2”
Block
Format
*The most common
layout of a business
letter is block format. Use
this as a default format.
July 5, 2016
1 Line
Mr. John Doe
3800 Rosedale Hwy
Bakersfield, CA 93308
1 Line
Mr. Doe:
1 Line
1 Line
I hope this letter finds you in good health. My name is Jane Dodenhoff, and I am a business
executive at Finish Acres Ketchup Empire (FAKE). I am writing about the contract my company
signed with Costco Wholesale on January 21, 2016. There is an issue that has arisen with
payment for the most recent shipment of FAKE ketchup.
While the contract explicitly states that payment for each delivery of FAKE ketchup will be
received no later than three business days after the delivery has been received by Costco
Wholesale; however the delivery was signed for on June 20, 2016, and my company has not been
compensated to date. I have attempted to contact the head of finances at Costco Wholesale via
email and telephone, but have not received any reply, so I am now contacting you.
Justify Left
1 Line
My company does not wish to sue Costco Wholesale if it is possible to resolve this conflict
outside of the courtroom; however, we will if payment is not received within the next the
business cycle. Costco Wholesale will not receive another shipment of FAKE ketchup until
FAKE has been compensated. I have enclosed a copy of signed delivery form and a bill showing
the amount owed to FAKE by Costco Wholesale.
1 Line
Sincerely,
4 Lines
Jane Dodenhoff
11092 Nota St.
Fresno, CA 93703
4 Lines
Enclosures: 2
1 Line
B.R.
Adapted from Purdue Owl: https://owl.english.purdue.edu/owl/resource/653/01/
1”
2”
Modified Block
Format
* While not as common as
block, modified block format
is also widely used.
July 5, 2016 (tab to center and start typing)
1 Line
Mr. John Doe
3800 Rosedale Hwy
Bakersfield, CA 93308
1 Line
Mr. Doe:
1 Line
1 Line
I hope this letter finds you in good health. My name is Jane Dodenhoff, and I am a business
executive at Finish Acres Ketchup Empire (FAKE). I am writing about the contract my company
signed with Costco Wholesale on January 21, 2016. There is an issue that has arisen with
payment for the most recent shipment of FAKE ketchup.
While the contract explicitly states that payment for each delivery of FAKE ketchup will be
received no later than three business days after the delivery has been received by Costco
Wholesale; however the delivery was signed for on June 20, 2016, and my company has not been
compensated to date. I have attempted to contact the head of finances at Costco Wholesale via
email and telephone, but have not received any reply, so I am now contacting you.
Justify Left
1 Line
My company does not wish to sue Costco Wholesale if it is possible to resolve this conflict
outside of the courtroom; however, we will if payment is not received within the next the
business cycle. Costco Wholesale will not receive another shipment of FAKE ketchup until
FAKE has been compensated. I have enclosed a copy of signed delivery form and a bill showing
the amount owed to FAKE by Costco Wholesale.
1 Line
Sincerely,
(tab to center and
start typing)
4 Lines
Jane Dodenhoff
11092 Nota St.
Fresno, CA 93703
4 Lines
Enclosures: 2
1 Line
B.R.
Adapted from Purdue Owl: https://owl.english.purdue.edu/owl/resource/653/01/
1”
2”
Semi-Block
Format
* The least used style is
semi-block format.
July 5, 2016 (tab to center and start typing)
1 Line
Mr. John Doe
3800 Rosedale Hwy
Bakersfield, CA 93308
1 Line
Mr. Doe:
1 Line
(indent) I hope this letter finds you in good health. My name is Jane Dodenhoff, and I am a
1 Line
business executive at Finish Acres Ketchup Empire (FAKE). I am writing about the contract my
company signed with Costco Wholesale on January 21, 2016. There is an issue that has arisen
with payment for the most recent shipment of FAKE ketchup.
(indent)While the contract explicitly states that payment for each delivery of FAKE ketchup will
be received no later than three business days after the delivery has been received by Costco
Wholesale; however the delivery was signed for on June 20, 2016, and my company has not been
compensated to date. I have attempted to contact the head of finances at Costco Wholesale via
email and telephone, but have not received any reply, so I am now contacting you.
Justify Left
1 Line
(indent) My company does not wish to sue Costco Wholesale if it is possible to resolve this
conflict outside of the courtroom; however, we will if payment is not received within the next the
business cycle. Costco Wholesale will not receive another shipment of FAKE ketchup until
FAKE has been compensated. I have enclosed a copy of signed delivery form and a bill showing
the amount owed to FAKE by Costco Wholesale.
1 Line
Sincerely,
4 Lines
(tab to center and
start typing)
Jane Dodenhoff
11092 Nota St.
Fresno, CA 93703
4 Lines
Enclosures: 2
1 Line
B.R.
Adapted from Purdue Owl: https://owl.english.purdue.edu/owl/resource/653/01/
1”