Myra Gorman CTRS
Parks, Recreation and Community Services
2100 Ridge Avenue
Evanston, Illinois 60201
T 847.448.8045
TTY 847.448.8064
[email protected]
February 2017 Hello from the City of Evanston Farmers’ Market Office. Thank you for expressing interest in the 2017 Downtown Evanston Farmers’ Market. I am looking forward to meeting all the farmers and vendors and having an exciting summer market here in Evanston. I am in the process of receiving all the agreements from our returning vendors and will be making all the adjustments to the market spaces. Open spaces for new vendors will be very limited for the 2017 season. We currently have 3 spaces available but I am still waiting for a few vendors to hand in their paperwork. We have two sizes of spaces available: a small space 16 X 20 which is large enough for a 10 X 10 tent and a medium space 32 X 20. We may also have an option for a vendor to share a space (every other week) in one of the smaller spaces. I would highly recommend that you take a look at our list of vendors from last year on line to see who we currently have in the market. I have attached our agreement to invite you to apply for the 2017 Evanston Farmers’ Market. I know that your involvement in the market will enrich our market and I hope being in our market will enrich your business. Attached are all the forms that you will need at this point. We wanted to pass on as much information on to you regarding laws, city ordinances requirements, etc. so you would have all the necessary information to complete this agreement process. The Farmers’ Market packet consists of: 
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2017 Downtown Evanston Farmers’ Market Value Added or Producer/Grower agreement form and attachments City of Evanston Farmers’ Market City Ordinance (pending for new language) City of Evanston Vendor Registration Form Federal W‐9 Tax Form Illinois Department of Public Health Technical Bulletin Tent and Weight Policy The City of Evanston has a Health Department that handles all health code issues. They also have a separate licensing fee that you need to consider when deciding to apply for the market but please do not apply for it until you have been accepted in the market. The Health Department forms and fee structure can be found at cityofevanston.org and click on the Health Department tab. When all new vendor agreements are in (deadline March 3, 2017) I will set up a meeting with our board (Friends of the Evanston Markets) to vote. Please include with your agreement pictures of your products, your set up, any packaging and a list of items that you are thinking of selling at the market. I will be setting up visual boards so that each board member can see what you are all about. Please send whatever represents you and your products. If you would like to drop off samples for the board members to try, that would be fine also. I do not have the exact date for the selection meeting yet. Please feel free to call me if you have any questions regarding this packet. My office phone number is 847‐448‐8045 or you may contact me by e‐mail at: [email protected] Please make sure that you send in all required forms by the deadline!!! Myra Gorman CTRS Market Manager 2017 Evanston Farmers’ Market
New Producer/Grower Vendor
Agreement
This agreement is for potential new vendors selling produce and plant-based products at the
2017 Downtown Evanston Farmers’ Market. Please answer all questions on the agreement.
If a question is not applicable, please write N/A on the line. Your completed agreement and
all supporting documents along with a $150 non-refundable application fee must be received
by March 3rd, 2017. Any late agreements or incomplete agreements will be placed on the
waitlist. Please return this agreement and supporting documents via US Postal Service.
Contact Information:
Owner/Vendor Name
Business Name
______________
Address
City
State
____________________
Zip Code
Township
County
Phone #
Cell Phone #
Website Address
E-mail Address
Illinois State Tax License# (not your FEIN- federal ID number)
Have you been a vendor at the Downtown Market before? Dates _______________

FY2017
2017 season dates: May 6, 2017 to November 4, 2017
Page1
When do you anticipate your starting date to be for 2017?
When do you anticipate your last selling date to be for 2017?
Do you anticipate missing any dates? (Yes/No)
List dates ________________________________________________________
Are you participating in any other farmers’ markets? Please list__________________
________________________________________________________________________
What are you planning on selling at our market in 2017? Check all that apply
Vegetables ____ Fruits ____ Flowers ____ Bread ____ Cider ____ Cheese ____
Meats ____ Dairy ____ Eggs ____ Other________________________________
Please list and describe all products on the attached crop list that you are requesting
to sell at this years’ market- Please attach additional sheets if needed. Please note:
items listed do not guarantee that you will be permitted to sell those items until we
review all applications.
