THE AMERICAN BOARD OF UROLOGY, INC. 2017 RECERTIFICATION EXAMINATION PROCESS MANDATORY FORMAT FOR PREPARING PRACTICE CASE LOGS All logs are due March 1, 2017. Courier service is recommended for guaranteed delivery. Logs received after March 15 th must include a $750 late fee. No logs will be accepted after March 31, 2016. Retain a copy for your records: The Board office disposes of logs after successful completion of recertification. Your practice log must be six (6) consecutive months in length between August 1, 2015 and January 31, 2017. DO NOT SEND hospital computer printouts or include diagnosis/procedure codes in Lists 2, 3, and 4. ** If you have been previously deferred due to submission of an inadequate log you must re-submit your prior log along with your current submission and include all case numbers in your summary. FOUR SEPARATE lists on 8 1/2 x 11" paper are required. All lists except List 1 must be typed using a font size no smaller than 10-point. A Practice Log Verification/Notarization Statement for all four lists is attached: It must be signed and your signature must be notarized. LIST 1: PROCEDURES SUMMARY. One master summary list of procedures performed, including every setting and facility, for which you were the primary urologist. Complete the attached form. Procedures summarized on this form must reflect all procedures from Lists 3 and 4. Note: Procedures performed by auxiliary personnel under your supervision must be included. Total the number of cases on the last page. LIST 2: ADULT LOGS of hospital, ambulatory care facility and office procedures for which you were the primary urologist, listed separately for each setting and facility, in chronological order. LIST 3: PEDIATRIC LOGS of hospital, ambulatory care facility and office procedures for which you were the primary urologist, listed separately for each setting and facility, in chronological order. Please use the following MANDATORY format for Lists 2 and 3: At the top of each page: Name of Institution, Your Name, List Number & Name (i.e., Mercy Hospital, John Smith, M.D., List No. 3—Adult Log) ^Case Number Patient Age Patient Sex Date (Chron. Order) Diagnosis (no codes) Urologic Procedure (no codes) Op/Post-op Morbidity Complication/Death Printing the log horizontally will provide more space. If you practice adult or pediatric urology exclusively, only the pertinent list is required. ^Case # refers to the numerical record used by a facility to identify a particular patient (i.e. medical record #, patient #, admission #, hospital #, etc.) Names or numbers must insure patient anonymity: Social Security Numbers and full names will not be accepted. LIST 4: COMPLICATIONS NARRATIVES INSTRUCTIONS The Board is interested in how you approach and manage surgical complications. 1. Report all operative mortalities that you had in the past ten years. 2. Report all complications of Clavien Grade III or higher (see below) from your practice log. 3. Please provide a detailed narrative description of the complication and your management using the MANDATORY template indicated below. The vast majority of candidates do experience some complications and provide narratives; however, if it is your intention to claim no complications considered Grade III or higher on the table below during your practice log period, you are required to submit a signed notarized, statement to that effect. 4. In your complication narrative, indicate if you obtained any consultations during the care episode to assist with management of the complication and help with understanding why the complication occurred? 5. Describe to the board how complications are tracked and/or reported at the hospitals in which you practice. Do you regularly participate in a morbidity and mortality conference? 