CHARLOTTE
Hopper Events & Conferences, INC.
Toll Free: 800.945.1208
16 Alameda Circle
PHONE: 513.422.2468 FAX: 513.422.3477
Middletown, OH 45044EMAIL: [email protected]
EMAIL: [email protected]
WEBSITE: www.hopperexpos.com
Dear Exhibitor:
Thank you for accepting and reviewing the Exhibitor Space Contract for
the Charlotte International Equestrian Trade Show, scheduled at the
Charlotte Convention Center in Charlotte, North Carolina, on AUGUST
5-6-7, 2017.
All Trade Show contracts must be filed out completely, signed on the front
page either digitally on the digital version or hand signed on the printable
version and returned to our Middletown, Ohio office. You can send the
digital version via email to Kent Hopper or Ginger Estepp or the printable version via parcel post, UPS, Fed-Ex, DHL or Express Mail. Please
write legibly on the printable contract. Any contract without payment in
full, not filled out completely or not signed, digitally or written signature
on the front page will be returned without processing with instructions to
correct the problem area.
Visa, Mastercard, American Express, Discover, Wire Transfers and PayPal
are acceptable forms of payment for any trade show service. A 3.5%
administrative fee will be added to each credit card charge. Additional
forms of acceptable payments are personal or business checks, certified or
cashier’s checks, money orders and travelers checks drawn on a US bank
(payable to Hopper Events & Conferences, Inc.) NO checks drawn on
foreign banks. Checks returned for any reason of non-payment will incur a
$100.00 returned check charge in addition to the bank fee. Certified funds
will then be required to process the exhibitor contract a second time.
REMEMBER: the contract deadline for the Charlotte Trade Show
is Friday, APRIL 7, 2017.
We look forward to seeing you in Charlotte, NC, at the
Charlotte International Equestrian Trade Show!
AUGUST 5-6-7, 2017
Ad Contract Deadline: April 7, 2017 • Ad Copy Deadline: April 14, 2017
Exhibitor Company Name_____________________________________________________________________________
(Company Name as it will appear in the Show Directory and may appear Online.)
Contact Name______________________________________________________________________________________
Exhibitor Company Address___________________________________________________________________________
(Company Address as it will appear in the Show Directory and may appear Online.)
City _______________________________________________State ________________________ Zip ____________
Country _______________________________________________
Telephone ___________________________________________Fax _________________________________________
Contact Information:
Hopper EVENTS &
conferences, INC. Toll Free: 800.945.1208
PHONE: 513.422.2468 FAX: 513.422.3477
16 Alameda CircleEMAIL: [email protected]
Middletown, OH 45044EMAIL: [email protected]
In signing this document, I agree to the provisions contained herein including the enclosed Rules, Regulations and
Codes of Conduct. I understand I am submitting this contract in anticipation of booth space being available. I will
not hold Hopper Events & Conferences, Inc. liable in any way if exhibit space cannot be granted, in which case,
payments will be refunded. I agree to attend the market each day during its open hours. I also agree that failure
to submit this contract by the April 7, 2017 contract deadline with payment in full, will result in a delay in booth
selection and booth assignment.
_______________________________________________________________________ _____________________
Date
Signature Required Here
❏ AMEX
Return Completed Contracts to:
MASTERCARD
❏
Completed contracts must arrive in our office on or before the
contract deadline of APRIL 7, 2017 with payment in full.
Faxed contracts will not be accepted.
VISA
NOTE: Only one company listing per contract!
Additional company name(s) will be charged an additional trade market fee of $195.00 each.
❏
Email: ______________________________________________ Website: _____________________________________
Check No.: ____________________
at the Charlotte Convention Center • Charlotte, NC
For Office Use Only:
Charlotte International Equestrian Trade Show
Date Paid: ____________________ Amount Received: _______________ Booth Number: ______________
Exhibit Space Contract
Date Received: ___________________
CHARLOTTE
CHARLOTTE
Booth Furnishings & Payment Summary
Charlotte International Equestrian Trade Show
at the Charlotte Convention Center • Charlotte, NC
AUGUST 5-6-7, 2017 • Contract Deadline: april 7, 2017
Full Payment must be included with Exhibitor Contract.
Booth Package per 10' x 10' Booth
Each booth will be furnished with one skirted table in the size of your choice, 2 chairs, 1 wastebasket and a 7" x 44" I.D. sign.
Note: Additional furnishings prices shown below are advance order rates. (Cut-off date for advance rates is july 7, 2017).
Items ordered through our decorator General Exposition Services, Inc. during booth or exhibit set-up will be priced substantially higher.