Please indicate on the attached form (for value added vendors) all processed food products
you plan to sell during the Farmers’ Market. Sale of processed products is restricted to
jams, jellies, honey, maple syrup, cider, juices, pickled items, sauces, dressing and some
baked items. In all cases, the producer/grower selling these products must have grown the
produce on his/her land to make the value added product. Value added items must be sold
in individual, labeled jars and must be approved by our Health Dept.
Farmers are prohibited from refilling containers provide by customers or containers
initially purchases from a producer/grower and returned for refilling from a bulk
container.
Do you grow and/or raise all the products that you plan to sell at this years’ market?
Yes ____ No ____ If you answered no, please answer the following questions:
CO-OP Members
Will you be participating in a co-op system? Yes ___ No ___
A co-op system must be a farmer-to-farmer relationship and must be within the immediate
area of the primary vendor. All co-op members must grow or produce what will be sold at
the market. All co-op members must have a signed affidavit attached to this application to
FY2017
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be considered. Please make additional copies if needed. No more that 20% of your items
for sale can be from co-op members
Please list your cooperative members here: (must also include a signed affidavit for
each)
Name
Address
Name
#
Address
Name
Address
City
State
City
City
Zip
State
State
Phone #
Zip
Zip
Phone
Phone #
Please describe your practices for the 2017 season- new crops, value-added
products, new buildings, land or rental property (add additional sheets if needed):
_______________________________________
Please list the owner’s name and address of any new rental land or rental structures
you will be using in 2017: Please be specific
____
Name
Address
Name
Phone #
Address
Name
#
Address
City
State
Zip
Phone #
__
City
State
Zip
__
City
State
Zip
Phone
Please identify all that you are currently using and their locations:
Greenhouses- how many? #________
Location: _______________________________
Location: _______________________________
Other buildings: ________________________
Location: _______________________________
FY2017
High Tunnels- how many? #_________________
Location: _________________________________
Location: _________________________________
Other buildings: __________________________
Location: _________________________________
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Producer/growers must provide documentation (invoices, shipping orders, etc.)
confirming that the value added products they are selling at the market have been
derived from their farms and processed by a processor who complies with
appropriate federal, state and local standards for processing.
Do you use a Licensed Food Processor/ locations?
(Yes/No) If you answered yes, please answer the following
Processor
Address
Processor
Address
Processor
Address
City
State
City
State
City
State
Zip
Zip
Zip
Phone #
Phone #
Phone #
 Please attach a copy of your processors license to this
application.
If you intend to sell cider, you must indicate the government agency, which inspects and
certifies the still and any additional process used to insure that the product is produced in a
safe and sanitary condition consistent with local, state and federal regulations concerning
the processing of cider.
______________________________________________________________
Processor
address
City
State
Zip
Phone#
License or Certification number- _________________________
Please check next to any certifications you currently have:
(Please attach 3rd party certification with your completed agreement)
American Grass Fed Association Certified
American Humane Certified
Animal Welfare Approved
Certified Humanely Raised and Handled
Certified Naturally Grown
Food Alliance Certified
Michigan Agricultural Environmental
Assessment Program (MAEAP)
USDA Certified Organic
Other ______________________________
For any certifications that you checked off or any certifications that you
are planning for in 2017 please fill in the following information:
Certifying Agency Name
Contact Person Name
FY2017
Phone #
E-mail
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__________________________________ _____________________________________
Effective Date
Expiration Date
Certifying Agency Name
Contact Person Name
Phone #
E-mail
__________________________________ _____________________________________
Effective Date

Expiration Date
Please attach a copy of each certification with this agreement
A City of Evanston Farmers’ Market License through the Evanston
Health Department is required for the following (including but not limited
to): (contact the Licensing Coordinator with any questions)
Cooked or raw meats
Shell Eggs (attach copies of any certificates of compliance from appropriate
agencies, such as the Illinois Department of Agriculture/Egg Inspection
Program (application for Illinois Egg License).