6. Does your hospital perform root cause analysis of major adverse events? COMPLICATIONS NARRATIVE At the top of each page: Your name, diplomate number and institution: i.e., John Smith, M.D., #15361, Mercy Hospital Patient's case #: Age: Gender: Date of procedure: Diagnosis: Procedure(s) performed: Complication: Clavien Classification: Narrative: Detailed narrative description of one or more paragraphs CLASSIFICATION OF SURGICAL COMPLICATIONS Definition Grade I Any deviation from the normal postoperative course without the need for pharmacological treatment or surgical, endoscopic, and radiological interventions. Allowed therapeutic regimens are: drugs such as antiemetics, antipyretics, analgesics, diuretics, electrolytes and physiotherapy. This grade also includes wound infections opened at the bedside. Grade II Requiring pharmacological treatment with drugs other than such allowed for Grade I complications. Blood transfusions and total parenteral nutrition are also included. Grade III Requiring surgical, endoscopic or radiological intervention. Grade IIIa Intervention not under general anesthesia. Grade IIIb Intervention under general anesthesia. Grade IV Life-threatening complication (including CNS complications)* requiring IC/ICU management. Grade IVa Single organ dysfunction (including dialysis). Grade IVb Multiorgan dysfunction. Grade V Death of a patient. *Brain hemorrhage, ischemic stroke, subarrachnoidal bleeding, but excluding transient ischemic attacks, CNS, central nervous system; IC, intermediate care; ICU, intensive care unit. Dindo et al Annals of Surgery- Volume 240, Number 2, August 2004 Send all complications narratives with your notarized Log Verification/Notarization Statement and completed Practice Breakdown no later than the practice log deadline (courier recommended for guaranteed delivery) to: The American Board of Urology 600 Peter Jefferson Parkway, Suite 150 Charlottesville, VA 22911 SAMPLE FORMAT FOR LISTS 2 AND 3: Following is a sample of what Lists 2 and 3 should look like. Please note that each setting (that is: hospital, ambulatory care/outpatient facility, and office) should be listed on separate sheets of paper. For example: if you performed procedures on adults at two different hospitals, one ambulatory care facility and two offices, you will have five different headings on your List 2. If you also performed pediatric procedures, follow the same format, but label the heading List 3. Example of procedures performed in a hospital: General Hospital, Dr. John Smith, List 2-Adult Log, Hospital Procedures Case # 112233 224455 335577 65 60 45 Age M M F Sex Date 6/1/2001 6/4/2001 6/6/2001 Diagnosis BPH TCC bladder Kidney donor Procedure TURP CBF Left donor nephrectomy General Hospital Outpatient Clinic, Dr. John Smith, List 2-Adult Log, Ambulatory Care Procedures Case # 1010101 1020202 1030303 1040404 60 48 35 49 Age F M M F Sex Date 6/1/2001 6/2/2001 6/4/2001 6/4/2001 Diagnosis Hematuria Elevated PSA Kidney Stone Stress Incontinence Procedure Cystoscopy TRNBx Lithotripsy Sling, cystoscopy Complication or Morbidity or Mortality Complication or Morbidity or Mortality Example of procedures performed in an office: Urology Associates of Anytown, Inc., Dr. John Smith, List 2-Adult Log, Office Procedures Case # JW 11111 SM22121 PT21211 RB31414 65 70 54 67 Age M M F M Sex Date 6/1/2001 6/1/2001 6/1/2001 6/1/2001 Diagnosis Urinary retention Incontinence Bladder calculus Malignant bladder lesion Procedure Uroflow Needle EMG Uroflow Bladder instillation Complication or Morbidity or Mortality LIST 1: OFFICE, HOSPITAL AND AMBULATORY CARE FACILITY PROCEDURES FOR SIX MONTHS Beginning Date: