2016-2017 ASB Core Officer
Campaigning Procedure
Thank you for your interest in running for an ASB position. Serving on the ASB is both an honor and a
great experience; however, it requires a lot of work and time from the students who serve. ASB Core
positions include President, Vice President, Recording Secretary, Corresponding Secretary, and Treasurer.
Each officer is required to take the Leadership class all year, and will be required to perform duties before
school, during SAS, during lunch, after school, evenings, and weekends. Please be sure to carefully consider
the time commitment that comes with serving on the ASB. For any students not selected or who decide not
to run, multiple other opportunities are available for staying connected to the school that are also vital to our
success and are a great experience for students: Leadership class, clubs, volunteering to help put on events or
fundraisers here at Shorewood, and more.
Contact me anytime with questions or comments: [email protected]
CALENDAR:
Write all these dates on your calendar. All candidates are responsible for meeting the following deadlines.
Failure to meet deadlines WILL LIKELY RESULT IN DISQUALIFICATION!
DATE
TIME
WHERE
WHAT
Monday
Feb 13
Lunch
1603
Required Informational Meeting
Monday
Feb 27
2:45 PM
Activity Office
Tuesday
February 28
2:45 PM
Activity Office
Wednesday
March 1
7:00 AM
Active campaigning begins
Wednesday
March 1
2:45 PM
Assembly Speech Due (email!)
Thursday
March 2
Lunch
Career Center
Q/A Session / Town Hall with students
(Rec Sec., Cor Sec., and Treasurer)
Friday
March 3
Lunch
Career Center
Q/A Session / Town Hall with students
(President and VP)
Tuesday
March 7
Lunch
Main Gym
Speech Rehearsal
Thursday
March 9
SAS
Main Gym/Classes
Election Assembly
Friday
March 10
SAS
Classes
Voting
Tuesday
March 14
SAS
Classes
Run-off if needed (candidates must win
with at least 50%+1 of the vote)
Friday
March 10
3:00 PM
•
▪
▪
▪
Election Paperwork Due (this packet)
Platform & Questions (email!)
Code of Conduct
Signature Sheet
Posters/Flyers due for approval, hang up
All posters taken down by candidates
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JOB DESCRIPTIONS - ASB OFFICERS
Please read the responsibilities for each ASB office carefully. If elected to the position, you will be held accountable for
fulfilling the responsibilities listed below for your office. All officers will sign and adhere to the Leadership Code of
Conduct. All elected ASB Core Officers shall register for the Leadership class for both semesters and also attend
Leadership Camp July 30-August 4.
ASB President
1.
Preside over Cabinet meetings, Student Council meetings, and oversee all ASB assemblies/activities.
2.
Create special committees, with the approval of the Cabinet, as deemed necessary.
3.
Ex officio member of all ASB committees.
4.
Official student representative at inter- and intra-school functions. This includes such things but not limited to
Open House, PTSA, Boosters, Shorewood staff meetings, WESCO Interhigh conferences, etc.
5.
Official correspondence with Shorecrest and Einstein ASB.
6.
Delegate responsibilities as the occasion arises.
7.
Be in regular communication with Activities Coordinator.
8.
Foster a warm and caring environment for students at Shorewood.
ASB Vice-President
1.
Assume the duties and/or office of the president in his/her absence.
2.
Responsible for coordinating ASB committees and clubs. Maintain club files and contact with club
presidents.
3.
Carry out tasks assigned by the President or Activities Coordinator.
4.
Team with the President overseeing all ASB assemblies, fund-raisers, and community service school
projects and report at occasional Shorewood staff meetings.
ASB Recording Secretary
1.
Shall keep records of and make available, upon request, all Cabinet and Council decisions and actions.
2.
Shall prepare, distribute and publicize agenda and minutes of the Student Council.
3.
Shall document Cabinet voting matters and financial voting matters, and distribute said documentation to groups
involved in the vote.
4.
Have the option of obtaining assistants to aid in the performance of their duties.
ASB Corresponding Secretary
1.
Shall make available, upon request, all Cabinet and Student Council decisions and actions.
2.
Shall be responsible for all ASB correspondence (i.e. weekly newsletter, reader board, tv monitors, morning
announcements, The NEST, PTA, Boosters, FaceBook, Twitter, SW Website, etc.)
3.
Keep a record of all ASB recognized organizations, including statements of purpose, charter and bylaws
and make available all Student Council decisions and actions.
