Scientist
Medical Scientist
Senior Laboratory Attendants
Laboratory Attendant
Technical Storeman
24.5
22
Supervisor Grades
Day Nursery Manager
Day Nursery Supervisor
Day Nursery Deputy Supervisor
28.5
25.5
24.5
25
22
22
Buildings Office Supervisor 1
Buildings Office Supervisor 2 & 3
Buildings Office Supervisor 2 & 3 + 5 yrs service in the
grade
28.5
25.5
27
25
28.5
25
Supervisor Grounds & Gardens
Supervisor Grounds & Gardens; after 5 yrs service in the
grade
Buildings Office AECs & Crafts
Area Executive Craftsperson 1
Area Executive Craftsperson 1; after 5 yrs service in the
grade
Area Executive Craftsperson 2
Area Executive Craftsperson 2; after 5 yrs service in the
grade
Craftsperson*
Craft Apprentices
General Operative & Related Grades
General Operative
Senior Store keeper
Assistant Storekeeper
25.5
25
28.5
25
25.5
25
28.5
25.5
25
23
28.5
27.5*
24.5
23
25*
22
24.5
24.5
24.5
22
22
Page 4 of 7
22
Working Days
Working Days
per annum.
per annum.
Pre 7.1.2014
New and
Staff
Promoted Staff
Includes 4
from 7.1.2014
closure days and Includes 4 closure
½ day in respect
days
of Trinity
Wednesday
ANNUAL LEAVE ARRANGEMENTS
Library Shop/Guards
Library Shop Assist 1
25.5
Library Shop Assist 2
Library Guard
*Includes three Analogue days where travel time does not apply
24.5
24.5
Page 5 of 7
22
22
22
Working Days
Working Days
per annum.
per annum.
Pre 7.1.2014
New and
Staff
Promoted Staff
Includes 4
from 7.1.2014
closure days and Includes 4 closure
½ day in respect
days
of Trinity
Wednesday
ANNUAL LEAVE ARRANGEMENTS
Facilities:
Attendant, Housekeeping, Mail Office, Sports Centre
24.5
22
Security
24.5
Security Superintendents
24.5
22
22
Grounds & Gardens
22
Residential Caretaker (D.U. Boathouse)
24.5
24.5
Caretaker - Santry Playing Fields
24.5
22
24.5
22
Catering Assistant
24.5
22
Head Chef, Sous Chef
24.5
Chef 1, 2, 3 & Commi chef
Storekeeper (Catering Department)
24.5
24.5
22
22
Section Supervisors
24.5
22
25.5
24.5
23
22
24.5
24.5
22
22
Research Fellows
24.5
22
Research Assistants
24.5
22
22
Day Nursery:
Day Nursery Assistants
Catering Staff:
22
Housekeeping Dept
Housekeeping Supervisors
Housekeeping Assistants
Storekeeper
Residential Housekeeping Assistants
Research Grades
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Working Days
per annum.
ANNUAL LEAVE ARRANGEMENTS - Library Grades
Deputy Librarian
Keeper
Sub Librarian
Assistant Librarian 1
Assistant Librarian 2
Library Assistant - Executive 1
Library Assistant - Executive 2
Library Executive 3
Library Executive 3; after 2 years’ service in the grade
Library Assistant
Library Assist; after 2 years’ service in the grade
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Pre 7.1.2014
Staff
Includes 4
closure days
32
32
32
32
32
29
29
24
29
24
29
Working Days per
annum.
New and
Promoted Staff
after 7.1.2014
Includes 4 closure
days
30
30
30
30
30
29
25
25
25
22
22