Ending Date: Procedures performed by: # 1 2 3 4 5 6 7 Procedure LYMPHATIC (as separate procedure) Lymph node biopsy Lymphadenectomy, inguinal Lymphadenectomy, ilioinguinal Lymphadenectomy, pelvic Lymphadenectomy, retroperitoneal Other (LYM) (Detail) Other (LYM) (Detail) 8 9 10 11 12 13 14 15 16 ABDOMEN Exploratory laparotomy Drainage, retroperitoneal abscess Excision, retroperitoneal tumor/cyst Herniorrhaphy, over 5 years Herniorrhaphy, incisional Closure of evisceration Other (ABD) (Detail) Other (ABD) (Detail) Other (ABD) (Detail) 17 18 19 20 ADRENAL Adrenalectomy, unilateral ... Bilateral Other (ADR) (Detail) Other (ADR) (Detail) List 1: Procedures Summary CPT code ADULT OFFICE HOSPITAL Number done AMB. CARE CTR OFFICE PEDIATRIC HOSPITAL AMB. CARE CTR 38500 38760 38765 38770 38780 38999 49000 49060 49200 49505 49560 49900 49999 60540 60699 1 LIST 1: OFFICE, HOSPITAL AND AMBULATORY CARE FACILITY PROCEDURES FOR SIX MONTHS # Procedure 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 44 43 KIDNEY Drainage of perineal abscess Nephrostomy, open Nephrolithotomy, simple Nephrolithotomy, staghorn Pyelolithotomy Biopsy, needle Renal Biopsy, open Nephrectomy, simple, unilateral ... Simple, bilateral Nephrectomy, radical Nephroureterectomy Heminephroureterectomy Nephrectomy, partial Renal cyst, unroofing Harvest of cadaver kidneys Nephrectomy, donor Homotransplantation Autotransplantation Percutaneous Nephrostomy Pyeloplasty Pyeloplasty plus symphysiotomy ESWL Renal Ultrasound Other (KID) (Detail) 45 46 47 48 49 50 URETER Ureterolithotomy Ureterectomy (separate procedure) Ureterolysis Ureteroureterostomy Transureteroureterostomy Ureteroneocystostomy, unilateral List 1: Procedures Summary CPT code ADULT OFFICE HOSPITAL Number done AMB. CARE CTR OFFICE PEDIATRIC HOSPITAL AMB. CARE CTR 50020 50040 50060 50075 50130 50200 50205 50220 50230 50234 50240 50240 50280 50300 50320 50360 50380 50395 50400 50540 50590 76775 50610 50660 50715 50760 50770 50780 2 LIST 1: OFFICE, HOSPITAL AND AMBULATORY CARE FACILITY PROCEDURES FOR SIX MONTHS # 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 Procedure ... Bilateral Ureteroneocystostomy, with bladder flap or hitch Ureterosigmoidostomy Sigmoid conduit, separate procedure bilateral Replacement of ureter with bowel Cutaneous pyelostomy or ureterostomy, unilateral ... Bilateral Other (UTR) (Detail) Other (UTR) (Detail) Other (UTR) (Detail) Other (UTR) (Detail) BLADDER Repair of enterovesical fistula Cystostomy, trocar Cystostomy, open Cystolithotomy Excision urachal cyst or tumor Diverticulectomy Partial cystectomy Partial cystectomy, with ureteroneocystostomy Simple cystectomy complete Simple cystectomy with cutaneous ureterostomy Radical cystectomy with ureterosigmoidostomy Simple cystectomy with ileal conduit Radical cystectomy with ileal conduit Radical cystectomy with continent diversion List 1: Procedures Summary CPT code ADULT OFFICE HOSPITAL Number done AMB. CARE CTR OFFICE PEDIATRIC HOSPITAL AMB. CARE CTR 50785 50810 50815 50840 50860 53899 44660 51010 51040 51050 51500 51525 51550 51565 51570 51580 51585 51590 51595 51596 3 LIST 1: OFFICE, HOSPITAL AND AMBULATORY CARE FACILITY PROCEDURES FOR SIX MONTHS CPT code 76 77 78 79 80 81 82 83 84 85 Procedure Pelvic exenteration with male urinary diversion Bladder instillation Cystometrics Complex cystometrogram Uroflowmetrics Needle EMG Voiding pressure studies Intra-abdominal voiding pressure Vesical neck plasty Urethropexy (Marshall-Marchetti) 86 87 88 Abdomino-vaginal vesical neck suspension, with or without endoscopic control (e.g., 51845 Stamey, Raz, modified Pereyra) Repair of rupture 51860 Cystostomy, closure 51880 # 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 Repair