Friends of Camp Little Notch
Regular meeting of the Board of Directors
March 13, 2016, 7:00 PM by conference call
Board Members Present:
Becky Dixon, Tess Lecuyer, Jennifer Lescovich, Nan Reid, Julie Schwartz, Susan SmithFranks, Tricia Stott, Janet Witte
Non Board
Liz Caruso, Lindsay Farrar
Minutes:
1) Adoption of agenda – Approved 2) Approval of Minutes: February 21, 2016 – Approved with changes 3) Old business:
i) ED Search: Search committee met on 3/19/16 to develop job description and
clarify role and relationship with BOD. Questions/suggestions welcomed. Tess
shared information from last year’s search with the committee.
New business
1) Camp Director:
i) Camp Registration: 8 campers currently registered, all for two weeks. Liz has
spoken to many families who are planning to register but haven’t done so yet.
Lots of positive feedback from families. Expecting to see more campership
applications. Working with Kitty to refine Google search parameters. Continuing
to find more places to publicize camp. HVCC Camp Fair on 4/1.
ii) Staffing Update: Staff app is online under forms. A brief description of each
position has been posted along with the application. Attending career fair at Paul
Smiths College on 3/30.
iii) Events update: No new information.
2) Sustainable Forestry Opportunity:
i) Property Committee has contact information and will set up a meeting to discuss
the details with MTL (Meadows & Timberlands, Ltd). Logging would not take
place during girls camp. Question re: how would forestry activity be impacted by
the conversation easement?
3) Annual Appeal: Janet
i) Proposing two appeals, one in May, one in November. Many different opionions
on what it could/should fund: Land, ED, camperships? Looking for a clever
name for the appeal. Considering the possibility of offering donors photo gifts.
4) Committee Reports:
i) Executive Committee: Janet
(1) Discussed the process for reviewing and updating the Bylaws. Recommended
tabling discussion of Gov./Nom. Committee recommendations until 2017
which is the third year of current bylaws, which is when they would be due
for review.
ii) Finance: Bev
1 Friends of Camp Little Notch
Regular meeting of the Board of Directors
March 13, 2016, 7:00 PM by conference call
(1) Financial situation remains more or less the same as last month. Tricia has
been helping with the audit work.
(2) Audit is underway.
iii) Development: Janet
(1) Grant Update: Report submitted.
(2) Land Purchase (Sustaining Donor) Campaign Update: Nan raised the
question of whether there is a way to see if people who pledged have fulfilled
their commitment. Offered to follow up if needed.
(3) Campership Fund Task Force: No report.
(4) Out-of-Area Recruitment Task Group: Nan organized and ran a small camp
fair in Burlington. 9 camps attended. CLN was the only girls resident camp
represented. A great networking opportunity. Will consider hosting a booth
next year at indoor farmer’s market.
iv) Governance & Nominating:
(1) Tess moved that the Board approve the Conflict of Interest Policy with
correction on page 6: Change “approval of membership” to “approval of
Board.” Motion passed unanimously.
(2) Board members are asked to sign and return the CofI statement before the
next board meeting (April 10, 2016.) Send revised copy to all BOD members
with addition of a space for comments or explanation.
v) Membership & Outreach: No report.
vi) Property: Tess – Property committee meets Monday 3/14/16. Did a
walkthrough today. A fallen tree took down bits of a tent platform in Pine Point.
Measured shower house for a grant application. Other than that, everything
looked okay. Road is now drivable. Steward Walkthrough scheduled for 3/19/16.
Meeting open to comments and questions from anyone on the call.
1) Lindsay and Tess sent info to Liz on Adirondack Sports Summer Expo.
Vendor fee exceeded our budget, but Liz did attend and passed out flyers.
2) Calendar on camplittlenotch.org site: Where it says “Reserved” that means
that date is sold out.
3) Rental booking log is now available on the Google drive for BOD to view.
Motion to adjourn. Motion passes. Meeting adjourned.
2 Friends of Camp Little Notch
744 Sly Pond Rd., Fort Ann, NY 12827
friendsofcln.org | camplittlenotch.org
Grant Team Meeting 3-3-2016
7:30 pm est
Elizabeth Dunn (Thor)
Sharon Steadman (Punkin)
Lindsay Farrar (Seneca)
Tess Lecuyer (Tarot)
The shared docs: working okay. Color code blue for new 2016 or retried grants.
Thor, Sharon – not currently working on a grant but Sharon will pick one this weekend.
Keen Grant – Lindsay will work on this. Not sure if we submitted one last year.
Knapp Foundation – who is working on it (making contacts)?
Did not get: Troy Savings Bank or Glens Falls dance. Try again next year.
Charlies Wood Foundation – Tess (deadline in April) w/Lindsay’s name.
Grant facts and info update - use the spreadsheet.
Tess will update the shared info – but you can edit if you see something really outdated. The
new website has the basic info on the org and the board.
Grant search websites – who has access? We can add leads to the spreadsheet all the time,
and then just keep working on them.
Foundations are worth a look – again, check them out and add to the spreadsheet if they
look possible for us.
Campership letter and flyer – sent out for sending to places that may donate but do not have
grant options. Campership letter sent to Grant Team.
Sharon – will pick a grant soon and be amazing.
Sharon & Scotti – Plan on getting on Amazing Race and doing nothing but talk about CLN.
Thor – Is spending a week in NYC and plans to get on Humans of NY. And talk only
about CLN.
www.facebook.com/FriendsofCLN
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Governance Committee February 2016 Minutes Attendance: Sarah Gevlin John Sullivan Tess Lecuyer Lindsay Farrar Jo Lum ByLaws: •
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The committee has made some additional suggested changes to the bylaws including changing the maximum number of board members to 13, edits to the Nominating and Governance Committee section, and the addition of a new role to the Executive Committee that will only exist in transition years, for Immediate Past President. MOTION: The committee would like to propose the board approve the attached Conflict of Interest Policy. Nomination Process •
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Three board members are unsure if they will continue on the board in reelection. John will call Becky and Lindsay will call Sharon. Tess is on this committee and will communicate with us directly. The committee discussed skill sets that we are seeking, they include finance expertise, fundraising/development experience, and governance and legal skills. We will target people in a days drive radius of camp, with a special attention to people living in the Albany, Saratoga, Glens Falls region. Sarah will draft a “want ad.” She will send to Jo to edit, and then we will distribute via e-­‐blast and on facebook. Once we have the “want ad” we will use this to then craft a letter to use to distribute to local professional women’s organizations. Tess is compiling a list of these organizations. Once letter is completed, Tess will distribute with the one page flyer to several organizations. The committee wants to see what kind of response we get from this outreach before we discuss other names and ideas we have about who to approach. Board Orientation Packet •
Information is no longer on the backend of the website and now stored on the google docs. Tess and Jo have several documents to update still and upload. We will re-­‐orient ourselves to the new format and do this. Next meeting is March 30 6:30 PM EST