EXHIBIT SPACE:
Contract Received by Deadline (April 7, 2017): Contract Received AFTER April 7, 2017:
BOOTH CARPET:
CARPET COLOR:
(1 = 1 10' x 10' Booth)
$ 750.00
____ booths @ ______________
$ 850.00
____ booths @ ______________
=
=
$ _________________
$ _________________
(4011)
(4011)
$ 110.00
@ ______________
=
$ _________________
(4045)
_________
(list quantity and extended price above)
❏ Black ❏ Blue ❏ Gray ❏ Green ❏ Latte
❏ Midnight Blue ❏ Plum ❏ Red ❏ Red Pepper ❏ Tuxedo
Carpet Padding (per 10' x 10' booth)
BOOTH FURNISHINGS:
}
FREE Table – 4 Ft (limit 1 free 4 Ft, 6 Ft or 8 Ft
FREE Table – 6 Ft table per 10' x 10' booth)
FREE Table – 8 Ft FREE Chairs (limit 2 free chairs per 10' x 10' booth)
FREE Wastebaskets (limit 1 free wastebasket per 10' x 10' booth)
Chairs
Tall Padded Stool
Grid Wall (Black, 2' x 8')
Grid Wall (Chrome, 2' x 8')
Slot Walls – 4' x 8' Sections
Slot Wall Shelf with Bracket (12" x 48")
Slot Wall Hanging Bar Garment Rack
Peg Board – Horizontal
Peg Board – Vertical
Risers – 4 Ft-Covered
Risers – 6 Ft-Covered
Risers – 8 Ft-Covered
Showcases – 6 Ft-Full View
Spotlights
Tables – 4 Ft-Topped & Skirted
Tables – 6 Ft-Topped & Skirted
Tables – 8 Ft-Topped & Skirted
Tables – 42" High – 4 Ft-Topped & Skirted
Tables – 42" High – 6 Ft-Topped & Skirted
Tables – 42" High – 8 Ft-Topped & Skirted
Tables – Round 30"
Tables – Round Pub 42" High
Tables – Plain-4 Ft
Tables – Plain-6 Ft
Tables – Plain-8 Ft
_________
$ 80.00
@ ______________
=
$ _________________
(4046)
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
_________
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
@
$
0.00
______________
$
0.00
______________
$
0.00
______________
$
0.00
______________
$
0.00
______________
$ 15.00
______________
$ 55.00
______________
$ 60.00
______________
$ 60.00
______________
$ 195.00
______________
$ 31.00
______________
$ 35.00
______________
$ 75.00
______________
$ 99.00
______________
$ 99.00
______________
$ 45.00
______________
$ 47.00
______________
$ 49.00
______________
$ 375.00
______________
$ 15.00
______________
$ 86.00
______________
$ 88.00
______________
$ 90.00
______________
$ 108.00
______________
$ 112.00
______________
$ 116.00
______________
$ 97.00
______________
$ 125.00
______________
$ 65.00
______________
$ 65.00
______________
$ 65.00
______________
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
=
= =
=
=
=
=
=
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
(1001)
(1002)
(1003)
(3010)
(3011)
(4050)
(4054)
(4095)
(4096)
(4097)
(4098)
(4099)
(4100)
(4110)
(4111)
(4121)
(4122)
(4123)
(4130)
(4135)
(4141)
(4142)
(4143)
(4144)
(4145)
(4146)
(4147)
(4148)
(4150)
(4151)
(4152)
=
$ ______________
=
=
=
=
=
=
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
$ _________________
195.00
$ _________________
=
$ _______________
Sub-total
Advertising:
Market Directory
_________ @ ______________
Retailer 2000 Piece Mailing
_________ @ ______________
Website Advertising
_________ @ ______________
Video Advertising
_________ @ ______________
Additional Company Directory Listings
_________ @ ______________
$ 125.00
New Products Gallery Table
_________ @ ______________
Trade Market Fee TOTAL DUE WITH CONTRACT
(No Deposits, No Post-dated Checks)
(4001)
(4002)
(4500)
(4501)
(4502)
(4265)
(4300)
CHARLOTTE
Credit Card Authorization
Charlotte International Equestrian Trade Show
at the Charlotte Convention Center • Charlotte, NC
AUGUST 5-6-7, 2017
Please print clearly the following information:
Exhibitor Company Name____________________________________________________________________________________
Contact__________________________________________________________________________________________________
Credit Card Billing Address_ _______________________________________________________________________________
(Incorrect Credit Card billing information will delay processing)
City _______________________________________________State____________________________ Zip ________________
Country _______________________________________________
Telephone ___________________________________________Fax _________________________________________________
Email: ______________________________________________
CREDIT CARD PAYMENT OPTIONS:
Check
one:
[ ] VISA
[ ] MasterCard
[ ] American Express
[ ] Discover
Please contact [email protected] if you want to pay by Wire Transfer or PayPal.
NOTE: A 3.5% Administrative Fee will be added to each credit card charge.
Account No.
❏
❏
Credit Card
Expiration Date
Company Credit Card
3- or 4-Digit Security
Personal Credit Card (check one)Code on Back of Card ____ ____ ____ ____
Name (as it appears on card)
Cardholder’s Signature
Return contract, ad copy and payments to:
Hopper Events &
CONFERENCES, INC.
