Position Announcement: Administrative Associate Position Type: part-­‐time permanent; 20 hours/week Location: New York, NY, USA Pay Rate: [Associate-­‐New York] $17/hour Reports to: Director of Finance and Operations Deadline for Applications: Accepted on a rolling basis until October 2, 2015 Start date: ASAP (October 2015) Asia Catalyst works with community-­‐based organizations (CBOs) from marginalized communities in East and Southeast Asia that promote the right to health. We train our partners to meet high standards of effective and democratic governance, to establish a stable foundation for future growth, and to conduct rigorous human rights research and advocacy. We aim to help our partners become leading advocates at the local, national and global levels. Asia Catalyst is a US based not for profit organization with offices in New York, Beijing and Bangkok. We seek a part-­‐time administrative associate to work in our midtown-­‐Manhattan office, joining three full time staff in New York, and a global team of twelve. We seek self-­‐
starters with a passion for social justice and rule of law who will be an active part of the organization. The Administrative Associate is part of a three person operations team, and reports to the Director of Finance and Operations. The AA is expected to manage the organization’s paper and digital filing system, serve as lead on office management and technology for New York, and keep meticulous financial records for a growing organization, including entering revenues and expenses into our digital accounting system. This is a part-­‐time permanent position, with a minimum of twenty working hours per week. Qualifications •
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BA/BS Experience in administrative work Strong organizational, time management, and communication skills Computer skills: Word, Excel, & Skype essential; QuickBooks and Salesforce desirable Responsibilities 1270 Broadway, Suite 1109, New York, NY 10001
office: +1 212.967.2123
fax: +1 212.967.2806
www.asiacatalyst.org
[email protected]
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Financial recordkeeping, data entry into electronic bookkeeping system (QuickBooks) Maintain organizational filing system Assist the Director of Finance and Operations in preparing for the organization’s annual audit Process payments and donations Enter information into donor database Maintain organizational petty cash Manage procurement for the New York office, maintain contact with vendors Office management Manage organizational email account Screen incoming calls and correspondence, direct to appropriate staff Coordinate and participate in bi-­‐weekly staff and volunteer meetings Support Director of Finance and Operations and Program Directors in additional tasks as needed Part time members of staff at Asia Catalyst receive: •
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prorate paid vacation based on full time equivalency Paid public holidays based on duty station and work schedule Concessions and allowances for work travel Asia Catalyst is committed to diversity and equal opportunity: Asia Catalyst works in a wide range of cultural, ethnic, religious, linguistic and geographic contexts. The organization believes that Asia Catalyst can best advance the organization’s mission if staff members reflect as much as possible the tremendous diversity of the communities in which Asia Catalyst works. Asia Catalyst is an equal opportunity employer, and actively attempts to recruit and maintain a diverse staff. Asia Catalyst does not discriminate based on a candidate’s age, sex, sexual orientation, gender (including gender identification), color, race, religion/creed, national origin, alienage, citizenship status, marital or partnership status, military status, domestic violence victim status, predisposing genetic characteristics, disability, or any other classification as provided by law. Asia Catalyst encourages applications from members of the communities with which we work, including LGBT and gender non-­‐conforming persons, persons with disabilities, persons living with HIV or hepatitis, persons who formerly used drugs or worked as sex workers, and persons from other marginalized groups. Applicants must have authorization to work in the United States. Interested applicants should submit the following in English to be considered for this vacancy: •
One page cover letter including the position you are applying for, how you heard of this www.asiacatalyst.org
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opening, and a description of relevant experience and qualifications. One page unedited writing sample in English Résumé/CV Contact details (phone and email) for two references The position will start ASAP or in October 2015. Please submit the requested items in one PDF or MS Word file to Brian Bonci at
[email protected]. Please title the email “Admin Associate NYC.” Zipped files will not be
opened. Applicants that do not include all of the requested items will not be considered. www.asiacatalyst.org
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