To
Sub: Invitation to participate in Tender
Ref: Tender No. CAIR/ TIC/JS-NON IEEE/1005
1. Director, CAIR invites your quotation against the above referenced tender enquiry for the
supply of Non-IEEE Periodicals for the year 2013. A Tender Enquiry Form is enclosed
(appendix ‘B’). The list of journals to be subscribed is given Appendix-A
2. CAIR payment terms and conditions are as given below:
a) Payment : Within 30 days after providing proof of remittance to
the publisher.
b) FE conversion rate :
Prevailing RBI rates on the day of
remittance by the vendor.
c) Execution of written agreement : If an order is placed for supply,
an agreement to be executed by chosen agency/firm along with
Bank Guarantee for 25% of the total amount for 24 months with
covering letter from the bank.
d) Mode of supply : The supplier should deliver the print journals at
TIC, CAIR personally (By hand delivery only)
e) Location of the office : The vendor should have his/her office in
Bangaluru, Karnataka. The office should have a correspondent
and details are to be provided with the quote. The office should
be in operation.
f) Non delivered issues: Replacement or refund of actual cost
g) Quotes should be for individual titles as per the prescribed format
only.
3
You are requested to submit your bids on your company’s letterhead, in two separate
envelopes marking technical and commercial specifically. These two envelopes
should then be placed together in a sealed envelope and is to be superscribed with the
tender enquiry reference number above and the due date. The due date to receiving the
tender documents is on or before 5.11.2012,1500hours.The tender is to be addressed
to the Director, CAIR, DRDO Complex, CV Raman Nagar, Kagadaspura Main Road
Bangalore 560093. The sealed envelope containing the bid may be dropped in the
tender box kept in the Security office of CAIR before due date and time.
4
The technical bid:
a) Should indicate whether all Journals Listed in Appendix-‘A’/1 will be supplied in
one lot by the firm/agency/vendor. Vendor has to quote all 73 journals in one lot.
Quotes quoting less than 90% of the titles are liable for rejection during
technical evaluation.
b) All the quotes must be submitted in the prescribed format enclosed with our
enquiry.( Appendix ‘A’/1)
c) DD for EMD @ 2% of the quoted price shall be attached with the price bid, if not
registered with DRDO. Copy of Registration certificate to be attached, if
registered.
d)
e)
f)
g)
h)
i)
5.
In case some journals are ceased to be published, then vendor should provide
documentary evidence of the same from the publisher.
All the titles and contents of journals should be in English only. Journals having
other than English language will not be counted for quote.
The journals where the free online access is provided should be indicated
clearly. Availability of free online support for CAIR through the supplier will be
given weight age.
The service rating of the vendor with respect to other laboratories of DRDO and
CAIR itself will be given due to consideration along with discount during the
technical evaluation. Discount alone does not qualify for selection of
vendor.
A duly filled compliance chart as per appendix ‘C’
The technical bid should contain a blanked price bid. Non enclosure will result
in an invalid bid as technical compliance cannot be carried out.
The blanked price bid shall indicate Title, Publisher, Frequency, Currency, Basic
price, Print/online (Appendix‟A‟/1)
The commercial bid
a. Basic price ( Fixed Rate ) The basic price to be quoted in INR for each title
individually along with the currency. The payment on actual bills will be made only
against the same currency and appropriated discount (as per appendix’ A’). The
conversion rates are as given in the table, Appendix ’D’.
b. Discount for individual journals.
c. Total amount and other details as per appendix ‘A’.
d. D D for EMD @ 2% of quoted price. (if not registered with DRDO)
The price bid has to be in the format at Appendix ‘A’ Basic price is to be converted
in INR. All figures quoted should be in Indian Rupees. Quotes without INR
mention will be rejected Technical compliance chart Appendix ’C’ has to be filled
and signed by vendor.
e All prices quoted should be for the year 2013 only. If for any journal, vendor is
not quoting the price, it will be considered that he is not quoting for that journal and
liable for rejection. It is to be noted that all items in appendix ‘A ‘ are to be bought
on a single lot basis.
f. All other conditions as per original terms and conditions of CAIR.