Dairy items (milk, cheeses, butter)
Baked goods (see Cottage Food Industry Registration Form)
Herb Vinegars
Mushrooms
Any sampling in the market
License not required for:
Fresh fruits, vegetables, nuts and seeds that are uncut and not processed
(sampling requires a license)
Melons that are uncut
Popcorn and other seeds that are not sprouted, ground, etc.
Organic produce that is not cut or processed
Fresh or dried herbs
Pasteurized apple cider- unpasteurized apple cider must show a warning
statement on the label indicating it is not pasteurized (*with a provision that
there is no sampling*)
FY2017
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Do not apply for a Farmers’ Market License until accepted in the market!
Fee Schedule for 2016 SeasonRental Space- 27 week market from May 6th to November 4th, 2017
Each space is approximately 8 feet wide by 20 feet deep
Space Rental Fees
Check all that apply:
___ I would like a space for the entire market season
___ I would like to share and alternate with another vendor if space is available
(Fees would be pro-rated)
I would like my space to be:
___ 2 space option (small) ___ 4 space option (standard)
(large enough for one
( larger enough for three
10 x 10 tent)
10 x 10 tents)
____ 5 space option (large)
(large enough for four
10 x 10 tents)
Changes to spaces cannot be guaranteed but every effort will be made to accommodate all
requests. You will be contacted by the Market Manager with available options.
Fees for 2017:
$ 150.00
Deposit/Agreement processing Fee (non-refundable)
$ 500.00
Seasonal rental space for 2 space option (small space)
$ 800.00
Seasonal rental space for 4 space option (standard space)
$1000.00
Seasonal rental space for 5 space option (large space)
$ 200.00
Electrical hook up (Limited Availability)
Monthly Rental Option - $50.00 per week (minimum of 4 consecutive weeks) - Please
identify the months that you would like to rent space. Monthly rentals will be determined
based on space availability.
________________ _________________ __________________ ________________
FY2017
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Insurance- (Please include a copy of your certificate of insurance)
All vendors must carry commercial liability insurance naming the City of Evanston as
additionally insured once approved to be in our market. The insurance must, at minimum,
be in the amount of $1,000,000. We must receive this policy endorsement prior to a market
space being issued.
________________________________________________
Insurance Company and policy number
_____________________
Agents phone#
Required documents for all Producer/Growers to be included in your
agreement:
 Copy of seed invoices for 2017
 Itemized Crop list
 Current report of Commodities Farm Summary (Farm Track Detail listing)
 A goggle map showing a detailed map of your property used for growing.
If you are using rental property, please attach a map that corresponds to
that farm/property. Please outline the property that you will be using this
2017 season. If you do not have google maps or another map app, your
community library would be a good resource to get copies.
 If co-op selling- must provide all the above from your co-op members
By submitting a Farmers’ Market Application and paying the application fee, applicants
acknowledge that they have read and agree to abide by all regulations and conditions set
forth in this application and Title 3, Chapter 25 of the Evanston City Code, entitled
“Farmers’ Market, which can be found @ cityofevanston.org website/citycode
Additional InformationMarket Manager- Myra Gorman
City of Evanston
Park, Rec and Community Services
2100 Ridge Ave
Evanston, Illinois 60201
847-448-8045 office
847-448-8051 fax
FY2017
Health Licensing Coordinator Ellyn Golden
City of Evanston
Evanston Health Department
2100 Ridge Ave
Evanston, Illinois 60201
847-866-2947 office
847-448-8134
Page7
[email protected]
[email protected]
 In order for the agreement process to be complete we must receive:
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A copy of your 2016 sales tax paid to the State of Illinois (Form ST-1).
A copy of your State of Illinois Sales Tax license.
A copy of your Certificate of Insurance. If accepted into the marketnaming the City of Evanston as additionally insured and certificate holder
and the policy number, valid from May 6, 2017 to November 4, 2017.
$150 NON-REFUNDABLE agreement fee payable to: City of Evanston.
Attach any additional certificates of compliance from appropriate
agencies i.e. State of Illinois Egg license, etc.
Copy of 3rd Party Certification (i.e. organic certified, food alliance, naturally
grown, etc.).
Signed affidavit from Producer/Grower and any co-op members if
applicable.
If using a processor- a copy of their license.
