American Youth Foundation
Merrowvista
Position Description
Position Title: Finance Manager
FLSA Status: Exempt, Full-time, Regular
Mission:
The American Youth Foundation inspires people to discover and develop their personal best, to seek balance in mental,
physical, social and spiritual living and to make a positive difference in their communities and in the wider world.
Expectation of All Employees:
AYF employees show a commitment to the core values of best self, balanced living, safety, respect, responsibility and
stewardship. They support the organization’s mission, vision and ethics by displaying the following behaviors: integrity,
openness and honesty, listening and understanding, giving and receiving constructive feedback, seeking a balance
between personal and professional lives, dependability and accountability. Follow guidelines as described in AYF
employee handbook.
Position Purpose:
The Finance Manager is responsible for managing all site accounting (A/P, A/R, and P&L’s), AYF account reconciliations,
all aspects of seasonal staffing, and supporting staff in budget management. A key responsibility is to insure systems are
followed that safeguard and ensure the proper use & record keeping of all site cash, purchasing, fixed assets, property,
equipment and inventory. This position must be a strong team player with previous finance experience, to support the
implementation of common AYF operational & finance standards throughout all programs.
Essential Functions:











Support administration of full time payroll
Serve as a member of AYF Finance Team and AYF Merrowvista staff team
Collaborate with Merrowvista budget managers, and oversee finance systems, to insure accuracy and timeliness of
data
Prepare budgeting software system for budget creation and revision and provide ongoing financial database support to
budget managers.
Coordinate seasonal employee incidences resulting in Workers Comp claims with Merrowvista Director.
Collect approved non-exempt and exempt employee timesheets, as well as any other additional payroll related
forms, and submit to Finance Director in Michigan according to the prepared payroll schedule.
Manage all aspects of Merrowvista & Development Office A/P, including entering approved A/P invoices into
Financial Edge, insuring that accounts payable/disbursement are handled in a timely manner in accordance with
internal controls and in compliance with policies and procedures. Run AYF A/P checks on a weekly basis after cash
requirement reports are approved.
Work with AYF Finance Team Members to reconcile A/P Ledger balance to General Ledger balance and be able to
explain variances.
Responsible for Community and School Programs (CSP) A/R, including revenue journal entries, CSP invoicing and the
finance section of the CSP enrollment report.
Reconcile various accounts, including MV credit card bank statement, main account bank statement, money market
account, and various bank accounts.
Responsible for reconciling all revenues in FE and reviewing MV Income Statement to insure accuracy -correcting
any errors in A/P, identifying and looking into variances. Submit MV Income Statement to Finance Director and Site
Director monthly.
1














Responsible for reconciling all deposit transactions for MV, with the assistance of the MV Registrar with Campbrain
and FE, for site and program.
Create, run and check monthly P&L reports, serving as a resource to Cost Center Managers in budget oversight.
Work with MV Office Coordinator to balance and replenish the petty cash account, entering paid petty cash
transactions in to the accounting computer program.
Work with Finance Team to facilitate a smooth end to the Fiscal/Calendar year and Annual Audit; including, but not
limited to the following tasks:
Determining, processing and verifying 1099's for all AYF qualified vendors
Provide project coordination for Finance Team as requested.
Manage all aspects of MV seasonal payroll for camp staff, including database entry and production of seasonal staff
service agreements, processing of background checks, mail/e-mail paperwork and collect paperwork before arrival.
Meet with all seasonal staff upon arrival to review paperwork and I-9 documentation.
Request, Track and maintain all MV Full-time and Seasonal staff credit cards. (expiration/credit limits)
Train and manage seasonal staff in financial systems, particularly use of AYF purchasing cards and coding of purchases.
Review balance sheet accounts for reconciliation. Including but not limited to MV A/R, MV Petty Cash, MV Payroll
Clearing, MV Campbrain, and MV Camper Deposits.
Responsible for requesting, tracking and recording all W9’s for MV vendors.
Work with other Finance Team members in researching and setting up new and updated accounting policies and
procedures.
Complete month end process and checklist within designated timeframe.
Track, Update and Reconcile all Facility Project expenses, creating and providing reports for monthly review.
POSITION SPECIFICATIONS
Preferred Minimum Education, Experience and/or Licensure/Certification:




Associate’s Degree in Business Administration or applicable field of study.
Minimum 3 years prior experience in office general accounting or finance related occupation.
Strong knowledge of Microsoft office package with strong aptitude and interest with demonstrated skills in word
processing, spreadsheet and data management applications
Prior experience working with youth or youth organization
Analytical/Interpersonal Skills:







Strong commitment to serving internal and external customers.
Willingness to expand knowledge and responsibilities
Self starter with good initiative and able to work independently
Effective organizational skills, attention to detail and management of deadlines
Demonstrated interpersonal skills: active listening, feedback skills
Written and verbal communication skills
Solution oriented, collaborative team player
Physical Demands:

Must be able to lift and/or move up to 25 pounds
Work Environment:




Primarily office setting on camp property
Business casual, appropriate attire
Monday through Friday regular business hours (with exception of Summer Camp schedule)
Minimal travel required
2