Yours Sincerely
Prasanna Kumar K R
Scientist ‘F’
OIC-TIC
For Director
Encl:
1
2
2
3
4
Appendix-‘A’ List of Journals
Appendix-‘A’/1 Blanked Price Bid
Appendix-‘B’ Tender Enquiry Form
Appendix-‘C’ Compliance chart
Appendix-‘D’ Exchange Rate Prescribed
Appendix‟B‟
Tender Ref: CAIR/TIC/Non IEEE/1005/LP
TENDER ENQUIRY FORM
1) Sealed tenders are invited up to 5.11.2012 by Director CAIR, DRDO Complex C V
Raman Nagar, Kagadaspura Main Road Bangalore-560093 from reputed subscription
agencies/firms in India for the supply of Indian and Foreign Scientific and Technical
periodicals to the Centre for one year term, Jan 2013 onwards. The approximate
subscription cost of periodicals to be subscribed is:
(a) One lot of 73 Journals as listed in attached Appendix-A :Rs.25 lakhs,
approx
2) The envelope containing the tender documents should be superscribed “Tender for the
supply of periodicals for the year 2013”.. The firms are required to furnish the
following details along with their quotations failing which the tenders are likely to be
rejected:
(a).
(b).
(c).
The latest Income Tax clearance Certificate along with the full address of
their bankers,
A copy of license issued by RBI,
Details of experience in the field of supply of Scientific/Technical
Periodicals of foreign origin indicating the total number of years in this field and
the centre/libraries served and the period of such service to them as well as the
value of the orders executed
3) The firms shall indicate in the tenders the conversion rates(RBI rates/SBI rates), which
they would charge for foreign currencies for the supply of periodicals . Any other special
facility or service, which will be offered by the firm may also be indicated. The successful
tenderers will have to enter into an agreement with the Director CAIR, who would act for
and on behalf of the President of Republic of India. A copy of the draft agreement will
be made available on request addressed to the Director, CAIR.
4) In case the subscription to the periodicals are to be paid in advance to the firm, the firm
will have to execute a bank guarantee from a scheduled bank covering the amount of
subscription advanced and for a period by which the firm shall be in a position to obtain
and produce the proof of having remitted the requisite subscription to the concerned
publishers from their bankers.
5) For the periodicals for which publishers do not accept the subscription for any reason or
the subscriptions are not remitted to the publishers within the validity period of Bank
Guarantee, the amount of subscription in respect of such periodicals shall be
immediately refunded to the library. Otherwise, interest at double the bank rate
prevailing at the time, will be charged from the 46th day of the receipt of the advance by
the firm.
6) Where the firm, on receipt of supply order, remits the subscription to the publishers
without the receipt of advance from the library, the firm may not be required to furnish
the bank guarantee and in this case the payment will be made to the firm on production
of the proof of remittance along with the details of payment from their bankers.
7) The firm will arrange supply for missing issues of periodicals immediately on receipt of
necessary intimation from The Library In charge. However, in case the publishers do not
supply the missing issues for any reason, the firm will have to refund the cost of the
missing issues in full. In case of non-supply of periodicals, the firm will have to refund the
full amount of the subscription paid to it.
8) This Centre is subscribing for journals through DRDO consortium also. Titles
subscription covered under DRDO consortium, deep discount is available in print format.
Laboratory reserves the right to subscribe the journals through DRDO consortium
wherever it deems fit. The selection of vendors is subject to the quality of service
rendered earlier to CAIR or any other DRDO laboratories.
9) Director, CAIR , Bangalore reserves the right to reject in part or full of any tender without
assigning any reason.
Director
CAIR, Bangalore
Appendix ‘C’
COMPLIANCE CHART
Name of the Vendor:
Sl.
No.
1
2
3
4
5
6
7
8
9
10
11
Requirements
Yes
No
Remarks
Whether quoted individually for all
titles as per appendix ‘A’
Number of titles quoted for (as per
Appendix ‘A’)
Whether registered with DRDO?
Agree to CAIR’s payment terms and
conditions
(Remittance based proof)
Agree to hand deliver Journals at TICCAIR, Bangalore
Agree for the non-delivered issue to
be replaced or the payment refunded
for the same
Agree to give Bank guarantee for the
25% of the total amount for 24
months from the date of supply order
Agree to FE conversion rates as per
RBI
Whether Branch/main office exists at
Bangalore?
(give details if yes)
Agree to all terms & conditions in the
Tender Enquiry form
Whether blanked price bid enclosed?
as per Appendix ’A’/1
I/We agree to supply all quoted titles listed in the technical bid. I also agree that failure to conform will
result in denial of bidding in future for DRDO
Signature of Vendor & Seal
Appendix „D‟
Exchange Rate Priscribed
Sr No
Currency
Currency Rate
1
US Dollar
51.85
2
British Pounds
83.58
3
Euro
67.10
4
Yen
0.66 paise
5
Swiss Frank
55.34
6
Australian Dollar
52.95
Prasanna Kumar K R
Scientist ‘F’
OIC-TIC
For Director