Copy of your real estate or property tax bill and/or a copy of the lessor’s
land/property tax bill and a copy of your lease documents.
Copy of seed invoices for 2017
Itemized crop list
Copy of current report commodities farm summary
(farm track detail listing)
A goggle map showing a detailed map of your property used for growing.
All co-op documentation as stated
Value added list if applicable
City of Evanston Vendor registration form and W-9 form
A completed agreement.
Send your completed application to:
FY2017
Myra Gorman
City of Evanston- Farmers’ Market
2100 Ridge Ave
Evanston, Illinois 60201
Page8
2017 Value Added Vendors only:
(Including but not limited to jam, jelly, honey, maple syrup, cheese, dairy products, cider,
juice, baked goods, chocolate/candies, cleaning products, coffee, snack foods and food
items prepared at the Market)
Please provide your itemized product list for the 2017 Farmers’ Market season. You may
use this form or send in a listing that you currently use. This form is to be used for all
products that you plan on selling at the market during the 2017 season. Any new items for
the 2017 season please fill out a New Value Added Product Request Sheet and must be
approved by the Market Manager before the start the market.
Product Name
Production Site
Ingredients Used
Source of Ingredients
% used
Product Name
Production Site
Ingredients Used
Source of Ingredients
% used
For Producer/Growers only:
 Co-op Request Sheet
Please provide your requested list of co-op items for the 2017 growing
season. This form is to be used for all co-op items including fruits,
vegetables, flowers, potted plants, and other growing crops that you would
like to sell at the market in 2017. Any additions for 2017 must be approved
by the Market Manager prior to the start of the market.
Each co-op farmer must fill out an affidavit and submit a copy of their
2017 seed invoice.
(Check the months that you plan on selling each specific item)
Name of Co‐op Farmer/Business name and address Item name (be specific) May Jun July Aug Sept Oct Nov July Aug Sept Oct Nov Name of Co‐op Farmer/Business name and address Item name (be specific) May Jun Name of Co‐op Farmer/Business name and address Item name (be specific) May Jun July Aug Sept Oct Nov July Aug Sept Oct Nov July Aug Sept Oct Nov Name of Co‐op Farmer/Business name and address Item name (be specific) May Jun Name of Co‐op Farmer/Business name and address Item name (be specific) May Jun For Producer/Growers only:
Please provide your itemized crop list for the 2017 growing season. You
may use this form or send in a listing that you currently use. This form is to
be used for all crops including fruits, vegetables, flowers, potted plants, and
other growing crops that you plan on selling at the market in 2017. Any
additions for 2017 must be listed on the New Grown Request Sheet and
must be approved by the Market Manager prior to the start of the market.
(Check the months that you plan on selling each specific item)
Item
May
June
July
Aug
Sept
Oct
Nov
Item
May
June
July
Aug
Sept
Oct
Nov
City of Evanston Farmers’ Market
Market Operating Rules and Regulations
Producers- (Definition) A grower or producer is any person offering for sale articles for
human consumption, such as fruits, vegetables, edible grains, nuts and berries, apiary
products, maple sugar, syrups and /or non-edible articles, such as cut or potted flowers and
plants, which have been grown or prepared by the grower or producer.
Value-Added Items- (Definition) Involves taking any product from one level to the next.
Cooperative Farmer- (Definition) A farmer that shares land, or farm as neighbors, or farm
together in a community or region.
Cottage Food Operation- (Definition) A person who produces or packages non-potentially
hazardous food in a kitchen of that person’s primary domestic residence for direct sale by
the owner or a family member, stored in the residence where the food is made.
Enforcement of Rules- Occupants of spaces at the Evanston Farmers’ Market must
conform to ALL Market rules. The Market Manager has full authority to enforce all rules and
any occupants failing to comply therewith will have their space declared vacant with no
refund.
Time and Hours of Operation-The Evanston Farmers’ Market will be open from May 6,
2017 through November 4, 2017 from 7:30 a.m. to 1:00 p.m.
Vehicles- All vehicles must be in place no later than 7:00 a.m. Large trucks will not be
allowed to remain in the market area. Space will be provided on East Railroad Ave., in the
Maple Garage or behind the garage. Small vehicles may stay in your space only if they fit
within the boundaries of the assigned space and are approved by the Market Manager.
