MAJ Eric Everson New Mexico Military Institute 101 West College Boulevard Roswell, NM 88201 Inception Date - 15 June 2013 STANDARD OPERATING PROCEDURE RAPPEL TOWER FACILITIES – NEW MEXICO MILITARY INSTITUTE Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 1 Standard Operation Procedures for the Rappel Tower and New Mexico Military Institute 1. Purpose This Standard Operating Procedure (SOP) outlines the policy and procedures for the management and operations of the Rappel Tower as part of the Yates Leadership Challenge Complex. 2. Applicability This SOP applies to all mission elements and external civilian organizations utilizing the Rappel Tower. 3. Scope NMMI provides rappelling operations at the tower from various groups. NMMI cadets and staff rendering programming have to assist in training these groups. For cadets it is a valuable leadership and training development opportunity. 4. Operations Management 1. Safety is of paramount importance to all participants involved in rappelling operations. A safety briefing will be conducted before all rappelling operations. 2. Safety will be stressed constantly throughout training. Any individual, regardless of rank, is obligated to stop training if he/she observes an unsafe act. 3. Annual Rappel Tower Safety Inspection – The New Mexico Military Institute will conduct a yearly safety certification of the rappel tower. At the conclusion, there will be a memorandum of record prepared by the inspection team certifying that the tower is safe. This memorandum will be kept on record at NMMI. See memorandum from NMMI’s Chief of Staff, 31 October 2012, on page 11. 4. Rappel Tower and Equipment Inspection Checklist – Before each use the tower undergo an inspection of the equipment, and tower site as per the NMMI Rappel Tower and Equipment Checklist. The checklist will be kept in a Safety Checklist book at the Rappel Tower. 5. The Commandant’s staff and infirmary must have been informed of operations occurring at the Rappel Tower. On-site personnel must have current certifications with CPR and First Aid. 6. Facility will have a minimum of one dedicated evacuation vehicle – POV, NMMI van, or golf cart. 5. Communication 1. The Officer in Charge (OIC) must have a means of communication with the Command Post and/or Infirmary. 2. Before commencing operations the OIC will call into the Command Post providing a muster report. Command Post Line #1 (575)624-8478 or Line #2 (575)624-8163 3. Upon conclusion of operations the OIC will report to the Command Post any incidents or close calls. Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 2 6. General Rules of Conduct 1. All personnel operating the course will abide by NMMI’s Blue Book. 2. All personnel will exhibit professional leadership as defined in ADRP 6-22 Army Leadership, August 2012 a. This includes displaying military bearing, domain knowledge, sound judgment, leading by example, communicating, preparing yourself, creating a positive environment, and developing others. b. Below is a list of definitions for each attribute and examples of each. Leadership Attributes Example of Attribute ●MILITARY Always uses appropriate and inoffensive language, minimizes sarcasm, teasing & inappropriate content. Goes out of their way to be respectful, helpful and polite to others. Respects self, others & equipment. Realizes how words and actions impact others. Always listens attentively and respectively to others. BEARING / PROFESSIONALISM – projecting a commanding presence, a professional image of authority. ●EXPERTISE – the special knowledge and skill developed from experience, training, and education. Knows policy & procedures, maintains the highest standards, seeks to master interpersonal & technical skills. Fulfills obligations by consistently modeling safe behaviors on spotted events, belay, rappel, static, etc. including tying all knots with ease. Strives for efficient, effective, high quality performance standards for self and participants. ●SOUND JUDGEMENT – the capacity to assess situations shrewdly and to draw rational conclusions. Takes charge of group and takes ownership of the process of decision making, intentionally and conscientiously evaluating the participants and situation to make sound judgments. Judgments are made with integrity and in an ethical manner. ●LEADS BY EXAMPLE – serve as role models, maintain standards and provide effective examples through their actions. Models the standards, works hard, and sets a good work ethic as a way for others to model. Is committed to the course, the program, and its vision of developing leader by showing up to programs with on time with a motivated, enthusiastic and positive attitude. Sets up all course activities for the day without oversight. Cleans up course. Is responsible for equipment (rope logs & gear). Attends all meetings, shows up on time to programs, trainings & meetings. Consistently demonstrates competence in various skills serving as role models for others because of who you are and what you represent. ●COMMUNICATES – clearly expressing ideas and actively listening to others in order to translate goals into actions. Takes time to explain things, conveying ideas in a clear concise