Contact Information:
Toll Free: 800.945.1208
PHONE: 513.422.2468 FAX: 513.422.3477
16 Alameda CircleEMAIL: [email protected]
Middletown, OH 45044EMAIL: [email protected]
CHARLOTTE
Directory Information
Charlotte International Equestrian Trade Show
at the Charlotte Convention Center • Charlotte, NC
AUGUST 5-6-7, 2017
Product Categories
1–Accessories
2–Animal Healthcare
3–Animal Therapy
4–Antiques
5–Apparel – Jeans
6–Apparel–Australian
7–Apparel–Canine
8–Apparel–Casual
Sport
9–Apparel–Children’s
10–Apparel–Country
11–Apparel–Dressage
12–Apparel–English
13–Apparel–Horse
14–Apparel–Leather
15–Apparel–Outerwear
16–Apparel–Square
Dance
17–Apparel–Weather
18–Apparel–Western
19–Apparel–Women
20–Apparel–Work
21–Artwork / Sculpture
22–Associations
23–Bareback Riding
Pads
24–Bedding
25–Belts / Handbags /
Wallets
26–Bits
27–Blankets / Sheets
28–Books / Magazines
29–Boot Tips / Caps
30–Bridlework
31–Browbands
32–Brushes
33–Buckets / Feeders
34–Buckles
35–Business Services
36–Calendars
37–Candles
38–Candy
39–Chaps
40–Christmas
Ornaments
41–Dog Accessories
42–Dog Healthcare
43–Dog Treats
44–Dressage
Equipment
45–Education
46–Embroidery /
Screen Printing
47–Engraving
48–Equipment
49–Farrier Supplies
50–Fence Products
51–Foods
52–Footwear–
Accessories
53–Footwear–English
54–Footwear–Rubber
55–Footwear–Safety
56–Footwear–Shoes
57–Footwear–Western
58–Footwear–Work
59–Furniture
60–Games
61–Gifts
62–Giftwrap &
Accessories
63–Gloves
64–Golf Cars
65–Greeting Cards
66–Grooming
Products–Animal
67–Grooming
Products–Human
68–Handbags
69–Hardware / Trim
70–Headwear
71–Headwear–
Accessories
72–Headwear–
Australian
73–Headwear–English
74–Headwear–Western
75–Helmets
76–Herbal Products
77–Hides
78–Home Décor
79–Hoods
80–Horse Boots
81–Horse Feed
82–Horse Treats
83–Information
Services
84–Jeans
85–Jewelry
86–Knives
87–Leather Care /
Therapy
88–Leather Craft
89–Leather Wholesale
90–Leg Protection
91–Luggage
92–Machinery /
Hardware
93–Media
94–Merchandise
Display
95–Novelty Items
96–Packaging
97–Paper Products
98–Personal Care
99–Pest Control
100–Pet Accessories
101–Pet Foods
102–Pet Healthcare
103–Pet Supplies
104–Publications
105–Racks and Trees
106–Retail Aids
107–Rider Healthcare
108–Riding Underwear
109–Rodeo Equipment
110–Rugs
111–Saddle Pads
112–Saddle Stands &
Totes
113–Saddles–Australian
114–Saddles–English
115–Saddles–Western
116–Safety Products
117–Safety Vests
118–Security Products
119–Sheepskin Products
120–Socks
121–Software
122–Souvenirs
123–Sports Psychology
124–Sportswear
1
25–Spurs
126–Stable / Stall /
Ranch Equipment
127–Stall Supplies
128–Stationery / Note
Cards
129–Stirrups
130–Store Equipment
131–Strap Goods
132–Sunglasses
133–Supplements
134–Sweats / Athletic
Wear
135–Synthetic Footing
136–T–Shirts
137–Tack–English
138–Tack–Nylon
139–Tack–Western
140–Textile Care
Products
141–Toys
142–Trailers
143–Training / Schooling
Equipment
144–Travel Boots
145–Trophies / Awards
146–Trunks / Accessories
147–Vests
148–Videos / DVD / CD
149–Walking Sticks
150–Whips / Crops
“FREE” one line advertisement (limit 15 words or less)
will be placed at the end of your Market Directory listing.
Example: FREE freight for market orders over $500.
Free Line _________________________________________
_________________________________________________
_________________________________________________
Please include your company name and the product category
number pertaining to that individual company.
COMPANY Namecategory #
__________________________________
____________
__________________________________
____________
__________________________________
____________
__________________________________
____________
__________________________________
____________
__________________________________
____________
__________________________________
____________
__________________________________
____________
__________________________________
____________
Exhibitor Badges
These names will be published in the Directory alphabetically
by last name first and will include your booth number.
NOTE: Replacement Badges will cost $50.00 each.
Name ____________________________________________
Name ____________________________________________
Name ____________________________________________
Name ____________________________________________
Name ____________________________________________
Name ____________________________________________
Name ____________________________________________
Name ____________________________________________
Names that will not be published in the Directory, but will attend.
Name ____________________________________________
Name ____________________________________________
Name ____________________________________________
CHARLOTTE
Advertising Specifications
Charlotte International Equestrian Trade Show
at the Charlotte Convention Center • Charlotte, NC
Ad Contract Deadline: April 7, 2017 • Ad Copy Deadline: April 14, 2017
Following is a copy of the AD SPECS for advertising materials to be
submitted to Hopper Events & Conferences, Inc. for inclusion in the
Trade Show Directory. Please review the enclosed specifications
carefully to ensure that your materials will meet the requirements.
Due to the high cost of film and proofs, we require that
all ad materials be sent digitally on a CD or DVD
with all necessary files, fonts and images to output the file, as well as
a proof of the ad. Files may also be emailed or uploaded directly to
our graphic designer (her contact information is below). The printer
that produces our Trade Show Directory is direct-to-plate and has
requested that all materials sent to them are in digital format—NO film
will be used in the printing of this Directory. Please see next page for
preferred ad file formats.
Please review these requirements—if you have any questions on
materials to submit for your advertisement, file preferences, etc. please
call or email our graphic designer: Denise Mankin, (915) 587-0548 or
[email protected]
Our ultimate goal is to produce the highest quality Trade Show Directory
to showcase our valuable advertisers.
CHARLOTTE
Advertising Specifications
Charlotte International Equestrian Trade Show
at the Charlotte Convention Center • Charlotte, NC
Ad Contract Deadline: April 7, 2017 • Ad Copy Deadline: April 14, 2017
We require that all ad materials be submitted as digital files.