4.
Have the option of obtaining assistants to aid in the performance of their duties.
ASB Treasurer
1.
Must work with the ASB Business Manager on a regular basis (DAILY) to assist in the handling of all ASB
monies including fund-raising. This includes reviewing, approving and signing all purchase orders from all
athletic teams, ASB clubs and organizations.
2.
Maintain a monthly record of all ASB expenditures and income that must be available, upon request, to
anyone affiliated with Shorewood. This information can be obtained by working with the business office
manager.
3.
Shall supervise the Budget Committee's preparation of the ASB budget in the spring each year in conjunction
with the Activity Coordinator and Business Manager. This will be presented to the Student Council prior to the
end of the school year.
4.
Assist clubs and sports in understanding the rules related to fundraising and ASB monies.
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CAMPAIGNING RULES & GUIDELINES
• All candidates must:
- be currently enrolled at Shorewood, and during the year need to be enrolled in at least four
classes each semester at Shorewood High School.
- take the Leadership class for the full year (2017-2018).
- have a 2.5 Cumulative GPA, maintain the 2.5 and be passing all classes at all times.
- not have had any disciplinary concerns for the past 12 months.
- fulfill all officer responsibilities and expectations, which includes time beyond school hours
and part of the school day
- attend summer leadership camp July 30-August 4 (candidates may appeal if they have
already attended the camp)
• You may not campaign before 7:00 AM, Wednesday March 1, 2017, or start campaigning until
you are officially a candidate (including use of social media). You become an official candidate by
submitting the Application Packet (Candidate Information Platform - electronically, Signed Code of
Conduct, and the Application Signature Sheet) by Feb. 27, 2:45 pm.
• Candidates cannot spend more than $50 towards the campaign. Please monitor those spending
toward you. For example, somebody may not buy you $50 worth of t-shirts, or you shouldn't buy tshirts and sell them, or somebody "donates" $50 worth of materials for you. Basically, what we're
saying is that you could just make a poster (which we can give you the paper for and markers and
staples to hang it) and it wouldn't cost you anything! In the end, the only thing you really need to
spend is TIME to make a speech and TIME to talk to people.
• No stickers are allowed, or handing out candy or any other items that could be considered a bribe.
• Due to excessive waste and litter, posters and signs will be limited. You may post ONE 3’x6’
poster in the Commons. You may place up to 15 (8½” x 11”) fliers around the school. Fliers can
only be stapled to the bulletin boards throughout the school - NOT on walls, windows, doors or
bathrooms. (ie: you should not hang any fliers with tape!). Please do not cover permanent displays
from specific departments (i.e. the Career Center board in the 1200 hall, Culinary Arts in the 1100
hall, etc.). All posters and fliers must be pre-approved before posting anywhere.
• All campaign material must be in good taste, include no profanity/vulgarities, or sexual innuendoes,
and follow school rules and regulations. The campaign should be about the candidate, be positive
in nature and be pre-approved by the Activity Coordinator. Overall campaigns should address the
candidate's qualifications, NOT any negative reference about other people, the school, or our school
culture which includes but is not limited to talk, written, typed, posted, tweeted, or emailed
comments.
• Make sure that people who are campaigning on your behalf, known or unknown, abide by the rules
and guidelines. Meaning you will, at times, have to stop negative talk.
• Use of social networking needs to be about YOU, and not other candidates or anything negative
about the school or school culture. Make sure anything posted adheres to all the rules and
guidelines listed in this document - remember to keep it solely about you (school appropriate) and
not other people. Just to emphasize, we are not endorsing using any of these tools (you DON'T
HAVE TO USE THEM), but as technology evolves, we need to address them.
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• You must fill out your platform and turn it in ELECTRONICALLY with your other election paper
work by 2:45 on Monday, February 27. Your platform must be emailed to the Activity
Coordinator ([email protected]). It will be posted online for students to view.
Please be serious and professional and follow the guidelines of school appropriateness.
• You must email your final copy of your speech to the Activity Coordinator by 2:45 on
Wednesday, March 1. Speech rehearsal will happen on Tuesday, March 7, during lunch in the
main gym. The Election Assembly will happen on Thursday, March 9 at 9:40 in the gym –
candidates must be there by 9:20 AM. Voting will take place on Friday, March 10, during SAS.
