County of Henrico, VA Debris Management Plan
Henrico County
Debris Management Plan
Henrico County, Virginia
Revised May, 2012
August 2008
Henrico County Debris Management Plan
TABLE OF CONTENTS
Henrico County Debris Management Plan
I.
Authority ............................................................................................................................................. 1
II. Overview ............................................................................................................................................. 1
Background............................................................................................................................................ 1
Purpose ................................................................................................................................................... 1
General Approach ................................................................................................................................ 2
Planning Basis and Assumptions .................................................................................................... 2
Federal Assistance .............................................................................................................................. 3
III. Debris Management Organization and Staff Responsibilities .............................................. 4
A.
Debris Response and Recovery Primary and Support Agencies .............................. 4
1.
Department of Public Works ................................................................................................ 4
2.
Virginia Department of Transportation (VDOT) .............................................................. 5
3.
Department of Public Utilities, Division of Solid Waste ............................................... 6
4.
Recreation and Parks Department ..................................................................................... 6
5.
Division of Fire ........................................................................................................................ 7
6.
Division of Police .................................................................................................................... 7
7.
Water and Sewer Authority .................................................................................................. 8
8.
Electric Power Company ...................................................................................................... 8
9.
GIS Coordinator ...................................................................................................................... 8
B.
Debris Response and Recovery Organization and Responsibilities ........................ 8
1.
Debris Manager ....................................................................................................................... 9
2.
Deputy Debris Manager....................................................................................................... 10
3.
Emergency Operations Center Debris Liaison Officer ............................................... 11
4.
Department of Solid Waste Debris Disposal Coordinator ......................................... 11
5.
Transportation Debris Coordinator ................................................................................. 12
6.
Parks Authority Debris Coordinator ................................................................................ 12
7.
Debris Management Center Staff ..................................................................................... 12
8.
Public Information Officer .................................................................................................. 13
9.
School Debris Coordinator ................................................................................................ 14
10. Finance Liaison ..................................................................................................................... 14
IV. Debris Management Response and Recovery Operations .................................................. 16
A.
Damage Assessment Teams ............................................................................................. 16
B.
Phase I – Initial Response .................................................................................................. 17
C.
Phase II - Recovery .............................................................................................................. 18
D.
Phase II Debris Removal and Disposal Overview ........................................................ 18
E.
Phase II Debris Removal and Disposal Operations ..................................................... 19
1.
Debris Contractor Oversight Team .................................................................................. 21
a.
b.
c.
2.
3.
4.
5.
6.
Roving Monitors ................................................................................................................................ 21
Load Site Monitors ............................................................................................................................ 23
Disposal Site Monitors ...................................................................................................................... 23
Commercial Garbage Contractors ................................................................................... 24
Household Hazardous Waste and White Goods .......................................................... 24
4. Utility Company Property .............................................................................................. 24
Equipment Assets ................................................................................................................ 25
Contractor Debris Removal and Disposal Operations ............................................... 25
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Henrico County Debris Management Plan
7.
8.
9.
10.
11.
12.
13.
14.
Temporary Debris Management and Landfill Sites ..................................................... 26
Load Ticket Disposition ...................................................................................................... 27
Temporary Debris Management Site Setup and Closeout Procedures ................. 28
Private Property Debris Disposal ..................................................................................... 28
Recycling Storm Debris ...................................................................................................... 28
Permitting ............................................................................................................................... 29
Environmental Requirements............................................................................................ 29
Health and Safety.................................................................................................................. 29
V. Weapons of Mass Destruction/Terrorism Event..................................................................... 31
VI. Administration and Logistics ...................................................................................................... 31
APPENDIX A ............................................................................................................................................ 33
ACRONYMS AND DEFINITIONS ......................................................................................................... 33
LIST OF ACRONYMS ............................................................................................................................. 33
DEFINITIONS ........................................................................................................................................... 34
APPENDIX B ............................................................................................................................................ 37
TDSRS, Landfills, Recycle Centers and Government Facilities Map ....................................... 37
APPENDIX C ............................................................................................................................................ 39
CRITICAL FACILITIES ........................................................................................................................... 39
Government Command and Operations Centers .......................................................................... 39
Hospitals within the County of Henrico ........................................................................................... 39
County Shelters ...................................................................................................................................... 39
APPENDIX D ............................................................................................................................................ 41
PRIMARY ROAD CLEARANCE LIST ................................................................................................. 41
APPENDIX E ............................................................................................................................................ 44
I.
TEMPORARY DEBRIS STAGING AND REDUCTION SITES................................................. 44
II. LANDFILLS ....................................................................................................................................... 44
APPENDIX F............................................................................................................................................. 44
DEBRIS CONTRACTOR OVERSIGHT TEAM ................................................................................... 44
STANDARD OPERATING GUIDELINES ............................................................................................ 44
APPENDIX G ............................................................................................................................................ 58
SAMPLE DEBRIS REMOVAL AND DISPOSAL MONITORING PLAN ........................................ 58
DEBRIS REMOVAL AND DISPOSAL MONITORING PLAN .......................................................... 59
GENERAL ................................................................................................................................................. 59
PURPOSE ................................................................................................................................................. 59
MONITORING OPERATIONS ............................................................................................................... 59
DEBRIS LOADING SITES MONITORS ............................................................................................... 60
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Henrico County Debris Management Plan
TDSR SITE MONITORS ......................................................................................................................... 60
COMPLETING THE LOAD TICKET ..................................................................................................... 61
EXAMPLE TRUCK CAPACITY TABLE .............................................................................................. 62
MONITORING STAFF ASSIGNMENTS .............................................................................................. 62
EXAMPLE MONITORING STAFF TRACKING TABLE .................................................................... 62
TRAINING ................................................................................................................................................. 63
VII. TDSR Site Setup .............................................................................................................................. 67
VIII.
A.
B.
C.
TDSR Site Baseline Data Checklist .................................................................................. 67
Before Activities Begin ....................................................................................................... 67
After Activities Begin ........................................................................................................... 67
Progressive Updates ........................................................................................................... 67
IX. TDSR Site Operations .................................................................................................................... 68
X. TDSR Site Closeout ........................................................................................................................ 68
A.
TDSR Site Closeout Planning ............................................................................................ 68
B.
TDSR Site Closeout Steps .................................................................................................. 68
C.
TDSR Site Closeout Coordination .................................................................................... 69
D.
Material Removal .................................................................................................................. 69
E.
TDSR Site Remediation ....................................................................................................... 69
F.
TDSR Site Closure Checklist ............................................................................................. 70
G.
Site Re-approval.................................................................................................................... 70
XI. General .............................................................................................................................................. 71
XII. Selecting Temporary Staging / Transferring Sites................................................................. 71
XIII.
C&D Treatment & Processing/Recycling Sites ............................................................. 72
XIV.
General .................................................................................................................................... 74
XV. Chipping and Grinding Sites ....................................................................................................... 74
LIST OF FIGURES
Figure 1 - Debris Management Center Organization Chart ........................................................................ 14
Figure 2 - Sample Load Ticket .................................................................................................................... 20
LIST OF TABLES
Table 1 Estimated Debris Quantities .......................................................................................................... 19
LIST OF APPENDICES
Appendix A
Appendix B
Appendix C
Appendix D
Appendix E
Appendix F
Appendix G
August 2008
Acronyms and Definitions
Debris Control Zone Index Map
Critical Facilities
Primary Road Clearance List
Temporary Debris Staging and Reduction Sites and Landfills
Debris Contract Oversight Team Standard Operating Guidelines
Debris Removal and Disposal Monitoring Plan
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Henrico County Debris Management Plan
Appendix H Debris Clearing, Removal, and Disposal Guidelines
Appendix I Debris Management Equipment Assets
Appendix J Debris Removal, Applicant’s Contracting Checklist
LIST OF ATTACHMENTS
Attachment 1 Debris Management Center Organization
Attachment 2 Debris Load Site Monitoring Checklist
Attachment 3 Debris Disposal Site Monitoring Checklist
Attachment 4 Stockpiled Debris Field Survey Form
Attachment 5 Debris Estimating Formulas
Attachment 6 Debris Disposal Site Load Tracking Log
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Henrico County Debris Management Plan
HENRICO COUNTY DEBRIS MANAGEMENT PLAN
I.
Authority
This Plan is developed, promulgated, and maintained under the following State and
Federal statutes and regulations:
 Public Law 93-288 as amended by Public Law 100-107, the Stafford Disaster Relief
and Emergency Assistance Act and in this plan as “the Stafford Act.”
 Public Law 81-920, Federal Civil Defense Act of 1950, as amended.
 CFR, Title 44, Part 200 et seq.
 County of Henrico Emergency Operations Plan, dated June 2006
II.
Overview
Background
The institutions of the County of Henrico, along with the natural and built
environment, present opportunities for a number of potential natural and
technological disasters or emergencies. The Office of the County Manager is
responsible for the overall response of Henrico County assets to an incident and has
tasked the Division of Fire’s Office of Emergency Management with the responsibility
for planning and emergency preparedness, response and recovery, and mitigation
activities. The County of Henrico coordinates with the Virginia Department of
Emergency Management (VDEM) in response to disasters, emergencies, severe
weather conditions, and other catastrophic events.
The County subscribes to the guidance developed by VDEM and the Henrico County
Emergency Operations Plan (EOP) developed and maintained by the Division of
Fire, Office of Emergency Management. The EOP establishes responsibilities for
each County government agency and sets forth lines of authority and organizational
relationships that are essential for the protection of the public. The EOP also
establishes the concepts and policies under which all elements of the County
government will operate during disasters and emergencies by providing for the
integration of those resources.
This Plan is based on guidance provided by Henrico County governmental agencies.
This Plan focuses on the types of activities that are likely to be required during a
disruption or emergency, without regard to the type or cause of that disruption or
emergency.
Purpose
This Plan has been developed to provide the framework for Henrico County
government and other entities to clear and remove debris generated during a public
emergency within the jurisdictional limits of Henrico County. This Plan unifies the
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Henrico County Debris Management Plan
efforts of public and private organizations for a comprehensive and effective
approach to:
 Provide organizational structure, guidance, and standardized guidelines for the
clearance, removal, and disposal of debris caused by a major debris-generating
event.
 Establish the most efficient and cost effective methods to resolve disaster debris
removal and disposal issues.
 Implement and coordinate private sector debris removal and disposal contracts
to maximize cleanup efficiencies.
 Expedite debris removal and disposal efforts that provide visible signs of
recovery designed to mitigate the threat to the health, safety, and welfare of the
populations of Henrico County.
 Coordinate partnering relationships through communications and pre-planning
with local, State, and Federal agencies that have debris management
responsibilities.
General Approach
The County of Henrico is vulnerable to numerous natural and technological hazards,
including severe weather and hazardous materials spills. Inland effects of tropical
storms, hurricanes, tornadoes, severe lightning, wind storms, hail, and floods are
among the highest natural threats to Henrico County. Critical government and
private facilities are potential targets for terrorist attack. Henrico County can manage
many disaster situations with internal resources. However, there are potential
debris-generating events that may overwhelm the County’s assets and capabilities.
This Plan establishes the framework within which Henrico County will respond and
coordinate the removal and disposal of debris generated by potential manmade and
natural disasters. This Plan will also address the potential role that State and Federal
agencies and other groups will take in a debris operation.
This Plan defines the roles and responsibilities of the Henrico County Office of
Emergency Management and other County agencies with respect to debris planning
prior to an event and actions following a major debris-generating event.
Planning Basis and Assumptions
Natural disasters such as hurricanes, tornadoes, and flooding precipitate a variety of
debris that includes, but is not limited to, trees and other vegetative organic matter,
construction materials, appliances, personal property, mud, and sediment. Manmade disasters such as terrorist attacks may result in a large number of casualties
and heavy damage to buildings and basic infrastructure. Crime scene constraints
may hinder normal debris operations, and contaminated debris may require special
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Henrico County Debris Management Plan
handling. These factors will necessitate close coordination with local and Federal
law enforcement, health, and environmental officials.
This Plan takes an all-hazards approach to identifying and responding to the
following hazards that may pose a threat to Henrico County:
 Natural Hazards – severe weather, hurricanes, tornadoes, flooding, hail, or
earthquakes;
 Human-caused Events and Hazards – urban fires, special events, civil disorder,
or transportation accidents; and
 Terrorist Incidents – bomb threats or attacks, sabotage, hijacking, armed
insurrection, or Weapons of Mass Destruction (WMD) incidents.
The quantity and type of debris generated, its location, and the size of the area over
which it is dispersed will have a direct impact on the type of removal and disposal
methods utilized the associated costs, and the speed with which the problem can be
addressed. Further, the quantity and type of debris generated from any particular
disaster will be a function of the location and kind of event experienced, as well as its
magnitude, duration, and intensity.
For planning purposes and for pre-positioning response assets, this plan
assumes that the magnitude of the event exceeds the capacities of Henrico
County.
The fact that this Plan is based on an event that exceeds Henrico County’s
capacities in no way diminishes the value of the Plan for use in response to other
types and categories of events. This Plan establishes a general framework that can,
with minor modifications, be used in any debris-generating event.
This Plan addresses the clearing, removal, and disposal of debris generated by the
above hazards based on the following assumptions:
 A major natural or man-made disaster that requires the removal of debris from
public or private lands and waters could occur at any time;
 The amount of debris resulting from a major natural disaster will exceed Henrico
County’s in-house removal and disposal capabilities;
 Henrico County will contract for additional resources to assist in the debris
removal, reduction, and disposal processes;
 Federal assistance will be requested to supplement Henrico County’s debris
capabilities in coordination with the Debris Manager.
Federal Assistance
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Henrico County Debris Management Plan
The Debris Manager will request Federal assistance through the local emergency
operations center when the debris-generating event exceeds Henrico County’s inhouse debris clearing, removal, and disposal capabilities. The request will be
submitted to the ESF #3 (Public Works & Engineering) Lead, who will then submit
the request to the ESF #5 (Emergency Management) Lead in the Henrico
Emergency Operations Center (HEOC). The ESF #5 Lead, usually filled by the
Deputy Coordinator of Emergency Management or a designee, will forward the
request to the Virginia Emergency Operations Center (VEOC), which will coordinate
the request for a mission assignment with the Federal Emergency Management
Agency (FEMA). Typically, when a mission is assigned by FEMA, the U.S. Army
Corps of Engineers (USACE) will provide a liaison to the EOC when activated. This
liaison will serve as an advisor to the EOC staff providing advice as needed and
ensuring that the USACE is prepared to respond when tasked.
The USACE will alert a Debris Planning and Response Team (PRT) and the
Advance Contracting Initiative (ACI) Contractor under contract for that area and have
them ready to respond when a mission assignment is received. Once the USACE
receives a mission assignment from FEMA, the management groups for both the
PRT and ACI Contractor will be available to meet with the Debris Manager and State
representatives to conduct contingency planning as required.
USACE will coordinate with the state and local EOC staff on the use of any preidentified debris management sites and disposal sites, and identify/acquire other
sites as required to accomplish the mission assignment.
III.
Debris Management Organization and Staff Responsibilities
A. Debris Response and Recovery Primary and Support Agencies
One of the primary functions of this Plan is to clearly delineate a basic organization
and assign specific responsibilities. During the conduct of debris operations, many
issues will arise that are not specifically mentioned in this Plan. However,
responsibilities are sufficiently defined so that unexpected issues can be assigned
and resolved efficiently.
Specific responsibilities of the various primary and supporting agencies are shown in
the sections that follow:
1. Department of Public Works
The Department of Public Works' responsibilities include, but are not limited to,
the following with respect to any and all debris management issues:
 Designate the Director of Public Works as the Debris Manager to oversee
debris clearance and removal operations on County Rights of Way and
Virginia Department of Transportation (VDOT) on thier maintained rights of
way.
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Henrico County Debris Management Plan
 Provide a DMC (Debris Management Center) Liaison Officer to the County
Emergency Operations Center to coordinate debris requests and actions as
required.
 Provide a Debris Clearing and Removal Coordinator to the DMC staff to
coordinate all agency debris assignments. Road Construction
Superintendant, 727-8259, shall be the Debris Coordinator.
 Provide reports to ESF #15 (External Affairs) to coordinate all media reports
on debris operations.
 Provide personnel and equipment to assist in clearing major evacuation
routes and access to critical facilities.
 Provide personnel and equipment to operate and staff the Debris Contractor
Oversight Team (DCOT) element of the DMC, including communications
equipment, transportation, etc.
 Provide personnel and equipment to remove and dispose of debris through
the Solid Waste Debris Coordinator.
 Ensure that the DMC is provided all needed administrative staff and
equipment support, including administrative support personnel, computers,
desks, chairs, etc.
Primary Point of Contact: Director of Public Works, (804) 501-4395
Debris Coordinator – Road Construction
Superintendent (804) 727-8259
2. Virginia Department of Transportation (VDOT)
VDOT's responsibilities include, but are not limited to, the following with respect
to any and all debris management activities:
 Provide a VDOT Debris Coordinator to the DMC staff to coordinate all DOT
personnel and equipment debris assignments along state and Federal
highways.
 Provide personnel and equipment to initiate the clearing of emergency
evacuation routes and access to critical facilities throughout the County
(Phase I) as directed by the Debris Manager in coordination with the VDOT
Debris Coordinator located at the DMC.
 Ensure that the VDOT representative at the DMC is provided all needed
logistics support, including cell phone, transportation, etc.
 Ensure that the VDOT Debris Coordinator keeps the Debris Manager
informed of clearing progress and any problems encountered or expected.
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Henrico County Debris Management Plan
Primary Point of Contact: Virginia Department of Emergency Management (ESF
#1-Transportation) (804) 674-2400
3. Department of Public Utilities, Division of Solid Waste
The Division of Solid Waste responsibilities include, but are not limited to, the
following with respect to any and all debris management issues:
 Designate the Division Director as the Debris Recycling and Disposal
Manager to oversee final disposition of collected debris.
 Provide a DMC Liaison Officer to the County Emergency Operations Center
to coordinate debris disposal and recycling requests and actions as required.
 Provide a Debris Disposal Coordinator to the DMC staff to coordinate all
agency debris assignments.
 Provide information to ESF #15 (External Affairs) to coordinate all media
reports on private property debris operations.
 Provide personnel and equipment to assist in clearing major evacuation
routes and access to critical facilities.
 Provide personnel and equipment to operate and staff the Debris Contractor
Oversight Team (DCOT) element of the DMC, including communications
equipment, transportation, etc.
 Provide personnel and equipment to remove and dispose of debris through
the Public Works Debris Coordinator.
 Ensure that the DMC is provided all needed administrative staff and
equipment support, including administrative support personnel, computers,
desks, chairs, etc.
Primary Point of Contact: Solid Waste Division Director, Public Utilities, (804)
727-8774.
4. Recreation and Parks Department
The Department of Recreation and Parks (RP) responsibilities include, but are
not limited to, the following with respect to any and all debris management
activities:
 Designate the Parks Services Manager as the RP Debris Coordinator to
access and oversee debris clearance and removal operations on County park
land.
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Henrico County Debris Management Plan
 Provide personnel and equipment to assist in the removal and disposal of
debris (Phase II) as directed by the Debris Manager through the RP Debris
Coordinator.
 Park Services equipment is limited to Dump Trucks, 1 backhoe, and
chainsaws.
 Ensure that debris removal from parks and recreational facilities is
coordinated through and approved by the Debris Manager through the RP
Debris Coordinator.
 Ensure that the RP Debris Coordinator is provided all needed logistical
support, including cell phones, transportation, etc.
 Ensure that the RP Debris Coordinator keeps the Debris Manager informed
of cleanup progress and any problems encountered or expected.
 Assist in debris management site investigations.
 Provide digital map files of all identified RP property greater than 10 acres.
 Coordinating with the Debris Manager for the removal, temporary storage,
and disposal of debris at debris collection/management sites at RP facilities.
Primary Point of Contact: Park Services Manager, (804) 727-8201
5. Division of Fire
 Respond to fire and other emergencies at debris management sites
 Includes coordination and response to medical emergencies at debris
management sites
 Respond to request to investigate and handle hazardous materials incidents.
 Approve debris management burn sites in accordance with appropriate local
requirements to ensure safe burning.
 Issue bans on open burning based upon assessment of local conditions and
ensures dissemination of information to the public.
 Supervise burn sites in accordance with all appropriate local requirements to
ensure safe burning, subject to amendments by the Health Department
and/or Fire Marshal.
Primary Point of Contact: Chief, Division of Fire, (804) 501-4900
6. Division of Police
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Henrico County Debris Management Plan
 Assist in monitoring illegal dumping activities.
 Assist in monitoring debris management sites to ensure compliance with local
traffic regulations.
 Coordinate traffic control at all loading sites and at entrances to and from
debris management sites
Primary Point of Contact: Chief, Division of Police, (804) 501-4800
7. Water and Sewer Authority
Coordinate debris removal and disposal requirements at Water and Sewer
Authority facilities with the Debris Manager.
Primary Point of Contact: Director of Public Utilities, (804) 501 4280
8. Electric Power Company
 Coordinate with the Debris Manager with regards to debris removal along
electrical easements and rights-of-way to ensure that all lines are deenergized.
 Provide a debris coordinator to the DMC.
 Provide personnel and equipment to the Rapid Response Team.
Primary Point of Contact: Virginia Dominion Power West Broad Operations
Center
(800) 826-1027
9. GIS Coordinator