Files should be submitted on CD or DVD with all necessary digital files with a hard copy proof –OR–
may be emailed or uploaded directly to our graphic designer, Denise Mankin: [email protected]
COMPUTER GENERATED ADS (DIGITAL FILES)
Our printer requires that all ads must be submitted digitally for the printing of the Trade Show Directory.
1) Include all elements it took to create your ad on disk, including photo images and both screen and printer fonts. If you
created any images using layers in Photoshop, send the native PSD file as well.
2) Color scans should be 300 dpi or greater Bitmap TIF files, saved as CMYK.
3) Logo scans should be 600 dpi or greater Bitmap TIF files.
4) Preferred file format: PDF files with fonts embedded—be sure PDFs are saved as press ready, or at highest quality
resolution. Fonts should be converted to outlines or embedded. Other acceptable file formats include TIF, JPG and EPS.
Preferred software on built ads: Macintosh Adobe InDesign CS3 with fonts and linked Adobe Illustrator CS3
and Adobe Photoshop 8.0 TIF or EPS files. Pagemaker 6.5, Quark 5.0 or Freehand files are acceptable but may create
complications when converted. PC files are only accepted as TIF or PDF files with fonts embedded.
5) Please save linked and final files as CMYK. Ads sent in RGB or PMS colors may be subject to a fee to convert to CMYK.
6) Provide an accurate proof of your ad whether it is B&W or 4-Color. While some digital proofs are relatively accurate,
we cannot be responsible for differences in the proof you send and the actual ad.
7) Acceptable disks: CD ROM or DVD are preferred. Final digital files can also be emailed or sent via FTP to our graphic
designer, Denise Mankin (915) 587-0548 or [email protected]. Please contact her if you need more information.
Ads needing adjustments, not meeting ad specifications or being created by our production staff will incur additional charges
based on the work performed.
CAMERA READY ART
We no longer accept camera ready artwork—all files must be submitted in a digital file format. If you prefer to send
a basic layout of your ad and the elements necessary to create the ad, we can recommend our subcontracted artist to create a
digital ad for you (for a fee). Production charges will vary according to the complexity of your ad.
THE PUBLICATION
Files are output direct to plate and our printer requires digital files. Offset printing is used for the Trade Show Directory—
the Directory is perfect bound or saddle-stitched depending on quantity of inside pages. Any important images or text should
be kept in at least 1/2" (live area) from the left and right edges of the page so that the binding doesn’t interfere with them.
This applies to all ads.
• Ad Size Specs—Trade Show DIRECTORY
Trim Size: 6" x 9"
Bleed Size: 6.25" x 9.25"
Image/Live Area: 5" x 8"
Image area (safe zone) of ad should be kept to 5" x 8" including border unless your ad bleeds (image runs off the
edge of page). If the ad bleeds, please extend image an extra 1/8" all around (6.25" x 9.25"). Crop marks are not
necessary, just be sure to include the bleed all 4 sides. If you prefer to include crop marks on your final file, please
make sure crop marks are offset at 1/8" (.125").
Return contract, ad copy and payments to:
Hopper Events &
CONFERENCES, INC.
Contact Information:
Toll Free: 800.945.1208
PHONE: 513.422.2468 FAX: 513.422.3477
16 Alameda CircleEMAIL: [email protected]
Middletown, OH 45044EMAIL: [email protected]
CHARLOTTE
Advertising Contract
Charlotte International Equestrian Trade Show
at the Charlotte Convention Center • Charlotte, NC
Ad Contract Deadline: April 7, 2017 • Ad Copy Deadline: April 14, 2017
Disks with all necessary files and a proof are required for all Black & White and 4-Color ads. Please refer to Advertising Specs.
Company to be Advertised___________________________________________________________________________________
Exhibitor Name_______________________________________________________ Telephone____________________________
Advertising Contact __________________________________________________ Telephone____________________________
▲
▲
▲
6"
9"
▲
Full Page Ad Size for Directory
Trim size: 6" x 9"
(physical edge of ad page)
Bleed Size: 6.25" x 9.25"
Useable image area: 5" x 8"
An ad “bleeds” off a page when images
are not contained in a border, but run all
the way off the edge of a page.
(see next page for web ad specifications)
❏ Full page black and white ad............................................... $195.00
❏ Full page black and white ad with web ad........................... $290.00
❏ 1st right hand read – full page B&W Ad............................. $350.00
❏ Full page 4-color ad............................................................. $400.00
❏ Full page 4-color ad with web ad......................................... $455.00
❏ 1st right hand read – full page 4-color ad............................ $600.00
❏ Premium Position Inside Front Cover ad w/Free web ad.... $750.00
❏ Premium Position Inside Back Cover ad w/Free web ad.... $750.00
❏ Premium Position Back Cover ad w/Free web ad...............$1000.00
❏ Web ad only.......................................................................... $195.00
Total Amount Due
Black & White Ads and 4-Color Ads
All ads must be submitted digitally. We
require CDs or DVDs with all necessary
files, fonts and images, accompanied
with a proof of the ad, or they may be
emailed or uploaded to our graphic
designer (see previous page for details).
We require that all
ad materials be submitted
as digital files.
❏ Ad Copy Attached
❏ Ad Copy will Arrive by
APRIL 14, 2017
❏ Run Same Ad as
$
FEBRUARY 2017
No alterations will be done by
Hopper Events & Conferences, Inc.