manner. Delivers effective presentations to diverse audiences using dynamic methods of communication. informs participants of risks & presents activities & expectation clearly and confidently. Actively seeks perspectives from others to ensure inclusiveness and understanding. ●PREPARES SELF – comes prepared to execute their leadership responsibilities; aware of their limitations and strengths and seek selfdevelopment. Performs a pre-inspection of the elements. Prepares self mentally and physically consistently demonstrates positive attitudes, is self-aware and is compassionate to others. Learns from experience. Takes responsibility for behavior, mistakes, and results, learns from successes and failures, and teaches others to do the same. ●CREATES Greets and welcomes each participant at the beginning, thanks each at the end. Sincerely cares about the success of others. Understands the intrinsic motivations of individuals. Creates an environment that is open and welcoming. Has an understanding of ethics including the ability to recognize unethical actions. A POSITIVE ENVIRONMENT – establish and maintain positive expectations and attitudes to support effective work behaviors and healthy relationships. Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 3 ●DEVELOPS OTHERS – encourage and support others to grow as individuals and teams and facilitate the achievement of organizational goals through helping others to develop. Finds ways to connect with people, mentors facilitators around him/her, encourages the personal development of participants. Promotes the full involvement of participants by reducing barriers. Enables participants work toward positive outcomes. Leverages working relationships with participants and colleagues to build strong connections, cooperation and collaboration. Is supportive, and helpful to others. Is inclusive, developing the strengths and talents of other facilitators. 7. Personnel required to conduct training / responsibilities a. Officer in Charge – OIC must be adult NMMI staff or faculty member familiar with and trained in conducting rappel operations for civilians. a. Duties and Responsibilities i. The primary responsibility is risk management (including physical and emotional well-being of all participants and personnel) ii. Must be knowledgeable of Rappel Tower SOP, regulations, and references. iii. Is responsible for movement and security of all equipment used on the rappel tower. iv. The OIC will be responsible to complete risk assessment, ensure that risk management guidelines are followed, and to 1. complete the “Rappel Tower and Equipment Inspection Checklist,” 2. update all Rope Logs, 3. and fill out an Incident Report. v. Has the ability to conduct a refresher briefing on belay and rappel safety procedures to Belay Control Officer and Rappel Safety Officer prior to the start of a program. This includes the ability to: 1. Evaluate serviceability of all equipment 2. Care of all equipment 3. Tie all knots, 4. Evaluate all anchor points, 5. Review rappel position, procedures, and inform Rappel Safety Officers on how to effectively coach participants, 6. Review all commands, 7. Review belay techniques and procedures, 8. Conduct a rescue if rappeler loses control 9. Review of the Emergency Action Plan vi. It is also the responsibility of the OIC to ensure that prior to training, a rappel operations safety brief is read to all personnel participating in training. vii. Controls access of personnel to the rappeling area. viii. Is responsible for the security of each participant rappelling by conducting a final safety inspection of system and participant before allowing the rappel to proceed. ix. Responsible for emergency situation/s that may arise and coordinates appropriate response. x. Responsible of proper discipline, order and general conduct of cadets or other guests when they are utilizing the Rappel Tower. xi. Is responsible for securing the facilities upon completion of program. b. Training i. Must have a thorough knowledge of duties and responsibilities, Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 4 ii. Must be proficient in all skills pertaining to Rappel Safety Officer and Belay Control Officer. iii. Be able to implement the Emergency Action Plan. iv. Have extensive training in rappel operations and risk management. b. Rappel Safety Officer – Rappel Safety Officer refers to qualified and personnel specific to the Rappel Tower. These individuals will adhere to the standards set forth in this SOP. a. Duties and Responsibilities i. Safety is the Rappel Safety Officer’s number one priority. ii. They ensure proper safety procedures are followed. iii. Ensures proper hookup once directed to a rappel station. iv. When informed by the Belay Control Officer that the gear has been attached to the belay rope (“Gear Up!”) Rappel Safety Officer replies with “Send it!” and monitors rope and gear coming to the top of the tower. b. Training – they will be trained and knowledgeable on the following subjects: i. Inspection and maintenance of equipment including but not limited to ropes, gloves, snaplinks / carabiners, and rappel and belay devices. ii. Identification of satisfactory anchor points. iii. Identification