Only pedestrian traffic will be allowed in the market area after 7:00 a.m.
A vendor failing to arrive by 7:00 a.m. will forfeit their space for the day. Vehicles are not
allowed back into the market until the close of the market at 1:00 pm. Violators will be fined!
Displaying and Selling Goods-Producers must furnish their own tables, chairs, or other
display arrangements. In case of rain, producers must furnish their own protections, as the
Market is exposed to the elements with no shelter provided (tents/signage must be
secured at all time with weights). Please make sure that you follow the new Tent Weight
and Weather Policy which is attached to this agreement.
All walkways must be free of obstacles that would impede the flow of customer traffic. Signs
and displays outside of the vendor’s assigned space must be approved by the Market
Manager.
All producers shall post within its allocated space signs stating vendor’s legal name and
location (city and state). If you have co-op produce at your stand, you must have signs
stating what farm those items were grown at.
Vendors must have signs stating prices for products being sold at all times.
Clean Up- All refuse must be removed by the vendors at the close of the Market each week.
Your assigned area must be free of all garbage. All garbage/recycling carts must be
returned to the back of the garage area. Leaving any litter or garbage is in violation of the
Market rules.
Any use of grills must be discussed and approved by the Market Manager. Ashes cannot
be disposed of in the carts provided or any other area in or by the market.
The Evanston Downtown Farmers’ Market is a smoke-free environment. Vendors are only
allowed to smoke behind the garage.
A port a potty will be provided behind the garage for vendors. Please be respectful and
keep it clean. NO smoking in the port a potty!
Vendors are prohibited from refilling containers provided by customers or containers initially
purchased from a farmer and returned for refilling from a bulk container.
All vendors approved to sell eggs at our market must have an egg license issued by the
State of Illinois and must attach a copy with this agreement.
Vendors that are required to have a City of Evanston Health Department Farmers’ Market
License must have a paid valid 2017 license prior to the start of the market (May 6, 2017).
All health department forms should be sent directly to the City of Evanston Health
Department. Please do not include any health department information (including health
department fees) with this agreement.
All City of Evanston Health Department and State of Illinois Department of Health
requirements must be followed at all times while at the market.
The Market Manager and Health Department Inspectors shall have the right to conduct an
inspection of the vendor’s booth and products without prior notification.
Any vendor requiring a generator must contact the Market Manager for approval and
guidelines per the Evanston Fire Department.
Testing of scales will be conducted periodically at the Evanston Farmers’ Market.
All rental space fees must be paid in full by April 1st or your space will be assigned to
another vendor.
Local/locally is defined as a Midwestern state as defined by the United States Census
Bureau: specifically, the States of Illinois, Indiana, Iowa, Kansas, Michigan, Missouri, North
Dakota, Ohio, South Dakota and Wisconsin.
The Market Master may, in his/her sole discretion, revoke the vending space of any vendor
or special-event space holder for violations of the City of Evanston City Ordinance # 3-25-1,
irrespective of the severity, number, or duration of said violations.
An applicant for a vending space at a farmers' market shall submit to the market master,
along with the required fee, an agreement containing all of the following information:
1. Name and address of applicant;
2. Products for which vending space is sought;
3. Affidavit certifying that articles offered for sale are locally grown, cultivated, created, produced or
prepared;
4. Affidavit certifying that articles offered for sale are: (a) of the vendor's own growing, cultivation,
creation, production, or preparation; or (b) from the actual raiser, cultivator, creator, producer, or preparer
and that the applying vendor is authorized sell such products, with full disclosure to the consumer of their
source;
Affidavit
Applicant certifies, under penalties of perjury, that all of the information set forth in
this agreement for permit is true and complete to the best of his/her knowledge.
Applicant further agrees to perform all obligations, which may be required under
applicable laws, ordinances, rules and regulations and under all contracts or
agreements, which may be annexed hereto.
Applicant hereby agrees to reimburse the City of Evanston for any expense of
providing labor, equipment and facilities, cleaning up or restoring and repairing the
premises occasioned by any use or activity carried on by the applicant or those
authorized under applicant’s permit.
