IMPERIAL IRRIGATION DISTRICT
Energy Consumers Advisory Committee
Regular Meeting: Monday, Jan. 9, 2017, 6 p.m.
IID BOARDROOMS:
1285 Broadway, El Centro, CA / 81-600 Avenue 58, La Quinta, CA
Web access: www.iid.com
If accommodations are needed for persons with disabilities, please call the ECAC Coordinator at (760) 898-1877.
Notifications received 48 hours in advance of the meeting will enable reasonable accommodations be made.
Agenda
1 CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2 PUBLIC COMMENT ON MATTERS NOT ON THE AGENDA - Statement of Procedures
This is a pub lic meeting and the time for pub lic comment. At this time, you may b e heard on
any item not listed on the agenda. If you wish to address the committee, come to the
microphone and state your name and address for the record. The chair reserves the right to limit
the speaker’s time and we request you limit your remarks to no more than five minutes. The
comment period will b e limited to 10 minutes. Please note, the committee may make a
recommendation on any item on the agenda.
CONSENT AGENDA
3 Minutes of the Regular ECAC Meeting of Dec. 5, 2016
4 2016 ECAC Attendance Report (R. M. Gonzales)
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9
CONSENT ITEMS ADDED TO ACTION AGENDA
ACTION ITEMS
5 SRFP 224, Professional Services for Asset Management (T. Berg)
6 SRFP 235, Relay Protection Maintenance and Construction Support (M. Landeros)
7 SRFP 244, High Voltage Circuit Breaker Supply (A. Ambriz)
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17
22
REPORTS AND INFORMATIONAL ITEMS
8
9
10
11
Department Update (V. Kasarjian)
Member Comments
Next Meeting: Feb. 6, 2017, 6 p.m.
Adjournment
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For more information, please visit www.iid.com or contact:
Rosa Maria Gonzales ▪ [email protected] ▪ O: 760.398.5812 ▪ M: 760.898.1877
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IMPERIAL IRRIGATION DISTRICT
Energy Consumers Advisory Committee
Meeting Minutes of Dec. 5, 2016
IID Boardrooms - 1285 Broadway, El Centro / 81-600 Avenue 58, La Quinta
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
Chairwoman Esther Gomez called the meeting to order at 6:01 p.m. and the Pledge of Allegiance was led by Mr.
Anderson.
Members present (El Centro): Michael Anderson, Thomas Brinkerhoff, Eugene Bumbera, Gerald Gauna, Esther
Gomez, John Hernandez, Shorty Hickingbottom, Gil Perez, and Eric Reyes
Members present (La Quinta): Brian Macy, Joel Montalvo, Patricia Saleh, and Mark Weber
Members absent: Steven Bayard, Becky Broughton, Lee Osborne, Jeffrey Plourd, Betty Sanchez and Lupe Ramos
Watson
2. PUBLIC COMMENT
There were no public comments.
3. RECOGNITION OF FORMER ECAC MEMBER RICHARD MACKNICKI
Mr. Weber presented a plaque to Mrs. Harriet Macknicki, wife of the late ECAC Member Richard Macknicki, in honor
of his contribution to the committee. Mrs. Macknicki thanked the ECAC and commented that Mr. Macknicki enjoyed
serving on the committee.
4. MINUTES OF THE REGULAR ECAC MEETING OF SEPT. 12, 2016
A motion was made by Mr. Hernandez, seconded by Mr. Perez and unanimously carried to approve the ECAC Meeting
Minutes of Sept. 12, 2016.
5. MINUTES OF THE SPECIAL ECAC MEETING OF OCT. 25, 2016
A motion was made by Mr. Perez and seconded by Mr. Hickingbottom to approve the minutes of the Special ECAC
Meeting of Oct. 25, 2016. Motion carried 10-0-3 with Chairwoman Gomez, Mr. Brinkerhoff and Mr. Hernandez
abstaining.
6. MINUTES OF ECAC BUDGET SUBCOMMITTEE MEETING OF OCT. 31, 2016
A motion was made by Mr. Hernandez, seconded by Mr. Perez and unanimously passed to receive and file the Budget
Subcommittee Meeting Minutes of Oct. 31, 2016.
7 & 8. NOVEMBER 2016 YTD ECAC ATTENDANCE REPORT AND 2017 ECAC MEETING SCHEDULE
A motion was made by Mr. Brinkerhoff, seconded by Mr. Perez and unanimously passed to acknowledge receipt of
the November 2016 Year-to-Date ECAC Attendance Report and 2017 ECAC Meeting Schedule.
9. SELECTION OF OFFICERS
Chairwoman Gomez opened the floor for chair officership nominations:
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Mr. Weber nominated Mr. Macy, who accepted the nomination; however, the nomination was later rescinded. Ms.
Saleh nominated Ms. Ramos Watson and Mr. Montalvo seconded the nomination. The motion to select Ms. Ramos
Watson as chair passed 7-2-4 with Messrs. Hernandez and Perez opposing and Messrs. Bumbera, Gauna,
Hickingbottom and Reyes abstaining.
Chairwoman Gomez opened the floor for vice chair officership nominations:
Mr. Perez nominated Mr. Anderson, who accepted the nomination. Mr. Anderson nominated Mr. Hernandez, who
declined. The motion to select Mr. Anderson as vice chair passed unanimously.