of vesicovaginal fistula (abdominal) Repair of exstrophy, initial Enterocystoplasty Vesicostomy Bladder biopsy Bladder Tumor Fulgeration Cystourethroscopy with removal of calculus Cystourethroscopy with lithotripsy Urethroplasty with tubularization of posterior urethra and/or lower bladder, for incontinence Dilation of urethral stricture Anterior colporrhaphy Combined anteroposterior colporrhaphy Sling operation for stress incontinence Repair of vesicovaginal fistula (vaginal) Other (BLA) (Detail) List 1: Procedures Summary ADULT OFFICE HOSPITAL Number done AMB. CARE CTR OFFICE PEDIATRIC HOSPITAL AMB. CARE CTR 51597 51720 51725 51726 51741 51785 51795 51797 51800 51840 51900 51940 51960 51980 52204 52224 52352 52353 53443 53620 57240 57260 57288 57320 53899 4 LIST 1: OFFICE, HOSPITAL AND AMBULATORY CARE FACILITY PROCEDURES FOR SIX MONTHS Procedure # 104 Other (BLA) (Detail) 105 Other (BLA) (Detail) 106 Ultrasound of Bladder (PVR) PROSTATE 107 Needle Bx Prostate 108 Prostatectomy, perineal, radical Prostatectomy, perineal, radical plus pelvic 109 lymphadenectomy 110 Prostatectomy, suprapubic 111 Prostatectomy, retropubic, simple 112 Prostatectomy, retropubic, radical Prostatectomy, retropubic, radical plus 113 pelvic lymphadenectomy 114 Open insertion of radioactive materials ... Percutaneous insertion of radioactive 115 materials 116 Other (PRO) (Detail) 117 Other (PRO) (Detail) 118 Other (PRO) (Detail) URETHRA 119 Closure, urethro-rectal fistula Urethrostomy, external (separate 120 procedure) 121 Urethrostomy, perineal 122 Meatotomy 123 Incise and drain periurethral abscess 124 Biopsy of urethra 125 Urethrectomy, separate procedure 126 Diverticulectomy (female) 127 Diverticulectomy (male) 128 Excision of urethral prolapse 129 Urethroplasty for anterior stricture List 1: Procedures Summary CPT code ADULT OFFICE HOSPITAL Number done AMB. CARE CTR OFFICE PEDIATRIC HOSPITAL AMB. CARE CTR 76856 55700 55810 55815 55821 55831 55840 55845 55860 55899 45820 53000 53010 53020 53040 53200 53215 53230 53235 53275 53400 5 LIST 1: OFFICE, HOSPITAL AND AMBULATORY CARE FACILITY PROCEDURES FOR SIX MONTHS Procedure # 130 ... Staged Urethroplasty for anterior stricture, one 131 stage 132 Transpubic repair membranous stricture 133 ... Perineal 134 Reconstruction for incontinence 135 Prosthesis for incontinence 136 Meatoplasty 137 Repair, urethral injury 138 Fistula repair 139 Urethral dilation male sound first 140 Urethral dilation female Straightening of chordee with or without 141 mobilization of urethra Chordee correction for first stage 142 hypospadias repair 143 Magpi/Mathieu 144 Major urethroplasty 145 Penoscrotal hypospadias 146 Repair of epispadias 147 Repair of epispadias with incontinence 148 Closure, urethro-vaginal fistula 149 Other (UTA) (Detail) 150 Other (UTA) (Detail) 151 152 153 154 155 PENIS Revascularization (microsurgery) Meatotomy: Infant Destruction of lesion, penis Laser destruction, lesion penis Surgical excision, lesion penis List 1: Procedures Summary CPT code 53405 ADULT OFFICE HOSPITAL Number done AMB. CARE CTR OFFICE PEDIATRIC HOSPITAL AMB. CARE CTR 53410 53415 53440 53445 53450 53505 53520 53600 53660 54300 54304 54322 54328 54332 54380 54385 57310 53899 37788 53025 54050 54057 54060 6 LIST 1: OFFICE, HOSPITAL AND AMBULATORY CARE FACILITY PROCEDURES FOR SIX MONTHS # 156 157 158 159 160 161 162 163 164 165 166 167 Procedure Destruction of lesion(s), penis (e.g., condyloma papilloma, molluscum, contagiosum, herpetic vesicle), extensive, any method Biopsy, penis Amputation, partial Amputation, complete Amputation plus ilioinguinal (inguinofemoral) lymphadenectomy Circumcision, Newborn using clamp Circumcision Rigidity test Correction of chordee without