of safe and unsafe hookups. iv. Establishment of an anchor point. v. Inspection of a seat harness. vi. Can identify when a participant needs a chest harness and knowledgeable on how to put it on. vii. Coaching techniques to talk a rappeller through completion of a rappel. viii. Conduct ground training. ix. Emergency procedures. x. Belay control procedures. c. Belay Control Officer – must have completed a belay training or be qualified on the Rappel Tower. There will be an individual performing belay duties on each rope at all times while rappel training is being conducted. All belay personnel will receive training in belay procedures prior to performing belay duties. a. Duties and Responsibilities i. Safety is the Belay Control Officer’s number one priority ii. Assumes a position at the base of the lane about one pace away from the tower area. iii. They ensure proper safety procedures are followed iv. Immediately stops the rappeller by braking the belay device if the rappeller shouts, FALLING! or loses control of his brake hand during descent v. Watches the rappeller at all times, and maintains constant voice or visual contact. vi. Wears a helmet to prevent injuries from falling debris. vii. Attaches gear to belay rope and informs Rappel Safety Officer that it is attached yelling “Gear up!” b. Training – they will be trained and knowledgeable on the following subjects: i. Inspection and maintenance of equipment including but not limited to ropes, gloves, snaplinks / carabiners, and rappel and belay devices. Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 5 ii. Belay control procedures. iii. Emergency procedures. iv. Knowledge of inspection and maintenance of equipment. d. Rappeler – must understand their duties and responsibilities and undergo ground training before conducting rappel operations. a. Duties and Responsibilities i. Demonstrates proper rappel technique when descending from the tower ii. Wears a helmet to prevent injuries from falling debris. b. Training – they will be trained and knowledgeable on the following subjects: i. Understand and demonstrate rappel commands. ii. Demonstrate rappelling positions. iii. Exhibit satisfactory performance from a rappel tower. 8. Equipment Retirement Criteria a. Ropes – cuts and abrasions and puffs of fiber, lumps, dirt, or other foreign substances, soft or hard spots, and fused areas that are smooth or slick. b. Harness – significant wear or cuts on any part of the webbing and/or belay loop, torn stitching or webbing, burned / singed areas, abrasion, fraying, or buckle has corrosion. c. Helmets – after a serious impact or if there is a crack in the shell, dents, rips, holes, significant wear on chin strap webbing or adjustment system no longer holds securely, or broken casing inside the shell. d. Carabiners / rappel and belay devices – cracks, burrs, scoring, loose or malfunctioning gate, excessive wear, exposure to corrosive chemical, or if it sustains a hard fall. 9. MEDEVAC Procedures a. Medical assistance will be available on site for all rappel operations. b. The OIC will determine the need for evacuation and notify the Command Post and/or Infirmary. 10. References a. TC 21-24, Rappelling, January 2008 b. FM 5-19, Composite Risk Management, 21 August 2006 c. ADRP 6-22, Army Leadership, August 2012 d. NMMI Facilities Department Rappel Tower Report, 2012 Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 6 Appendix A – Rappel Tower Safety Briefing (conducted by OIC) Facilitators should be around the entrance to greet and organize participants. OPENING: “Welcome to NMMI Rappel Tower!” PURPOSE: 1. This is an opportunity to use principles of leadership in a challenging, an applied setting. (Instructor can elaborate as needed. Purposes can include but not be limited to confidence building, internal locus of control to manage fears, and personal development as metaphors for success in life.) TASK: Perform a wall rappel from the tower. CONDITIONS: At the rappel site you will be given a seat harness, gloves, snap link or carabiner, rappel rope and rappelling tower to complete the task STANDARDS: Each cadet conducts a wall rappel within the time period provided by the Rappel Safety Officer. DEMONSTRATION OF RAPPELLING TECHNIQUE (conducted by Rappel Safety Officer and Belay Control Officer) Commands ●Rappel Safety Officer says to belayer below “Lane 1 on belay?” This is a request for the safety to be on. ●Belayer responds with “Lane 1 belay on.” This is the belayer’s response that they are ready. ●Rappel Safety Office yells “Lane 1 on rappel?” This indicates the rappeler’s intention of commencing the rappel. ●Belayer responds with “Lane 1 rappel on.” This command acknowledges that the safety is ready to assist in case of an emergency. Instructions on Rappel ●At all times keep both hands in brake position on the rope alongside and behind the hip. ●Back up to the edge and position the feet shoulder width apart. ●Legs perpendicular to the wall with knees slightly bent, lean back and place body weight on rappel rope. The correct position is similar to sitting in a chair. ●Take small steps and walk backward down the face, slowly releasing rope through the rappel device. ● If you lose control of brake hand during descent Rappeler yells “Falling!” ●When the rappel is completed the belayer will disconnect you from the system and tell you to walk back from the tower 60 feet before moving to the side so that you do not walk under the ropes. GENERAL RULES 1. Safety is of primary importance and is everyone's responsibility. NO ACTIVITY THAT MAY CAUSE AN ACCIDENT OR INJURY WILL BE PERMITTED!! If it looks or feels unsafe, it probably is. All participants will Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 7 observe the following safety procedures when training on the rappel tower or rappel site. 2. Turn off cell phones. 