The undersigned represents and warrants that its advertising is original, except for material in the public domain and such excerpts
from other materials as may be included with the written permission of the copyright or trademark owners; that the advertising does not
contain any libelous or obscene material; that the advertising does not infringe any trademarks or copyright; and that the advertising
does not invade or violate any right of privacy, personal or proprietary right, common law or statutory right. The undersigned shall
indemnify Hopper Events & Conferences, Inc. and hold Events & Conferences, Inc., their officers, directors, agents, employees and
sub-contractors harmless from any and all losses, damages, liabilities, costs, charges and expenses, including attorney’s fees, arising
out of any breach of this representation and warranty.
Signature
Required Here_____________________________________________________________ Date________________________
Return contract, ad copy and payments to:
Hopper EVENTS &
CONFERENCES, INC.
Contact Information:
Toll Free: 800.945.1208
PHONE: 513.422.2468 FAX: 513.422.3477
16 Alameda CircleEMAIL: [email protected]
Middletown, OH 45044EMAIL: [email protected]
CHARLOTTE
Web Advertising Contract
Charlotte International Equestrian Trade Show
at the Charlotte Convention Center • Charlotte, NC
Ad Contract Deadline: April 7, 2017 • Ad Copy Deadline: April 14, 2017
WEBSITE ADVERTISING: Your website ad will be on www.hopperexpos.com until August 19, 2017 (approximately 4 months if
you get the ad file to us in April 2017).
Company to be Advertised___________________________________________________________________________________
Exhibitor Name_______________________________________________________ Telephone____________________________
Advertising Contact __________________________________________________ Telephone____________________________
▲
▲
Each ad gets a line underneath
the ad block that will have your
booth number and a link to your
website and/or email address.
Ads must be sized according
to the above specifications and
delivered in .jpg or .gif file.
2.25"
▲
Website Ad Dimensions
2.25" wide x 4.25" high
(162 x 306 pixels)
72 dpi – JPG or GIF file
For Web Adverting Rates please see
Advertising Contract (previous page).
4.25"
Animated .gif files may be
supported but keep file size
optimized.
No alterations will be done
by Hopper Events &
Conferences, Inc.
▲
The final ad file for the
website can be emailed to
Ginger Estepp at:
[email protected]
The undersigned represents and warrants that its advertising is original, except for material in the public domain and such excerpts
from other materials as may be included with the written permission of the copyright or trademark owners; that the advertising does not
contain any libelous or obscene material; that the advertising does not infringe any trademarks or copyright; and that the advertising
does not invade or violate any right of privacy, personal or proprietary right, common law or statutory right. The undersigned shall
indemnify Hopper Events & Conferences, Inc. and hold Hopper Events & Conferences, Inc., their officers, directors, agents, employees
and sub-contractors harmless from any and all losses, damages, liabilities, costs, charges and expenses, including attorney’s fees, arising
out of any breach of this representation and warranty.
Signature
Required Here_____________________________________________________________ Date________________________
Return contract, ad copy and payments to:
Hopper EVENTS &
CONFERENCES, INC.
Contact Information:
Toll Free: 800.945.1208
PHONE: 513.422.2468 FAX: 513.422.3477
16 Alameda CircleEMAIL: [email protected]
Middletown, OH 45044EMAIL: [email protected]
CHARLOTTE
Video Advertising Contract
Charlotte International Equestrian Trade Show
at the Charlotte Convention Center • Charlotte, NC
Ad Contract Deadline: April 7, 2017 • Ad Copy Deadline: April 14, 2017
WEBSITE VIDEO ADVERTISING: Your video will be on www.hopperexpos.com until the end of the current show and a NEW
show is put on the website.
Company to be Advertised___________________________________________________________________________________
Exhibitor Name____________________________________________________________________________________________
Email Address _______________________________________________________ Telephone____________________________
Advertising Video Contact__________________________________________________________________________________
Email Address _______________________________________________________ Telephone____________________________
LINK FOR VIDEO:_________________________________________________________________________________________
The easiest way to get your video on our website is to upload your video on www.youtube.com
and send us the link. It is free to upload your video on youtube.com.
If you have a video in another format, contact me at [email protected] and I will help you to get it up on youtube.
The price for this service is $200.00 per video.
Price: $200.00/Video
______ Video(s) x $200.00
= TOTAL $_______________
The undersigned represents and warrants that its advertising is original, except for material in the public domain and such excerpts
from other materials as may be included with the written permission of the copyright or trademark owners; that the advertising does not
contain any libelous or obscene material; that the advertising does not infringe any trademarks or copyright; and that the advertising
does not invade or violate any right of privacy, personal or proprietary right, common law or statutory right. The undersigned shall
indemnify Hopper Events & Conferences, Inc. and hold Hopper Events & Conferences, Inc., their officers, directors, agents, employees
and sub-contractors harmless from any and all losses, damages, liabilities, costs, charges and expenses, including attorney’s fees, arising
out of any breach of this representation and warranty.
Signature
Required Here_____________________________________________________________ Date________________________
Return contract, ad copy and payments to:
Hopper EVENTS &
CONFERENCES, INC.
Contact Information:
Toll Free: 800.945.1208
PHONE: 513.422.2468 FAX: 513.422.3477
16 Alameda CircleEMAIL: [email protected]
Middletown, OH 45044EMAIL: [email protected]
CHARLOTTE
2000 Piece
Store & Retailer Mailing
Choose the promotional flyer you want to send to 2000 stores and retailers. Send
your 2000 pre-printed pieces to Hopper Events & Conferences, Inc. and we will mail
out your flyer, postcard or multiple page piece along with the buyer badges and
additional retailer information.