• All candidates will be required to take part in a Q/A session Town Hall, during lunch in the Career
Center. The Recording Secretary, Corresponding Secretary, and Treasurer will be interviewed on
Thursday, March 2, and the President and Vice President will be interviewed on Friday, March
3. All candidates must be present for this Town Hall.
• You are responsible for cleaning up all your campaigning materials by 3:00 on Friday, March 10.
• Failure to follow these rules and guidelines may result in disqualification. You are responsible
for all campaigning on your behalf.
- Be prepared to take the Leadership class all year and Leadership Camp during the summer
(July 30-August 4). This is a requirement. If you are not prepared to attend the camp or able
to participate in the class (may conflict with music and/or AP/Honors classes) you will be
replaced even if you are elected. Candidates may appeal to the President’s Cabinet for an
exception if they have already attended Leadership Camp once.
THE ELECTIONS COMMITTEE (the current ASB officers) and SHOREWOOD ADMINISTRATION RESERVE
THE RIGHT TO REMOVE OR RELOCATE ANY INAPPROPRIATE CAMPAIGN LITERATURE OR ANY
CAMPAIGN MATERIALS POSTED IN AN INAPPROPRIATE SPACE AND/OR DISQUALIFY ANY
CANDIDATES FOR INAPPROPRIATE BEHAVIOR OR ACTIONS.
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ASB OFFICER CANDIDATE INFO/PLATFORM
Please fill out the following questions and return Britt Harris electronically
([email protected]). Electronic versions of this document will be available in the
Activities section of the Shorewood website. The information you provide will be posted online and used to
create a candidate display case for election week.
NAME _____________________________________
Candidate Office _____________________
(Select One) President, Vice President, Treasurer, Recoding Secretary, Corresponding Secretary
In a 250-word (or less) statement, please address the following five topics. This will be posted in the display
case for students to read.
1. Why are you running for this particular ASB Office?
2. What would you, as an ASB Officer, do for the school?
3. What leadership experience do you have?
4. What three realistically achievable goals/plans/ideas do you have for this specific position next year?
* You should only include items that are actually the domain of ASB/Student government, see
Ms. Harris if you have questions
5. What would you bring to the leadership team at Shorewood?
CANDIDATE INFORMATION
In this section, please limit responses to 3-5 sentences per question. Some of these will be selected to be in
the display case (not the personal information).
Current year in school (fr/soph/jr):
Cumulative GPA:
SAS teacher:
Cell Phone:
Email:
1. What is your favorite class that you’ve taken at SW so far? Why?
2. If you could eat dinner with anyone (dead or alive) who would you choose and what would you talk about
with them?
3. What is your most favorite aspect about yourself? Why? What is your least favorite aspect of yourself?
Why?
4. If you were a food, what would you be and why?
5. What activities are you involved in at Shorewood?
6. What are a few things you are passionate about outside of Shorewood?
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ASB OFFICER CANDIDATE
ASSEMBLY SPEECH
The ASB Election Assembly will happen on Thursday, March 9, and voting will take place on Friday,
March 10. Please report to the gym no later than 9:20 AM on March 9 for the assembly.
Your speech must be submitted ELECTRONICALLY to Ms. Harris for approval by March 1 by 2:45.
Make sure it is appropriate, positive, and in good taste. No text changes can be made following the
submission unless we tell you a change is needed. These changes, if necessary, must be submitted by March
8.
You must do a “dress rehearsal” of your speech during lunch on Tuesday, March 7, in the main gym.
Speech Requirements:
- Should be in good taste and include no profanity, vulgarities, or sexual innuendoes. All comments
should be appropriate and follow school and district rules.
- Speeches should be about the candidate's qualifications, NOT any negative reference about other
people, candidates, our school, or school culture.
- Maximum time limit will be provided once we know how many candidates are running (usually 23 minutes).
- We will take away the microphone at the agreed upon time limit even if you are not done. A timer
will be provided to give you a 30 second warning.
- At minimum, you must cover your goals and qualifications for the position.
- Music is allowed if you provide your own player including speakers. We will not play or provide
equipment for this.
- The candidate is the only person who can participate in the speech.
- The microphone will be taken away if you begin to significantly deviate from your approved
speech.
- Finally, please remember that your speech should be about the work that ASB has domain over,
not things in the domain of the district or principal. See Ms. Harris if you have questions.