Chairwoman Gomez thanked everyone “for bearing with her” the past year and passed the gavel to Vice Chair
Anderson, who would chair the meeting in Chairwoman Ramos Watson’s absence.
10. U.S. BUREAU OF RECLAMATION DISTRIBUTION UPGRADE, MWA 100535
Mr. Tim Berg, deputy energy manager, presented MWA 100535 to design, construct and install the power facilities for
the U.S. Bureau of Reclamation’s Lower Colorado Water Supply Project along the All-American Canal. IID will perform
the engineering and construction in 2017, which will be 100 percent funded by USBOR as project milestones are met.
Mr. Perez asked for the meaning of “LCWSP,” which Mr. Joel Lopez, senior project manager, identified as the Lower
Colorado Water Supply Project.
Mr. Brinkerhoff inquired if IID would be reimbursed once the project is completed or in phases. Mr. Lopez apprised that
monthly invoices would be developed for actual work to be paid 30 days upon receipt.
Mr. Weber asked if the existing 50kVA transformers were overloaded or additional load was anticipated. Mr. Lopez
expected new load; 250 horsepower pumps would replace existing pumps to yield 10,000 acre-feet of water annually.
A motion was made by Ms. Gomez, seconded by Mr. Perez and unanimously carried to recommend approval of MWA
100535, the USBOR Distribution Upgrade Project.
11. 83WI 49.9MW 8ME LLC PV PROJECT, MWA 100630
Mr. Jesse Montaño, consultant, proposed MWA 100630 for the 83WI solar project, which is seeking interconnection to
the Coachella Switching Station. The 49.9 generating facility has a power purchase agreement with Pacific Gas &
Electric and will interconnect to IID’s MB 230kV Line. IID is splitting the line to construct a new switching station to
accommodate three interconnection projects, including 83WI, and future projects in the vicinity. The $9.6 million cost
of the project is customer-funded of which $6.9 million is refundable to the three interconnection projects through
transmission wheeling credits over a six-year period.
Mr. Perez asked for clarification of the $6.9 million mentioned; Mr. Montaño explained the generators will pay the entire
$6.9 million project cost; however, IID will provide credits for the first six years so they may recover their investment.
Mr. Reyes inquired if IID funds the project upfront and about the revenue stream. Mr. Montaño advised the customer
will fund the project, but will be reimbursed via transmission credits. Mr. Montaño further expounded that a revenue
stream is generated as the customer pays for ancillary services, scheduling, line losses, voltage, etc. The customers
will not pay the wheeling component for the first six years of the projects; however, they will pay for the switching station
then turn the asset over to IID.
Mr. Reyes further inquired if the customer pays after the sixth year to which Mr. Montaño answered in the affirmative
and explained the customer will continue paying for the next 19 years, the length of the power purchase agreement.
Mr. Hernandez asked about the three [interconnection] projects and when they were expected to be completed. Mr.
Montaño replied they were Solar Frontier projects and all projects would be finished in 2017.
Mr. Weber questioned whether it was customary for IID to forego wheeling charges. Mr. Montaño responded in the
affirmative and voiced that the recovery period was normally about 20 years. IID has streamlined its switching station
redesign to accommodate the three projects while receiving the revenue benefit in a shorter period of time. If one looks
ECAC Meeting Minutes of Dec. 5, 2016
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at previous generator interconnection agreements, the payback period was much longer. Mr. Weber applauded Mr.
Montaño and presumed it was not policy, but happenstance the projects came together into the same switching station
resulting in economies of scale. Mr. Montaño agreed and that IID is working with developers to build gen-ties to
switching stations rather than splitting circuits, which cause reliability and cost issues in the long run.
Mr. Reyes asked if the wheeling rate was policy or [customized] to each project. Mr. Montaño said the wheeling rate is
set in the Open Access Transmission Tariff with a current rate of $1.69 per kilowatt-month; however, IID has the right
to increase [the rate] with the cost of maintaining transmission infrastructure. Staff is in the process of assessing the
wheeling rate, which means every generator connected to the IID system that wheels energy will pay the new rate.
Mr. Brinkerhoff moved and Mr. Macy seconded a motion to recommend approval of the MWA associated with Project
100630. The motion carried 12-1-0 with Mr. Hickingbottom opposing.
12. MECCA SUBSTATION, PROJECT 40310654
Mr. Montaño also presented the MWA associated with Project 40310654 to remedy drainage deficiencies at the Mecca
Substation. The project entails grading and installing berms and precast concrete panels at a cost of $292,300.
A motion was made by Ms. Saleh, seconded by Mr. Perez and unanimously passed to recommend approval of Project
40310654, the Mecca Substation Project.
13. CUSTOMER ASSISTANCE PROGRAMS 2017 INCOME GUIDELINES
Mr. Robert Fugett, general superintendent of Customer Service, sought a recommendation for approval of income
guideline changes for the 2017 customer assistance programs encompassing the Residential Energy Assistance
Program and the Emergency Energy Assistance Program. IID’s income guidelines are based on 175 percent of [U.S.]