Coordinate requests for maps and other geo-spatial information to assist with
the response

Provide a GIS point of contact to the DMC
Primary Point of Contact: County GIS Coordinator (804) 501-5769
B. Debris Response and Recovery Organization and Responsibilities
This section of the Plan provides a listing of primary debris-related responsibilities for
directors and managers, as well as debris-specific assignments for tasks and issues
that normally arise during debris operations.
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Henrico County Debris Management Plan
1. Debris Manager
The Director of Public Works will assume the role of the County Debris Manager.
This individual’s responsibilities include, but are not limited to, the following with
respect to any and all debris management issues:
 Overall control of the DMC.
 Receive regular updates from the Public Works/Solid Waste/Environmental
Services Debris Coordinator regarding cleanup progress and any problems
encountered or expected.
 Receive regular updates from the Recreation and Parks Debris Coordinator
regarding cleanup progress and any problems encountered or expected.
 Identify agency staff members for debris management monitoring duties
(Roving, Load Site, and Disposal Site Monitors).
 Provide yearly training and refresher training for all personnel assigned to
debris management monitoring responsibilities.
 Coordinate training requirements with County agencies and contractors.
 Communicate timely information to the County Manager and the County EOC
staff regarding the status of the debris clearing, removal, and disposal
operations.
 Assure that the County is represented at all meetings with other government
and private agencies involved with the debris cleanup operation.
 Coordinate with appropriate County, State, and Federal agencies, including
FEMA, USACE, and others as appropriate.
 The Debris Manager will activate the DMC and fully implement the debris
plan upon notification by the County Emergency Manager. This will likely
occur during Level III and Level IV emergencies.
 Appoint a Deputy Debris Manager responsible for daily operation control of
the DMC.
 Implement the following notification system to rapidly notify appropriate staff
as to where and when to report for duty. This system must be kept up-todate to ensure key staff can readily be reached. The notification system
should be maintained in such a manner that notification can be made at any
time.
Level IV – Involves an event likely to be within the capabilities of local
government and results in only limited (does not require involvement beyond
the duty officer and several assistants) need for State assistance. Typical
daily activities continue while the event is monitored. Notification is limited to
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Henrico County Debris Management Plan
those State agencies that have normal day-to-day emergency responsibilities
or regulatory requirements. If the event occurs during non-duty hours, the
on-call emergency management staff may be required to report to the County
EOC to monitor the situation and respond to requests for State assistance.
Level III – Involves any event that has the potential to develop into an
emergency or disaster and will likely require the assistance of at least two or
three County agencies. A limited staff will be in place in the EOC staffed with
County Office of Emergency Management personnel and those agencies
essential to the response. Twenty-four hour staffing may be required. Daily
activities are altered to accommodate the situation. All applicable State
agencies are alerted.
Level II – Involves an event that has become, or is becoming, an emergency
or disaster and requires significant County and State response and possible
Federal response and recovery assistance (local government capabilities
clearly exceeded). The direction and control, primary resources, mass care,
and environmental and natural resources groups are at least partially staffed
on a 24-hour basis in the EOC. Support agencies are alerted and most
County EMA personnel are assigned to emergency/disaster functions. The
governor will declare a State of Emergency. The Henrico County EOP is
implemented. FEMA Emergency Response Team A (ERT-A) and State
Liaison may be requested.
Level I - Involves a declared disaster, which requires an extensive County
and State response where the State and local governments are clearly
overwhelmed. The County EOC is fully staffed for 24-hour operations by all of
the primary County agencies. The State requests implementation of the
Federal Response Plan and the presence of the FEMA Region III State
Liaison and the ERT-A, if not previously requested.
Point of Contact: Director of Public Works (804) 501-4395
2. Deputy Debris Manager
The Debris Manager will be supported by a joint debris staff made up of
personnel from Public Works/Solid Waste/Environmental Services and other
County department staff personnel. The joint staff will constitute the daily
operating element of the DMC.
 The Deputy Debris Manager is responsible for daily operational control of the
DMC staff. The Deputy Debris Manager will receive current information on
the severity of the disaster from the DMC Liaison Officer located at the
County EOC. All requests for debris removal or disposal from the emergency
response staff will go through the DMC Liaison Officer to the Deputy Debris
Manager. Requests for debris removal from public facilities and roadways
will be reviewed and approved by the Debris Manager before being directed
to the appropriate DMC Debris Coordinators (Public Works and/or Solid
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Henrico County Debris Management Plan
Waste and/or Department of Parks and Recreation and/or Environmental
Services) to implement the request.
 The Deputy Debris Manager will appraise the extent of damage and resulting
debris and issue directives to the appropriate Debris Coordinators who in turn
will notify their departments to execute the tasking as defined by their
department’s Standard Operating Guidelines.
 The Deputy Debris Manager will ensure that all Contractor debris removal
and disposal operations are properly monitored utilizing personnel assigned
to the Debris Contractor Oversight Team.
 The Deputy Debris Manager will keep the Debris Manager and DMC staff
informed on all ongoing debris management operations through, at a
minimum, daily meetings and/or reports.
 The Deputy Debris Manager will maintain a daily journal and file on all debris
related documents and issues.
 Point of Contact: Road Superintendant, Public Works, (804) 727 8259
3. Emergency Operations Center Debris Liaison Officer
The EOC Debris Liaison Officer will be located at the Henrico County EOC in
ESF #3 and will be responsible for coordinating with the DMC staff all requests
for debris activities initiated by the County EOC staff.
Point of Contact: Director of Public Works, 804-501-4395
Director of Public Utilities, 804-501-4280
4. Department of Solid Waste Debris Disposal Coordinator
The Public Works/Solid Waste/Environmental Services Debris Coordinator will:
 Maintain a listing of all available Public Works equipment identified for
possible debris clearing and disposal missions.
 Coordinate all Public Works debris assignments approved by the Debris
Manager.
 Ensure that required logistical support is available, including cell phone,
transportation, etc.
 Ensure that the Debris Manager is kept informed of cleanup progress and
any problems encountered or expected.
 Obtain all necessary regulatory permits for debris collection, reduction,
temporary storage, and final disposal.
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Henrico County Debris Management Plan
Primary Point of Contact: Division Director of Solid Waste and Recycling, (804)
727 8774.
5. Transportation Debris Coordinator
The Transportation Debris Coordinator will:
 Maintain a listing of all available equipment identified for possible debris
removal and disposal missions.
 Coordinate all debris assignments approved by the Debris Manager.
 Ensure that required logistical support is available, including cell phone,
transportation, etc.
 Ensure that the Debris Manager and PA Director are kept informed of
cleanup progress and any problems encountered or expected.
Primary Point of Contact: Road Superintendant, (804) 727 8259.
6. Recreation and Parks Debris Coordinator
The RP Debris Coordinator will:
 Maintain a listing of all available RP equipment identified for possible debris
removal and disposal missions.
 Coordinate all RP debris assignments approved by the Debris Manager.
 Ensure that required logistical support is available, including cell phone,
transportation, etc.
 Ensure that the Debris Manager and DOT Director are kept informed of
cleanup progress and any problems encountered or expected.
Point of Contact: Park Services Manager, (804) 727 8201.
7. Debris Management Center Staff
The DMC is organized to provide a central location for the coordination and
control of all debris management requirements. The DMC will be located at the
Woodman Road Operations Center.
The DMC organizational diagram shown in Figure 1 identifies the DMC staff
positions required to coordinate the actions necessary to remove and dispose of
debris using both County and Contractor assets.
Specific DMC staff actions will include the following:
May 2012
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Henrico County Debris Management Plan
 Making recommendations for County force account and Contractor work
assignments and priorities based on the County Debris Control Zones.
Appendix B contains a map showing the boundaries of the various Debris
Control Zones.
 Reporting on debris removal and disposal progress, and preparing status
briefings.
 Providing input to ESF #15 (External Affairs) on debris removal and disposal
activities.
 Coordinating with the State on debris issues affecting adjacent counties.
 Coordinating County debris removal and disposal operations with solid waste
managers and environmental regulators from the County.
 Coordinating with the following Federal agencies in the event of a major
natural or man-made debris-generating disaster that exceeds the County’s
capabilities:
- Federal Emergency Management Agency (FEMA)
- U.S. Army Corps of Engineers (USACE)
- Local Office of the Federal Bureau of Investigation (FBI)
8. Public Information Officer
The PIO will serve as the DMC liaison to the County PIO. The PIO will be
assigned to ESF #15 (External Affairs) and will be appointed in concert by the
Director of Public Works, the Director of Public Utilities, and the Director of Public
Relations and Media Services. The PIO will develop a proactive information
management plan. Emphasis will be placed on actions that the public can
perform to expedite the cleanup process. Flyers, newspapers, radio, and TV
public service announcements will be used to encourage public cooperation for
such activities as:
 Separating burnable and non-burnable debris;
 Segregating Household Hazardous Waste (HHW);
 Placing disaster debris at the curbside;
 Keeping debris piles away from fire hydrants and valves;
 Reporting locations of illegal dump sites or incidents of illegal dumping;
 Segregating recyclable materials; and
 Disseminate pickup schedules through the local news media.
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Henrico County Debris Management Plan
Point of Contact: Director, Public Relations and Media Services, (804)501-4976
Director of Public Works, (804) 501-4395
Director of Public Utilities, (804) 501-4280
9. School Debris Coordinator
The School Debris Coordinator will:
 Maintain a listing of all available equipment identified for possible debris
removal and disposal missions.
 Coordinate all debris assignments approved by the Debris Manager to
assess and handle debris at School sites.
 Ensure that required logistical support is available, including cell phone,
transportation, etc.
 Ensure that the Debris Manager is kept informed of cleanup progress and
any problems encountered or expected.
Point of Contact: Henrico County Public Schools Director of Operations, (804)
652-3620
10. Finance Liaison
Finance will have responsibility for:
 Tracking documentation needed for FEMA reimbursement
 Authorizing appropriate contract trigger points for vendors to move debris
 Oversight of the Purchasing function to acquiesce equipment to perform
immediate emergency debris clearance to ensure life safety, incident
stabilization, and property protection