3. Secure loose clothing and equipment. 4. Empty your pockets of anything that could result in bodily injury in the event of a fall (i.e. ball point pen, etc) Also remove any type of jewelry such as rings, watches, bracelets, or earrings that could snag and/or catch on equipment. 5. Respect the equipment including helmet and harness. Do not bang the equipment together and do not step on the rope. 6. When climbing up stairs walk up facing the stairs using both hands to ascend. 7. Rappellers will climb the tower or move to the edge of the rappel site only when told to do so by a Rappel Safety Officer. 8. When instructed to move up to the top rappellers will stay in the container below the top deck and stay until told to climb up the stairs and move to a rappel point. 9. No one will be allowed to sit or lean on the railings or banisters located on the top of the tower. 10. Running is prohibited on the ground around the tower or on while inside. 11. No food or drinks are allowed, only water in the area. 12. Anyone observed intentionally committing an unsafe act that might endanger his/her own life or the life of those around him/her will be removed from the tower or rappel site. GLOVES: Heavy-duty gloves or black leather gloves with or without green wool inserts are required for all tower rappel training. All rappellers will wear gloves. HEMETS: Helmets will be worn the entire time while on the course. STEP 1–HEADBAND ADJUSTMENT: Turn the headband adjustment wheel to adjust to your head size. STEP 2–CHIN STRAP ADJUSTMENT: The Y–chin strap may be adjusted forward or backwards, and closed by the clip buckle. STEP 1 STEP 3–FIT ● Wear the helmet flat atop your head, not tilted back at an angle. ● Make sure the helmet fits snugly and does not obstruct your field of vision. ● Make sure the chin strap fits securely and that the buckle stays fastened. HARNESS ● A waist belt seat harness should fit snugly along the hip bones and be impossible to pull down. ● It should no more than “one finger” loose. ● The webbing should not twisted. STEP 2 CONCLUSION: This concludes the safety briefing. Break into groups to don gloves and helmets and conducts ground school training. Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 8 Appendix B – Check Card, Rappel Safety Officer / Ground School Training General Rules 1. Rappel Safety Officer will wear a safety line or some restraint system secured to an anchor point while on the Rappel Tower. 2. Rappeller will be secured to a safety line when on the deck of the tower. 3. Any participant weighing over 190 lbs. may use a double wrap around the figure-8. 4. Both rappeller and Rappel Safety Officer will insure that belay personnel are present and ready at the base of the tower or rappel site. Approach 1. Rappel Safety Officer informs the next repeller in holding to approach Rappel Safety Officer Checks 1. Check Rappel System 2. Check Belay System 3. C.R.A.S.H. Safety Check – VERBALLY GO THROUGH – STATE AND SHOW PARTICIPANT C – Connections/Carabiners: take out extra slack in the rappel device, check gate for closure. R – Rope: evaluate anchor tie in, figure 8 hook-up, and look at the entire length of the rope to the bottom A – Attitude: check the emotional state of the participant asking, “how are you doing?” S – Stuff: Make sure participant has gloves and all loose clothing and equipment is secured H – Harness: Physically double check the security and fit of the harness, check to see if they need a chest harness. H – Helmet: Helmet covers forehead, check snugness of helmet, tighten chin strap for security. OIC Check 1. Final safety check on system and participant. Commands 1. PARTICIPANTS MUST BE TIED INTO THE BELAY AS SOON AS THEY APPROACH THE RAPPEL POINT ON THE TOWER. RAPPEL SAFETY OFFICER STATES TO BELAY CONTROL OFFICER “LANE #X ON BELAY?” REPLIES WITH “LANE #X BELAY ON.” Instruct Participant on Proper Rappel Technique – both hands in brake position, feet shoulder width apart, lean into harness, keep perpendicular to wall, take small steps down the wall, when you get down walk backwards toward baseball field. 1. Rappel Safety Officer states to Belay Control Officer “lane #X rappelling?” replies with “lane #X rappel on.” Belayer Control Officer 1. Keeps a locked off (braked) position and walks forward. 2. Officer focuses on rappeler and anticipates potential falls. 3. Will conduct a rescue if/when needed. Rappel Safety Officer 1. Keep looking at the participant until they reach the ground. 2. Will conduct a rescue if/when needed. 