KYLSC 2016 OPEN WATER CHAMPIONSHIP MEET
Saturday, September 24, 2016
SANCTION – KYSCOW1601
HOSTED BY
LOCATION
This meet is held under the sanction of USA Swimming and Kentucky Swimming, Inc.
E-town Dolphins & North Oldham High School
Cardinal Harbour Subdivision Boat Dock
2001 Cardinal Harbour Rd.
Prospect, Kentucky 40059
Roughly 15 miles north of downtown Louisville, KY
MEET DIRECTOR
ENTRY CHAIR
MEET REFEREE
SAFETY MONITOR
TIMING SYSTEM
COMPETITION
Randy Scherer: (502) 228-5876, [email protected]
Margaret Dugan: [email protected]
To be decided
AO: Margaret Dugan
Tim Conway: (502) 938-9284, [email protected]
Interval 2000XC® Stopwatches & Keyspan by Tripp Lite USA-19HS Hi-Speed USB Serial Adapter
AGE
DISTANCE
15 & Over
4 Kilometers
13-14
4 Kilometers
11-12
2 Kilometers
10 & under
1 Kilometers
Individual Events - Swimmers will compete as individuals.
Relays - A relay consists of three (3) swimmers in the same age group/same sex from
the same club. The cumulative finishing times of the three fastest swimmers in each
age group/sex/club will make up the A relay. The second fastest cumulative times will
make up the B relay, etc. The fastest cumulative time will be used to determine the
winners and the place. Teams may have an unlimited number of Relays, but only the
Top 2 are eligible for Points & Awards.
COURSE
SAFETY CONDITIONS
1 K & 2K course will be set up roughly 30 yards off the river bank. 4K is two laps of the
2K. Multiple buoys shall be placed to identify the course boundary. See map attached.

The course is a long thin rectangle with red buoys on the Indiana side and yellow
buoys on the Kentucky side. In the middle of the rectangle is the kayaker zone. The
course starts by going up river on the Indiana side. Red buoys should be on your
right. On the way back, you will travel between the yellow buoys and shore. Yellow
buoys will be on your right.

Kayakers will paddle in the middle of the course to assist swimmers and to help
officiate the race. If you need assistance, raise your hand.

If you do exit the course at any point other than the finish line, please make sure an
official or safety volunteer knows. We need to account for all swimmers.

Your colored cap must be worn at all times. This is a safety issue. You will be
disqualified if you fail to wear your cap.

Accidentally swimming inside the buoys is OK, but if a safety officer or official
requests that a swimmer move, failure to follow the instructions will result in a
disqualification for Unsportsmanlike Conduct.
If the swimming conditions are not deemed safe (too much bacteria, debris, etc), the
venue will be changed. This decision will be made by 9:00 PM on Friday, September
23rd and will be posted to the Kentucky Swimming website (www.kylsc.org.)
SCHEDULE
Saturday – September 24, 2016
15 & Over Age Group
Check-In Begins
9:45 am (Swimmers not checking in will be scratched)
Pre-Race Briefing
11:05 am
Warm-up
11:15 am
Competition Starts
11:30 am (swimmers will be send off in waves of no more than 75, 3 minutes apart)
13-14 Age Group
Check-In Begins
9:45 am (Swimmers not checking in will be scratched)
Pre-Race Briefing
11:05 am
Warm-up
11:15 am
Competition Starts
11:30 am (Please note that this is an anticipated start time – due to unforeseen
conditions or events the Referee has the authority to start races later than posted
times)
11-12 Age Group
Check-in Begins
9:45 am (Swimmers not checking in will be scratched)
Pre-Race Briefing
11:05 am
Warm-up
11:15 am
Competition Starts
11:33 pm (Please note that this is an anticipated start time – due to unforeseen
conditions or events the Referee has the authority to start races later than posted
times)
10 & Under Age Group
Check-In Begins
9:45 am (Swimmers not checking in will be scratched)
Pre-Race Briefing
11:05 am
Warm-up
11:15 am
Competition Starts
11:33 am (Please note that this is an anticipated start time – due to unforeseen
conditions or events the Referee has the authority to start races later than posted
times)
Events will be swum in order. The swims will be held in conjunction with the Ohio River Open Water Swim. The USA
Swimming swimmers will be in the water with US Masters swimmers.
CHECK-IN
Swimmers must report to the check-in table appropriate for their age and sex and
report to the Meet Volunteer that they are present and prepared to swim. At that time
the swimmers will regard instructions for the competition deemed necessary.
Every swimmer needs to have an Ohio River Open Water Swim Wavier Form signed
that is included with this meet information. Signature of Parent or Guardian and Date
Required for all participants under 18 years of age.
WARM-UP PROCEDURE
An area adjacent to the competition will be available for continuous warm-up and
warm-down during competition. Swimmers found in the water outside of the
designated area and not engaged in competition will be scratched from the meet
regardless of whether or not they have completed their events.
 Do not enter the water until instructed to do so. For safety reasons, you will be given
a numbered stick to hand to a volunteer before entering the water. This ensures we
have an accurate count of who is in the water. You will enter on the boat ramp. This
ramp tends to be slippery so be careful.

