November30,2016VLPBClubMeeting(4Pages)
SocialHallintheClubhouse
6:00PMBBQdinner(Kojaks)
6:45PMVotingbeganfollowedbyclubmeeting
InAttendance:RamonaPound,JoelPort,PeteZachmann,RaePittman,BarbHarder,Ken
Baker,andElizabethTsang
145memberssignedinatthedoor
13membersvotedbyproxy
CalltoOrder–RamonaPound
• Opengreetingandthankedeveryoneforcoming
ApprovalofSeptember28th,2016Minutes–ElizabethTsang
• Calledforamotiontoapproveminutes.
• DonRaymondsomoved
• SherylFrischsecondedthemotion.
• Allapproved,Minutesaccepted.
FinancialReport–RaePittman:
• Todatewehave396members
• FinancialReportispostedonthewebpage,Valencia.pickleball.biz
• Projectedcarry-overfor2017is$6,665
AuditReport–RamonaPound:
• MikeSmithandMaureenMeltzerconductedtheaudit.
• Thingswereinorderandclubhandleditselfwithintheguidelinesoftheby-laws.
• Theyofferedseveralsuggestions:
o 1).UseQuickenbooksinsteadofExcelspreadsheetforrecordingthe
financials
o 2).Haveasetprocess/procedureforauditingeachyear,
o 3).Considerputtingmoniesintoa“reserve”fundforfutureexpenditures.
• Thingsthatboostedthebottomline:
1.Membershipexceededexpectations.Budgetedfor300and
membershipisnow396+$1000
2.UseofPureBall,Budgeted$2000,spent$754.+$1,246
3.ScootertheDJsoldout+$1152
4.GLpaidfortheAll-weatherAED($1,200)
5.DonationspaidfortheTutor($1,000)
Budgetingfor2017shouldbeeasier.
• Membershipduesnowcollectedonan“anniversary”basis,membershipdoesnot
gotozeroonDec.31st.
• ContinueduseofPureballs.Westarttheyearwith187ballsandaverage22a
monthbreakage.
1
TheYearinReview–Ramona
HaveFun!PlayWell!BeSafe!
• JingleBellTournamentwillbeourlasteventoftheyear.HeldonDec.10,from
1:30to4:00
• KojaksBBQbeforethisNov30thmeeting.
• DinkforPink–Women’sDoublesCharityTournament
• ScootertheDJdance
• PickleballRodeo
• Wings‘nthingsdinnerbeforetheSept.28thmeeting
• Red,whiteandbluesnowconesandPBrally
• CincodeMayoclubtournament
• Sweet16clubtournament
HaveFun!
• AprilFoolSocialandtournament
• StrawberryFest
• RecognitionBanquet
• Teampickleball–SpringandFall
• RecreationalPickleball–Springandfall
• Intermediateplay–Fall
Did“good”andhadfun
• RamonareadaboutthreefamilieswhowillbenefitfromtheAngelTreeRaffle.
$1,029
• DinkforPinkraised$10,040forMoffitt
PlayWell
• ThePB101and102workswelltobringinnewmembers.AndMargeBurk’s
clinicsforbeginnersandthetutormachinehelptooffercontinuedopportunities
forfolkstoimprovetheirgame.
• Half-courtchallenge
• DinkDerby
BeSafe
• AEDlocatedoncourt4withaddressofClubHousepostednexttoit.
• Safetysignsarenowongatesbetweencourts1&2
• Aregularscheduletoreplacewatercoolerfiltersisinplace.
• Ascheduletohavethecourtscleanedisinplace.
• RamonaworkingwithGLtogetrailprotectorsonthefencesbetweenthecourts.
Modernizingtheclub-Ramona
• RamonathankedAllyDavisforherassistancewiththewebsiteandhelpingthe
clubbecomemodernized.
MotiontoAcceptUnopposed2017Boardcandidates–Ramona
• JoelPort,President,PeteZachmann,Vice-president,DonnaKates,Treasurer,
ElizabethTsang,Secretary
• SherylFrischmadethemotion
2
•
•
BobParesisecondedit,
Allinfavornoneopposed.Motionapproved.
ResultsoftheVoting–KenBaker
• 158votescounted
• BobBuker,MargeBurkandRaySetzkewerethewinnersforthepositionof
Directors.
Lookingaheadto2017–JoelPort
• InvitedallpresenttostandupandgiveRamonaahandforallherhardwork
• Datesfornextyear’smembershipmeetings:Wednesdays,Feb.22nd,June7th,Sept
6th,andDec.6th
• AnnualPBcelebrationwillbeonMonday,Jan.23rd
1. Clubwillpayfortheband,(SouthShoreCruisers)
2. MemberswillpayforthefoodplusBYOB
3. Bandandpapergoodsanddecorationscostabout$1000
4. Foodwillcostabout$10.00perperson,estimate200people=$2000
5. Totalexpenditure=$3000,netest.costtoclub$1000
6. Needamotiontoacceptexpendituresforcelebration:DonRaymond
madethemotion,BobParesisecondedit.Allinattendancesaidaye.
Motionpassed
Motiontosettheduesfor2017–JoelPort
• Duesaresetat$25.00percoupleand$15.00persingle
• Duestoremainthesame
• Dueswillautorenew(payonline)
• Moresubsidizedcompetitionandevents
• Needtohaveareserveforfutureimprovementsthatmaynotbecoveredby
POA/HOA.1.Replacefansonbackcourts
2.Installprofessionaltypefanmistersonbothcourts
3.Lightsonbackcourts
• Motiontosetduesfor2017at$15/25.ValDrachevmadethemotion,Rodney
Davissecondedthemotion.Allpresentsaidaye,motionapproved.
Proposedby-lawchanges–JoelPort
• AllowBoardelectionsproxyvotingviathewebsite
• Allowapproval/referendumstobepostedandvotedonviathewebsite
• Boardtomakemotion,clubtovoteatfirstGeneralMembershipmeetingin2017
ItemsfromtheFloor–Ramona
• AlBerkovaskedaboutextendingthehoursthecourtsarelit.
• SherylFrischsuggestedapetitiontoGL
• RobVarkonyiaskedtohavethetimerforthelightsrepairedorreplaced.
• MikeKatessaidweshouldcombineourvoicewiththetennisclub
• Mike?suggestedwesendoutaticklertothememberswhensomethingnewison
thewebsite.
3
MotiontohavecheckwritingprivilegesturnedovertonewBoardmembersattheendof
December2016wasrequested.
• ThenamesofRamonaPound,pastpresidentandRaePittman,pastTreasurer,will
beremoved.
• ThenamesofJoelPort,President,PeteZachmann,Vice-presidentandDonna
Kates,Treasurer,willbeadded.
• BradMarksmadethemotion,DonRaymondsecondedthemotion.Allpresentsaid
aye.Nooneopposed.Motionapproved.
CongratulationstowinnersofDinkforPink:RamonaPound
• DebEscobioandLouAnnSchultz,cameinsecondontheseconddayofplay
JimPoundmadethemotiontoadjourn.Everyonesecondedthemotion.Meeting
adjourned.
Respectfullysubmitted,
ElizabethTsang
4