3. Belay Control Officer will yell “off belay, off rappel” when rappeler reaches the ground. 4. Rappel Safety Officer will reply with “belay off, rappel off”. 5. Belay Control Officer will attach rappel gear (carabiners and figure 8) to belay line and yell “gear up” and will pull gear up only when Rappel Safety Officer replies with “Send it.” Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 9 Appendix C – NMMI Rappel Tower and Equipment Inspection Checklist Name and location of tower: NMMI Rappel Tower, J.P. White Field Owned by: New Mexico Military Institute Date of tower construction July 2012 Inspector’s Name Date of inspection Name of group participating Number in group participating Weather conditions Name, title, phone of local point of contact: Kent Taylor, Director of Facilities (575) 624-8023 Major Eric Evertson, Challenge Complex Instructor, (575) 624-8139 Site Inspection Checklist Yes No NA Yes No NA OIC has a cell phone Water is available First aid kit is stocked Spineboard present Vehicle / golf cart available All ropes Inspected All helmets inspected All harnesses inspected All hardware inspected All gloves inspected Does the tower appear to be structurally sound? Do structural support members appear to be free from deterioration, breaks, or damage? Are stairs or ladders firmly attached to the tower? Are there any signs of insect infestation? Are all areas marked in yellow that pose a potential trip hazard or head hazard? Is the tower deck free of slip/trip hazards such as water, protruding nails/bolts/splinters, loose equipment, etc? Do the tower deck and stairway treads have a non-skid surface Do all tower rope stations have primary and secondary anchor points? Are all anchor points in serviceable condition and free of corrosion, sharp edges, burrs, or grooves that could cut or damage ropes? Is the rappel wall face area free of protruding nails, bolts, or splinters? Is the landing area free of obstructions and hazards? Does the landing area extend an uninterrupted distance of 15 feet from the tower base and at least 3 feet beyond the centerline of the rappel station with cushioning material in the event of a fall? Is the landing area adequately cushioned in case of a fall providing 24 inches of non-compressed wood chips, mulch, or sawdust; 12 inches of commercially produced shredded rubber? Is there a positive locking device on the tower that denies unauthorized access to the tower? Is there a prominently displayed warning sign that discourages unauthorized use of the tower ? Are NO SMOKING signs posted at the tower? Post Program Trash Picked Up All equipment issued was returned and stored properly Facilitator time sheets completed Injury Reports / Rescues Reviewed Observations / Staff AAR / Notes / Lessons Learned – On back side Reference: Form incorporates NMMI Facilities Department Rappel Tower Report, 2012 Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 10 Appendix D – Memorandum, Matter of Record, Rappel Tower Safety Checklist Highlights were added for easy identification or requirements directed by the Chief of Staff MEMORANDUM October 31, 2012 RE: Matter of Record, Rappel Tower Safety Checklist By: D. West, Chief of Staff Distribution: Commandant of Cadets, Deputy Commandant of Operations, Deputy Commandant of Support, Director of Facilities The NMMI Rappel tower is a 5-story facility consisting of metal shipping containers located on the east side of campus in what is generally referred to as the J.P. White Field. The containers are connected with industry supplied coupling units which have been modified to eliminate the opportunity to rotate and disconnect the containers, one from another. The entire tower is mounted on an engineered fill and concrete base. The tower operations include a dual-lane inclined rappel surface on the north face at approximately 10’ above the surface, a single-lane vertical wall rappel surface on the east face at approximately 20’ above the surface and a dual-lane vertical rappel wall on the south face at approximately 45’ above the surface. The all-metal structure is topped with an in-house designed cover and railing. A decision was made in 2009 to address the existing rappel tower located within the existing NMMI obstacle course on the east side of the campus. No record of standards or testing existed for the all-wood structure although the tower had been used for years as a rappel site. Upon request by NMMI, members of the New Mexico Army National Guard, (NMARNG), inspected in June 2009, the tower for safety concerns resulting in a safety check sheet and photos of the conditions. The overall outcome was a condemnation of the tower for several issues to include safety issues associated with use as well as structural integrity. NMMI set about to develop a new tower and attempted to discover a set tower specifications from U.S. Army, Marines, or other Federal tower designs. What was discovered was the entities tended to hire out the design and construction of the towers at great cost. Due to the process, no “standard” was discovered to duplicate at NMMI. Having a relationship with the NMARNG, NMMI reviewed the facility in place at the NMARNG in Santa Fe, NM. The NMARNG rappel tower consisted