All swimmers must attend a mandatory safety meeting starting ten minutes before
the warm-up period. There will also be a brief discussion or clinic prior to the safety
meeting covering tips for first time open water swimmers. The clinic is voluntary.
START/FINISH
Start

The race starts in the water. There is a large start area so there is plenty of room at
the start. Let the more competitive swimmers start up front. If you are a first time
swimmer, you may want to move to the 2nd or 3rd row. If you wait 10 – 15 seconds
at the start, you will have plenty of room and won’t have to worry about contact with
another swimmer.
Turns

1k swimmers will turn at the large orange tomato buoys. 2k and 4k swimmers will
turn around the large orange triangular buoy. (A boat will be behind the buoy.) 4k
swimmers make two laps of the course. 4k swimmers go thru the finish and then go
around the course again.
Finish

TIME LIMITS
ELIGIBILITY
SCORING
AWARDS
To complete the course you will pass thru two large orange buoys. Please make sure
the timers get your number. Be careful as you exit the water. The boat ramp is
slippery.
Time Limits - swimmers must finish within 60 minutes of the first swimmer in their
event to be eligible for scoring and award.
Swimmer(s) must be registered with USA Swimming to be accepted into this meet.
Kentucky Registered Swimmers are eligible for KY Open Water Championship Awards.
Age as of September 24, 2016 shall determine the swimmer's age for the Open Water
Championships. Swimmers shall have the National B time for the 200 (10& under) &
400/500 (11 & over) freestyle distance for his or her age group (see below). This cut
shall have been achieved during any USA Swimming sanctioned event since Sept. 1,
2015 through the Entry Deadline. NT (No Time) Entries will not be accepted
Individual events
20, 17, 16, 15, 14, 13, 12, 11, 9, 7, 6, 5, 4, 3, 2, 1
Relay events
40, 34, 32, 30, 28, 26, 24, 22, 18, 14, 12, 10, 8, 6, 4, 2
Team competition
The combined points scored by attached members of the team shall determine the
team score.
Individual Events
Relay Events
1st through 8th place - medals
1st through 3RD place - medals
Team Awards
1st through 3rd place - plaques
Ceremony
The awards ceremony will be conducted at the conclusion of each Age Group
KYLSC ENTRY FEES
$35.00 per individual event. Teams submitting entries for three or more swimmers per
event will be eligible for relay competition. Relay fees are free per each group of three
swimmers, per age group, per event, per team.
Please make checks payable to E-town Dolphins.
If any team has unpaid fees at the start of competition, the entire team will be scratched
No deck entries accepted
DECK ENTRIES
ENTRY PROCEDURES
Entries and Fees must be received on or before 9 pm, Thursday - September 22, 2016.
& DEADLINE
Hard copy entries must be received by Noon, September 22, 2016. We encourage HYTEK
entries. The HYTEK entries must be sent via Email to [email protected], and a
print out to the entry summary, waiver and entry fees to the Meet director. Address
listed below.
An Entry Report and Exception report (if any) back to entering club/unattached
swimmer by Friday, September 23 at 9:00 p.m. via e-mail.
The e-mailed Entry Report sent to you confirming your entry, along with all subsequent
Entry Reports notifying you of changed or updated entries, shall be the official record of
your entry. No other information will be considered if there is an entry error or
discrepancy.
PROGRAMS
FINAL RESULTS
IMPORTANT REMINDER
Entering clubs/swimmers need to check all data BEFORE submitting. Entering club with
unattached swimmer also needs to check all entry reports (and any exception reports)
that the host returns. It is the responsibility of the entering club/unattached swimmer
to heed deadlines and be responsible for the accuracy of entries.
We welcome registered athletes with cognitive or physical disabilities, and the Referee
will make reasonable accommodations to facilitate participation. Please notify the Meet
Director or the Meet Referee in advance, to allow us to understand the nature of any
accommodation being requested.
We welcome Registered Outreach Athletes to participate, and KYLSC will waive the
entry fee and Kentucky Swimming Surcharges, provided the athlete has been registered
by the LSC as an Outreach Athlete.
The current USA Swimming open water rules will govern the Meet as outlined in Part
Seven of the USA Swimming Rules and Regulations Handbook. USA Swimming Rules
202.3.2 - At a sanctioned competitive event, USA Swimming athlete members must be
under the supervision of a USA Swimming member coach during warm-up, competition,
and warm-down. The Meet Director or Meet Referee shall assist the athlete in making
arrangements for such supervision.
Use of audio or visual recording devices, including a cell phone, is not permitted in
changing areas, rest rooms, or locker rooms.
There are no locker rooms or changing facilities at this venue. Swimmers should
come with their swim suits on them. DECK CHANGING IS PROHIBITED.
Port-a-pots will be available.
Psych sheets will be available on-line at www.kylsc.org.
Final results and Hy-tek Team Manager Results file will be posted to www.kylsc.org.
PARKING/FACILITY

DISABILITY ATHLETES
OUTREACH ATHLETES
RULES
RECORDING DEVICES
CHANGING AREAS
From downtown Louisville, take I-71 north to exit 9B.
o
Go North on I-265/ 841 2 miles to U.S. Hwy 42.
o
Turn right on US Hwy 42 and go 6 miles to KY 1793.
o
Turn Left onto KY 1793 and go 2.2 miles to Hwy 3222 / Rose Island Road.
o
Turn right on Rose Island road and go 1/2 mile to the entrance of Cardinal
Harbour subdivision.
o
Turn left into Cardinal Harbour and park behind clubhouse.