❏
❏
❏
❏
❏
$295 Post Card (4" x 6")
$325 81/2" x 11" (Front Only) 20# Paper
$375 81/2" x 11" Card Stock (Front Only)—no more than .25 oz. total weight
$450 81/2" x 11" (Front & Back)
$475 4 Pages (11" x 17" folded no larger than 81/2" x 11")
—without insert no more than .5 oz. total weight
Multiple Page Pieces (8 1/2" x 11" Maximum)
$500 4 Pages (81/2" x 11")—with 1-page insert no more than 1.0 oz. in total weight
or multi-page piece less than 1.0 oz. total weight
❏
❏ $600
❏ $825
❏ $1075
over 1.0 oz. but less than 2.0 oz. (50% postage savings)
over 2.0 oz. but less than 3.0 oz. (50% postage savings)
over 3.0 oz. but less than 4.0 oz. (50% postage savings)
All insert items must come from you as pre-printed materials.
We do not provide printing services for these items.
Don’t be left out!
Your flyers must reach the MIDDLETOWN, OHIO address no later than JUNE 30, 2017.
*** MARK CARTONS: “CHARLOTTE– AUGUST” ***
Send flyers to:
Hopper Events &
CONFERENCES, INC.
Contact Information:
Toll Free: 800.945.1208
PHONE: 513.422.2468 FAX: 513.422.3477
c/o Retailer MailingEMAIL: [email protected]
16 Alameda CircleEMAIL: [email protected]
Middletown, OH 45044
CHARLOTTE
New Products Gallery
Charlotte International Equestrian Trade Show
at the Charlotte Convention Center • Charlotte, NC
AUGUST 5-6-7, 2017
Join in on the excitement! The New Products Gallery is the best and easiest way to showcase your company’s
newest trends and styles. Feel the excitement as the Buyers walk through these displays and can’t wait to come
by and see you. It’s like money in the bank.
Bring your items with you on set-up day and you will be able to display the item(s) on designated tables in
the registration area. We will provide a sign with your company name and booth number at the registration
booth. These tables will be on a first come-first serve basis. Don’t be left out, hurry and get your application
in today!
— SPECIAL NOTE —
Display space is limited to a 3 foot x 2 foot space per entry (1/2 of a 6' table).
If displaying small items such as books, stationary, figurines and belts, 6 of these items are considered one. Any
large article such as saddles, boots, hats or tack trunks will be considered one item. Apparel will be limited to
two items or 2 half-body mannequin per entry.
Company _________________________________________________________________________________________
Product _________________________________________________________________________________________
Price: $125.00/Space
______ Space(s) x $125.00
= TOTAL $_______________
Signature ________________________________________________________________________________________
Payment must accompany this application.
Send YOUR RESERVATION in NOW!
Mail to:
Hopper Events &
conferences, inc.
Contact Information:
Toll Free: 800.945.1208
PHONE: 513.422.2468 FAX: 513.422.3477
16 Alameda CircleEMAIL: [email protected]
Middletown, OH 45044EMAIL: [email protected]
CHARLOTTE
Trade Show Rules, Regulations
and Codes of Conduct
1.SPACE ASSIGNMENTS
Booths will be assigned as quickly as possible after the contract deadline, subject to payment in full, availability of space preferences, special needs and compatibility of exhibitors.
2. PAYMENT
All Exhibit Contracts are expected with payment in full by the official contract deadline that is published on
the Exhibit Space contract. Contracts received without payment in full will not be processed until full payment
is received. Accepted forms of payment will be VISA, MasterCard, American Express, business or personal
check, cashiers check, certified check or money orders drawn on a U.S. bank. Do not send foreign checks
or money orders. No faxed contracts will be accepted. Postmarks will not be considered for receipt.
3. REFUND FOR CANCELLATION
Should the exhibitor be unable to occupy and use the exhibit space contracted for, exhibitor shall promptly notify
the Middletown, Ohio, home office of Hopper Events & Conferences, Inc., 16 Alameda Circle, Middletown,
OH 45044, in writing. The full booth price will be nonrefundable for any space cancelled within 90 days of
the scheduled exposition start date. Any cancellation will incur a 50% non-refundable charge on booth space
only—trade show fee, advertising costs, new products gallery, utilities and furnishings are non-refundable.
4. ELIGIBLE EXHIBITS
Hopper Events & Conferences, Inc. reserves the exclusive and sole right to determine, without exception,
the eligibility of any company, person or product participation in the trade show.
5. USE OF EXHIBIT SPACE
Exhibitors agree not to assign or sublet any space allotted to them without written consent of Hopper Events
& Conferences, Inc., or to display or advertise goods other than those manufactured or carried by them in
the regular course of business.
No person, firm or organization not having contracted with Hopper Events & Conferences, Inc. for the occupancy of space in the exhibit will be permitted to display or demonstrate its products, processes or services,
distribute advertising materials in the halls or corridors, or in any other way occupy or use the facilities for
a purpose inconsistent with these Rules and Regulations.
It is explicitly agreed by the exhibitor that in the event it fails to install its display in its exhibit space or
fails to pay the space rental by the time specified, Hopper Events & Conferences, Inc. shall have the right
to take possession of said space and lease same or any part thereof to such parties and upon such terms and
conditions as it may deem proper.