Prompts to Consider
•
•
•
•
What has been your most meaningful moment in high school and how can you use it in your
leadership? How you can lead our school?
Who has been your most influential person in your life, and how can their character and leadership
qualities be reflective in your work as an ASB Officer?
What is your leadership character goal and how can you apply it to go above and beyond your job?
How do you envision your ideal high school, and how can you use your position to make that vision a
reality here at Shorewood?
Speech
Please write your speech as you will deliver it the day of the assembly. Deviation from this script may result
in disqualification.
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ASB Officer APPLICATION SIGNATURE SHEET
* All paperwork is due Feb 27 by 2:45. No changes to paperwork or candidate biographies can be made
after that time. You may not switch your intended position after you have submitted your paperwork.
___________________________
CANDIDATE NAME (please print)
___________________________
POSITION
PARENT PERMISSION
I have reviewed the expectations for this position with my son/daughter and will support him/her in fulfilling
the officer requirements.
________________________________________________
Parent/guardian signature
Date _________________
CURRENT ASB OFFICER/ADVISORS
I have met with the candidate listed above and discussed the requirements for this position. I believe that
this candidate is fully aware of the expectations.
________________________________________________
Current ASB Officer for the position you are running for
(Pres=Garrett Miyaoka, VP=Joseph Jang, Rec Sec=Kamila Tracey, Cor Sec=Allen Saewong, Treas=Abby Bickford)
________________________________________________
Activity Coordinator
Britt Harris
ADMINISTRATIVE APPROVAL
The above candidate is in good standing with the school (no disciplinary concerns over the past 12 months)
and will be a positive role model and representative of our school.
________________________________________________
Administrator (Mr. Dunbar, Ms. Swanson, Ms. Elder, or Ms. Stone)
CANDIDATE STATEMENT
I have met with the current ASB Officer for the position that I am running for, have talked with the Activities
Coordinator, have been cleared by my administrator, and understand what the expectations are for this
position.
I realize that if I become an ASB Officer, I must maintain a 2.5 or higher cumulative GPA, take the
Leadership class for both semesters, attend Leadership Camp this summer (July 30 – Aug 4), follow all
election procedures, and sign and abide by the Leadership Code of Conduct. I understand that the
expectations set forth in this code are in effect from the time I sign this document, until the June 2018
Moving Up Assembly. If I am unable to fulfill ANY of these expectations, I will resign from my position.
________________________________________________
Candidate Signature
________________________________________________
Candidate E-mail Address
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SHORELINE SCHOOL DISTRICT
STUDENT LEADERSHIP CODE OF CONDUCT
As a student leader, I have the responsibility to show positive leadership and act as a role model. I understand
and agree to abide by the standards of conduct outlined below:
1. I agree to abide by all state, federal and local laws. I will inform the school administration if I am convicted of,
plead guilty to, or am placed on a probation of any kind as a result of a violation of law other than a non-criminal
traffic violation. If I fail to abide by all laws, I understand that I may be removed from the leadership class and
lose my ASB elected or appointed position.
2. I agree to abide by all rules of conduct as may be adopted by the District in Administrative Policy 3300 and
published in the Statement of Responsibilities and Rights of Students handbook. I also agree to abide by any
additional school rules that may be published in building-level handbooks.
3. I agree to remove myself immediately from any situation where illegal activities are occurring, or where other
persons are engaging in conduct that violates school or District rules. While in attendance at school or schoolsponsored events, students must remove themselves immediately from any situation where such activities are
occurring. Students understand that the community encourages them to report any situation which poses a danger
to the health or safety of themselves and fellow students or which represents a violation of state laws, district
policy, and the code to which school leaders are committed.
I have received and reviewed Shoreline School District Policy 3316 and I understand that my failure to abide by
the standards of conduct above may result in the forfeiture of my leadership position under the terms of that
Administrative Procedure.
Policy 3316
Discipline of School Student Officers/Leaders
Students elected by their peers to hold positions representing their class, their school building, or
other school groups usually become a role model to other students and have an opportunity to
further the educational climate of their school building and the school district by acting in a
responsible manner. On the other hand, a class officer or student leader who engages in
misconduct, particularly with respect to the educational process and/or extracurricular activities, is
likely to encourage breaches of discipline by other students. Hence, a student representative should
expect more severe disciplinary measures, usually loss of his/her office or leadership position for
flagrant and /or frequent acts of misconduct.