Drive time roughly 35 minutes from downtown Louisville, and 15 minutes from the
I-265 – Hwy. 42 intersection.

Parking is roughly 300 yards from registration and the start. You will park behind the
subdivision clubhouse in a grass field. When you arrive, you will be directed where
to park. There is plenty of parking; however, street parking is not allowed.

The race is held on the common grounds of the subdivision. The Cardinal Harbour
Homeowners have graciously allowed us to use their property. Please respect their
property rights. Do not block any driveways or impede access to any homes. Pick
up your trash and be mindful of noise around homes.
OPEN WATER EVENTS
BOYS EVENT #
1
3
5
7
1R
3R
5R
7R
AGE
15 & Over
13-14
11-12
10 & Under
15 & Over
13-14
11-12
10 & Under
DISTANCE
4 Kilometer
4 Kilometer
2 Kilometer
1 Kilometer
12 Kilometer
12 Kilometer
6 Kilometer
3 Kilometer
TYPE
Individual
Individual
Individual
Individual
Relay
Relay
Relay
Relay
GIRLS EVENT #
2
4
6
8
2R
4R
6R
8R
TIME STANDARDS
GIRLS
National B Cut
SCM
LCM
SCY
3:41.19
3:48.49
3:20.19
6:23.89
6:23.89
7:09.29
6:00.39
6:07.39
6:51.79
5:51.19
6:00.39
6:41.29
EVENT
10 & Under
200 Free
11 & 12
400 / 500 Free
13 & 14
400 / 500 Free
15 & Over
400 / 500 Free
Source: 2013 – 2016 USA Swimming National Age Group Motivational Times
BOYS
National B Cut
SCY
LCM
SCM
3:09.09
3:34.79
3:28.89
7:02.99
6:15.49
6:10.19
6:29.49
5:53.19
5:40.89
6:14.69
5:36.99
5:27.89
ENTRY SUMMARY and WAIVER
Please fill out the information requested below and submit with your payment.
Make checks payable to Elizabethtown Dolphins. Thank you.
Send to:
Kelly Godfrey – Open water
P.O. Box 2542
Elizabethtown, KY 42702
[email protected]
NAME OF CLUB: _______
Number of individual entries:
CODE:
x $35.00 = ________
TOTAL AMOUNT ENCLOSED: ________
Club Official Submitting Entry
NAME
ADDRESS
CITY - STATE - ZIP
HEAD COACH EMAIL ADDRESS
PHONE
CLUB OFFICIAL EMAIL
COACH
COACH
COACH
Release and Hold Harmless Agreement
In consideration of being permitted to participate in this swim meet, and for other good and valuable consideration, the undersigned,
for himself, his successors and assigns, hereby releases and forever discharges Elizabethtown Dolphins, Kentucky Swimming Inc., and
its Board of Directors, USA Swimming, and each of their respective officers, agents, employees, members, successors, and any other
persons in any way connected with this meet, form any and all liabilities, claims, demands, actions, or causes of action of whatever
kind of character arising out of or in connection with said event. Further, the undersigned shall indemnify and hold harmless
Elizabethtown Dolphins and Kentucky Swimming Inc., USA Swimming, and the officers, trustees, agents, employees, and members
of the foregoing and all other persons in any way and claims arising out of or in connection with any injury, including death, or alleged
injury of damage to property sustained or alleged to have sustained in connection with or to have arisen out of said event.
Signature of Club Official/Coach____________________________________________
Date
*You may have one designated spokesperson for your team to talk to the referee or Clerk-of-Course. The coach
would be the logical person.
Please list the name of your spokesperson:
Did you include?
Entries in Writing
Check for entries
This completed form
USA SWIMMING MEMBERSHIP MEET ENTRY FORM
Meet Name:
Location:
Date:
Kentucky LSC Open Water Championship
Ohio River, Prospect, KY
September 24, 2016
PLEASE RETURN THIS FORM WITH YOUR ENTRY FORMS
The undersigned team representative certifies by his/her signature that all athletes participating for or entered by the
team in this sanctioned swim meet are currently member athletes of USA Swimming, Inc. The undersigned further
certifies that any person appearing on deck in this meet in the capacity of coach is currently a coach member of USA
Swimming, Inc.
TEAM: ____________________________________________
DATE: ___________________________
PRINTED NAME: ________________________________________________________________________
SIGNATURE: ___________________________________________________________________________
No entrant will be permitted to compete unless the entrant is a member as provided in Article 302
Held under the sanction of USA Swimming