Please Print
I, _____________________________________, hereby agree to sell or offer for sale at
the EVANSTON DOWNTOWN FARMERS’ MARKET, only such items as listed herein
are of my own production on the described property or another local farmer. Further,
I agree to be present at the EVANSTON FARMERS’ MARKET and acknowledge full
responsibility for all activities conducted throughout the term of this permit and
agree to FORFEIT MY LICENSE IF ANY PRODUCE IS SOLD WHICH HAS NOT BEEN
GROWN OR PRODUCED BY MY FARM OR ANOTHER LOCAL FARMER.
I further understand that the undersigned, for himself and, if different, for the person
or organization on behalf of whom this agreement is submitted, hereby covenants to
indemnify the City of Evanston, and its officers, agents, employees and assigns, and
to hold them harmless, from any liability for personal injury, loss of life and or
property damage arising out of the use of the premises associated with this
application, and for any contractual or quasi-contractual obligations to third parties
in connection with the activity, event use or occurrence.
I certify that I have read the City of Evanston Farmers’ Market Rules and Regulations.
Date_____________________
Signature of Vendor______________________________________________________
Name of
Business______________________________________________________________
Address______________________________________________________________
Telephone ( ) ______________ ( ) _______________ ( ) ___________________
Business
Residence
Cell
(Please make additional copies for your co-op vendors if needed)
Sp
ud
Cl
ub
d
Blesse
Roots
Farm
Liza’s
Granola
Crunch
Great
Harvest
Bread Co
Brunkow
Cheese
Olives
4
You
Endless
Greens
Frosty
Production
Mint Creek
Farm
Dulce
Caramel
Co.
Frio
Tuscan
Hen
Verzenay
Bakery
Gelato
Frillman
Farms
Tent Weights and Weather Policy at
Evanston Farmers’ Markets
Wind blown tents, canopies and umbrellas are the number one cause of injuries and
insurance claims at Farmers Markets, but nearly all of this damage can be prevented. In
order to protect our producers and customers during times of unexpected weather
situations, the following measures are required to set up at the Evanston Farmers
Market:
Tents/Canopies/Umbrellas/Signs
We require that every tent, canopy, umbrella and/or signage used at any Evanston
Farmers’ Market must be attached to an approved weight. All tents, canopies, umbrellas,
signs and other forms of stall covers must be sufficiently and safely secured to the
ground from the moment the stall cover is erected at the start of the Market day to the
moment immediately before it is taken down at the end of the Market. Tents and
canopies are considered sufficiently secured with at least 50 pounds per leg and at least
50 pounds for umbrellas. Weights for signs will vary depending on the size of the
signage. The Market Manager will make the final decision on the appropriate weight for
signs.
Some notes regarding weights:
 Weights should be secured in a manner that does not create its own safety
hazard.
 Weights should not cause a tripping hazard.
 Weights should be tethered with lines that are clearly visible.
 Weights should have soft edges to avoid causing cuts and scrapes.
 Weights should be securely attached.
 Weights should be as close to the ground as possible. Hanging weights are not
considered best practice and will not be approved.
If tents, canopies, umbrellas or signs are NOT adequately secured, Market Management
will require the Vendor to take them down and sell without them. If these items need to
be taken down in the middle of the Market, the Vendors are expected to direct
customers to a safe place so they will not be injured. If vendor does not comply fines and
penalties will occur.
Examples of sufficient and safe weights include:
 Filling an empty 5 gallon bucket with cement and securing this to each corner of
the tent with a rope or bungee. It is NOT sufficient to place the bucket on the feet
of the tent without it being attached in some additional way.
 Filling containers with sand/cement that can be anchored or secured with a rope
or bungee; these include canvas bags or containers that have a handle through
which a rope or bungee can be secured.
Examples of NOT sufficient or safe weights include:
 Gallon water jugs- these are not heavy enough for large gusts of wind.
 Tying tents, canopies or umbrellas to tables, coolers or vehicles.
 Sandbags that cannot be set upright and securely tied to the tent or canopy
should not be used.