of a structure comprised of metal containers, stacked to 6 high. The NMARNG facility actually consists of two towers, with a metal container connecting the two at the top. The crosscontainer provides an opportunity to practice free rappel. As in other cases, NMARNG had hired the design and construction of the tower through a third party. NMMI was given the third-party name and they were contacted. NMMI requested the party submit an estimate of the costs to design and construct just a single tower at NMMI. The quote exceeded $300k. NMMI was budgeting $150k. Understanding the primary rappel tower design was made of pre-existing metal containers and existing connection devices, NMMI prepared to take on the design effort in-house. NMMI engaged a local Professional Engineer to review the site preparations, soil conditions and base design requirements to allow the tower to withstand accepted wind load standards. Additionally, the Engineer reviewed the industry-provided container connectors for ultimate load versus expected wind load conditions. The PE signed-off on the design and verified the conditions under his purview as the construction developed. The PE worked directly with the General Contractor on the project to inspect each element before work continued. Access to the tower is via ground-level container doors located on the west face of the tower. The entire tower stair system is contained within the secure doors, thus removing the requirement for a security fence and allowing free movement of ground operations during a rappel exercise. Every design element to include stairs, rails, barriers, were designed with the latest code requirements to include OSHA and ADA. Particular design elements such as the landing zones included rubberized material originally intended to mimic the design of the NMARNG site in both depth and area. Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 11 The new rappel tower exceeded the old tower in every conceivable measure to include safety, design intent, weather resistance, operational format, etc. NMMI attempted to develop a safe-to-use certification through the NMARNG safety inspectors using the original safety check sheet provided to condemn the old tower. NMARNG did send inspectors who had voiced additional concerns which were not listed on the safety check sheets. NMMI asked the NMARNG to produce the particular, industry-recognized, specification for the modifications. NMARNG as of this writing has yet to do so. In an effort to accommodate the demands of the NMARNG, NMMI made several, and, in some cases, significant modifications to the tower. After every NMARNG visit, there were more and different requests made to modify the tower before the NMARNG certification would be given. Again, without any detail of source other than opinion. NMMI reviewed the safety check list provided by NMARNG, which is simple in form and may be challenged for completeness and clarity. NMMI embarked on an effort to find and understand particular elements of the safety check list and to understand what safety checklist was used by the U.S. Army. What NMMI discovered was no less than 4 additional checklist forms, none the same, used by various U.S. Army elements such as Cadet Command. NMMI understood the intent of each version was to ensure the structural integrity of the structure, the safe conditions thereof, and the annual review to be signed-off and kept within the responsible site element office; in NMMI’s case, the Facilities Department. One particular issue within the majority of the checklists is the reference to 29CFR1910.66, Appendix C (I)(c)(10), Personal Fall Arrest System. Most of the checklists note the standard and require a static load test of 5,000lbs. A review of the standard scope reveals, “This section establishes the application of and performance criteria for personal fall arrest systems that are required for use by all employees using powered platforms under paragraph 1910.66(j).” Obviously, we are not dealing with a powered platform. Secondly, the static load listed is assumed to represent some measure beyond the dynamic load that will be encountered if a fall were to occur. Thirdly, the section references a “fall arrest system” which comprises of more than the anchor point. For example, the ropes, d-rings, etc. used in rappeling are required to be certified to withstand 5,000lb tensile load. This does not intend that all ropes and d-rings have been tested to 5,000lb, but that the vendor has certified the design and some reasonable number of units have been tested to this load limit. Additionally, testing to the proof load of each component may place unnecessary stress resulting in a possible subsequent failure of the component. NMMI consulted with several entities to clarify the terms of the reference and use of the specification. We consulted the NMARNG, USA, Alpine Towers, and Fall Safety Engineers who all offered various recommendations or none at all as to the methodology to accomplish the test. In fact, when asked, NMARNG was not and has not ever produced a copy of the test which would be required for the tower located in Santa Fe. NMMI developed a test procedure and dynamic load