SCHOTT KAISHA PRIVATE LIMITED CORPORATE SOCIAL RESPONSIBILITY POLICY Version 1.0 Dated September 30, 2014 Foreword: This Corporate Social Responsibility (hereinafter shall be referred to as CSR) policy is governed by the guidelines as set out in the SK Board Meeting approval dated September 30, 2014. Further, the Committee and Accounts shall be operated in the manner as set out in the Reference Note as mentioned in the said approval of the SK Board. Objective: The objective of this policy is to engage into some social activities from the various CSR activities as laid down under the Companies Act (Amended), 2013. Corporate Social Responsibility Committee: The Board has constituted the Committee of the following members to implement the CSR activities: a. Mr. Kairus Dadachanji, Managing Director – Chairman of the Committee. b. Mr. Rohit Sarmalkar, Executive Director – Member of the Committee. c. Mr. Jimmy Parakh, Non Executive Director – Member of the Committee. TEAM LEADERS: i.
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Mr. Rishad Dadachanji, Business Development Mr. Gev Karai – Vice President – Finance and Admin Mr. Milton Fernandes – Vice President, Exports Ms. Poonam Gurung – Manager, Accounts Mr. Prasad Menon – Vice President, Purchase and Admin Mr. Hari Pillai – Assistant General Manager, HR Mr. Arjun Solanki – Assistant General Manager, HR CSR Activities: The Commitee has decided to pursue any or all of the following CSR activities, which falls within the ambit as defined under the Companies Act (Amended), 2013. •
Eradicating hunger, poverty and malnutrition (including Disaster Relief + Midday Meal Schemes), •
Promoting preventive health care and sanitation (Aid to road accident victims + Disaster Relief + Trauma in case of road accidents + Delivery of Public Health Systems), •
Making available safe drinking water, •
Education (Including Road Safety & Safety Traffic Engineering + Consumer Protection + Renovation of school bldgs + Non Academic Technopark not an academic institution but supported by Dept of Sci & Tech + Research Studies in any area of Sch VII), •
Promoting gender equality, empowering women Prepared and Proposed by Approved by Kairus Dadachanji Rohit Sarmalkar (DIRECTOR) Page of 3 (MANAGING DIRECTOR) SCHOTT KAISHA PRIVATE LIMITED CORPORATE SOCIAL RESPONSIBILITY POLICY Version 1.0 Dated September 30, 2014 Amount to be spent for CSR during FY 2014‐15: As stipulated under the Companies Law (Amended), 2013, the Committee is required to spend the money on CSR activities in each financial year. This amount may be spent either on one activity or on multiple activities stated in the above point. Coverage: The Committee has decided to carry out the above mentioned CSR activities in the nearby locality of it’s plants situated at Daman and Jambusar, Baroda. Implementation Process: The Committee recommends the following bullet points as steps to be initiated towards implementation of the CSR activities: •
Formation of team members: forming groups comprising team leaders and members from cross functional team with familiarity of the local situation surrounding the Company factories, •
Defining the listed CSR areas to be focused on and assigning the roles and responsibilities, •
Gathering primary data: Team members shall carry out personal visits to different focal points of the chosen activities selected by the Committee and list down the various requirements as put forth by such focal points to the team members (for example, a visit to a Municipal School Principal to understand the basic amenities that are missing in the school like purified drinking water, toilets, school essentials like uniforms/fees/books/other wearable like shoes, chappals etc., infrastructure like computer room, equipment like computers, lab instruments etc.), •
Screening of the primary data: The Team Leaders (along with members participation) shall filter the primary data based on the urgency/priority of the requirements of such beneficiaries and shortlist the recommended activities for Committee’s perusal. The Team Leaders shall also prepare a draft budget for each such recommended activity on the ‘best estimate’ basis, •
Selection of the shortlisted activities: The Team Leaders shall share the results of the shortlisted beneficiaries/activities along with the draft budget with the Committee. The Committee shall select and finalize the beneficiaries/activities to be carried out along with the draft budget. •
Communication with the shortlisted beneficiaries: The Committee may nominate any member to personally visit and convey its decision to such shortlisted target beneficiaries of CSR activities. •
Actual Implementation: Team Leaders shall communicate the decision of the Committee on the shortlisted beneficiaries of CSR activities to its members and instruct them to carry out the implementation process along with the focal points of the shortlisted beneficiaries. This will include: to document the beneficiary details and items to be procured, cost estimates, target period of implementation etc. Such details shall then be forwarded to the Purchase department for engaging and negotiating with the best vendor who can fulfill the desired goal in the best possible manner. Prepared and Proposed by Approved by Kairus Dadachanji Rohit Sarmalkar (DIRECTOR) Page of 3 (MANAGING DIRECTOR) SCHOTT KAISHA PRIVATE LIMITED •
CORPORATE SOCIAL RESPONSIBILITY POLICY Version 1.0 Dated September 30, 2014 Handover, Periodic Review and Reporting: The Team Leaders along with any member from the Committee shall involve in the handover process of the fulfilled project in favor of the respective beneficiary. After the project is handed over, the Team Members shall personally conduct periodic review (semi‐annual or annual) to ensure that the beneficiaries are at ease with the operational aspects of the project and there is no lapse of any kind or from any side after the handover of the project. Team Leaders, in turn, will place such report to the Committee who will place the same in the BoD meeting for the perusal of the Board Members. Documentation: Since the CSR activity is mandated by the Law, it is the responsibility of every team leader and team member of the CSR activities to ensure that the documentation with respect to the beneficiary and their requirements are complete in all respect along with the relevant authorization. It must also be noted that it is the responsibility of the Team Leaders to notify the Committee in case the CSR activities are implemented partially/its implementation resulted in interim failure for any reason, with relevant facts and figures. The Committee, in turn, shall place such report during the ensuing BoD meeting of the Company. Accounting: Every team leader and team member is responsible to maintain the accounting approval and authorization process in line with the existing process of the Company. It must be noted here that the accounting of the CSR activities is to be maintained separately from the regular business activity of the Company. Hence, every voucher/invoice/PO/Challan or any other document relevant to the CSR activity shall have a separate series/title/recording in the accounting process. This includes, but shall not be restricted to, conveyance and travelling, stationery, other logistics and administrative costs incurred in the process of executing CSR activities. Publishing on the Company Website: It is also mandated by the Law to publish the result of the CSR activities on the website of the Company on periodic basis hence, the services of the IT personnel shall be engaged by the Committee to ensure that the necessary information on the efforts taken by the Company towards CSR obligation is available on the website of the Company. Prepared and Proposed by Approved by Kairus Dadachanji Rohit Sarmalkar (DIRECTOR) Page of 3 (MANAGING DIRECTOR)