6. LIABILITY
Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and hold harmless
the Charlotte Convention Center, Charlotte, NC, the City of Charlotte, NC, Hopper Events & Conferences, Inc.,
and their affiliated and subsidiary companies and their respective partners, directors, officers, employees
and agents (“the indemnitee”) against all claims, losses and damages to persons and property, governmental
charges or fines and attorney’s fees arising out of or caused by Exhibitor’s installation, removal, maintenance,
occupancy or use of the exhibition premises or part thereof, excluding any such liability caused by the sole
negligence of the indemnitees.
Exhibitors are advised to carry special insurance to cover exhibit material against delay, damage and loss,
and public liability insurance against injury to persons and damage to the property of others.
Market Rules, Regulations
and Codes of Conduct
page 2
The insurance described above shall name the following as Certificate Holder:
Hopper Events & Conferences, Inc. • 16 Alameda Circle • Middletown, OH 45044
Additional Insured as respects to claims arising out of the operations of the Insured at the Charlotte International Equestrian Trade Show, AUGUST 5-6-7, 2017: Hopper Events & Conferences, Inc., Charlotte
Regional Visitors Authority, Charlotte Convention Center, City of Charlotte, NC.
If the exhibitor’s material fails to arrive, the exhibitor is nevertheless responsible for all amounts due
hereunder.
Hopper Events & Conferences, Inc. shall not be responsible for errors and omission in the Official Show
Directory or Addendum.
7. BOOTH EQUIPMENT AND SERVICES
A contracted 10' x 10' both shall include the following exhibit equipment: 8' high drape back wall, 3' high
drape side walls, 7" x 44" sign indicating company name and booth number, 4', 6' or 8' x 30" high skirted
table, 2 folding chairs and one wastebasket.
8. REGISTRATION
Each exhibitor is entitled to five (5) free exhibitor badges for each 100 square feet of space rented. Each
additional badge will cost $50.00. Badges will not be transferable and Hopper Events & Conferences, Inc.
reserves the right to withdraw the use of any exhibitor’s badge or pass used to gain admission to the Exhibit
by any person other than the individual for whom it was issued. Registration policies and procedures shall
be under the exclusive control of Hopper Events & Conferences, Inc. NOTE: Lost and/or replacement
exhibitor badges will cost $50.00 each per occurrence at the trade show.
9. BOOTH CONSTRUCTION AND ARRANGEMENT
Exhibits shall be arranged so as not to obstruct the general view, nor obstruct the exhibits of others. Plans
for specially-built displays not in accordance with regulations are to be submitted to Hopper Events &
Conferences, Inc. before construction is ordered.
Standard Booths: For one of more booths in a straight line (in-line booths), the maximum height of backwalls,
signs, facias and lights will be 8 feet.
All Display Fixtures over three feet in height may be placed next to the side walls and may extend 7 feet
from the back wall. However, the last 3 feet to the aisle may not exceed over 42 inches in height. Desks,
chairs and other items of furniture, such as cases or tables, may be set at the front booth line, but cannot
exceed the 42-inch height limit.
See-through Panels may be used as an entire side wall, provided samples are sent to Hopper Events &
Conferences, Inc. in advance for approval. Exhibitors using canopies of false ceiling over their exhibit may
use vertical supports up to 3 inches in width in the corner of their booth. Vertical supports, which are strictly
decorative, will not be permitted if they interfere with sign lines of other exhibitors.
Perimeter Booths: One or more booths in a straight line located on the outer perimeter wall of the floor may
extend the back wall to a maximum of 12 feet (including signs, displays and lights). All other regulations
governing standard booths apply to perimeter booths.
End-cap Booth: (2 booths side-by-side with each booth on the end of a row.) The back wall of the
2 booths may be 8 feet in height so long as it does not exceed 14 feet in length (last 3 feet on each side
to aisle must not exceed 42 inches in height).
Double-Story Booths: Stacked or multiple story booths are acceptable with Hopper Events & Conferences, Inc.
providing such applications are approved in writing by the Convention Center or exhibit facility, the responsible
Fire Marshall, and the appropriate “Trades.” Resulting approvals are to be forwarded to Hopper Events &
Conferences, Inc. offices in Middletown, Ohio, no later than 60 days prior to the “official” exhibitor move-in
dates for the Event. Rental space will be calculated at 50% of floor space booth prices per stacked level.
Market Rules, Regulations
and Codes of Conduct
page 3
11. INSTALLATION AND DISMANTLING OF EXHIBITS
All displays must be completely arranged for viewing, by the date and hour specified by Hopper Events &
Conferences, Inc. Dismantling will not be permitted prior to the Monday 4:00 p.m. closing of the trade show.
Exhibitors do not have the right prior to closing of the trade show to pack or remove articles on exhibit.
11. RESTRICTIONS
A) Hopper Events & Conferences, Inc. reserves the right to restrict any displays, which are objectionable
because of noise, glaring or flashing lights, methods of operation, or any other reason, and also to prohibit
or evict any exhibit which, in the opinion of Hopper Events & Conferences, Inc. management, may detract
from general character of the exhibit. This reservation includes persons, things, conduct, printed matter
or anything Hopper Events & Conferences, Inc. judges objectionable. In the event of such restriction or
eviction, Hopper Events & Conferences, Inc. is not liable for any refund of any amount paid hereunder.
B) No display material exposing an unfinished surface to neighboring booths will be permitted. Demonstrations
must be located so that crowds collected will be within the exhibitor’s space and not blocking aisles or
neighboring exhibits.
C) No exhibiting firm, organization or trade publication, regardless of its product or service not assigned
space in the exposition will be permitted to engage in direct selling in the exhibit hall area.