Federal Poverty Guidelines, which are adjusted and published in the Federal Register annually.
Mr. Hernandez inquired about historical trends when making the adjustments and Mr. Fugett conveyed the average
number of monthly REAP participants is 14,000 with EEAP averaging 1,100 in 2016. In 2015, those numbers were
slightly higher and IID went over budget by approximately $350,000. The district is expected to be under budget by
about $200,000 in 2016 as it is not seeing as many participants.
Mr. Hernandez noted the numbers seemed low, considering the Imperial County population and he hoped that
advertising continued. He revealed EEAP participants are being encouraged to wait for the shut-off notice to
automatically get the bill paid. He raised the issue again as he heard about it recently and encouraged Mr. Fugett to
talk to his people. Mr. Fugett apprised that staff runs a quarterly report to [discern] repeated EEAP usage.
Mr. Reyes added that program partners may be directing customers to get shut-off notices or even be shut off for faster
assistance. He recommended Mr. Fugett work with such partners to refrain from giving such instruction to ensure
access to funds does not require a desperate situation.
Mr. Reyes asked whether the 175 percent of income guidelines is an industry standard. Mr. Fugett stated the
percentage is dependent on utility budgets. At 175 percent of FPG, IID’s is higher than most public power utilities in
California. Investor-owned utilities that serve 80 percent of the state use a standardized program, California Alternate
Rates for Energy, which is 200 percent of FPG; however, IOU rates tend to be up to twice as high as those of POUs.
Mr. Reyes opined the income listed for the number in the family is still very low and suggested 200 percent [FPG].
Mr. Fugett expressed his appreciation for Mr. Reyes’ feedback and stated the customer assistance programs have
$6.2 million available and are projected to spend $6 million by the end of the year. If there is more participation, they
will be over budget again. 2016 is the first year in four years the programs are projected to be under budget.
Mr. Perez moved and Ms. Gomez seconded a motion to recommend approval of the 2017 customer assistance
program income guidelines. The motion carried 12-1-0 with Mr. Reyes opposing.
14. 2017 BUDGET PLAN
ECAC Meeting Minutes of Dec. 5, 2016
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Ms. Vivia Arellano, budget control analyst II, Business & Financial Planning, presented the 2017 Energy Department
budget, which is proposed at $522 million. Ms. Arellano highlighted the budgetary challenges that include flat revenues,
which is the new growth attributed to rooftop solar. IID is seeing economic pressures from the generation portfolio and
the fuel and purchased power long-term contracts increasing fixed costs by about $20 million in the next two years.
Significant variances in the 2016 projects resulted in higher-than-expected cash levels which means Energy is going
into 2017 with an extra $56 million in cash, meeting the 127-day requirement. This is due to decreased Capital and
Operations & Maintenance expenditures, which yielded a higher operating margin. Other significant variances include
the $36 million Other Post-Employment Benefits funding commitment. There was no new long-term borrowing and no
RSF transfer anticipated in 2017. An 18 percent operating margin in 2017 can be used toward routine capital investment
and rate-funded obligations.
Mr. Perez questioned the [disparity] in the sales and kilowatt-hour figures. Ms. Arellano explained the rate stabilization
funds were utilized in the 2015 Actuals. If one nets out the RSF of $16 million, which was injected into the sales, the
sales numbers would not be aligned. Although, less kWhs were [sold], IID was able to use the transfer to make itself
whole.
Mr. Perez remarked the slide did not make sense as it indicates IID is getting more revenue than kWh sales. Ms.
Arellano offered to provide an apples-to-apples comparison via Ms. Gonzales and she explained the additional $16
million from the RSF, which is used to stabilize Fuel and Purchased Power costs, was injected to make IID whole. In
2015, F&PP costs were $205 million and the $16 million went toward those costs. In the graph, the $16 million is shown
as a sales figure, which is how it is reported in the budget.
Mr. Perez asked about the “thereafter” expenses in the Debt Maturity Stack on Page 123 and Ms. Arellano informed
IID has debt through 2041. Mr. Perez responded that the amounts should be reduced as IID pays. Ms. Arellano
expounded that interest is paid before principal. One would have to look at the amortization schedules of each issuance.
Mr. Perez referred to 20[11]C and stressed $183 million is a lot to owe; however, Ms. Arellano disclosed the grand total
is the amount paid through the life of the issuance
Mr. Weber presumed IID refinanced some of its debt recently. Ms. Arellano responded in the affirmative. Ms. Belen
Valenzuela, chief financial officer, revealed that older debt was refinanced in 2015 and 2016 with an overall net present
value of over $150 million in savings over 30 years via lower interest rates. Debt was also levelized for the Energy
Department.
Mr. Weber hoped that IID would have two-year budgeting at some point. Ms. Valenzuela responded there have been
conversations about a two or three-year rolling budget. The budget book includes a 2018 forecast and staff is working
to solidify the 2018 budget plans.
Mr. Weber asked if the bond market likes [multi-year budgets] as it [signals] stability in the organization. Ms. Valenzuela
advised that rating agencies and investors are given a five-year financial forecast and capital plan; IID also has a 20year model.
Mr. Weber also inquired if the recent staffing reduction via a retirement incentive would be reflected [in the budget]. Mr.