characteristics which can assume either a rappelers weight or the height of the fall or both to evaluate the structural safety of the anchorage of the NMMI rappel tower. The test procedure, outcome and analysis are on record with the NMMI Facilities Department. In every consulting circumstance, NMMI found no single source of safety check-list, methodology or over-riding expertise to inspect and recommend based on specifications rather than opinion. With regularity, NMMI was handed “what we use” as a source of safety check sheet and told the entity of use, in this case NMMI, was responsible for inspection and sign-off. Therefore, NMMI has developed a standard procedure of annually inspecting the rappel tower to the NMMI Rappel Tower Site Inspection Checklist and keeping a signed copy of the safety checklist at the NMMI Facilities Department. In addition to the annual checklist, NMMI requires any official use of the tower to include a daily inspection of the equipment, tower and site as per the NMMI Rappel Site and Equipment Checklist to be kept in a Safety Checklist book at the Rappel tower. Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 12 Appendix E – Composite Risk Management Worksheet COMPOSITE RISK MANAGEMENT WORKSHEET For use of this form, see FM 5-19; the proponent agency is Cadet Command. 1. Organization and Unit Designation 2. Page of 1 New Mexico Military Institute 3. Mission/Task 4. Begin Date 5. End Date 6. Date Prepared Conduct Rappel Training 7. Operational Phase in which the Mission/Task will be conducted Throughout training phase 8. Tasks 9. Identify Hazards Rappelling from a 50-ft tower 1 30 April 2012 10. Initial Risk Level 11. Develop Controls 12. Residual Risk Level 13. Implement Controls 14. Who/How Supervised Inexperienced participants H Instruct and demonstrate: (1) Fundamentals of rappelling, (2) How to properly appropriate connection to life support systems, (3) Safety requirements. Always require use of helmets and gloves. M TC 21-24 Rappelling Qualified Rappel Master Rappel Master will supervise Equipment Heat injury/dehydration failure resulting in falls H Conduct a safety inspection of tower and all rappelling equipment prior to training exercise. Conduct annual safety inspection of tower. M AR 385-10 Safety Program DA Pam 385, Unit Safety Rappel Master will inspect Heat injury/dehydration H Monitor heat index, advise all to drink sufficient volumes of water at frequent intervals, carry canteen(s) and know location of water points. M TB MED 507 Water Buffalo/jugs on site. GTA 8-5-50 Cadre monitor weather & heat index Wildlife, insects, plants L Brief cadets to avoid wildlife, insects, and plants. Use insect repellant. L FM 21-10 GTAs based on area Buddy system 15. Determine Overall Mission/Task Risk Level After Countermeasures are Implemented 16. Medical Support: First-Aid Responder on site / NMMI Infirmary 17. Prepared by: (Rank, Last Name, Duty Position) MODERATE (M) 18. Reviewed by Action Officer/Commander: (Rank, Last Name, Duty Position) Major Eric Evertson, Manager Yates Leadership Challenge/Instructor Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute Army Safety Officer, NMMI Safety Officer 13 Appendix F – Rappel Tower Emergency Procedures Rappel Tower Emergency Procedures A copy of this emergency procedure is posted in a prominent location in at the Rappel Tower. Minor Injuries ● Splinters, Scratches or Scrapes ● Bruises or Contusions Life Threatening Emergencies ● Broken Bones (compound ● Diabetic Emergency ● Extreme Allergic Reaction (anaphylactic shock) ● Head, Neck or Back Injuries ● Heart Attack Survey the situation. Do not panic, the OIC will instruct all participants at the Rappel Tower at this time. Treat injury/illness as needed. Remember to treat/address each of the A, B, C’s in order or simultaneously if possible. Be sure the accurately record the exact treatment a patient is given on the Incident Sheet. A. = Airway Major Injuries ● Bloody nose (caused by impact) ● Sprained Ankle ● Broken Bones (simple) B. = Breathing C. Circulation (includes severe bleeding and shock) After providing the immediate care needed to stabilize the situation, decide if you need to transport/evacuate the patient or have emergency medical personnel contacted to come to the Rappel Tower. ASSUME WORST CASE CONDITION A. If they are unconscious even for a few seconds Call 911 MINOR INJURY – Stable condition and CAN be transported If the patient is in a stable condition and can be transported, or get themselves out the infirmary then the facilitator will accompany them to the infirmary. MAJOR INJURY – Stable condition and CANNOT be transported If patient is stable and/or cannot be transported then the OIC will call the Infirmary indicating: A. Condition of Participant B. Name of Student C. Mechanism of injury The infirmary will make the decision as to have the Commandant’s Staff transport injured person or to Call 911. If it is indicated that NMMI will transport the injured person the Commandant’s Staff will bring a golf cart or van to the Rappel Tower while the staff cares for the patient. LIFE THREATENIGN INJURIES – UNSTABLE condition If patient is not stable and/or cannot be transported then the OIC