Career opportunity: Office Administrator
Based in Bangkok, Thailand
About Wolters Kluwer Financial Services
Whether complying with regulatory requirements or managing financial transactions, addressing a single key
risk, or working toward a holistic enterprise risk management strategy, Wolters Kluwer Financial Services
works with more than 15,000 customers worldwide to help them successfully navigate regulatory complexity,
optimize risk and financial performance, and manage data to support critical decisions.
Wolters Kluwer Financial Services provides risk management, compliance, finance and audit solutions that
help financial organizations improve efficiency and effectiveness across their enterprise. With more than 30
offices in 20 countries, the company’s prominent brands include: AppOne®, AuthenticWeb™, Bankers
Systems®, Capital Changes, CASH Suite™, GainsKeeper®, NILS®, OneSumX®, TeamMate®, Uniform Forms™,
VMP® Mortgage Solutions and Wiz®.
Wolters Kluwer Financial Services is part of Wolters Kluwer, which had 2014 annual revenues of €3.7 billion
employs 19,000 employees worldwide, and maintains operations in over 40 countries across Europe, North
America, Asia Pacific, and Latin America. Wolters Kluwer is headquartered in Alphen aan den Rijn, the
Netherlands. Its shares are quoted on Euronext Amsterdam (WKL) and are included in the AEX and Euronext
100 indices.
Job Description
The successful candidate will:

Assist Management in executing all administrative functions for the office including coordinating
office, moving office, renovations, filing systems, etc.

Maintain a strong working relationship with the building landlord and suppliers; liaise with the
landlord as required on all building issues

Maintain a strong working relationship with the vendors and contractors; liaise with the vendors as
required on all office issues

Manage monthly office budget and assist Management in coordinating with the accountant in
Belgium/Thailand.

Hire and direct contracted service providers associated with facility maintenance and office
operations aligned with a company policy

Develop policies and procedures for the use of supplies and internal divisions to work more
smoothly

Manage preventative maintenance programs, coordinate contracts for essential services such as
office cleaning, carpet cleaning, air conditioning etc

Coordinate with all contractors and our internal divisions to make sure all processes are working
smooth between parties such as payment and purchasing processes

Work with Indirect Procurement to secure competitive quotes

Ensure that the offices (meeting rooms, front-desk, workstations etc) are kept neat and organized
for the members in the office all time

Maintain and keep all company legal documents in confidence

Coordinate contracts for the maintenance of key office equipment such as photocopier machines,
fax and telephones.

Ensure all office equipment in general areas, meeting rooms and training rooms are systematically
organized and effectively maintained and working at all times. Oversee supplier’s guarantee and
assistance.

Maintain a strong and open communication with Business unit leaders to ensure we understand and
are able to meet current and future office requirements

Manage the lease that the company has, and to negotiate terms where necessary. Oversea office
planning and space optimization

Support the different businesses in the issuing process of commercial or technical documents.

Organize the monthly expenses claim process.
Qualifications and Skillset
Education:

Bachelor degree (or higher) in Administration or business related degrees
Essential:

Prior experience in a similar role in a services company

Highly organized, meticulous, motivated, decisive and a people-oriented team player

Flexible and mature approach with the ability to manage own workload with strong emphasis on
accuracy, prioritization and delivery with little or no supervision.

Need to be accustomed to multi-tasking, may be engaged over several matters at any one time.

Thai speaker with excellent written skills

Fluency in English- spoken and written
Personal qualifications:

Excellent English communication and interpersonal skills

Responsible, methodical and organised

Self-learner

Team player

Enthusiastic
To apply for this position, please send your application and CV to [email protected] with
the job title in the subject line, quoting “WKFS-TH-OA” in the subject heading.