Sergio Quiroz, assistant general manager, reported about 50 employees took advantage of the incentive program.
Further, staff has developed a plan to forego the rehiring of 20 positions, netting a $2.2 million reduction in direct labor,
overtime, sick and vacation benefits.
Mr. Perez asked if there would be a bigger carryover if expenditures are decreasing and revenues are increasing. Ms.
Arellano stated there was a carryover for 2016 as it was not an average year due to the number of changes that
occurred with a new management team that was maximizing resources, restructuring staff and looking at new ways to
provide services with third parties. The expenditures will increase as positions are filled in 2017, although a few
positions are deferred until 2018. Ms. Valenzuela added that IID also had financings for the battery [storage project]
and the transmission line in 2016, which are not present in 2017.
Ms. Saleh asked how the Public Benefits Program was reduced by 6 percent. Comparing 2016 to 2017, Ms. Arellano
conveyed there is a decrease in spending due to less revenue coming from the Public Benefits Charge. Staff is ensuring
the fund remains whole and sustains the expenses with the revenues that are collected through the PBC. Excess
expenses would require dipping into the fund, which is not as high as it once was.
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Ms. Saleh recalled the state communicated that [utilities] should get customers up to speed with renewable energy
needs, but there is less money. Mr. Berg apprised he would be speaking about the issue in the Department Update.
Mr. Weber advocated that IID continue to invest in substation growth in the Coachella Valley through the budgetary
process. As loads increase in the area, there is a lack of substations, which is part of economic development that
allows for additional load and revenue potential for IID. He hoped it would continue to be a budget priority.
Mr. Hernandez observed that revenue and expenses are coming closer together, which may translate to rate increases
and asked if it was known when that was projected to happen. He opined IID needs to keep close tabs and continue
to find ways to save another $40 million. He hoped the staff and directors are aware that ratepayers are paying
attention. With IID losing revenue from solar, he suggested finding creative ways to get the public benefit out of solar
rather than ratepayers continuing to appear to foot the bill, which does not sit well with them. Ms. Arellano said Mr.
Hernandez was right if IID continues with this type of budget; however, the team is actively working to provide
recommendations in the near future with substantial savings in fixed operating costs. This is why staff was transparent
about the debt maturity stack and the purchased power contracts because they are “hockey sticking” and escalating
and staff is attempting to do something so the committee is not faced with that.
Mr. Anderson requested the apples-to-apples comparison mentioned earlier. He complimented Ms. Arellano on a wellpresented plan.
Mr. Hernandez moved and Ms. Gomez seconded a motion to recommend approval of the proposed 2017 Energy
Department Budget. The motion passed 11-1-0 with Ms. Saleh opposing.
15. POWER CONTENT DISCLOSURE
Mr. Scott Harding, supervisor, Resource Planning & Acquisition, presented the Power Content Label and the 20162018 Forecast of Resource Breakdown.
Mr. Hernandez asked if the information is that which was provided with the utility bill. Mr. Harding answered in the
affirmative.
Mr. Hernandez inquired about the unspecified sources of power. Mr. Harding said such sources come from the energy
market, which are used to displace more expensive power in exchange for lower-priced energy. Unspecified sources
of energy generally lower energy costs.
Mr. Perez asked if the large hydroelectric includes the Hoover Dam resource and whether more could be purchased.
Mr. Harding confirmed Hoover Dam is included and Energy is considering the purchase of more. It is a cheap, inflexible
resource and its availability for purchase must be determined by the Western Area Power Administration, who assigns
a proportion to the utilities involved with the Boulder Canyon Project. Those numbers have been established, but if a
group decides not to take the [hydroelectric power], WAPA reapportions the energy for sale.
Mr. Weber questioned that unspecified sources are cheaper as there is no certainty if one goes to the market. Anytime
one sees 20 percent unspecified, transactions are not traceable to specific generation sources and are susceptible to
market costs. He also expressed concern to see the natural gas percentage declining. While it is cleaner than old coal
or new coal with scrubbers, it worried him to see IID is going from one carbon-based energy source to another and
questioned whether IID is doing all it can. Mr. Harding related the Marketing & Trading group checks the market daily
for availability of cheaper energy. When displacing energy that is available in the current resource stack, IID saves
money going to the market. That and the daily operations are susceptible to an index that is unknown. IID has a
procurement program for natural gas to hedge against such risks. The 20 percent is a projection of how often IID will
be making such economic displacements, much of which is due to San Juan [Unit 3], which is 15 to 20 percent. Natural
gas has increased as a result of the coal exit, but at lower cost with less emissions. Mr. Harding also pointed out that
renewable resources have increased in light of the coal exit.
Mr. Weber acknowledged there will always be some level that is unspecified based on the stacking requirement and
especially with IID’s summer peak possibly skewing the percentage. Mr. Berg highlighted that IID’s balancing authority
and the way the district has positioned itself allows the flexibility to [execute] low-cost buys and access key markets
ECAC Meeting Minutes of Dec. 5, 2016
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Mr. Anderson remarked the 20 percent of unspecified [sources] is seemingly “rearing Enron’s head” and he did not
want to go down that path.