Oversight of Purchasing function for emergency and non-emergency goods
and services associated with the debris removal process
Point of Contact: Director of Finance, (804) 501-4266
Figure 1 - Debris Management Center Organization Chart
May 2012
14
Henrico County Debris Management Plan
Debris
Management
Center
FEMA
Public
Assistance
Officer
Debris Manager
VDEM
Deputy Debris
Manager
Public Assistance Liaison
Emergency
Operations Center
DMC Liaison Officer
Director of Public
Works
Director of Public
Utilities
Mission Assignment
VDEM / USACE
Public Information
Officer
Director of Public
Relations & Media
Services
Debris Contractor
Oversight Team
Roving
Monitors
Contracted
Site
Monitors
Contracted
Debris Removal & Disposal
Contractor(s)
Debris Site
Coordinator
TBD
May 2012
Debris Site
Coordinator
TBD
15
Debris Site
Coordinator
TBD
Henrico County Debris Management Plan
IV.
Debris Management Response and Recovery Operations
The Debris Manager will be the single point of contact to coordinate and control all
personnel and equipment responding to a major debris-generating event. This Plan
provides guidance for the efficient and effective control and coordination of initial debris
assessments through debris clearance, removal, and disposal operations.
A. Damage Assessment Teams
The Henrico County Debris Manager is responsible for coordinating impact
assessment for all County public structures, equipment, and debris clearance
immediately following a large-scale disaster. Reports of this damage will be
coordinate with the Henrico EOC and shared with the Risk Management Liaison.
Impact assessments are performed by Damage Assessment Teams and used to
prioritize impacted areas and resource needs. The teams will be composed of
personnel from Public Works, Public Utilities, Building Inspections, Recreation and
Parks, Extension Services, Police, Fire, Sheriff, and other agencies as assigned by
the EOC.
The DMC Debris Coordinator will have the primary mission of coordinating the efforts
of Public Works, Public Utilities, Building Inspections, Parks and Recreation,
Extension Services, Police, Fire, Sheriff, and other assigned personnel to identify
debris impacts on critical roads and make initial estimates of debris quantities.
Based on this prioritization, the Debris Manager will issue urgent assignments to
clear debris from at least one lane on all evacuation routes and identified primary
and secondary roads to expedite the movement of emergency service vehicles such
as fire, police, and medical responders. A Priority Primary Road Clearance List is
found in Appendix D.
Damage Assessment Teams will conduct initial zone-by-zone windshield surveys to
identify the type of debris and to estimate amounts of debris on the roadways and on
private and public property. The results of the windshield surveys will be provided to
Debris Manager and to the DMC Liaison Officer located at the County EOC.
The Debris Manager will establish initial priority for debris clearance based upon the
following ranking as provided by the Damage Assessment Teams:
 Extrication of people.
 Major flood drainage ways.
 Egress for fire, police, and Emergency Operations Center.
 Ingress to hospitals, jail, and other critical infrastructure.
 Ingress to convenience centers, transfer centers, debris management sites.
 Major traffic routes.
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Henrico County Debris Management Plan
 Supply distribution points and mutual aid assembly areas.
 Government facilities.
 Public Safety communications towers.
 County shelters.
 Access to state shelter sites that may be located within Henrico County.
 Secondary roads to neighborhood collection points.
 Access for utility restoration.
 Neighborhood streets.
 Private property adversely affecting public welfare.
During the debris clearance and removal process, the DMC staff will be responsible
for coordinating with the Debris Coordinator and other utility companies (such as
telephone and cable TV) as appropriate to ensure that power lines do not pose a
hazard to emergency work crews.
B. Phase I – Initial Response
For ease of control and coordination, debris management operations are divided into
two phases.
Phase I will be implemented immediately after a debris-generating event to open
emergency evacuation routes and roadways to critical facilities and affected
neighborhoods. The major emphasis during this phase is to simply push debris from
the traveled way to the right-of-way or curb. This activity is commonly referred to as
Debris Clearance. Little or no effort is made to remove debris from the right-of-way.
Henrico County and the Virginia Department of Transportation (VDOT) will be
responsible for implementing all Phase I activities. Requests for additional assistance
will be submitted to the Debris Manager located at the DMC.
Phase I activities include:
 Implementation of the Debris Management Plan.
 Determination of incident-specific debris management responsibilities.
 Establishment of priorities based on evacuation needs and prediction models.
 Identification and procurement of debris management sites.
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Henrico County Debris Management Plan
 Activation of pre-positioned contracts, if necessary to support Phase I clearance
operations.
 Implementation of Public Information Plan.
 Coordination and tracking of resources.
 Formal documentation of costs.
C. Phase II - Recovery
Phase II will be implemented within two to five days following a major debrisgenerating event, and will encompass the processes of debris removal and disposal.
This delay is normal and allows time for affected citizens to return to their homes and
begin the cleanup process. Debris must be brought to the rights-of-way or curb to be
eligible for removal at public expense.
The Debris Manager will be responsible for implementing all Phase II activities with
support as required from Public Works, Solid Waste and Recreation and Parks. The
Debris Manager located at the DMC will coordinate all debris removal and disposal
operations. Phase II may be quite lengthy as disaster recovery continues until predisaster conditions are restored.
Phase II activities include:
 Activation of pre-positioned contracts.
 Notification to citizens of debris removal procedures.
 Activation of debris management sites.
 Removal of debris from rights-of-way and critical public facilities.
 Movement of debris from debris management sites to permanent landfills.
 Final documentation of costs for reimbursement, as applicable.
D. Phase II Debris Removal and Disposal Overview
The general concept of debris removal operations includes multiple, scheduled
passes by each critical site, location, or right-of-way. This manner of scheduling
debris removal allows residents to return to their properties and bring debris to the
edge of the right-of-way as property restoration proceeds.
The County has been divided into Eastern and Western Debris Control Zones to
control and expedite debris-removal and disposal operations (refer to Appendix B for
a map of the county). The estimated quantity of debris that would be generated by
Hurricane Categories 1 through 5 is shown in Table 1.
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Henrico County Debris Management Plan
Table 1 Estimated Debris Quantities
Storm Magnitude
Category 1
74 - 95 mph
Category 2
96 - 100 mph
Category 3
111 - 130 mph
Category 4
131 - 155 mph
Category 5
156+ mph
Estimated Debris Quantities
Population:
280,000
Estimated damage @ 50% of total single family homes
Debris Estimating Parameters
Category 3
Category 4
Category 5
46,667
46,667
46,667
46,667
46,667
Category Factor
2
8
26
50
80
Vegetation Factor
2
2
2
2
2
Commercial Density
1
1
1
1
1
Single Family Homes Affected (=Pop./3)
Precipitation
Q = H(C)(V)(B)(S), total debris, yards3
Category 1
Category 2
1
1
1
1
1
182,000
728,000
2,366,000
4,550,000
7,280,000
182,000
728,000
2,366,000
4,550,000
7,280,000
Debris Acres Required, acres
11
45
148
284
455
TDSRF with Roads, Buffers, total acres
19
76
245
472
755
Square Miles Required
0.0
0.1
0.4
0.7
1.2
54,600
218,400
709,800
1,365,000
2,184,000
Mixed C&D
127,400
509,600
1,656,200
3,185,000
5,096,000
Burnable
53,508
214,032
695,604
1,337,700
2,140,320
6,370
25,480
82,810
159,250
254,800
Debris Reduction Site Requirements
Q, Volume of Debris, cubic yards
Debris Classification
Clean Woody Debris
Soil
Metals
19,110
76,440
248,430
477,750
764,400
Landfilled
48,412
193,648
629,356
1,210,300
1,936,480
E. Phase II Debris Removal and Disposal Operations
The Debris Manager and staff will coordinate debris removal and disposal operations
for all portions of the County. Phase II operations involve the removal and disposal
of curbside debris by County force account and/or Contractor crews. All County
hired Debris Removal and Disposal Contractor operations will be overseen by the
Debris Contractor Oversight Team (DCOT).
Under this Plan, mixed debris will be collected and hauled from assigned Debris
Control Zones to County designated debris management sites or to designated
landfill locations. Clean woody debris will be hauled to the nearest designated
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Henrico County Debris Management Plan
vegetative debris management site for eventual burning or grinding. A listing of
debris management sites can be found in Appendix E.
The primary tracking mechanism for all debris loaded, hauled, and disposed of under
this plan will be the Load Ticket, an example of which is shown in Figure 2. Load
tickets will be initiated at pickup sites and closed-out upon drop-off of each load at a
debris management site or permanent landfill, and are to be used to document both
County force account and Contracted haulers. Load tickets will serve as supporting
documentation for Contractor payment as well as for requests for reimbursement
from federal grant programs (FEMA) and mutual aid recipients.
Figure 2 - Sample Load Ticket
COUNTY OF HENRICO
Ticket No.
LOAD TICKET
Section 1
Prime Contractor:
Subcontractor (Hauler):
Driver:
Measured Bed Capacity (cu. yds.):
Debris Pickup Site Location:
000001
Date:
Departure Time:
Truck Plate No.:
(must be a street address)
□
□
Debris Type:
Loading Site Monitor:
□
Vegetation
Mixed
□
Construction & Demolition
Other: ____________________________
Print Name: ______________________________________________
Signature:
Remarks:
Section 2
Debris Disposal Site Location:
Estimate Debris Quantity (cu. yds.):
Disposal Site Monitor:
Arrival Time:
Print Name: ______________________________________________
Signature:
Remarks:
Copies:
White – Load Site Monitor
Green – Disposal Site Monitor
Canary, Pink, Gold – Onsite Contractor’s Representative or Driver
For tracking of all debris moved in response to a given event, the following is the
disposition of each ticket part:
Part 1
Part 2
Part 3
Part 4
Part 5
May 2012
(White) Load Site Monitor (Turned in daily to the DMC)
(Green) Disposal Site Monitor (Turned in daily to the DMC)
(canary) Driver or Contractor’s on-site representatives (Contractor Copy)
(pink) Driver or Contractor’s on-site representatives (Contactor Copy)
(gold) Driver or Contractor’s on-site representatives (Driver/Subcontractor
Copy)
20
Henrico County Debris Management Plan
1. Debris Contractor Oversight Team
The DCOT is responsible for the coordination, oversight, and monitoring of all
debris removal and disposal operations performed by private Contractors (see
Appendix F, Debris Contract Oversight Team Standard Operating Guidelines).
The DCOT supervisor and team members will be detailed from Disaster
Monitoring Subcontractor, as well as from County departments as required. The
DCOT team will also be supplemented with contracted inspectors and other
personnel as needed.
Currently the County has a prepositioned disaster monitoring subcontractor
procured through a competitive procurement. This contractor will be activated as
required to augment county forces depending on the scale of the debris requiring
removal.
The DCOT team supervisor will be located at the DMC and will provide roving
monitors, load site monitors, and disposal site monitors described below.
Specific responsibilities include the following:
 Planning and conducting debris management site inspections, quality control,
and other Contractor oversight functions.
 Receiving and reviewing all debris load tickets that have been verified by a
Disposal Site Monitor (see description below).
 Making recommendations to the Debris Manager regarding distribution of
force account and Contractor work assignments and priorities.
 Reporting on progress and preparation of status briefings.
 Providing input to the DMC PIO on debris cleanup activities and pickup
schedules.
The DCOT Supervisor will oversee the activities of three types of monitors. The
functions and responsibilities of the field monitors are described below (see
Appendix G, Debris Removal and Disposal Monitoring Plan).
a. Roving Monitors
Teams of Roving Monitors will be assigned to specific Debris Control Zones
or to a specific Contractor depending upon the distribution of work
assignments. The Roving Monitors’ mission is to verify that all contract
requirements, including safety, are properly implemented and enforced.
Staff to fulfill the Roving Monitor positions will be provided by Disaster
Monitoring Contractor or from local personnel. Roving Monitors will have the
authority to monitor Contractor operations and to report any problems back to
the DCOT Supervisor. Roving Monitors may request contract compliance,
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Henrico County Debris Management Plan
but do not have the authority to otherwise direct Contractor operations or to
modify the contract scope of work.
Roving Monitors will monitor debris operations on a full-time basis and make
unannounced visits to all loading and disposal sites within their assigned
debris management zone(s). In addition, Roving Monitors shall do the
following:
 Assist in the measuring of all Contractor trucks and trailer with the
Contractors representative. Take photographs of all trucks and trailers.
 Obtain and become familiar with all debris removal and disposal contracts
for which they are providing oversight.
 Observe all phases of debris management operation, to include loading
sites, debris management sites, and final landfill sites.
 Prepare a daily written report of all Contractor activities observed to
include photographs.
 Periodically monitor each debris management site to ensure that
operations are being followed as specified in the applicable Debris
Removal and Disposal Contract with respect to local and Federal
regulations and the Debris Removal and Disposal Monitoring Plan
(Appendix G).
Roving Monitors will also submit daily written reports to the DCOT supervisor
outlining their observations with respect to the following:
 Is the Contractor using the site properly with respect to layout and
environmental considerations?
 Has the Contractor established lined temporary storage areas for ash,
household hazardous wastes, and other materials that can contaminate
soil and groundwater?
 Has the Contractor established environmental controls in equipment
staging areas, fueling, and equipment repair areas to prevent and
mitigate spills of petroleum products and hydraulic fluids?
 Are plastic liners in place under stationary equipment such as generators
and mobile lighting plants?
 Has the Contractor established appropriate rodent control measures?
 Are burn sites constructed and operating in accordance with the plans
and requirements in Appendix H?
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Henrico County Debris Management Plan
 Has the Contractor establish procedures to mitigate smoke, dust, noise,
and traffic flow?
Roving Monitors’ reports will also include written observations at loading
sites, disposal sites, and the locations of any illegal dumping sites. If the
monitor sees a problem they are to notify the DMC immediately and take
photographs of the site.
b. Load Site Monitors
Load Site Monitors will be stationed at designated Contractor debris loading
sites. The Load Site Monitors’ primary function is to verify that debris being
picked up is eligible under the terms of the contract.
Load Site Monitor positions will be staffed from Disaster Montiroing
Contractor and supplemented by other County department personnel
depending on the magnitude of the debris-generating event. Load Site
Monitors will be assigned to each Contractor’s debris loading site within
designated Debris Control Zones, and will initiate and sign load tickets as
verification that the debris being picked up is eligible.
c. Disposal Site Monitors
Disposal Site Monitors will be located at both debris management sites and
landfill sites as identified by the DMC through out the recovery process. The
Disposal Site Monitors’ primary function is to ensure that accurate load
quantities are being properly recorded on pre-printed load tickets (see Figure
2).
At each debris management site and landfill disposal site, the Contractor will
be required to construct and maintain a monitoring station tower for use by
the Disposal Site Monitor. The Contractor will construct the monitoring
station towers of pressure treated wood with a floor elevation that affords the
Disposal Site Monitor a complete view of the load bed of each piece of
equipment being utilized to haul debris. Alternately, hydraulic lifts or other
devices may be used in lieu of constructed towers providing they provide an
identical function. The Contractor will also provide each site with chairs, table,
and portable sanitary facilities.
The Disposal Site Monitor will estimate the quantity (in cubic yards) of debris
in each truck/trailer entering the Contractor’s selected temporary debris
management site or landfill disposal site and will record the estimated
quantity on pre-numbered debris load tickets. The Contractor will only be
paid based on the number of cubic yards of material deposited at the disposal
site as recorded on debris load tickets. This is to be done on all types of
debris removal contracts and force account vehicles.
Disposal Site Monitors will be staffed by the Disaster Monitoring Contractor
personnel depending on the magnitude of the debris-generating event. The
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Henrico County Debris Management Plan
Disposal Site Monitors will be stationed at all debris management sites and
landfill disposal sites for the purpose of verifying the quantity of material being
hauled by the Contractor. The Disposal Site Monitor will be responsible for
closing out and signing each load ticket and returning a copy to the DCOT
Supervisor at the end of each day.
Alternately, the County may elect to pay contractors based on tons of debris
hauled and not cubic yards. In this case, it will be unnecessary to construct
observation towers at the disposal facility. Calibrated scales will be the pay
basis with trucks weighing in (gross weight) and out (tare weight). The
quantity of debris hauled will be the difference between the gross weight and
the tare weight, i.e.:
tons of debris hauled = gross weight, tons – tare weight, tons
2. Commercial Garbage Contractors
Commercial garbage Contractors will continue to pickup refuse in accordance
with current procedures, routes, and removal schedules. They will not haul
disaster debris unless expressly authorized by the Debris Manager.
3. Household Hazardous Waste and White Goods
The Debris Manager will identify one or more Household Hazardous Waste
(HHW) drop-off locations within each of the Debris Control Zones. Contractors
will be encouraged to separate HHW at the curb and not haul it to a Debris
Management Site. Residents will be encouraged to separate and transport HHW
to pre-identified drop-off points. The Division Director for Solid Waste, (804) 727
8774, will coordinate with the Virginia Department of Environmental Quality
(VDEQ) officials for the collection of eligible industrial or commercial hazardous
waste resulting from the disaster.
White goods are defined as discarded household appliances. They include
refrigerators, freezers, air conditioners, heat pumps, ovens, ranges, washing
machines, clothes dryers, water heaters, etc. Refrigerants and other machine
fluids are regulated and will only be reclaimed by certified technicians and
disposed of at a permitted facility. To avoid the releases of refrigerants or oils,
the collection of white goods will be accomplished carefully by manually placing
the appliance on trucks or by using lifting equipment that will not damage the
elements that contain refrigerants or regulated oils. Residents will be required to
segregate these materials from other types of debris.
4.
Utility Company Property
Dominion Virginia Power (800-826-1027) and other utility crews will remove and
dispose of all utility related debris such as, power transformers, utility poles,
cable, and other utility company material.
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Henrico County Debris Management Plan
5. Equipment Assets
A table summarizing the equipment that details the equipment that Henrico
County currently has in inventory that could be used to assist with debris removal
is included in Appendix I.
6. Contractor Debris Removal and Disposal Operations
The County recognizes that disasters may generate debris of types and
quantities that exceed the County’s capabilities. Thus, the County will implement
a pre-positioned contracting process to have Contractors on stand-by to respond
within a pre-determined period to assist in requested aspects of the debris
operation.
The Debris Manager or his or her authorized representative will contact the
firm(s) holding pre-positioned debris removal and disposal contract(s) and advise
them of impending conditions. The scope of the pre-positioned contract provides
for the removal and lawful disposal of all natural disaster-generated debris,
excepting household, industrial, or commercial hazardous waste. Debris removal
will be limited to County-maintained streets, roads, and other public rights-ofway, and public properties based on the extent of the disaster. Debris removal
will be limited to disaster related material placed at or immediately adjacent to the
edge of the rights-of-way by residents within designated Debris Control Zones.
The County of Henrico maintains its own road network except for state and federal
highways. There are roads within the County that are not municipal, state or federal
roads but allow public access. These roads generally are classified as private roads
they may include:
 Roads that run through gated communities.
 Roads that are owned by individuals that service one or a few residences or
commercial properties.
 Roads that are owned and maintained by homeowner’s associations that do not
restrict public access. These roads often connect with VDOT roads and are routinely
used by emergency vehicles, school buses, sheriff’s vehicles, US Mail and other
public purposes. (These roads while privately maintained are open and used by the
public with access to the state roads in many situations.)
 The County does not perform work on private road networks without specific
authorization from senior management.
Each Contractor, upon receipt of notice to proceed, will mobilize such personnel
and equipment as necessary to conduct the debris removal and disposal
operations detailed in the Contractor’s General Operations Plan (required by the
Debris Removal and Disposal Contract). All Contractor operations will be subject
to review by the Debris Manager.
The Contractor will make multiple, scheduled passes (as required and authorized
by the County) of each site, location, or area impacted by the disaster according
to assigned Debris Control Zones and as directed by the Debris Manager.
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Henrico County Debris Management Plan
Schedules will be provided to the DMC PIO for publication and notification by the
news media.
The load ticket, coupled with inspections by Roving, Load Site, and Disposal Site
Monitors, will be the primary mechanism for monitoring Contractor performance
and tracking quantities for pay purposes.
Federal support will be requested if the incident is beyond the County’s capability
and its Contractors. The USACE may be tasked by FEMA through the mission
assignment process to provide the necessary support to the County.
If tasked by FEMA, USACE will respond by providing trained and experienced
Debris PRTs that are responsible for managing the debris mission from removal
to final disposal. These tasks are accomplished utilizing pre-awarded contracts
to private industry Contractors experienced in debris removal operations. The
USACE also has Debris Subject Matter Experts available to provide advice and
support to the Contractor and the DMC staff.
Procurement Procedures
Procurement of all debris related services shall comply with current County
procurement procedures and State procurement ordinances. The current debris
contractors were selected through a competitive procurement issued by the
Central Virginia Waste Management Authority (CVWMA). The CVWMA is a
regional authority that contracts for waste collection and recycling. Henrico
County is a charter member of that authority.
If needed, any emergency procurement shall be pre-approved by the County
Procurement Officer.
In addition, procurement procedures shall be consistent with the procurement
check list found in Appendix J.
7. Temporary Debris Management and Landfill Sites
The County recognizes the economic benefits of debris volume reduction, and
will realize this benefit through the use of local debris management sites for
processing of clean woody debris. The County has identified pre-designated
vegetative debris management sites for the sole purpose of temporarily storing
and reducing clean woody debris through either burning or grinding. A listing of
debris management and landfill sites is located in Appendix E.
Contractors will operate the debris management sites made available by the
County. Each Contractor will be responsible for all site setup, site operations,
rodent control, closeout, and remediation costs at each of its sites. The
Contractor must coordinate Park site setup with the Park Services Manager. The
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Henrico County Debris Management Plan
Contractor is also responsible for the lawful disposal of all by-products of debris
reduction that may be generated.
The Contractor will restore the debris management sites as close to the original
condition as is practical so that it does not impair future land uses. All sites are
to be restored to the satisfaction of the Debris Manager with the intent of
maintaining the utility of each site.
Contractors are also expected to haul and manage construction and demolition
(C&D) waste. C&D materials will be hauled to debris management sites for
temporary sorting and storage until final disposal arrangements are made.
It is important to note that all material deposited at debris management sites will
eventually be taken to a properly permitted landfill for final disposal. Under
certain circumstances, the Debris Manager may direct Contractors to bypass
C&D debris management sites and approve the hauling of mixed C&D debris
directly to a properly permitted landfill for disposal.
While residents will be encouraged to segregate HHW at curbside, small
amounts of HHW may be mixed in with material deposited at the debris
management sites. Therefore, the Contractor must be prepared to place any
HHW in a separate enclosed and lined area for temporary storage, and must
report any accumulation of HHW at the debris management sites to the DCOT
staff. The DCOT staff will notify the SWM Debris Coordinator, who will
coordinate for removal and disposal.
8. Load Ticket Disposition
The Load Ticket will be a 5-part pre-printed form (see Figure 2). This ticket and
the process described below are representative of the flow of paperwork and the
type of ticket required. Colors of the various parts of the form are representative
only and may vary depending on those in use at that time by the monitoring and
debris collection contractors.
At initiation of each load, the Load Site Monitor will fill out all items in Section 1 of
the Load Ticket and will retain Part 1 (White Copy). The remaining copies will be
given to the driver and carried with the load to the disposal site.
Upon arrival at the disposal site, the driver will give all four copies to the Disposal
Site Monitor. The Disposal Site Monitor will complete Section 2 of the Load
Ticket and retain Part 2 (Green). Parts 3, 4, and 5 will be given either to the
Contractor’s on-site representative or to the truck driver for subsequent
distribution.
All trucks will be measured by the Contractor and DMC staff before the operation
begins and periodically rechecked throughout the operation.
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Henrico County Debris Management Plan
The Contractor will be paid based on the number of cubic yards of eligible debris
hauled per truckload. Payment for hauling debris will only be approved upon
presentation of Part 4 (Pink) of the Load Ticket with the Contractor’s invoice.
Load tickets will also be completed and retained for County force account
vehicles as a primary mechanism for tracking debris quantities deposited at
debris management sites.
9. Temporary Debris Management Site Setup and Closeout Procedures
The Contractor will be responsible for preparing and closing out a temporary
debris management site in accordance with the specifications in the Debris
Removal and Disposal Contract and guidance contained in Appendix H.
10. Private Property Debris Disposal
Dangerous structures are the responsibility of the owner to demolish in order to
protect the health and safety of adjacent residents. However, experience has
shown that unsafe structures will often remain in place due to lack of insurance
or absentee landlords. Care must be exercised to ensure that Henrico County
properly identifies structures listed for demolition.
The Debris Manager will coordinate with the County and State and FEMA Public
Assistance Officers regarding:
 Demolition of private structures.
 Removing debris from private property.
 Local law and/or code enforcement requirement.
 Historic and archaeological sites restrictions.
 Qualified environmental Contractors to remove hazardous materials such as
asbestos and lead-based paint.
 Execution of Right-of Entry/Hold Harmless agreements with landowners. A
sample Right-of-Entry/Hold Harmless agreement is shown in Appendix H.
11. Recycling Storm Debris
The intent is to recycle as much of the storm generated debris as feasible.
Vegetative Debris – ground yard trash/vegetative storm debris may be
transported to agricultural fields for use as a soil amendment in
May 2012
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Henrico County Debris Management Plan
accordance with VDEQ policies for use of such materials, sold as mulch
and/or to cogeneration power plants for use as boiler fuel.
Non-Vegetative, Non Hazardous Debris – These materials commonly
referred to as C/D (construction demolition debris) will be directed to
VDEQ permitted C/D recycling facilities, if financially feasible and if
volumes do not exceed the handling capacity of the Debris management
System of TDSR sites.
12.
Permitting
Debris operations will comply with all Federal, State, and local regulations.
Several agencies may be involved in issuing permits.
The following is a list of potential permits that may be required in debris
operations:









Waste processing and recycling operations permit
Temporary land-use variances or permits
Traffic or entrance permits
Air quality permits
Water quality permits
HHW permits
Fire department permits
Freon removal from white goods
Erosion and sediment control
13. Environmental Requirements
Following a disaster event, compliance with environmental protection laws and
regulations is required. Federal and State Environmental Protection Agencies
including but not limited to VDEQ and local Health Departments should be
consulted for applicable regulatory requirements.
All debris related activities shall be coordinate with Federal, State, and local
agencies, to ensure compliance with environmental and historic preservation
laws/regulations/policies and determining environmental monitoring and reporting
requirements for TDSR’s,
The agency shall also maintain records for historical purposes.
See Appendix H “Debris Clearing, Removal, and Disposal Guidelines”
14. Health and Safety
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Henrico County Debris Management Plan
All debris related activities shall be done and comply with the health and safety
requirements. The County Safety Officer shall assure that all appropriate safety
procedures are followed and shall periodically check on the work of
subcontractors and county agents to make sure that applicable provisions are
followed.
The Health and Safety plan enables the agency and their contractors to avoid accidents during
debris recovery operations and to protect workers from exposure to hazardous materials. The
health and safety strategy establishes minimum safety standards for the agency and contractor
personnel to follow.
The agency and contractor will disseminate safety information and how the
agency will monitor compliance with the minimum safety standards to all
emergency workers.
Debris operations involve the use of heavy equipment to move and process
various types of debris. Many of these actions can pose safety hazards to
emergency response and recovery personnel and the public. In addition to those
safety hazards, exposure to certain types of debris, such as building materials
that contain asbestos and mixed debris that contains hazardous materials, can
pose potential health risks to emergency workers.
The health and safety plan provides emergency workers with information on how
to identify hazardous conditions and specific guidelines on the appropriate and
proper use of personal protective equipment.
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Henrico County Debris Management Plan
V.
Weapons of Mass Destruction/Terrorism Event
The handling and disposal of debris generated from a Weapons of Mass Destruction
(WMD) or terrorism event will exceed the capabilities of Henrico County and will require
immediate Federal assistance.
Normally, a WMD or terrorism event will, by its very nature, require all available assets
and involve many more Federal and adjacent State and County departments and
agencies. The nature of the waste stream as well as whether or not the debris is
contaminated will dictate the necessary cleanup and disposal actions. Debris handling
considerations that are unique to this type of event include:
 Much of the affected area will likely be a crime scene. Therefore, debris may be
directed to a controlled debris management site by Local, State, and/or Federal law
enforcement officials for further analysis.
 The debris may be contaminated by chemical, biological, or radiological
contaminants. If so, the debris will have to be stabilized, neutralized, containerized,
etc. before disposal. In such an occurrence, the operations may be under the
supervision and direction of a Federal agency and one or more specialty Contractors
retained by that agency. The presence of contamination will influence the need for
pretreatment (decontamination), packaging and transportation.
 The type of contaminant will dictate the required capabilities of the personnel working
with the debris. Certain contaminants may preclude deployment of resources that
are not properly trained or equipped.
The Debris Manager will continue to be the single point of contact for all debris removal
and disposal issues within Henrico County. Coordination will be exercised through the
USACE ESF #3 Branch located at the designated FEMA Disaster Field Office.
In this type of event, Henrico County will become a supporting element to the U.S. Army
Corps of Engineers, U.S. Environmental Protection Agency (USEPA), and/or the
Department of Energy (DOE) and will operate as defined in the USACE WMD
Emergency Response Plan (to be published).
VI.
Administration and Logistics
All Henrico County departments and agencies involved in the response will maintain
records of personnel, equipment, load tickets, and material resources used to comply
with this Plan. Such documentation will then be used to support reimbursement from
any Federal assistance that may be requested or required.
All County departments and agencies supporting debris operations will ensure 24-hourstaffing capability during implementation of this plan, if the emergency or disaster
requires or as directed by the Debris Manager.
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Henrico County Debris Management Plan
All County departments are responsible for the annual review of this Plan. It will be the
responsibility of each tasked department and agency to update its respective portion of
the Plan and ensure any limitations and shortfalls are identified and documented, and
work-around procedures developed, if necessary.
The review will consider such items as:
 Changes in Mission
 Changes in Concept of Operations
 Changes in Organization
 Changes in Responsibility
 Changes in desired contracts
 Changes in pre-Positioned contracts
 Changes in priorities
This Plan also may be updated as necessary to ensure a coordinated response as other
Debris Management Plans are developed.
May 2012
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Henrico County Debris Management Plan
APPENDIX A
ACRONYMS AND DEFINITIONS
LIST OF ACRONYMS
AC
ACI
C&D
CY
DCOT
DM
DDM
DMC
DPW
DPW
EOC
EOP
ESF
FEMA
GSA
HEOC
HCPS
HHW
OEM
PIO
PRT
USACE
USEPA
VDEM
VDOT
WMD
May 2012
Acre
Advance Contracting Initiative (USACE)
Construction and Demolition
Cubic Yard
Debris Contractor Oversight Team
Debris Manager
Deputy Debris Manager
Debris Management Center
Department of Permitting Works
Department of Public Services
Emergency Operations Center
Emergency Operations Plan
Emergency Support Function
Federal Emergency Management Agency
General Services Administration
Henrico County Emergency Operations Center
Henrico County Public Schools
Household Hazardous Waste
Office of Emergency Management
Public Information Officer
Planning and Response Team
U.S. Army Corps of Engineers
U.S. Environmental Protection Agency
Virginia Department of Emergency Management
Virginia Department of Transportation
Weapons of Mass Destruction
33
Henrico County Debris Management Plan
DEFINITIONS
Burning – Reduction of woody debris by controlled burning. Woody debris can be reduced in
volume by approximately 95% through burning. Air curtain burners are recommended because
they can be operated in a manner to comply with clean-air standards.
Chipping or Mulching – Reducing wood related material by mechanical means into small
pieces to be used as mulch or fuel. Woody debris can be reduced in volume by approximately
75%, based on data obtained during reduction operations. The terms “chipping” and “mulching”
are often used interchangeably.
Construction, Demolition and Land-Clearing Wastes – Any type of solid waste resulting from
land-clearing operations, the construction of new buildings or remodeling structures, or the
demolition of any building or structure.
Debris - Scattered items and materials that were broken, destroyed, or displaced by a natural
disaster. Examples: trees, construction and demolition material, personal property.
Debris Clearance – Clearing the major road arteries by pushing debris to the roadside to
accommodate emergency traffic.
Debris Removal – Picking up debris and taking it to a temporary storage site or permanent
landfill.
Department of Public Services (DPW) – Department typically responsible for clearing debris
from the roads and rights-of-way.
Department of Solid Waste – Department typically responsible for managing and overseeing
the collection and disposal or recycling of garbage, trash, construction debris, and disaster
related debris.
Department of Recreation and Parks – Department typically responsible for managing and
overseeing the County’s public park land and recreation facilities.
Federal Response Plan – A plan that describes the mechanism and structure by which the
Federal government mobilizes resources and conducts activities to address the consequences
of any major disaster or emergency that overwhelms the capabilities of State and local
governments.
Final Debris Disposal – Placing mixed debris and/or residue from volume reduction operations
into an approved landfill.
Force Account Labor – In this context, State, tribal or local government employees engaged in
debris removal activities within their own jurisdiction.
Garbage – Waste that is normally picked up by a designated department (such as the
Department of Solid Waste Management, or a Contractor). Examples: food, plastics, wrapping,
papers.
Hazardous Waste – Any waste or combination of wastes of a solid, liquid, contained gaseous
or semisolid form which because of its quantity, concentration, or physical, chemical, or
infectious characteristics may:


Cause or significantly contribute to an increase in mortality or an increase in serious
irreversible or incapacitating reversible illness; or
Pose a substantial present or potential hazard to human health or the environment when
improperly treated, stored, transported, disposed of, or otherwise managed.
May 2012
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Henrico County Debris Management Plan
Also includes material and products from institutional, commercial, recreational, industrial and
agricultural sources that contain certain chemicals with one or more of the following
characteristics, as defined by the Environmental Protection Agency: 1) Toxic, 2) Flammable, 3)
Corrosive; and/or 4) Reactive. Such wastes may include, but are not limited to, those that are
persistent in nature, assimilated, or concentrated in tissue or which generate pressure through
decomposition, heat, or other means. The term does not include solid or dissolved materials in
domestic sewage or solid dissolved materials in irrigation return flows, or industrial discharges,
which are point sources subject to state or federal permits.
Household Hazardous Waste (HHW) – Used or leftover contents of consumer products that
contain chemicals with one or more of the following characteristics, as defined by the
Environmental Protection Agency: 1) Toxic, 2) Flammable, 3) Corrosive and/or 4) Reactive.
Examples of household hazardous waste include small quantities of normal household cleaning
and maintenance products, some paint, cleaning solvents, gasoline, oils, swimming pool
chemicals, pesticides, and propane gas cylinders.
Illegal Dumping – Dumping garbage and rubbish, etc., on open lots is prohibited. No garbage,
refuse, abandoned junk, solid waste or other offensive material shall be dumped, thrown onto,
or allowed to remain on any lot.
Monitoring – Actions taken to ensure that a Contractor complies with the contract scope of
work.
Mutual Aid Agreement – A written understanding between communities, states, or other
government entities delineating the process of providing assistance during a disaster or
emergency. (See FEMA Response and Recovery Directorate Policy Number 9523.6, “Mutual
Aid Agreements for Public Assistance”, dated August 17, 1999.)
Recycling – The recovery and reuse of metals, soils, and construction materials that may have
a residual monetary value: The City encourages the voluntary participation of all of its residents
to reduce the waste stream through recycling. Residents are strongly encouraged to recycle all
items that are recyclable and throw away for ultimate landfill disposal only those items, which
cannot be recycled. Special containers are provided at numerous manned recycling and solid
waste centers for the storage and collection of:









Newspapers
Glass
Aluminum and metal cans
HDPE jugs
PET bottles
Used motor oil
Lead acid batteries
Scrap metals and appliances including refrigerators, stoves, water heaters, etc.
Mulch including ground leaves, limbs, brush, and yard wastes
Rights-of-Way – The portions of land over which facilities, such as road, sidewalks, utilities,
highways, or railroads are built. Includes land on both sides of the road up to the private
property line.
Scale/Weigh Station – A scale used to weigh trucks as they enter and leave a landfill. The
difference in weight determines the tonnage dumped and a tipping fee may be charged
accordingly. Also may be used to determine the quantity of debris picked-up and hauled.
May 2012
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Henrico County Debris Management Plan
Sweeps – The number of times a contractor passes through a community to collect all disasterrelated debris from the rights-of-way. Usually limited to three passes through the community.
Temporary Debris Storage and Reduction (TDSR) Site – A location where debris is
temporarily stored until it is sorted, processed, and reduced in volume and/or taken to a
permanent landfill.
Tipping Fee – A fee based on weight or volume of debris dumped that is charged by landfills or
other waste management facilities to cover their operating and maintenance costs. The fee also
may include amounts to cover the cost of closing the current facility and/or opening a new
facility.
Trash – Non-disaster related yard waste, white metals, or household furnishings placed on the
curbside for pickup by local solid waste management personnel. Not synonymous with
garbage.
United States Army Corps of Engineers (USACE) – The primary missions of the USACE are
the design and management of construction projects for the Army and Air Force, and to oversee
various flood control and navigation projects. The USACE may be tasked by FEMA to direct
various aspects of debris operations when direct Federal assistance, issued through a mission
assignment, is needed.
Volume Reduction Operations – Any of several processes used to reduce the volume of
debris brought to a temporary debris storage and reduction site. It includes chipping and
mulching of woody debris, shredding and baling of metals, air curtain burning, etc.
White Metals – Household appliances such as refrigerators, washers, dryers, and freezers.
May 2012
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Henrico County Debris Management Plan
APPENDIX B
TDSRS, Landfills, Recycle Centers and Government Facilities Map
May 2012
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Henrico County Debris Management Plan
May 2012
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Henrico County Debris Management Plan
APPENDIX C
CRITICAL FACILITIES
Government Command and Operations Centers
Henrico County Western Government Center
4301 E. Parham Road
Henrico County Public Safety Building
7721 E. Parham Road
Henrico County Training Facility
7701 E. Parham Facility
Eastern Government Center
3820 Nine Mile Road
Hospitals within the County of Henrico
Bon Secours St. Mary’s Hospital
5801 Bremo Road – 285 2011
Henrico Doctor’s Hospital
1602 Skipwith Road – 289 4500
7700 E. Parham Road - 747-5600
County Shelters
Primary Shelters
Hermitage High School -756.3000
8301 Hungary Spring Rd. Richmond, 23228
Rolfe Middle School - 226.8730
6901 Messer Road
Richmond, 23231
Pocahontas Middle School - 364.0830
12000 Three Chopt Rd
Richmond, 23233
Hungary Creek Middle School - 527.2640
4909 Francistown Road
Glen Allen, 23060
Secondary Shelters
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Henrico County Debris Management Plan
Wilder Middle School - 515.1100
6900 Wilkinson Rd
Richmond, 23227
Elko Middle School 328.4110
5901 Elko Road
Sandston, VA 23150
Godwin High School 750.2600
2101 Pump Road
Richmond, 23238
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Henrico County Debris Management Plan
APPENDIX D
PRIMARY ROAD CLEARANCE LIST
These roads lead to critical facilities, hospitals, shelters and TDSRS sites.
Government Facilities
Parham Road
Hungary Spring Road
Schrader Road
Nine Mile Road
Creighton Road
Hospitals
Bremo Road
Skipwith Road
Shelters
Three Chopt Road
Francistown Road
Wilkinson Road
Elko Road
Pump Road
TDSRS Facilities
Nuckols Road
Fords Country Lane
Ridgefield Parkway
Charles City Road
Darbytown Road
Laburnum Ave. S of I 64
The following primary and secondary roads will be cleared when the critical facility
roads are cleared and as needed to assure mobility to the county and its residents.
Western County Roads
Anoka Road
Ashberg Road
Avalon Drive
Azalea Road
Bayberry Court
Bellentine Lane
Bennet Lane
Bethlehem Road
Blandfield Street
May 2012
Bremo Road
Brewster Drive
Broad Meadows Road
Bronwood Road
Brookmont Road
Burgoyne Road
Burnside Lane
Byrd Ave
Byrd Hill Road
41
Cambridge Drive
Carterwood Road
Causeway Drive
Cedar Knoll Lane
Church Road
College Road
Dominion Club Road
Copper Creek Lane
Copperas Lane
Henrico County Debris Management Plan
Crowncrest Road
Country Creek Way
Courtney Road
Cox Road
Dabney Road
Darracott Road
Denham Road
Denora Drive
Derbyshire Road
Diane Lane
Dickens Road
Discovery Drive
Doverland Road
Doverton Road
Dragona Drive
Dresden Road
Dumbarton Road
East Ridge Road
Eunice Drive
Falmouth Street
Fargo Road
Fitzhugh Ave
Fords Country Lane
Fordson Road
Forest Avenue
Fort McHenry Pkwy
Franklin Farms Drive
Gaskins Road
Gayton Road
Georges Bluff Road
Glen Eagles Drive
Glen Forrest Drive
Glenside Drive
Greenwood Road
Gunby Drive
Guyana Road
Hermitage Road
Holman Ridge Lane
Homeview drive
Horsepen Road
Hungary Road
Hungary Spring Road
Impala Drive
Jacque Street
JEB Stuart Pkwy
John Rolph Parkway
August 2008
Klindale Drive
Lakeside Avenue
Lakeway Drive
Lakewood Drive
Lauderdale Drive
Lawndell Toad
Lenmore Drive
Libbie Ave
Lydell Road
Magnolia Ridge Drive
Marshall Street
Maybuery Road
Mayland Road
Maywill Road
Merkel Drive
Michael Road
Mill Road
Millstone Landing Drive
Monument Ave
Mooreland Road
Mountain Road
Nesselwood Road
Nuckols Road
Old Milbrooke Road
Old Nuckols Road
Old Washington Hwy
Old Wyndham Drive
Parham Road
Parham Road
Park Terrace Road
Pell Street
Poplar Forest Drive
Prince Henry Drive
Pruitt Lane
Pump Road
Quartermill Road
Quioccasin Road
Ranco Road
Ridge Road
Ridgefield Pkwy
River Road
Rolling Hills Drive
Santa Rosa
September Drive
Shady Grove Road
Sherwin Place
42
Shrader Road
Skipwith Road
Sleepy Hollow Road
Starling Drive
Summerwood Drive
Tarrytown Drive
Telegraph Road
Thalbro Street
Three Chopt Road
Timber Pass
Tuckernuck Drive
Twin Hickory Drive
University Drive
VA Center Pkwy
Vernon Road
Villa Park Drive
Walsing Road
Westek Drive
Westmoreland Road
Wilde Lake Drive
Wilkinson Road
Willow Lawn Drive
Wilmer Road
Wistar Road
Woodman Road
Woodrow Avenue
Wyndham Forrest
Wyndham Lake Road
Wyndham Park Drive
Henrico County Debris Management Plan
Eastern County Roads
Arrahatteck Trail
Audobon Road
Battlefield Park Road
Beulah Road
Bradbury Road
Britton Road
Buffin Road
Caroline Ave
Carters Mill Road
Cedar Fork Road
Charles City Road
Creighton Road
Curles Neck Road
Darbytown Road
Doran Road
Dry Bridge Road
August 2008
Eubank Road
Gay Avenue
Gill Dale Road
Grapevine Road
Hanover Road
Hines Road
Holly Avenue
Hughes Road
Kingsland Road
Laburnum Ave
Longbridge Road
Meadow Road
Meadowbridge Road
Messer Road
Midview Road
Mill Road
Miller Road
Oakland Road
43
Oakleys Lane
Old Williamsburg Road
Osborne Turnpike
Portugee Road
Scandia Road
Strath Road
Technology Blvd
Turkey Island Road
Turner Road
Varina Road
Warriner Road
Washington Street
White Oak Road
Wilson Road
Wilton Farm Road
Wilton Road
WRVA Road
Yahley Mill Road
Henrico County Debris Management Plan
APPENDIX E
I.
TEMPORARY DEBRIS STAGING AND REDUCTION SITES
Temporary Debris Staging and Reduction Sites are typically temporary in nature and used for
debris segregation, stockpiling or reduction. The following Temporary Debris Staging and
Reduction Sites are available for debris:
1.
2.
3.
4.
Name
Springfield Landfill
Charles City Road PUA
Dorey Park
Deep Run Park
II.
LANDFILLS
Address
10600 Fords Country Lane
2075 Charles City Road
7200 Dorey Park Drive
9900 Ridgefield Parkway
Permitted and final disposal
1.
2.
3.
4.
Name
Springfield Landfill
Allied Waste Old Dominion Landfill
Tidewater Fibre Recycling
Republic 623 Landfill
Address
10600 Fords Country Lane
2001 Charles City Road
1958 Diamond Hill Road, Chester, VA
1961 Ashland Road
APPENDIX F
DEBRIS CONTRACTOR OVERSIGHT TEAM
STANDARD OPERATING GUIDELINES
August 2008
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DEBRIS CONTRACTOR OVERSIGHT TEAM
STANDARD OPERATING GUIDELINES
DEBRIS REMOVAL AND DISPOSAL OPERATIONS
General
The County Debris Manager (DM) and Debris Management Center (DMC) staff will coordinate
debris removal and disposal operations for all portions of the County. Phase II operations
involve the removal and disposal of curbside debris by County force account and private
contractors. While County agencies will provide oversight of their own removal operations,
contractor operations will be overseen by the Debris Contractor Oversight Team (DCOT).
Mixed debris will be collected and hauled from assigned Debris Control Zones to designated
TDSR sites or to designated landfill locations. Clean woody debris will be hauled to the nearest
designated vegetative TDSR site for burning or grinding.
Load tickets will be used to track all debris that is loaded, hauled, and disposed of. Load tickets
are to be used by both in-house and contracted haulers and will serve as supporting
documentation for contractor payment as well as for requests for Federal assistance or
reimbursement.
Franchise garbage contractors will continue to pickup refuse in accordance with current
procedures, routes, and removal schedules. They will haul disaster debris as requested by the
contracting authority.
DEBRIS CONTRACTOR OVERSIGHT TEAM
General
The DCOT supervisor and team members will be detailed from DPW, DPU, PA and other
County Departments. The DCOT team may also be supplemented with contracted inspectors
and other personnel as needed. Figure 1 below shows the organization of the DCOT within the
DMC.
The DCOT team supervisor will be located at the Debris Management Center (DMC) and will
provide overall supervision of the two field-based monitoring elements as described below. The
DMC is located at the Woodman Road Operations Center. Specific DCOT Supervisor
responsibilities include the following:
1. Planning, TDSR Site inspection, quality control, and other contractor oversight functions.
2. Receiving and reviewing all debris load tickets that have been verified by a Disposal Site
Monitor (see description below).
3. Making recommendations to the County DM regarding distribution of in-house and
contractor work assignments and priorities.
4. Reporting on progress and preparation of status briefings.
August 2008
45
5. Providing input to the DMC PIO on debris removal and disposal activities and pickup
schedules.
The DCOT Supervisor will oversee the activities of two types of field-based inspection teams.
The functions and responsibilities of the field inspectors are described in the following sections.
Debris
Management
Center
FEMA
Public
Assistance
Officer
Debris Manager
VDEM
Deputy Debris
Manager
Public Assistance Liaison
Emergency
Operations Center
DMC Liaison Officer
Director of Public
Works
Director of Public
Utilities
Mission Assignment
VDEM / USACE
Public Information
Officer
Director of Public
Relations & Media
Services
Debris Contractor
Oversight Team
Roving
Monitors
Contracted
Site
Monitors
Contracted
Debris Removal & Disposal
Contractor(s)
Debris Site
Coordinator
TBD
Debris Site
Coordinator
TBD
Debris Site
Coordinator
TBD
Roving Monitors
Teams of Roving Monitors will be assigned to a specific Debris Control Zones or to a specific
Contractor depending upon the distribution of work assignments. Their mission is to act as the
“eyes and ears” for the Debris Manager and DCOT Supervisor to ensure that all contract
requirements, including safety, are properly implemented and enforced.
August 2008
46
Staff to fulfill the Roving Monitor positions will be provided by DPW. Roving Monitors will have
the authority to monitor contractor operations and to report back to the DCOT Supervisor.
Roving Monitors may request contract compliance, but do not have the authority to otherwise
direct contractor operations or to modify the contract scope of work.
The following actions will be initiated immediately after a debris-generating disaster:
1. The Debris Manager will establish two-person roving monitor teams with their own
transportation and communications.
2. Roving Monitor teams will be assigned to each contractor’s debris removal and disposal
zone.
Once assigned, Roving Monitors will monitor debris operations on a full-time basis and make
unannounced visits to all loading and disposal sites within their assigned Debris Management
zone(s). In addition, Roving Monitors are responsible to do the following:
1. Obtain and become familiar with all debris removal and disposal contracts for which they are
providing oversight.
2. Observe all phases of Debris Management operation, to include loading sites, TDSR sites,
and final landfill sites.
3. Complete a Debris Loading Site Monitoring Checklist (Attachment 2) for every site visited.
4. Complete a Debris Disposal Site Monitoring Checklist (Attachment 3) for every TDSR Site
visited. Ensure that operations are being followed as specified in the applicable Debris
Removal and Disposal Contract with respect to local, state, and federal regulations.
5. Complete the Stockpiled Debris Field Survey Form (Attachment 4) at least weekly at all
temporary TDSR Sites to determine estimated quantities of debris stockpiled.
6. Periodically measure curbside debris using the estimating formulas shown in Attachment 5.
7. Prepare a daily written report of all contractor activities observed to include photographs and
the aforementioned checklists.
Roving Monitors will also submit daily written reports to the DCOT supervisor outlining their
observations with respect to the following:
1. Is the contractor using the site properly with respect to layout and environmental
considerations?
2. Has the contractor established lined temporary storage areas for ash, household hazardous
wastes, and other materials that can contaminate soil and groundwater?
3. Has the contractor established environmental controls in equipment staging areas, fueling,
and equipment repair areas to prevent and mitigate spills of petroleum products and
hydraulic fluids?
August 2008
47
4. Are plastic liners in place under stationary equipment such as generators and mobile lighting
plants?
5. Has the contractor established appropriate rodent control measures?
6. Are burn sites constructed and operating in accordance with the plans and requirements as
stated in the contract?
7. Has the contractor establish procedures to mitigate:
a. Smoke – Are the incineration pits constructed properly and being operated according to
the contract statement of work?
b. Dust – Are water trucks employed to keep the dust down?
c. Noise – Have berms or other noise abatement procedures been employed?
d. Traffic – Does the TDSR site have a suitable layout for ingress and egress to help traffic
flow?
Roving Monitor’s reports will also include observations at loading sites, disposal sites, and the
locations of any illegal dumping sites.
Load Site Monitors
Load Site Monitors will be stationed at designated contractor loading sites.
Load Site Monitor positions will be staffed from DPW and supplemented by other County
department personnel depending on the magnitude of the debris-generating event.
Load Site Monitors will be assigned to each contractor loading site within designated Debris
Control Zones. The Load Site Monitors’ primary function is to verify that debris being picked up
is eligible under the terms of the contract. They will initiate and sign load tickets as verification
that the debris being picked up is eligible. See Figure 1 below.
The primary tracking mechanism for all debris loaded, hauled, and disposed of will be the Load
Ticket. Load tickets will be initiated at pickup and closed-out upon drop-off of each load, and
are to be used by both City and contracted haulers.
Disposal Site Monitors
Disposal Site Monitors will be staffed by DPW or DPU personnel. The Disposal Site Monitors
will be stationed at all TDSR sites and landfill disposal sites for the purpose of verifying the
quantity of material being hauled by the contractor.
The Disposal Site Monitor will estimate the cubic yards of debris in each truck entering the
TDSR site or landfill disposal site and will record the estimated quantity on pre-numbered debris
load tickets. The contractor will only be paid based on the number of cubic yards or tons of
material deposited at the disposal site as recorded on the debris load tickets. See Figure 2
below.
August 2008
48
The Disposal Site Monitor will be responsible for completing and signing each load ticket and
returning DCOT copies to the DCOT Supervisor. In addition, Disposal Site Monitors will
maintain a daily Debris Disposal Site Load Tracking Log (Attachment 6), which will also be
returned to the DCOT at the end of each day.
At each TDSR site and landfill disposal site, the Contractor will be required to construct and
maintain a monitoring station tower for use by the Disposal Site Monitor unless the material is
being collected and paid for on a per ton basis. The Contractor will construct the monitoring
station towers of pressure treated wood with a floor elevation that affords the Disposal Site
Monitor a complete view of the load bed of each piece of equipment being utilized to haul
debris. The Contractor will also provide each site with chairs, table, and portable sanitary
facilities.
COUNTY OF HENRICO LOAD TICKET
Ticket No.
Section 1
Prime Contractor:
Subcontractor (Hauler):
Driver:
Measured Bed Capacity (cu. yds. or tons):
Debris Pickup Site Location:
(must be a street address)
Debris Type:
□ Vegetation
□ Mixed
000001
Date:
Departure Time:
Truck Plate No.:
□ Construction & Demolition
□ Other:
Loading Site Monitor: Print Name:
Signature:
Remarks:
Section 2
Debris Disposal Site Location:
Estimate Debris Quantity: cu. yds. ___________________
Arrival Time:
Disposal Site Monitor: Print
______________________________________________
Name:
Signature:
Remarks:
Copies: White – Load Site Monitor
Green – Disposal Site Monitor
Canary, Pink, Gold – Onsite Contractor’s Representative or Driver
Figure 2 - Sample Load Ticket
For tracking of all debris moved in response to a given event, the following is the disposition of
each ticket part:
August 2008
49
Part 1
Part 2
Part 3
Part 4
Part 5
August 2008
(White) Load Site Monitor (Turned in daily to the DMC)
(Green) Disposal Site Monitor (Turned in daily to the DMC)
(Canary) Driver or Contractor’s on-site representative (Contractor Copy)
(Pink) Driver or Contractor’s on-site representative (Contactor Copy)
(Gold) Driver or Contractor’s on-site representative (Driver/Subcontractor Copy)
50
Annual Training Workshop
The County DM will be responsible for coordinating an annual training workshop for all assigned
DCOT personnel. The purpose of the workshop is to review the Debris Management Plan
procedures and to ensure that the DCOT operation works smoothly. Items of discussion will
include:
1. Contractor responsibility
2. Mobilization sites
3. Logistical support
4. Pre-storm mobilization
5. Procedures for call-up of Contractor personnel and equipment
6. Haul routing
7. Contractor vehicle identification and registration
8. Debris hauling load ticket administration
9. Mobilization and operation of the TDSR sites
10. Contractor payment request submission, review, and verification
11. Special procedures for Household Hazardous Waste
12. TDSR site closure requirements
This training will be scheduled annually in April or May, prior to the start of the Hurricane
Season.
August 2008
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ATTACHMENT 2
Debris Loading Site Monitoring Checklist
Date: ___________
Arrival Time: ___________Departure Time: ________Weather Conditions: _______________
Loading Site Location: _________________________________________________________
(Street address or nearest intersection)
GPS Location: N_____________________________; W_______________________________
Loading Site Monitor's Name ____________________________________________________
(Print Name)
Roving
Monitor's
Name:
_________________________________________________________
(Print Name)
__________________________________________________________
(Signature)
Loading Site
1. Is the Site Monitor filling out the Load Ticket properly?
YES
NO
If NO, explain actions taken:
__________________________________________________________________________
__________________________________________________________________________
___________
2. Is the Contractor loading eligible debris from the designated right-of way (approximately 15'
from curb)?
YES
NO
If NO, explain actions taken:
________________________________________________________________________
________________________________________________________________________
________________
3. Is the Contractor loading trucks to capacity?
YES
NO
If NO, explain actions taken:
________________________________________________________________________
________________________________________________________________________
________________
4. Identify Contractor's truck numbers observed while on site:
_________;_________;________;________;_______;________;_______;_______;_____
________________;_________;________;________;_______;________;_______;_____
__;____________
5. Were photographs taken at the loading site?
YES
NO
If YES, list photo log numbers:
_________;_________;____________;____________;__________
General Notes and Comments: (Include observations within the general area as to overall
cleanup
activities)
August 2008
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____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
__________________________________________________________________________(U
se reverse side if necessary)
ATTACHMENT 3
Debris Disposal Site Monitoring Checklist
Date: ___________
Arrival Time: ___________Departure Time: ________Weather Conditions: _______________
Disposal Site Location: _________________________________________________________
(Street address or nearest intersection)
GPS Location: N_____________________________; W_______________________________
Disposal Site Monitor's Name ____________________________________________________
(Print Name)
Roving Monitor's Name: ________________________________________________________
(Print Name
__________________________________________________________
(Signature)
Disposal Site
1. Is the Disposal Monitor filling out the Load Ticket properly? YES
NO
If NO, explain actions taken:
________________________________________________________________________
________________________________________________________________________
________________
2. Is the Disposal Monitor attaching a copy of the Weight Ticket to the Load Ticket? YES
NO
If
NO,
explain
actions
taken:
________________________________________________________________________
________________________________________________________________________
________________
3. Are the Contractor's trucks loaded to capacity? YES
NO
If
NO,
explain
actions
taken:
________________________________________________________________________
________________________________________________________________________
________________
4. Identify Contractor's truck numbers observed while on site:
_________;_________;________;________;_______;________;_______;_______;_____
________________;_________;________;________;_______;________;_______;_____
__;____________
August 2008
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5. Were photographs taken at the loading site? YES
NO
If
YES,
list
photo
log
_________;_________;____________;____________;__________
numbers:
General Notes and Comments: (Include observations of operations at the landfill)
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
___________________(Use reverse side if necessary)
August 2008
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ATTACHMENT 4
Stockpiled Debris Field Survey Form
Stockpiled Debris Field Survey Form
Type of Material:
Clean Vegetative___ Mixed____C&D___Mulch____Other___________
Stockpile Location: ______________________________ Date:_______
Average Length of Stockpile: _____________Feet
Average Width of Stockpile:__ ____________Feet
Average Height of Stockpile:_ ____________Feet
Total Cubic Feet :
____________Cubic Feet
Total Cubic Yards:(Cubic Feet divided by 27) _________Cubic Yards
Contractor’s Representative: ______________________Date _______
Government’s Representative: _____________________Date_______
Remarks:__________________________________________________
See Sketch of Site on Reverse Side
Debris Estimating/Contract Monitoring Workshop
5
Stockpiled Debris Field Survey Form
Stockpile Location: _____________________________________
Width _____Feet
Height ___Feet
Length ____Feet
Height ___Feet
Length ____Feet
Remarks:_________
L’x W’x H’ = CY
27
Height ___Feet
_________________
_________________
_________________
Width _____Feet
Debris Estimating/Contract Monitoring Workshop
August 2008
55
6
ATTACHMENT 5
Debris Estimating Formulas
Estimating Rule of Thumb:






15 trees, 8 inches in diameter = 40 CY
Single wide mobile home = 290 CY
Double wide mobile home = 415 CY
Root system (8’-10’ dia.) = One flat bed trailer to move
Treat debris piles as a cube, not a cone, when performing estimates.
Average pace = 2’ 6”
Formulas
Conversions:


27 cubic feet=1 cubic yard
One mile=5280 feet or 1760 yards
Building formula:
L’xW’ (building footprint) x No. of Stories x 0.2 = _______Cubic Yards of debris
Debris pile formula:
L’xW’xH’= ______Cubic Yards of debris.
27
Conversion Factors from Cubic Yards to Tons







Mixed Construction & Demolition Debris = 500 LBS/CY or CY x 0.25 = Tons
Yard Vegetation = 300 LBS/CY or CY x 0.15 = Tons
Mulch = 500 LBS/CY or CY x 0.25 = Tons
Regular Trash = 300 LBS/CY or CY x 0.15 = Tons
Concrete = 2000 LBS/CY or CY x 1.0 = Tons
Sand = 2600 LBS/CY or CY x 1.3 = Tons
Land Clearing (Root balls with dirt) 1500 LBS/CY or CY x 0.75 = Tons
August 2008
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ATTACHMENT 6
Debris Disposal Site Load Tracking Log
Debris Disposal Site Load Tracking Log
Date
Supervisor's Name
Weather: am:
Weather: pm
Location
Truck
No.
Debris Contractor's Site Representative's Name
Monitor's Name(s)
Ticket No.
August 2008
Ticket Owner
Estimated
Quantity (CY)
Monitor's
Initials
57
Load
Accepted
Load
Denied
Remarks
APPENDIX G
SAMPLE DEBRIS REMOVAL AND DISPOSAL MONITORING
PLAN
August 2008
58
DEBRIS REMOVAL AND DISPOSAL MONITORING PLAN
GENERAL
The County of Henrico has entered into a contract with the Central Virginia Waste Management
Authority (CVWMA) and its subcontractors, for the purposes of:
 Removing debris from County rights-of-way to temporary debris staging sites, and hauling
vegetative and recyclable C&D and mixed debris to a debris volume reduction site.
 Setting up and operating temporary debris volume reduction sites (TDSRs).
 Hauling chips/mulch from the debris volume reduction site to a landfill or a location of the
Debris Manager’s choosing.
 Hauling recycled concrete, metal and other recycle C&D and mixed debris to an approved
landfill or recycling facility of the Debris Manager’s choosing or, if permitted under the terms
of the contract, to a location of the Contractor’s choosing for profit.
The county’s Debris Manager will be responsible for monitoring the Contractor’s debris removal
and disposal activities using County personnel or contract resources to prepare Debris Load
Tickets and contract oversight.
PURPOSE
The purpose of this plan is to outline the monitoring responsibilities of the county’s contract
oversight team personnel. This plan is subject to revision based on changing conditions.
MONITORING OPERATIONS
Henrico County has been divided into eastern and western primary Debris Management zones.
The Contractor will be responsible for removing all eligible vegetative, C&D and mixed debris
from County street rights-of-way and hauling limbs, branches, and yard wastes to designated
TDSR sites.
Monitoring activities will be controlled by the Debris Manager from the DMC located at
Woodman Road Operations Center, and day-to-day operations or contracting questions should
be directed to the Debris Manager at 804-727-8259.
August 2008
59
Debris Contract Oversight Team monitor’s work day is expected to be from 7 AM. Until 5 PM
with 1/2 hour for lunch or maximum of 9.5 hours/day 7 days per week.
Monitors will be responsible for initiating Debris Load Tickets at Contractor debris loading sites
and estimating and recording the type and quantity of debris, in cubic yards, of Contractor
vehicles entering the TDSR sites on Debris Load Tickets. See Figure 1 below.
DEBRIS LOADING SITES MONITORS
The debris loading site monitors will complete Section 1 of the load ticket. The monitor will keep
one copy and give the remaining copies to the truck driver. The monitor’s copy will be turned
into the Debris Manager or designated representative on a daily basis. Load ticket information
will be entered into a database by the County's Debris Monitor personnel.
TDSR SITE MONITORS
The TDSR site monitors will record the estimated quantity, in cubic yards, on Section 2 of the
load ticket. The monitor will keep one copy and give the remaining copies to the truck driver.
The monitor’s copy will be turned into the Debris Manager or designated representative on a
daily basis. Load ticket information will be entered into a database by the County's Debris
Monitor personnel.
Monitors will be located at the entrance to the TDSR site where the inspection tower is located.
They will be responsible for estimating and recording the cubic yards of debris in Section 2 of
the Load Ticket for all incoming Contractor’s debris hauling vehicles. A copy of the Debris Load
Ticket is shown on the following page.
August 2008
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COUNTY OF HENRICO LOAD TICKET
Section 1
Prime Contractor:
Subcontractor (Hauler):
Driver:
Measured Bed Capacity (cu. yds.):
Debris Pickup Site Location:
(must be a street address)
Debris Type:
□ Vegetation
□ Mixed
Ticket No.
Date:
Departure Time:
Truck Plate No.:
□ Construction & Demolition
□ Other:
Loading Site Monitor: Print Name:
Signature:
Remarks:
Section 2
Debris Disposal Site Location:
Estimate Debris Quantity: cu. yds. ___________________
Arrival Time:
Disposal Site Monitor: Print
______________________________________________
Name:
Signature:
Remarks:
Copies: White – Load Site Monitor
Green – Disposal Site Monitor
Canary, Pink, Gold – Onsite Contractor’s Representative or Driver
Figure 1 – Sample Load Ticket
COMPLETING THE LOAD TICKET

The disposal site monitor will be stationed in the inspection tower and make an estimate of
the quantity of debris contained in the truck or trailer in cubic yards. Each truck or trailer will
have the measured hauling capacity in cubic yards recorded on the side of the truck or
trailer. That number should be validated with the quantity stated in Section 1.

