JOB DESCRIPTION
Position Title:
Tender and Project Officer
Approved by:
Michael Muldoon - General Manager Operations
Date effective:
November 2015
PURPOSE
The purpose of this position is to oversee and coordinate Relationships Australia Victoria’s (RAV) grant
tender applications, including the writing and editing of submissions, and to support senior managers in
the development and delivery of a range of projects.
OUR ORGANISATION
Relationships Australia Victoria (RAV) is a valued provider of specialist family services. We aim to
provide high quality and comprehensive services that assist families and children to overcome
challenges, grow and thrive.
A community-based not-for-profit organisation, we have no religious affiliations, and aim to help all
members of the community, regardless of their religion, age, gender, sexual orientation, lifestyle choice,
cultural background or economic circumstances. RAV has a number of Centre’s located throughout
Melbourne and regional Victoria to best offer a wide range of quality professional services within the
community.
POSITION SUMMARY
The Tender and Project Officer will have primary responsibility to oversee and coordinate RAVs grant
tender application process, including extensive writing and editing of submissions, managing
contributions made by a broad range of staff, and collating information from a variety of sources as
required. The role will monitor and identify new funding opportunities aligned to RAVs strategic plan,
consult with Senior Managers to evaluate strategic and operational fit, probability of success and
contribute to key tender decisions.
The role will also act in a support position to other projects and senior managers as required, including
undertaking research that explores and informs the organisation’s response to issues and challenges
across a broad range of service development, delivery and evaluation activities, and producing detailed,
accurate and comprehensive reports relevant to project work that allow for informed decision making by
senior management.
The role may also require working with subject matter experts across the organisation to achieve the
objectives of a range of specialised projects as they emerge, and developing documentation or resources
identified through project development and delivery work.
Page 1 of 3
Relationships Australia Victoria (RAV)
Job Description
Date: 20 August 2015
It should be noted that Positions Descriptions are under constant review and may be changed by the Chief Executive Officer at any time.
KEY RESULT AREAS
Area
Tasks
Research & Tender
Development
 Undertake general research to gather information for the purpose of
supporting tender proposal writing.
 Liaise with internal/external stakeholders, as required to engage,
facilitate and develop partnerships which effectively support tender
proposals and agreements on an ongoing basis.
 Write, edit and submit tender submissions
 Develop project implementation plans, support the realisation of
project deliverables and outcomes, and manage data, reports and
related information to effectively facilitate project administration.
 Support senior managers in arrange of tasks to further the strategic
directions of the organisation and facilitate effective and efficient
service delivery.
 Build and maintain positive collegiate relationships with central office
and centre staff, reporting relevant issues and supporting change
management activities, and contributing to a professional and
harmonious workplace.
 Foster good working relationships with external agencies and
professionals and promote the services offered by RAV.
 Represent RAV to local funding bodies, local partnerships and
appropriate sector networks.
 Engage and collaborate with relevant stakeholders in line with RAVs
strategic plans and as identified by operational line management.
 Adhere to, and comply with RAV organisational policies, processes
and procedures, using appropriate systems where required.
 Model the organisation’s values, play a role in raising the profile of
these values and associated behaviours across the organisation
including a positive contribution to workplace harmony and displaying
cooperative team behaviour.
 Proactively communicate, identify, report, assess OHS related risks and
hazards within the centre(s).
 Demonstrate commitment to the objectives of the team, centre and
organisation and show considerable drive and effort in achieving work
and organisational goals.
 Identify, develop and support and/or implement new initiatives, quality
and continuous improvement activities as part of a continuous
improvement process in own work, team, centre and organisational
goals.
 Perform additional duties from time to time, as required by
management.
Project Coordination and
Support
Stakeholder Management
RAV representative to
local funding bodies, local
partnerships and sector
networks
Policies, Procedures and
Systems
Continuous Improvement
Other
REPORTING
Line Manager:
Manages:
General Manager Operations
Nil
Page 2 of 3
Relationships Australia Victoria (RAV)
Job Description
Date: 20 August 2015
It should be noted that Positions Descriptions are under constant review and may be changed by the Chief Executive Officer at any time.
Key internal liaison:
External Liaison:
Note:
CEO, General Manager Operations, Senior and Centre Managers and subject
experts across the organisation.
Funding bodies and relevant stakeholders
Reporting arrangements may change from time to time depending on business
requirements.
OUR VALUES
At RAV, we believe in –
 Treating everyone with respect
 Behaving with integrity in all our dealings
 Being open and honest in all our communications
 Using our resources responsibly
 Providing high quality services and maintain the highest professional standards
 Encouraging continuous improvement and innovation in the services we provide
 Being adaptable and responsible to change
 Ensuring our service delivery tangible, positive and enduring outcomes for our clients.
KEY PERFORMANCE INDICATORS





Tenders are of high quality and services align with RAV’s strategic direction.
Efficient and timely completion of tasks and production of required reports.
Meeting set deadlines for tenders, reports and other tasks.
Programs and services offered are of high quality and client centred.
Compliance with all RAV policies and procedures.
KEY SELECTION CRITERIA
Mandatory KSC:
 Tertiary qualifications in a related discipline.
 Demonstrated experience in grant tender writing and a strong understanding of the NFP community
services sector.
 Demonstrated project management knowledge and ability, including the ability to initiate, plan,
organise, establish and task priorities with a high level of attention to detail whilst communicating
with a diverse range of relevant stakeholders.
 High level of competency in Microsoft Office suite including Word, Excel and Powerpoint
 Well-developed written and verbal communication skills.
 Demonstrated research capabilities and skills.
 Demonstrated experience managing competing demands and meeting deadlines.
 Ability to maintain effective working relationships with internal and external stakeholders.
 Satisfactory completion of a National Police Check, International Police Check (if applicable) and
Working with Children check (if required).
Highly Desirable KSC:
 Ability to work independently
 Ability to implement and drive processes
 An understanding of the service delivery and administration processes having worked in a similar
working environment.
Page 3 of 3
Relationships Australia Victoria (RAV)
Job Description
Date: 20 August 2015
It should be noted that Positions Descriptions are under constant review and may be changed by the Chief Executive Officer at any time.