A motion was made by Ms. Saleh, seconded by Mr. Reyes and unanimously carried to acknowledge receipt of the
Power Content Label.
16. PUBLIC BENEFITS THIRD QUARTER 2016
Ms. Maritza Nuñez, interim supervisor of the Energy Management & Strategic Marketing Unit, presented the Public
Benefits Third Quarter 2016 Report, which encompasses the energy efficiency programs. The unit anticipates spending
99 percent of its $6.2 million budget and is on track to meet the targeted energy efficiency goals for the year. The
participation levels for Imperial and Coachella valleys are 48 and 52 percent, respectively.
Mr. Hernandez inquired about the backlogs. Ms. Nuñez said everything is well--staff is working well with vendors,
customers receive callbacks for Quality AC Maintenance within 48 hours, and rebates are paid within six weeks.
Mr. Hernandez remarked he visited the IID’s Web page for the Quality AC Maintenance and there was no response;
Ms. Nuñez will check on the matter.
Mr. Gauna questioned the increase [in participation] for the Quality AC Maintenance Program during the third quarter.
Ms. Nuñez advised the Quality AC is a three-year program, which did not commence until June thus the higher
participation level in the third quarter; strong participation is also anticipated in the fourth quarter. It will be consistent
with a $1.5 million contract each year through 2018.
Mr. Gauna asked for the name of the vendor and whether they subcontract with AC contractors. Ms. Nuñez replied the
company’s name is Enalysis, who administers the program and oversees the contractors who perform the work.
Mr. Weber noted that only 24 percent of the participation is in the Coachella Valley and Enalysis is based in Imperial
County. He stressed the need to focus on the program in the Coachella Valley as customers are adopters of energy
efficiency. Ms. Nuñez related it was noticed by staff so a special contractors’ workshop was held within the last month
and staff was able to acquire a few more contractors to provide services in the area.
Mr. Anderson requested a list of all the contractors be sent to members.
Ms. Saleh inquired if it is possible the participation levels are higher in the La Quinta area due to the income levels as
one must pay for that which IID does not pay. The lack of contractors may be part of the reason [for less participation],
but Imperial Valley may not have the income to pay for such things. This begs the question why public benefits would
be decreased at a time when IID is working to raise the renewable energy standard. IID is also “behind the eight ball”
on capital projects. It is important to balance the budget, but IID is doing so on the back of vital programs.
The committee acknowledged receipt of the report.
17. DEPARTMENT UPDATE
Mr. Berg outlined the order of speakers and was followed by Mr. Montano, who introduced Mr. Enrique De Leon,
superintendent, Distribution System Planning & Engineering. First, Mr. Montano responded to Ms. Saleh’s comment
pertaining to budget cuts by relating that less money [for capital projects] will be allocated to the transmission system
in favor of the distribution system due to the outages experienced in the north end and Imperial Valley, which are
slightly on the incline. Further, staff has identified the poorest performing circuits and is tackling them. He clarified that
IID is fully resourced with sufficient energy resources in the portfolio to meet demand; 20 percent is not associated with
a specific source for the purpose of having flexibility to buy and sell on the market, which is experiencing volatility.
Recently, IID procured 800 megawatts of negative-priced energy—meaning IID was paid approximately $60 [per MW]
to take the energy at a specific tie. IID is not leaving itself exposed and has a risk policy that must be maintained.
Mr. De Leon, presented the Distribution System Reliability Report, which is produced quarterly. He reported that IID
evaluated the system using the Institute of Electrical and Electronics Engineers indices. Mr. De Leon also explained
the three most common reliability indices used in the industry: System Average Interruption Duration Index, System
ECAC Meeting Minutes of Dec. 5, 2016
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Average Interruption Frequency Index and Momentary Average Interruption Frequency Index. Lastly, he summarized
the causes for interruption and identified the worst performing circuits in both valleys.
Mr. Montaño summarized that Energy provided this information to serve as reference as staff comes to the ECAC with
projects to remedy the poorest performing circuits in the Imperial and Coachella valleys. The detailed reliability report
will be provided to the ECAC.
Ms. Gomez inquired about an outage north of Cole Road, west of Highway 111. Mr. Montaño advised it was due to a
vehicle versus pole incident.
Mr. Brinkerhoff asked if staff is working to identify the root causes for the 24 percent of outages with unknown causes.
Mr. Montano said IID is performing relay maintenance, which has not been done since he was a junior in high school.
Next month, staff is bringing a program to help the district catch up with relay protection maintenance. A number of
elements are relaying so staff will eliminate the relays from that equation. In doing so, that percentage [of unknown
causes] will drop. Mr. De Leon added that the recloser program would also help fix some of the prolonged outages.
Mr. Anderson mentioned he and Mr. Osborne have been looking for this [information] for a long time. Staff is providing
the ingredients that explain the major works, cause, remedy, etc. Then, he requested a copy of the “dead” report, which
identifies the projects that have been addressed. Mr. Montaño agreed and said he was working closely with Mr. Matt
McDonald’s group (Distribution Services & Maintenance Operations) and Engineering to remedy the issues. One
customer has had 20 outages since January. Some of the transmission projects cancelled have been refocused on
the distribution system as IID’s performance, as a whole, is getting worse. Staff will continue to bring updates to the
ECAC every quarter as they continue to work on the distribution system.