As “office” as used in this policy is a position to which a student is selected, elected, or appointed
by staff or other students attending the Shoreline School District.
________________________
Signature
________________________
Leadership Position
________________________
Printed Name
________________________
School
________________________
Date
________________________
Parent/Guardian Signature
Revised 8-08
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3316 STUDENTS Discipline of School Student Officers/Leaders
Students elected by their peers to hold positions representing their class, their school building, or other school group usually become a
role model to other students and have an opportunity to further the educational climate of their school building and the school district by acting in
a responsible manner. On the other hand, a class officer or student leader who engages in misconduct, particularly with respect to the educational
process and/or extracurricular activities, is likely to encourage breaches of discipline by other students. Hence, a student representative should
expect more severe disciplinary measures, usually loss of his/her office or leadership position, for flagrant and/or frequent acts of misconduct.
As “office” as used in this policy is a position to which a student is selected, elected, or appointed by staff or other students attending
the Shoreline School District.
3316P STUDENTS Discipline of School Student Officers/Leaders
Suspensions for More than One Day
A student officer/leader who receives a suspension of more than one day forfeits any office or leadership position he/she holds unless
the school principal or his/her designee determines there are extenuating circumstances for the student retaining the office or leadership position.
If the notice of suspension does not state extenuating circumstances exist and what they are, the student’s office or leadership position shall be
forfeited by him/her.
One Day Suspensions and Lesser Disciplinary Measures
A suspension of one day or any lesser disciplinary action shall not result in the student forfeiting his/her office or leadership position
unless the building principal or his/her designee shall reasonably determine that the act of misconduct, standing alone or considered with other
misconduct, is inconsistent with the student holding office or leadership position. “Other misconduct” can include acts occurring off campus
and/or during non-school hours. If the principal or designee determines that student’s office or leadership position should be forfeited, a letter
must be delivered to the student and his/her parents or guardians, in person or by certified or registered mail, within five school days after the
disciplinary action is imposed, and the letter shall state the basis for the forfeiture of office or leadership position; otherwise, the student shall
retain his/her office or leadership position. Forfeiture of office or leadership position may be the sole disciplinary action taken.
Right to Contest Forfeiture of Office
1. Students shall have the right to grieve the forfeiture of office or leadership position using the procedures for grieving discipline or
shortterm suspension (Policy #3322, Grievance Process for Shortterm Suspensions).
2. Appeal from long-term suspension. An appeal of a long-term suspension shall automatically and simultaneously include an appeal of
the forfeiture of office or leadership position resulting from suspension; provided that a student may grieve the forfeiture of office or
leadership position without appealing the longterm suspension using the procedures for grieving discipline or shortterm suspension
(Policy #3322, Grievance Process for Shortterm Suspensions).
Effective Date of Forfeit of Office
The earliest time a student shall forfeit his/her office or leadership position in conjunction with a longterm suspension is the next day after:
1. If there is no appeal, the last day to file an appeal;
2. If there is no appeal from a hearing officer’s decision adverse to the student, the last day to file an appeal from the hearing officer’s
decision; and
3. If there is an appeal to the Board of Directors, the day the Board’s written decision is received by the student and his/her parents or
his/her attorney, whichever is first.
Under all other circumstances in which an office or position is forfeited, unless otherwise stated in the written notice provided the student,
forfeiture of office shall become effective immediately upon receipt of the notice.
Replacement in a Forfeited Office
When an office has become vacant by reason of having been forfeited under this policy, the vacancy shall be filled in the manner
prescribed by the document creating the office. If the aforementioned document does not provide for filling the vacancy, the building principal
shall determine a reasonable procedure for electing another student to the office.
The student forfeiting the office shall not be eligible to be re-elected to the office made vacant. If that student shall receive the most
votes to fill the vacancy, the student receiving the second highest number of votes shall be elected to the office. However, any student forfeiting
an office under this policy shall be eligible to seek election for any office four months after his/her removal from office.
Miscellaneous
Nothing in this section shall limit the authority of the faculty, the school building administration, the school district administration,
and/or the Board of Directors to remove a student from a position to which he/she was appointed by that person or persons or to determine the
qualifications of students representing a school building or the school district at a public function, at a conclave of other school buildings or
school districts, or any other public function where the student’s action or words would likely be construed to be representing the standards of the
particular school building and/or school district.
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