The disposal site monitor will indicate the name and the arrival time of the truck and indicate
the type of debris in the truck.

The disposal site monitor will record the estimated volume, in cubic yards, on the load ticket
in the Estimated Debris Quantity block of material contained within the bed of the truck or
trailer.
August 2008
61

Examples of a Truck / Trailer Estimating Table and Truck Capacity Table are shown on the
following page.

The monitor will print and sign his/her name in the designated block. .

The disposal site monitor will retain one copy of the load ticket and give the remaining
copies to the truck driver. The disposal site monitor’s copy will be turned into the City Debris
Manager or his representative at the end of each day. These are controlled forms and
cannot be lost since they will be used to verify the amount of money paid to the Debris
reduction site Contractor and to the debris hauling Contractor.
Truck/Trailer Size - CY
100%
90%
85%
CY
CY
CY
32
32
29
27
46
46
41
39
47
47
42
40
Note: Truck/Trailer without tailgate is rated at 85% of capacity
80%
CY
25
37
38
75%
CY
24
35
35
EXAMPLE TRUCK / TRAILER ESTIMATING TABLE
EXAMPLE TRUCK CAPACITY TABLE
Truck Number
101
102
103
104
105
Driver
Joe
Kim
Steve
David
Chip
Model
Self Loader
Self Loader
Trailer
Self Loader
Trailer
License #
39X2520 GA
39X2522 TX
63XN362 MD
63X5542 LA
W5008 FL
Capacity in CY
32 CY
32 CY
47 CY
46 CY
47 CY
List Vehicle Numbers, Drivers Name, Model, License Number and Measured Capacity of Truck /
Trailer Bed In Cubic Yards.
NOTE: Debris Contract Oversight Team members must measure and photograph every truck
and trailer used by the contractor to move debris. This should be done jointly with the
contractor’s representative before debris removal operations begin.
MONITORING STAFF ASSIGNMENTS
Monitoring assignments and personnel names should be recorded in a table similar to the
following:
EXAMPLE MONITORING STAFF TRACKING TABLE
Date
10/1/03
10/1/03
August 2008
Monitor’s
Name
Betty
Joe
Monitor’s
Title
Inspector
Tow
Truck
Operator
Disposal
Site
Name
Mulching Park
Redux Central
62
Disposal Site
Address
123 Main St.
5000 South St.
Hours Worked
7 a.m. – 6 p.m.
7 a.m. – 7 p.m.
TRAINING
All assigned monitors will attend a 2 hour training session prior to beginning work. The times the training
will start and locations training will be held will be announced when the contract is activated.
August 2008
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August 2008
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APPENDIX H
DEBRIS CLEARING, REMOVAL, & DISPOSAL GUIDELINES
Table of Contents
Right of Entry / Hold Harmless Agreement................................................................ H-3
TDSR Site Setup and Closeout Guidelines ............................................................... H-4
Temporary Construction and Demolition Staging / Transfer Site Guidelines ............. H-8
Temporary Vegetative TDSR Site Guidelines ......................................................... H-11
Air Curtain Burner Site Location and Operations..................................................... H-13
Environmental Checklist for Air Curtain Pit Burners ................................................ H-16
Land Application of Wood Ash from Storm Debris Burn Sites Guidelines ............... H-17
Reducing the Potential for Spontaneous Combustion in Compost or Mulch Piles Guidelines
August 2008
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H-18
Right of Entry / Hold Harmless Agreement Sample
I/We _________________________________
(Owners Names), the owner(s) of the property
commonly identified as ___________________________________(street address), County of Henrico,
Commonwealth of Virginia, do hereby grant and give freely and without coercion, the right of access and
entry to Henrico County, its agencies, contractors, and subcontractors, for the purpose of removing and
clearing any or all storm-generated debris of whatever nature from the above described property.
It is fully understood that this permit is not an obligation to perform debris clearance. The undersigned
agrees and warrants to hold harmless the County of Henrico, Commonwealth of Virginia, its agencies,
contractors, and subcontractors, for damage of any type whatsoever either to the above described
property or persons situated thereon and hereby release, discharge, and waive any action, either legal or
equitable, that might arise out of any activities on the above described property. The property owner(s)
will mark any storm damaged sewer lines, water lines, and other utility lines located on the described
property.
I/We (have, have not) (will, will not) receive(d) any compensation for debris removal from any other
source, including the Small Business Association (SBA), Agricultural Stabilization and Conservation
Service (ASCS), private insurance, individual and family grant program or any other public assistance
program. I will report for this property any insurance settlements to me or my family for debris removal
that has been performed at government expense. For the considerations and purposes set forth herein, I
set my hand this______ ______ ( Day) day of_ ________________ (Month), 20_______ (last two digits of year).
______________________
Witness
______________________________
Owner
______________________________
Owner
________________________________________
Telephone Number and Address
August 2008
66
TDSR Site Setup and Closeout
Guidelines
VII.
TDSR Site Setup
The topography and soil/substrate conditions should be evaluated to determine best site layout.
When planning site preparation, think of ways to make restoration easier. For example, if the
local soils are very thin, the topsoil can be scraped to bedrock and stockpiled in perimeter berms.
Upon site closeout, the uncontaminated soil can be spread to preserve the integrity of the tillable
soils.
The following site baseline data checklist should be used to evaluate a site before a contractor
begins operations and used during and after to ensure that site conditions are properly
documented.
VIII. TDSR Site Baseline Data Checklist
A. Before Activities Begin
Take ground or aerial photographs and/or video.
Note important features, such as structures, fences, culverts, and landscaping.
Take random soil samples.
Take random groundwater samples.
Take water samples from existing wells.
Check the site for volatile organic compounds.
B. After Activities Begin
Establish groundwater-monitoring wells.
Take groundwater samples.
Take spot soil samples at household hazardous waste, ash, and fuel storage areas.
C. Progressive Updates
Update videos/photographs.
Update maps/sketches of site layout.
Update quality assurance reports, fuel spill reports, etc.
August 2008
67
IX.
TDSR Site Operations
Lined temporary storage areas should be established for ash, household hazardous waste, fuels,
and other materials that may contaminate soils and groundwater. Plastic liners should be placed
under stationary equipment such as generators and mobile lighting plants. These actions should
be included as a requirement in the contract scope of work. If the site is also an equipment
storage area, fueling and equipment repair should be monitored to prevent and mitigate spills of
petroleum products and hydraulic fluids. Be aware of and lessen the effects of operations that
might irritate occupants of neighboring areas. Establishment of a buffer zone can abate concerns
over smoke, dust, noise, and traffic.
Consider on-site traffic patterns and segregate materials based on planned volume reduction
methods. Operations that modify the landscape, such as substrate compaction and over
excavation of soils when loading debris for final disposal, will adversely affect landscape
restoration.
Debris removal/disposal should be viewed as a multi-staged operation with continuous volume
reduction. There should be no significant accumulation of debris at temporary storage sites.
Instead, debris should be constantly flowing to burners and grinders, or recycled with the residue
and mixed construction and demolition materials going to a landfill.
X.
TDSR Site Closeout
Each TDSR Site will eventually be emptied of all material and be restored to its previous condition
and use. The Contractor is required to remove and dispose of all mixed debris, construction and
demolition debris, and debris residue to approved landfills. Appropriate Henrico County
inspectors will monitor all closeout activities to ensure that the Contractor complies with the Debris
Removal and Disposal Contract. Additional measures may be necessary to meet local, State,
and Federal environmental requirements because of the nature of the TDSR site operation(s).
A. TDSR Site Closeout Planning
The Contractor must assure the Debris Manager that all TDSR sites are properly remediated.
There will be significant costs associated with this operation as well as close scrutiny by the
local press and environmental groups. Site remediation will go smoothly if baseline data
collection and site operation procedures are followed. Closeout or re-approval of a TDSR site
should be accomplished within 30 days of receiving the last load of debris.
B. TDSR Site Closeout Steps
1. Contractor is responsible for removing all debris from the site.
2. Contractor conducts an environmental assessment with the Debris Manager and landowner.
3. Contractor develops a remediation plan.
4. Remediation plan reviewed by the Debris Manager, landowner, and appropriate
environmental agency.
5. Remediation plan approved by the appropriate environmental agency.
6. Contractor executes the plan.
August 2008
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7. Contractor obtains acceptance from the Debris Manager, appropriate environmental
agency, and the landowner.
C. TDSR Site Closeout Coordination
The Contractor will coordinate the following closeout requirements through the DCOT staff:
 Coordinate with local and State officials responsible for construction, real estate, contracting,
project management, and legal counsel regarding requirements and support for
implementation of a site remediation plan.
 Establish an independent testing and monitoring program. The Contractor is responsible for
environmental restoration of both public and leased sites. The Contractor will also remove all
debris from sites for final disposal at landfills prior to closure.
 Refer to appropriate and applicable environmental regulations.
 Prioritize site closures.
 Schedule closeout activities.
 Determine separate protocols for ash, soil and water testing.
 Develop decision criteria for certifying satisfactory closure based on limited baseline
information.
 Develop administrative procedures and contractual arrangements for closure phase.
 Inform local and State environmental agencies regarding acceptability of program and
established requirements.
 Designate approving authority to review and evaluate Contractor closure activities and
progress.
 Retain staff during closure phase to develop site-specific remediation for sites, as needed,
based on information obtained from the closure checklist shown below.
D. Material Removal
1. All processed and unprocessed vegetative material and debris shall be removed to a
properly approved solid waste management site.
2. Tires must be disposed of at a scrap tire collection/processing facility; white goods and
other scrap metal should be separated for recycling.
3. Burn residues shall be removed to a properly approved solid waste management site or
land applied in accordance with these guidelines.
4. All other materials, unrecoverable metals, insulation, wallboard, plastics, roofing material,
painted wood, and other material from demolished buildings that is not inert debris (see #1
above) as well as inter debris that is mixed with such materials shall be removed to a
properly permitted C&D recycling facility, C&D landfill, or municipal solid waste landfill.
E. TDSR Site Remediation
During the debris removal process and after the material has been removed from each of the
TDSR sites, environmental monitoring will be needed to close each of the sites. This is to
ensure that no long-term environmental contamination is left on the site. The monitoring
should be done on three different media: ash, soil, and groundwater.
Ash. The monitoring of the ash should consist of chemical testing to determine the suitability
of the material for either agricultural use or as a landfill cover material.
Soil. Monitoring of the soils should be by portable inspection methods to determine if any of
the soils are contaminated by volatile hydrocarbons. The Contractors may do this if it is
August 2008
69
determined that hazardous material, such as oil or diesel fuel was spilled on the site.
This phase of the monitoring should be done after the stockpiles are removed from the
site.
Ground Water. The monitoring of the groundwater should be done to determine the probable
effects of rainfall leaching through either the ash areas or the stockpile areas.
F. TDSR Site Closure Checklist
Site number and location
Date closure complete
Household hazardous waste removed
Contractor equipment and temporary structures removed
Contractor petroleum spills remediated
Ash piles removed
Comparison of baseline information to conditions after the contractor has vacated the
temporary site
G. Site Re-approval
Sites that were approved as TDSR sites will require re-approval for long-term storage,
continuing reduction processing, and permanent disposal if site is not closed out in
accordance with guidelines stated here. Sites shall be managed and monitored in accordance
with the Health Department requirements and to prevent threats to the environment or public
health.
August 2008
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Temporary Construction and Demolition Staging / Transfer Site
Guidelines
XI.
General
The following guidelines should be considered when establishing staging/transfer sites for
Construction & Demolition (C&D) and C&D recycling treatment and processing facilities.
These guidelines apply only to sites for staging/transferring C&D storm debris (roof
shingles/roofing materials, carpet, insulation, wallboard, treated and painted lumber, etc.).
Arrangements should be made to screen out unsuitable materials, such as household garbage,
white goods, asbestos containing materials (ACM's), and household hazardous waste.
XII.
Selecting Temporary Staging / Transferring Sites
Locating sites for staging/transferring C&D waste can be accomplished by evaluating potential
sites and by revisiting sites used in the past to see if site conditions have changed or if the
surrounding areas have changed significantly to alter the use of the site. The following guidelines
are presented in locating a site for "staging/transferring" and are considered "minimum standards"
for selecting a site for use:
 Sites should be located outside of identifiable or known floodplain and flood prone areas;
consult the Flood Insurance Rate Map for the location in your City to verify these areas. Due
to heavy rains associated with hurricanes and saturated conditions that result, flooding may
occur more frequently than normally expected.
 Unloading areas for incoming C&D debris material should be at a minimum 100 feet from all
surface waters of the state. "Waters of the state" includes but is not limited to small creeks,
streams, watercourses, ditches that maintain seasonal groundwater levels, ponds, wetlands,
etc.
 Storage areas for incoming C&D debris shall be at least 100 feet from the site property
boundaries, on-site buildings, structures, and septic tanks with leach fields or at least 250 feet
from off-site residential dwellings, commercial or public structures, and potable water supply
wells, whichever is greater.
 Materials separated from incoming C&D debris (white goods, scrap metal, etc.) shall be at
least 50 feet from site property lines. Other non-transferable C&D wastes (household garbage,
larger containers of liquid, household hazardous waste shall be placed in containers and
transported to the appropriate facilities as soon as possible.
 Sites that have identified wetlands should be avoided, if possible. If wetlands exist or wetland
features appear at a potential site, verification by the local Corps of Engineers office will be
necessary to delineate areas of concern. Once areas are delineated, the areas shall be
flagged and a 100-foot buffer shall be maintained for all activities on-going at the site.
August 2008
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 Sites bisected by overhead power transmission lines need careful consideration due to large
dump body trucks/trailers used to haul debris, and underground utilities need to be identified
due to the potential for site disturbance by truck/equipment traffic and possible site grading.
 Sites shall have an attendant(s) during operating hours to minimize the acceptance of
unapproved materials and to provide directions to haulers and private citizens bringing in
debris.
 Sites should be secure after operating hours to prevent unauthorized access to the site.
Temporary measures to limit access to the site could be the use of trucks or equipment to
block entry. Gates, cables, or swing pipes should be installed as soon as possible for
permanent access control, if a site is to be used longer than two weeks.
 When possible, signs should be installed to inform haulers and the general public on types of
waste accepted, hours of operation, and who to contact in case of after hours emergency.
 Final written approval is required to consider any TDSR site to be closed. Closeout of
processing/recycling sites shall be within one (1) year of receiving waste. If site operations will
be necessary beyond this time frame, permitting of the site by the State may be required. If
conditions at the site become injurious to public health and the environment, then the site shall
be closed until conditions are corrected or permanently closed. Closeout of sites shall be in
accordance with the closeout and restoration of TDSR sites guidelines.
XIII. C&D Treatment & Processing/Recycling Sites
Management of C&D debris and source separated materials to be recycled shall be in accordance
with the following additional conditions:
 Contact the City Health Department for information on managing asbestos containing
materials (ACM's) or materials that are considered regulated asbestos containing materials.
 Sites should be located outside of identifiable or known floodplain and flood prone areas;
consult the Flood Insurance Rate Map for the location in your City to verify these areas. Due
to heavy rains associated with hurricanes and saturated conditions that result, flooding may
occur more frequently than normally expected.
 Storage areas for incoming debris should be at a minimum 100 feet from all surface waters of
the state. "Waters of the state" includes but is not limited to small creeks, streams,
watercourses, ditches that maintain seasonal groundwater levels, ponds, wetlands, etc.
 Storage areas for incoming debris shall be located at least 100 feet from property boundaries
and on-site buildings/structures.
 Sites that have identified wetlands should be avoided, if possible. If wetlands exist or wetland
features appear at a potential site verification by the local Corps of Engineers office or will be
necessary to delineate areas of concern. Once areas are delineated, the areas shall be
flagged and a 100-foot buffer shall be maintained for all activities on-going at the site.
 Storage areas for incoming C&D debris shall be at least 100 feet from the site property
boundaries, on-site buildings, structures, and septic tanks with leach fields or at least 250 feet
from off-site residential dwellings, commercial or public structures, and potable water supply
wells, whichever is greater.
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 Sites bisected by overhead power transmission lines need careful consideration due to large
dump body trucks / trailers used to haul debris and the intense heat generated by the air
curtain burner (ACB) device. Underground utilities need to be identified prior to digging pits
for using the ACB device.
 Provisions should be made to prevent unauthorized access to facilities when not open for use.
As a temporary measure, access can be secured by blocking drives or entrances with trucks
or other equipment when the facilities are closed. Gates, cables, or other more standard
types of access control should be installed as soon as possible.
 When possible, post signs with operating hours and information about what types of clean up
waste may be accepted. Also include information as to whether only commercial haulers or
the general public may deposit waste.
 Final written approval is required to consider any TDSR site to be closed. Closeout of
processing / recycling sites shall be within six months of receiving waste. If site operations will
be necessary beyond this time frame, permitting of the site by the State may be required. If
conditions at the site become injurious to public health and the environment, then the site shall
be closed until conditions are corrected or permanently closed.
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Temporary Vegetative TDSR Site
Guidelines
XIV.
General
When preparing temporary facilities for handling debris resulting from the clean up efforts due to
hurricane damage, the following guidelines should be considered when establishing Temporary
TDSR sites.
These guidelines apply only to sites for staging or burning vegetative storm debris (yard waste,
trees, limbs, stumps, branches, and untreated or unpainted wood). Arrangements should be made
to screen out unsuitable materials.
The two method (s) of managing vegetative and land clearing storm debris is "chipping/grinding"
for use in landscape mulch, compost preparation, and industrial boiler fuel or using an "air curtain
burner (ACB)", with the resulting ash being land applied as a liming agent or incorporated into a
finished compost product as needed.
XV.
Chipping and Grinding Sites
Locating sites for chipping/grinding of vegetative and land clearing debris will require a detailed
evaluation of potential sites and possible revisits at future dates to see if site conditions have
changed or if the surrounding areas have changed significantly to alter the use of the site.
The following guidelines are presented in locating a site for "chipping/grinding" and are
considered "minimum standards" for selecting a site for use:
 Sites should be located outside of identifiable or known floodplain and flood prone areas;
consult the Flood Insurance Rate Map for the location in your City to verify these areas. Due
to heavy rains associated with hurricanes and saturated conditions that result, flooding may
occur more frequently than normally expected.
 Storage areas for incoming debris and processed material should be at a minimum 100 feet
from all surface waters of the state. "Waters of the state" includes but is not limited to small
creeks, streams, watercourses, ditches that maintain seasonal groundwater levels, ponds,
wetlands, etc.
 Storage areas for incoming debris and processed material shall be at least 100 feet from the
site property boundaries and on-site buildings/structures. Management of processed material
shall be in accordance with the guidelines for reducing the potential for spontaneous
combustion in compost/mulch piles.
 Storage areas for incoming debris shall be located at least 100 feet from residential dwellings,
commercial or public structures, potable water supply wells, and septic tanks with leach fields.
August 2008
74
 Sites that have identified wetlands should be avoided, if possible. If wetlands exist or wetland
features appear at a potential site, verification by the local Corps of Engineers office will be
necessary to delineate areas of concern. Once areas are delineated, the areas shall be
flagged and a 100-foot buffer shall be maintained for all activities on-going at the site.
 Sites bisected by overhead power transmission lines need careful consideration due to large
dump body trucks/trailers used to haul debris, and underground utilities need to be identified
due to the potential for site disturbance by truck/equipment traffic and possible site grading.
 Sites shall have an attendant(s) during operating hours to minimize the acceptance of
unapproved materials and to provide directions to haulers and private citizens bringing in
debris.
 Sites should be secure after operating hours to prevent unauthorized access to the site.
Temporary measures to limit access to the site could be the use of trucks or equipment to
block entry. Gates, cables, or swing pipes should be installed as soon as possible for
permanent access control, if a site is to be used longer than two weeks. Sites should have
adequate access that prohibits traffic from backing onto public rights-of-way or blocking
primary and/or secondary roads to the site.
 When possible, signs should be installed to inform haulers and the general public on types of
waste accepted, hours of operation, and who to contact in case of an after hours emergency.
 Grinding of clean wood waste such as pallets and segregated non-painted/non-treated
dimensional lumber is allowed.
 Final written approval is required to consider any TDSR site to be closed. Closeout of staging
and processing sites shall be within six months of receiving waste. If site operations will be
necessary beyond this time frame, permitting of the site may be required. If conditions at the
site become injurious to public health and the environment, then the site shall be closed until
conditions are corrected or permanently closed. Closeout of sites shall be in accordance with
the closeout and restoration guidelines for TDSR sites.
August 2008
75
Air Curtain Burner Site Location and Operations
Locating sites that are intended for air curtain burning (ACB) operations is a coordinated effort
between Henrico County and VADEQ for evaluating the surrounding areas and to reevaluate
potential sites used in the past.
The following guidelines are presented for selecting an ACB site and operational requirements once a
site is in use:

Contact the local fire marshal or fire department for input into site selection in order to minimize
the potential for fire hazards, other potential problems related to fire fighting that could be
presented by the location of the site, and to ensure that adequate fire protection resources area
available in the event of an emergency.

The requirements for ACB device(s), in accordance with Air Quality rules require the following
buffers: a minimum of 500 feet from the ACB device to homes, dwellings and other structures
and 250 feet from roadways. Contact VADEQ for updates or changes to their requirements.

Sites should be located outside of identifiable or known floodplain and flood prone areas; consult
the Flood Insurance Rate Map for the location in your City to verify these areas. Due to heavy
rains associated with hurricanes and saturated conditions that result, flooding may occur more
frequently than normally expected. If ACB pit devices are utilized, a minimum two-foot separation
to the seasonal high water table is recommended. A larger buffer to the seasonal high water
table may be necessary due to on-site soil conditions and topography.

Storage areas for incoming debris should be at a minimum 100 feet from all surface waters of the
state. "Waters of the state" includes but is not limited to small creeks, streams, watercourses,
ditches that maintain seasonal groundwater levels, ponds, wetlands, etc.

Storage areas for incoming debris shall be located at least 100 feet from property boundaries and
on-site buildings/structures.

Air Curtain Burners in use should be located at least 200 feet from on-site storage areas for
incoming debris, on-site dwellings and other structures, potable water supply wells, and septic
tanks and leaching fields.

Wood ash stored on-site shall be located at least 200 feet from storage areas for incoming
debris, processed mulch or tub grinders (if a grinding site and ACB site is located on the same
property). Wood ash shall be wetted prior to removal from the ACB device or earth pit and
placed in storage. If the wood ash is to be stored prior to removal from the site, then rewetting
may be necessary to minimize airborne emissions.

Wood ash to be land applied on site or off site shall be managed in accordance with the
guidelines for the land application of wood ash from storm debris burn sites. The ash shall be
incorporated into the soil by the end of the operational day or sooner if the wood ash becomes
dry and airborne.

Sites that have identified wetlands should be avoided, if possible. If wetlands exist or wetland
features appear at a potential site, verification by the local Corps of Engineers office will be
August 2008
76
necessary to delineate areas of concern. Once areas are delineated, the areas shall be flagged,
and a 100-foot buffer shall be maintained for all activities on-going at the site.

Sites bisected by overhead power transmission lines need careful consideration due to large
dump body trucks/trailers used to haul debris and the intense heat generated by the ACB device.
Underground utilities need to be identified prior to digging pits for using the ACB device.

Provisions should be made to prevent unauthorized access to facilities when not open for use. As
a temporary measure, access can be secured by blocking drives or entrances with trucks or
other equipment when the facilities are closed. Gates, cables, or other more standard types of
access control should be installed as soon as possible.

When possible, post signs with operating hours and information about what types of clean up
waste may be accepted. Also, include information as to whether only commercial haulers or the
general public may deposit waste.
Closeout of air curtain burner sites shall be within six (6) months of receiving waste. If site operations
will be necessary beyond this time frame, permitting of the site may be required. If conditions at the
site become injurious to public health and the environment, then the site shall be closed until
conditions are corrected or permanently closed.
Overview of an Air Curtain Operation
NOZZLE
AIR CURTAIN
PLENUM
FAN
FIGURE 2
BLOWER
PIT WALL, EITHER DIRT OR
PRE- MANUFACTURED
A power source, either electric motor or diesel power unit, drives a fan which in turn
creates an air curtain by forcing air through a plenum and nozzle. This high velocity air
travels across the top of the pit which a fire has be en started.
The air curtain traps smoke and small particles and recirculates them to enhance
combustion and reduce smoke. The very large volume of air accelerates combustion and
provides for high pit temperatures between 1800 degrees F and 2200 degrees F.
The pit provides a safe combustion chamber which helps prevent heat loss.
IMPERVIOUS
LAYER
Based on FEMA 325, Debris Management Guide, Appendix H, Figure 2, 1999.
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Air Curtain Pit Burner
Blower Nozzle
1’ Wheel Stop
FIGURE 3
Air Curtain
Blower
2’
Compacted
Limestone Fill
Dirt Seal
12’ - 20’
Deep
Compacted
Limestone Fill
1’ Impervious Layer
8’
8’
Max Width
8’
Existing Ground
Based on FEMA 325, Debris Management Guide, Appendix H, Figure 3, 1999.
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Environmental Checklist for Air Curtain Pit Burners
Incineration site inspections will also include an assessment of the environmental controls being used by
the Contractor. Environmental controls are essential for all incineration methods, and the following will be
monitored.

A setback of at least 1,000 feet should be maintained between the debris piles and the
incineration area. Keep at least 1,000 feet between the incineration area and the nearest
building. Contractor should use fencing and warning signs to keep the public away from the
incineration area.

The fire should be extinguished approximately two hours before anticipated removal of the ash
mound. The ash mound should be removed when it reaches 2 feet below the lip of the
incineration pit.

The incineration area should be placed in an aboveground or below ground pit that is no wider
than 8 feet and between 9 and 14 feet deep.

Above ground incineration pits should be constructed with limestone and reinforced with earth
anchors or wire mesh to support the weight of the loaders. There should be a 1-foot impervious
layer of clay or limestone on the bottom of the pit to seal the ash from the aquifer.

The ends of the pits should be sealed with dirt or ash to a height of 4 feet.

A 12-inch dirt seal should be placed on the lip of the incineration pit area to seal the blower
nozzle. The nozzle should overlap the pit edge by 3 to 6 inches.

There should be 1-foot high, unburnable warning stops along the edge of the pit’s length to
prevent the loader from damaging the lip of the incineration pit.

Hazardous or contaminated ignitable material should not be placed in the pit. This is to prevent
contained explosions.

The airflow should hit the wall of the pit about 2 feet below the top edge of the pit, and the debris
should not break the path of the airflow except during dumping.

The pit should be no longer than the length of the blower system and the pit should be loaded
uniformly along its length.
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Land Application of Wood Ash from Storm Debris Burn Sites Guidelines
 Whenever possible, soil test data and waste analysis of the ash should be available to determine
appropriate application rate.
 In the absence of test data to indicate agronomic rates, application should be limited to 2 to 4 tons
per acre/one time event. If additional applications are necessary, due to the volume of ash
generated and time frame in which the ash is generated, then an ash management plan will be
needed.
 Ash should be land applied in a similar manner as agricultural limestone.
 Ash should not be land applied during periods of high wind to avoid the ash blowing off the
application sites.
 Ash should not be land applied within 25 feet of surface waters or within 5 feet of drainage ways
or ditches on sites that are stabilized with vegetation. These distances should be doubled on
sites that are not vegetated and the ash should be promptly incorporated into the soil.
 Records should be maintained to indicate where ash is applied and the approximate quantities of
ash applied.
 As an option to land application, ash may be managed at a permitted municipal solid waste landfill
after cooling to prevent possible fire.
 Assistance in obtaining soil test data and waste analysis of ash should be available through
VADEQ.
August 2008
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Reducing the Potential for Spontaneous Combustion in Compost or Mulch Piles Guidelines
 When ground organic debris is put into piles, microorganisms can very quickly begin to decompose
the organic materials. The microorganisms generate heat and volatile gases as a result of the
decomposition process. Temperatures in these piles can easily rise to more than 160 degrees
Fahrenheit. Spontaneous combustion can occur in these situations.
 Spontaneous combustion is more likely to occur in larger piles of debris. If wind rows can be
maintained 5 feet to 6 feet high and 8 feet to 10 feet wide, the possibility of spontaneous combustion
will be reduced.
 Turning piles when temperatures reach 160 degrees can also reduce the potential for spontaneous
combustion. Pile turning cools the contents of the pile. Adding moisture during turning will increase
cooling. Controlling the amount of nitrogen-bearing (green) wastes in piles will also help to reduce the
risk of fire. The less nitrogen in the piles the slower the decomposition process and consequently the
less heat generated.
 Large piles should be kept away from wooded areas and structures and should be accessible to fire
fighting equipment, if a fire were to occur. Efforts should be made to avoid driving or operating heavy
equipment on large piles because the compaction will increase the amount of heat build-up, which
could increase the possibility of spontaneous combustion.
August 2008
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APPENDIX I
DEBRIS MANAGEMENT EQUIPMENT ASSETS
COUNTY of HENRICO
DEPARTMENT of PUBLIC WORKS
AVAILABLE EQUIPMENT
DESCRIPTION
Western Depot
DUMP TRUCK 6 CY
18
DUMP TRUCK TDM.10 CY
18
EXCAVATOR
5
ASPHALT PATCH TRUCK
1
STREET SWEEPER
3
VACCUM JET TRUCK
2
MOTOR GRADER
3
TRACTOR TRAILER
2
RUBBER TIRED BACKHOE
4
CRAWLER DOZER
2
LOADER 2 ½ CY
3
TRACTOR SWEEPER
1
VACCUM LEAF LOADER
10
FORKLIFT
2
P/U TRUCKS
BUCKET TRUCK
1
Eastern Depot
13
31
10
34
3
9
1
2
2
5
1
3
2
5
0
2
2
6
1
3
2
5
1
2
2
12
1
3
22
1
2
COUNTY of HENRICO
DEPARTMENT of RECREATION AND PARKS
AVAILABLE EQUIPMENT
DESCRIPTION
DUMP TRUCK 6 CY
MOTOR GRADER
RUBBER TIRED BACKHOE
August 2008
TOTAL
3
1
1
82
TOTAL
COUNTY of HENRICO
DEPARTMENT of PUBLIC UTILITIES - SOLID WASTE DIVISION
AVAILABLE EQUIPMENT
DESCRIPTION
TOTAL
DUMP TRUCK TDM. 10 CY
5
ALUMINUM WASTE TRAILER, 110 CY
5
ROAD TRACTOR
2
TRACK EXCAVATOR
1
REAR LOAD REFUSE TRUCK, 25 CY
15
KNUCKLE BOOM SELF LOADING TRUCK 1
WATER TRUCK
RUBBER TIRED BACKHOE
CRAWLER DOZER
LOADER 2 ½ CY
P/U TRUCKS
August 2008
1
4
2
1
4
83
APPENDIX J
DEBRIS REMOVAL APPLICANTS CONTRACTING CHECKLIST
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August 2008
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August 2008
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August 2008
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August 2008
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