VACANCY ANNOUNCEMENT NO: FT-37/16-Dj
Warehouse Management Associates – 4 posts
Grade
Duty Station
Salary
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Fixed Term (G6)
WFP Djibouti Country Office
As per UN Salary Scales
This vacancy is open to both male and female candidates. Qualified female candidates are
particularly encouraged to apply.
The World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger
worldwide. We are currently seeking to fill the position of Warehouse Management Associates, in
support of the Djibouti Country Office.
Expected Results: Under the overall supervision of the Logistics Officer, the Warehouse Management
Associates will be responsible for the following duties:
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Responsible for the effective planning and management of warehouse operations, to ensure
safe and efficient warehousing and storage of all commodities and supplies.
Contribute to review of WFP corporate warehouse standards and procedures, to support
efficiency and changing business needs.
Coordinate the receipt/dispatch of commodities, to ensure accurate recording, accounting and
reporting is available at all times to support decision-making.
Responsible for the accuracy of warehouse transaction records including identification of
discrepancies, to ensure immediate and accurate reporting on commodity movements in line
with the corporate requirements.
Responsible for inventory management (e.g. physical stock verification, reporting, etc.), to
ensure any existing and developing issues with regards to proper stocks management are timely
addressed and WFP standard procedures for commodity handling and storage are strictly
followed.
Supervise preparation and/or prepare regular and ad hoc reports and statistics on warehouse
operations, to support informed planning and decision-making.
Oversee safeguarding of commodities through providing guidance on and taking initiative
towards implementation of preventive measures, to ensure that commodities are preserved in
good condition and that quality control actions are initiated as appropriate following WFP
established procedures.
Review on periodic basis warehouse space availability, plan and implement new design layouts
to support business needs and ensure cost-efficiency.
Work in collaboration with internal and external stakeholders, in order to deliver aligned and
coherent warehouse services.
Identify training needs and efficiently plan trainings, to ensure that all staff have required
knowledge and skills to carry out their responsibilities.
Supervise warehouse staff, to ensure high performance standards.
Perform other related duties as required.
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Qualifications and Experience
Education: Secondary school education, preferably supplemented by a post-secondary certificate in
the related functional area is desirable.
Experience: At least five years of progressively responsible working experience in Logistics or other
related field.
Knowledge & Skills:
 Experience maintaining a logistics database and running queries on ongoing shipments,
pipeline information, insurance claims, and food stock.
 Experience in administering third party service providers’ contracts.
 Experience in compiling contract documentation.
 Experience in contract execution.
 Experience in budget monitoring and reporting.
Desirable skills: Working knowledge of other UN official languages. Training and/or experience using
MS Word, MS Excel, MS PowerPoint and other WFP software; knowledge of WFP Logistics policies and
procedures.
Language: Fluency in both oral and written communication in English is essential.
Application procedures:
Interested and qualified candidates are requested to submit their applications to
[email protected]
Deadline for applications: 29 May 2016. Only short-listed candidates will be contacted.
If you have any queries relating to this VA please send them to: [email protected]
WFP does not charge fees at any stage during the recruitment process.
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
Fighting Hunger Worldwide
www.wfp.org
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