hypospadias Insertion of penile prosthesis, non-inflatable Insertion of inflatable penile prosthesis Shunt, cavernosum to saphenous vein 168 Shunt, cavernosum to spongiosum, open Shunt, cavernosum to spongiosum, 169 percutaneous 170 Repair of major injury 171 Drainage, scrotal wall abcess 172 Other (PEN) (Detail) 173 Other (PEN) (Detail) 174 Other (PEN) (Detail) 175 176 177 178 179 180 181 182 TESTIS Biopsy, testis Excision lesion of testis Orchiectomy, simple, unilateral ... Bilateral Orchiectomy, inguinal (radical) Reduction plus fixation, torsion Orchiopexy, unilateral ... Bilateral List 1: Procedures Summary CPT code ADULT OFFICE HOSPITAL Number done AMB. CARE CTR OFFICE PEDIATRIC HOSPITAL AMB. CARE CTR 54065 54100 54120 54125 54130 54150 54161 54250 54304 54400 54405 54420 54430 54435 54440 55100 55899 54505 54510 54520 54530 54600 54640 7 LIST 1: OFFICE, HOSPITAL AND AMBULATORY CARE FACILITY PROCEDURES FOR SIX MONTHS CPT code 54660 54670 55400 55300 55899 # 183 184 185 186 187 188 Procedure Insertion testicular prosthesis Repair testis (trauma) Vasovasostomy Vasotomy for vasogram plus biopsy Other (TES) (Detail) Other (TES) (Detail) 189 190 191 192 193 194 195 196 EPIDIDYMIS AND SPERMATIC CORD Biopsy epididymis Excision lesion epididymis Excision spermatocele Epididymectomy, unilateral Epididymovasostomy, unilateral Ligation internal spermatic vein Other (EPI) (Detail) Other (EPI) (Detail) 54800 54830 54840 54860 54900 55530 55899 197 198 199 200 201 202 203 SCROTUM Hydrocelectomy Incise and drain abscess Resection of scrotum Repair scrotum (trauma) Vasectomy Other (SCR) (Detail) Other (SCR) (Detail) 55040 55100 55150 55175 55250 55899 204 205 206 207 ENDOSCOPY Percutaneous nephroscopy with calculus removal or lithotripsy up to 2 cm ... Over 2 cm Percutaneous nephroscopy Percutaneous endopyeloplasty List 1: Procedures Summary ADULT OFFICE HOSPITAL Number done AMB. CARE CTR OFFICE PEDIATRIC HOSPITAL AMB. CARE CTR 50080 50081 50551 50575 8 LIST 1: OFFICE, HOSPITAL AND AMBULATORY CARE FACILITY PROCEDURES FOR SIX MONTHS # 208 209 210 211 212 213 Procedure Endoscopic injection of implant material into the submucosal tissue of the urethra and/or bladder neck Cystoscopy Cystoscopy plus ureteral catheterization ureter and/or renal pelvis Cystoscopy plus cup biopsy, bladder Cystoscopy and fulguration Cystoscopy, TUR bladder tumor(s) (<2 cm) ... Medium bladder tumor(s) (2 - 5 cm) ... Large bladder tumor(s) Cystoscopy, hydrodilation of bladder Cystourethroscopy with direct vision 218 internal urethrotomy Cystoscopy, calibration and dilation, 219 stricture 214 215 216 217 220 221 222 223 224 Cystourethroscopy with removal of foreign body, calculus or ureteral stent from urethra or bladder (separate procedure) simple ... Complicated Litholapaxy; crushing or fragmentation of calculus by any means in bladder and removal of fragments simple, small <2.5 cm ... Large or complicated >2.5 cm Cystoscopy, extraction ureteral calculus 225 Cystoscopy with placement of ureteral stent Cystourethroscopy, with ureteroscopy and/or pyeloscopy (includes dilation of the ureter and/or pyeloureteral junction by any 226 method) List 1: Procedures Summary CPT code ADULT OFFICE HOSPITAL Number done AMB. CARE CTR OFFICE PEDIATRIC HOSPITAL AMB. CARE CTR 51715 52000 52005 52007 52204 52224 52234 52235 52240 52260 52276 52281 52310 52315 52317 52318 52320 52332 52351 9 LIST 1: OFFICE, HOSPITAL AND AMBULATORY CARE FACILITY PROCEDURES FOR SIX MONTHS Procedure # 227 Ureteroscopy with biopsy or fulguration 228 Ureteroscopy with resection of tumor 229 230 231 232 233 234 235 236 237 238 239 240 241 242 Cystourethroscopy, with incision, fulguration, or resection of bladder neck and/or posterior urethra (congenital valves, obstructive hypertrophic mucosal folds) Transurethral incision of prostate TUR bladder neck Transurethral resection of prostate TUR for regrowth of obstructive tissue longer than one year post-operative Laser prostatectomy - coagulation Laser prostatectomy - vaporization Other (ENDO) (Detail) Other (ENDO) (Detail) Other (ENDO) (Detail) Other (ENDO) (Detail) Other (ENDO) (Detail) Other (ENDO) (Detail) Other (ENDO) (Detail) LAPAROSCOPY 243 Laparoscopy, diagnostic 244 Laparoscopic lymphadenectomy/pelvic Laparoscopic lymphadenectomy/retroperitoneal, single or 245 multiple CPT code 52354 52355 OFFICE HOSPITAL Number done AMB. CARE CTR OFFICE PEDIATRIC HOSPITAL AMB. CARE CTR 52400 52450 52500 52601 52630 52647 52648 53899 49320 38571 38570 Laparoscopic 246 lymphadenectomy/retroperitoneal, bilateral 247 Laparoscopic repair of inguinal hernia 38571 49650 248 Laparoscopic ligation of spermatic vessels 55550 List 1: Procedures Summary ADULT 10 LIST 1: OFFICE, HOSPITAL AND AMBULATORY CARE FACILITY PROCEDURES FOR SIX MONTHS Procedure # 249 Laparoscopic nephrectomy 256 257 258 259 Laparoscopic orchiopexy, first or one stage ... Second stage Laparoscopy, adrenalectomy Laparoscopy, partial nephrectomy Laparoscopy, nephroureterectomy Laparoscopy, prostatectomy Laparoscopy, destruction of renal lesion (e.g. cryotherapy) Laparoscopy, other (Detail) Laparoscopy, other (Detail) Laparoscopy, other (Detail) 260 261 262 263 264 265 266 OFFICE VISITS New patient Established patient Normal newborn Consultation Outpatient visit-established Outpatient visit-new patient Prolonged services 250 251 252 253 254 255 CPT code 50545 ADULT OFFICE HOSPITAL Number done AMB. CARE CTR OFFICE PEDIATRIC HOSPITAL AMB. CARE CTR 54699 54699 60650 50546 50548 50541 53899 99201 99211 99432 99271 99211 99201 99354 TOTAL OF ALL PROCEDURES List 1: Procedures Summary 11 AMERICAN BOARD OF UROLOGY PRACTICE LOG VERIFICATION STATEMENT Name________________________________________________________________________________________ Medical School: _______________________________________________________________________________ Urology Residency Training Program:______________________________________________________________ Please indicate if you have an area of special focus in your practice (select one): __ General __ Andrology __ Endourology __ Female __ Infertility __ Oncology __ Pediatric __ Urolithiasis If you have had fellowship training, please state the subspecialty area, where and when the fellowship was done: _____________________________________________________________________________________________ Please describe your current practice in 100 words or less: _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ _____________________________________________________________________________________________ The electronic log submission and documentation represent a true, complete, and accurate log of my consecutive office visits and surgical procedures for the required time period. Candidate: __________________________________________ Office Phone: _____________________________ Signature Office Fax: _______________________________ (Signature must be notarized) Your signature on the Practice Log Verification Statement attests that you have reviewed the data contained in your log submission and that it is a true, complete, and accurate log of your consecutive office visits and surgical procedures for the required time period. If, following review by the ABU Committee charged with reviewing logs, it becomes necessary to repeat processing on a log submission due to errors, oversights, or omissions, a $500 fee will be assessed for this process. Notary:
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