D) The serving of food or the running of contests of any kind must first follow the guidelines of the exclusive building caterer and then be approved in writing by Hopper Events & Conferences, Inc.
12. EXHIBITOR REPRESENTATIVE
Each exhibitor must name at least one person to be its representative in connection with the installation,
operation and removal of the exhibit. Such representative shall be authorized to enter into service contracts
as may be necessary and for which the exhibitor shall be responsible.
13. EXHIBITOR ACTIVITIES
Exhibitor agrees not to schedule or conduct any outside activities including, but not limited to receptions,
seminars, symposiums and hospitality suites that are in conflict with the official program of Hopper Events &
Conferences, Inc. whether such activities are held at or away from the official show site, except with written
approval of Hopper Events & Conferences, Inc. Exhibitor will submit to Hopper Events & Conferences,
Inc. management 60 days prior to the trade show’s opening date any program the exhibitor intends to hold
at or in conjunction with this trade show for written approval as to the time and place.
14. CONTRACTOR SERVICES AND INFORMATION
Hopper Events & Conferences, Inc. has, in the best interest of the exhibitors, selected certain firms to serve
as official contractors to provide various services to exhibitors.
Complete information, instructions and schedule of prices regarding drayage, labor for erecting and
dismantling, electrical work, furniture, cleaning, etc. will be included in the Exhibitor Packet forwarded after
space has been confirmed. An Exhibitor Service Center will be maintained on the exhibit floor to facilitate
service request from exhibitors.
15. ANIMALS
No live animal, reptile, fish or bird will be allowed to enter or remain in the facility. The only exception is
an association approved and properly and safely muzzled “Assist Animal.”
16. POWER, AIR, WATER, GAS, ETC.
It is mutually understood and agreed that Hopper Events & Conferences, Inc. shall use proper and reasonable
care to have all utilities installed and operating during the trade show and exposition. However, Hopper Events &
Conferences, Inc. shall not be held responsible for late installation or interruption of any services that may occur.
17. SAFETY
Machinery, operating equipment or other objects that might cause bodily harm must be adequately safe guarded.
No storing of inflammable materials is allowed behind any back wall or between two back walls.
Market Rules, Regulations
and Codes of Conduct
page 4
18. TAXES AND FEES
Exhibitor is solely responsible for the collection and/or payment of all city, state and federal taxes that may
be required by law such as, but not limited to, city and state sales tax.
Exhibitor is also solely responsible for the procurement and/or payment of all licenses, copyright or royalties
fees, etc. to cover any activities taking place within the exhibitor’s booth or resulting from the exhibitor’s
participation in the show.
19. COMPLIANCE
The exhibitor assumes all responsibility for compliance with all pertinent ordinances, regulations and codes
of duly authorized local, state and federal governing bodies concerning fire, safety, health, together with the
rules and regulations of the operators and/or owners of the property wherein the exhibit is held. Federal,
state and city laws must be strictly observed. Wiring must comply with fire department and underwriters’
rules. All drapes, curtains, table coverings and skirts, displays, or any other materials used in Exhibits must
be flame retardant. Wood and wood by-products must be treated by a certified fire retardant applicator, using
pressure impregnation or similar impregnation method. ALL such material is subject to inspection and flame
testing by the Fire Marshall.
20. CANCELLATIONS OR TERMINATION OF EXPOSITION
In the event that the premises where the trade show is to be held shall, in the sole determination of Hopper
Events & Conferences, Inc., become unfit or unavailable for occupancy, or shall be substantially interfered
with, by reason of picketing, strike, embargo, injunction, act of war, act of God, fire or state of emergency
declared by any government agency or by reason of any municipal, State or federal law or regulation or by
reason of any other occurrence beyond the control of Hopper Events & Conferences, Inc., Hopper Events &
Conferences, Inc. may cancel or terminate the trade show. In the event of such cancellation or termination,
the exhibitor waives any and all claims the exhibitor might have against Hopper Events & Conferences, Inc.
for damages or expenses and agrees to accept in complete settlement and discharge of all claims against
Hopper Events & Conferences, Inc. the exhibitor’s prorate share of the total amount paid by all exhibitors
less all costs and expenses incurred by Hopper Events & Conferences, Inc. in connection with the exposition,
including a reserve for future claims and expenses in connection therewith.
In case Hopper Events & Conferences, Inc. shall, for any reason, determine to cancel or terminate the trade
show, the exhibitor waives all claims the exhibitor might have against Hopper Events & Conferences, Inc. for
damages or expenses and agree to accept in complete satisfaction and discharge of all claims against Hopper
Events & Conferences, Inc. a refund of all amounts paid by the exhibitor to Hopper Events & Conferences,
Inc. in accordance with this agreement.
21. MANAGEMENT
Hopper Events & Conferences, Inc. management reserves the right to interpret, amend and enforce these
Rules and Regulations as it deems proper to assure the success of the Exposition. The exhibitor further
agrees that these Rules & Regulations of the Charlotte International Equestrian Trade Show, produced by
Hopper Events & Conferences, Inc., are made part of the agreement and the signing of this contract for space,
indicates that the exhibitor has read, understood and agreed to same.
22. RESPONSIBILITY
If the exhibitor fails to comply in any respect with the terms and conditions of this agreement, Hopper
Events & Conferences, Inc. shall have the right without notice to the exhibitor to offer said space to another
exhibitor, or to use said space in any other manner. This shall not be construed as affecting the responsibility
of the exhibitor to pay the full amount specified by the contract.