Mr. Perez expressed he was flabbergasted that IID does not have a program to check on substations before [failure].
Mr. Montano said IID is adopting a preventative maintenance program, beginning with transformers. Mr. Berg is also
implementing such a program on substations.
Mr. Montalvo questioned that some circuits are blind or could not be seen. Mr. De Leon estimated about 10 substations
in IID’s service area are located in remote areas that do not have the [capability] of being monitored by the control
center; however, IID is implementing a program to install the supervisory control and data acquisition system. Mr. De
Leon also highlighted that the report will include a recommendation for preventative maintenance. Mr. Montaño added
that the report contains a proposal to procure a truck to wash contaminants off of circuits that are online.
Mr. Berg reported the Western Electric Coordinating Council is on the premises to conduct a reliability audit. The
analysis work with Comisión Federal de Electricidad on a possible joint tie is being completed. Mr. Montaño and his
group will be meeting with CFE in January to review details.
As far as energy efficiency, Mr. Berg conveyed the lowest cost kilowatt-hour is the one that does not need to generated.
A whole set of standards have been created by the regulatory agencies in the U.S. A march of technology in standards
which partly goes back to smart meters and the knowledge they provide, enables decision making, reduces
consumption and gives customers a better value. Utilities can help by sending the right price signals, rates and green
choices. On the rates side, a consultant will highlight how rates can reduce energy costs and use technology to improve
one’s carbon profile. In 2017, IID staff will be coming to the ECAC with a smart meter business case, rate restructuring
and will touch on a number of areas members had questions about tonight.
Ms. Saleh inquired whether such programs would take care of the low-income customers and shared her concerns.
Mr. Berg advised that by providing low-income people smart thermostats and LED lighting, they will reduce energy
consumption and lower their bill while lowering IID’s need to buy expensive energy.
Ms. Saleh asked if IID would provide smart thermostats and LEDs for those who cannot afford to buy them. Mr. Berg
said IID would look at the economics to see how it comes together in a comprehensive program. A free thermostat can
be one of the most cost effective things to do, but it must be backed up with the proper program. Ms. Saleh understood
and would go along unless proven different.
18. MEMBER COMMENTS
ECAC Meeting Minutes of Dec. 5, 2016
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Mr. Weber recalled the utility he worked for in South Carolina twelve years ago implemented much of that which Mr.
Berg discussed. He also disclosed it will likely be his last ECAC meeting as the city of La Quinta will have two new
representatives. He enjoyed his four years on the committee, appreciated the work the ECAC was doing and thanked
the committee. Ms. Saleh said he would be missed.
Ms. Saleh was interested in the solar program for businesses, but wanted it extended to residences. Mr. Montaño
pointed out the intention is to start with residential low-income customers. Ms. Saleh requested a report on the project
next time.
Mr. Brinkerhoff wished everyone a merry Christmas and happy holidays.
19. NEXT MEETING
The next meeting will be held Monday, Jan. 9, 2017, at 6 p.m.
20. ADJOURNMENT
There being no further business, the meeting was adjourned at 8:37 p.m.
ECAC Meeting Minutes of Dec. 5, 2016
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Imperial Irrigation District
Energy Consumers Advisory Committee
Agenda Report
TO:
ECAC Members
FROM:
Rosa Maria Gonzales, ECAC coordinator
SUBJECT:
2016 ECAC Attendance Report
DATE:
Jan. 9, 2017
____________________________________________________________________
Staff Recommendation/Motion:
Staff recommends approval of the 2016 ECAC Attendance Report.
Financial Analysis:
None.
Background:
Committee member attendance is recorded at each meeting as a matter of record in
ensuring a quorum was present to conduct the business affairs of the group.
In accordance with the bylaws, if any member fails to attend three consecutive
committee meetings or five meetings in any year during his or her term of office, his or
her position may be declared vacant by a majority of the remaining members of the
committee making up a quorum at a regularly scheduled meeting of the committee.
Failure to attend non-regularly scheduled meetings shall not be counted.
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Oct 25*
Nov 7
Dec 5
Division 1 - Matt Dessert

Mr. Jeffrey Plourd
Dec 2015
Dec 2018
Mr. Thomas Brinkerhoff
Mar 2013
Dec 2016
Dec 2015
Jan 2013
Dec 2019
Dec 2017

Dec 2015
Feb 2014
Dec 2019
Dec 2017

Dec 2015
Mar 2013
Dec 2019
Dec 2017
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Feb 2011
Dec 2014
Dec 2016
Dec 2018
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

Jan 2015
Jan 2013
Dec 2018
Dec 2016


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Feb 2015
Jan 2013
Dec 2018
Dec 2016

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Dec 2015
Dec 2013
Dec 2019
Dec 2017
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
Ms. Becky Broughton
Jan 2015
Dec 2o18
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
Ms. Patricia Saleh
Dec 2015
Dec 2019

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Mr. Steven Bayard
Dec 2012
Dec 2016

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

Division 2 - Bruce Kuhn
Mr. Shorty Hickingbottom
Mr. Gil Perez
Division 3 - James Hanks
Mr. Gerald Gauna
Mr. Eric Reyes
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Division 4 - Steve Benson
Mr. John Hernandez
Mr. Eugene Bumbera
Division 5 - Norma Sierra Galindo
Ms. Esther Gomez
Mr. Michael Anderson
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City of La Quinta
Mr. Lee Osborne, CPA
Mr. Mark Weber
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City of Coachella
Ms. Betty Sanchez
Mr. Richard Macknicki
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DECEASED
City of Indio
Ms. Lupe Ramos Watson
Mr. Brian Macy
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County of Riverside
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Cities of Palm Desert / Rancho Mirage
Mr. Joel Montalvo, PE
June 2016
* Denotes special meetings or training.
Ɨ Indicates meeting was canceled.

Dec 2017
0
0
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11
Imperial Irrigation District
Energy Consumers Advisory Committee
Agenda Report
TO:
ECAC Members
FROM:
Tim Berg, deputy manager
SUBJECT:
Secondary Request for Proposal No. 224
Professional Services for Asset Management
DATE:
Jan. 9, 2017
____________________________________________________________________
Staff Recommendation/Motion:
Staff seeks the ECAC’s recommendation for approval to issue three-year service
agreements to two vendors, Wilson Consulting and Leidos Engineering LLC (Oct. 18,
2016 – Oct. 18, 2019) at a total cost of $530,000 and $220,000, respectively.
Financial Analysis:
A total of $750,000 will come from the 2016-2019 Operations & Maintenance and
Resource budgets of Customer Services and Asset Management.
Background:
On Sept. 14, 2016, a selection panel consisting of Customer Operations, Asset
Management and Construction & Maintenance evaluated a total of six (6) solicitation
responses in connection with IID Secondary Request for Proposal No. 224 and issued
Recommendations to Award. Thereafter, on Sept. 22, 2016, the Procurement Oversight
Committee met with a representative of the Contracts Administration Section and the
project owner regarding said solicitation for the purpose of evaluating the integrity of the
selection process employed by staff. The committee sustained staff’s recommendation.
The scope of work for a three-year service agreement to provide professional services
to the Energy Department Asset Management Unit on an as-needed consists of:
1.
Facilitating customer-centered sessions;
2.
Providing recommendations on process improvement best business practices for
various IID programs and procedures;
3.
Performing asset management risk assessments, recommend improvements and
develop a roadmap with milestones schedule; and
4.
Utility Safety and Training through Process Improvement.
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12
Secondary Request for Proposal No. 224
Professional Services for Asset
Management
Tim Berg
Deputy Manager
Jan. 9, 2017
www.iid.com
13
The Request for Proposal
• Provide professional services to the Energy
Asset Management Unit on an as-needed basis:
1. Facilitate customer-centered sessions
2. Provide recommendations on process improvement
best business practices for various IID programs and
procedures
3. Perform asset management risk assessments,
recommend improvements and develop a roadmap
with milestone schedule
4. Utility safety and training through process
improvement
www.iid.com
14
The Request for Proposal (cont.)
• Vendors had option to respond to one or all
areas of service
• Six vendors responded
• The evaluation committee (consisting of
Customer Operations, Asset Management and
Construction & Maintenance) met in September
2016
• Oversight Committee approved recommendation
on Sept. 22, 2016
www.iid.com
15
Evaluation Protocol
www.iid.com
16
Recommendation to Award
1. Facilitate customer-centered sessions - Wilson Consulting
2. Provide recommendations on process improvement best business
practices for various IID programs and procedures - Wilson
Consulting
3. Perform asset management risk assessments, recommend
improvements and develop a roadmap with milestones schedule –
Leidos Engineering, LLC
4. Utility Safety and Training through Process Improvement - Wilson
Consulting
Three-year service agreements with not-to-exceed total of
$750,000
Wilson Consulting: $530,000
Leidos Engineering, LLC: $220,000
www.iid.com
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17
Imperial Irrigation District
Energy Consumers Advisory Committee
Agenda Report
TO:
ECAC Members
FROM:
Marco T. Landeros, relay technician foreman
SUBJECT:
Secondary Request for Proposal No. 235
As-Needed Relay Protection Maintenance and Construction Support
DATE:
Jan. 9, 2017
____________________________________________________________________
Staff Recommendation/Motion:
Staff seeks the ECAC’s recommendation for approval to the IID Board of Directors to
award a three-year contract to Hampton Tedder Electric for as-needed relay protection
maintenance and construction services.
Financial Analysis:
Estimated cost for a three-year contract is $4,162,680. Funding for this project has been
allocated in the proposed 2017 Energy Operations & Maintenance budget.
Background:
The Energy Department solicited bids for qualified construction contractors to supply asneeded relay maintenance and construction support services. IID currently has a
backlog of 2,232 protection elements and does not have the resources to clear the
backlog in a timely manner. It is estimated support services will be needed for three
years in order to clear the backlog while the recently-hired apprentices achieve
journeyman status.
A selection panel consisting of relay protection and contract personnel evaluated
proposals and recommend awarding a contract to Hampton Tedder Electric. The
selected supplier was the highest ranked respondent.
On Nov. 10, 2016, the Risk Oversight Committee evaluated and approved staff’s
recommended selection.
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18
Secondary Request for Proposal No. 235
Relay Protection Maintenance
Marco T. Landeros
Relay Technician Foreman
Jan. 9, 2017
www.iid.com
19
Maintenance Backlog
• There are 4,660 protection elements on the IID
system. Maintenance has been performed on
reportable and non-reportable elements
• 2,232 relays have not been maintained
Reportable
Protection
Elements
Maintenance Performed on
Reportable Protection Elements
(up-to Aug-2016)
1337
100%
Non-Reportable
Protection
Elements
3323
Maintenance Performed on NonReportable Protection Elements
(Up-to April-2016)
1091
33%
Maintenance Backlog
on Non-Reportable
Protection Elements
(Up to April 2016)
2232
67%
www.iid.com
20
Backlog Remedy
• Utilize a protection relay contractor and
implement a multiyear program to eliminate the
maintenance backlog on the relay devices
Backload Relay Maintenance Program (3 year program)
Description
Non-Reportable
system protection
elements
No. of
Relays
2232
Relays Yearly
Total Testing Tested ManHours per relay by Year Hours
10
744
7440
Yearly
Production
TechnicianHours
Technicians
Needed
1,331
5.6
Total Technicians to bring up-to-date relay maintenance:
6
www.iid.com
21
Recommendation
• SRFP No. 235 requires respondents to commit,
at a minimum, six relay technicians in order to
eliminate the backlog within three years
• Staff requests board approval to award a threeyear contract to Hampton Tedder Electric for asneeded relay protection maintenance and
construction services
www.iid.com
22
Imperial Irrigation District
Energy Consumers Advisory Committee
Agenda Report
TO:
ECAC Members
FROM:
Angie Ambriz, energy materials planner
SUBJECT:
Secondary Request for Proposal No. 244
Supply of High Voltage Circuit Breakers
DATE:
Jan. 9, 2017
____________________________________________________________________
Staff Recommendation/Motion:
Staff seeks the ECAC’s recommendation for approval to award a three-year contract
to OneSource Distributors LLC for high-voltage circuit breakers in the amount of
$663,867.
Financial Analysis:
Total quoted value of $471,559 is based on the purchase forecast in the next three
years of five breakers, which can fluctuate depending on actual demand. To account
for these fluctuations, the value of additional two breakers are included in the contract
value for a total not to exceed $663,867. Materials under this proposal are procured
for stock and issued to projects previously approved as per IID’s Policies and
Procedures.
Background:
The Energy Department solicited bids for qualified firms to supply high-voltage circuit
breakers on an as-needed basis under the form of purchase orders. Selected
supplier will design, manufacture, test and deliver according to IID’s specifications
under a multiyear agreement for a period of three years in accordance with
requirements, terms and conditions specified in the request for proposal.
A selection panel consisting of Materials Planning, Substation Construction,
Substation Engineering, System Protection Engineering and Contracts personnel
evaluated the proposals and recommended award to OneSource Distributors LLC,
who is quoting breakers manufactured by Siemens. The selected supplier is the best
value and lowest cost respondent. The selected supplier is a local vendor.
Staff presented the evaluation results to the Oversight Committee on Dec. 9, 2016,
and received approval to move forward with a recommendation to the board.
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23
Secondary Request for Proposal No. 244
Supply of High Voltage Circuit Breakers
Angie Ambriz
Energy Materials Planner
Jan. 9, 2017
www.iid.com
24
Executive Summary
• IID is seeking a best value supplier to provide 121kV, 161kV and
230kV SF6 Circuit Breakers for stock through a three-year contract
agreement
• Supplier will help IID achieve the following goals:




High reliability in the field
Favorable pricing and terms
High reliability of supply
Reduction in lead time
• Equipment will be ordered as needed
www.iid.com
25
Evaluation Protocol
No.
Evaluation Criteria
Max Points
1
Project Organization and Key Personnel
5
2
Experience and Technical Competence
10
3
Executive Summary and Proposed Method to Accomplish the
Work
25
4
Lead Time
15
5
Cost Proposal
30
6
Local Vendor
5
7
Exceptions to Contractual Arrangements
10
Total Maximum Points
100
www.iid.com
26
Evaluation Results Summary
- IID evaluated four (4) proposals
- Evaluation was completed on Dec. 9, 2016
- The recommended vendor presented the lowest cost and was
also the highest ranked, best value respondent
- The recommended vendor is local
www.iid.com
27
Recommendation to Award
• Presented to the Oversight Committee Dec. 15, 2016
• Recommendation to award a three-year contract to
OneSource Distributors LLC, who quoted breakers
manufactured by Siemens
• Estimated purchases for the next three years is $471,559;
target value for the three-year contract is $663,867
www.iid.com
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28
Imperial Irrigation District
Energy Consumers Advisory Committee
Agenda Report
TO:
ECAC Members
FROM:
Vicken Kasarjian, energy manager
SUBJECT:
Energy Department General Matters
DATE:
Jan. 9, 2017
____________________________________________________________________
Mr. Kasarjian will brief the Energy Consumers Advisory Committee on Energy
Department general matters.