will get help immediately! The manager will call 911, and will contact the Campus Police and while the staff cares for the patient. The Campus Police will immediately contact the Infirmary, the Commandant’s Staff and the Public Information Officer (PIO). The OIC will designate someone to meet EMS at the entrance of the Rappel Tower and lead EMS to the accident site. The injured person’s Medical Form should be given to EMS personnel. The NMMI Public Information Officer (PIO) will be notified as soon as possible of the incident and will report to the scene to facilitate the flow of information and control media access to the Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute - 14 - area. The OIC will brief the PIO about the facts of the incident as known at the time: who, what, when, where. Phone Numbers: Campus Police – 624-8421 Infirmary – 624-8235 Commandant’s Office – 624-8400 D.C.O. – (w) 624-8405 D.C.S. – (w) 624-8404 / c. 626-8682 Public Information Officer (PIO) – (o) 624-8011 (c) 317-2603 Councilor – 624-8213 When calling 911 for assistance, provide the following information: A. WHO (you) – Identify yourself and your affiliation. B. WHAT YOU NEED – Explain that there has been an accident and help is needed. Indicate whether an ambulance is needed. C. WHERE – Identify the location of the incident D. WHO (other) - Describe the age and weight of the victim. E. WHAT – Explain what happened and when. Describe the height of the fall, or other pertinent information relating to the mechanism of injury. F. HOW – Tell how many persons need help and a brief summary of their situations. G. Explain what is being done for the victim. H. Do not hang up until instructed to do so. On Site Management Facilitators are to survey the situation, making sure that no one else is in danger. Do not allow the stress of the situation to compound the emergency. Administer first aid and CPR as needed, treat for shock. Render first aid treatment for which you are qualified. Perform only what is necessary to maintain or improve the condition of the person. With injuries to the vertebral column or head do not move the injured person, immediately provide mechanical stabilization, first by holding the head in position, and then applying a cervical collar. If needed provide basic life support (CPR). DO NOT ATTEMPT TO MOVE THE VICTIM. Allow the EMS to move the body. Using the Incident Report, keep a log of the injured person’s condition, be as descriptive as possible – explain what happened, describe how many people were involved, identify the mechanism of injury. Get names of eyewitnesses and ask each of them independently to write down their account of the events. Starting at the time of the accident keeping an accurate record of treatment given to the injured person. Manager should monitor the radio for effective on post communication. No names may be given over the radio. A. Commandant’s and Campus Police’s Channel is 3 B. Infirmary’s Channel is 7 Post Incident Management The Campus Police may want to make a careful investigation of the site, the manager may check with them first. If an investigation is deemed appropriate A. Do not disturb the area immediately surrounding the body. The Manager may ropes off the area. B. Leave all systems and elements as they were at the time of the accident. Incident Report are to be completed, making an accurate and detailed written record of the incident including names, addresses, and phone numbers of eyewitnesses. Have every Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute - 15 - eyewitness immediately write a narrative report describing the specifics of the accident. Be sure that each person signs and dates the report. Facilitators are not to talk about the incident outside of the Rappel Tower Site. If/When you say something to another person, state ONLY the facts that you know. The NMMI PIO and Counselor will assist the OIC in keeping the rest of the group informed about the incident until the group can be released. CELL PHONE POLICY It is possible that both participants and facilitators to have cell phones on them. Personal/Student cell phones may not be used during the emergency unless required for emergency use by Staff. MEDIA AND RELEASE OF INFORMATION (including during the incident and afterward) NMMI personnel at the scene will not provide any information about the incident or the involved parties unless cleared to do so by the NMMI Public Information Officer. The NMMI PIO will respond to all media requests for information and to requests from off campus sources. The NMMI PIO will control media access to emergency personnel and to NMMI officials at the scene, and clear all requests for interviews of NMMI personnel. Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute - 16 - Appendix G – Rappel Tower Rope Log NMMI RAPPEL TOWER ROPE (USAGE AND HISTORY) ID MARKING LOG For use of this form, see FM 3-97.61; the proponent agency is TRADOC. DATE OF MFR ISSUE DATE DATE IN SERVICE LENGTH DIAMETER FIBER COLOR CONSTRUCTION RETIRE AFTER 1000 PARTICIPANTS, 3YRS OR 2000 HOURS. INSPECT ROPE FOR DAMAGE OR EXCESSIVE WEAR EACH TIME IT IS DEPLOYED AND AGAIN AFTER EACH USE. IMMEDIATELY RETIRE ALL SUSPECT ROPES. DATE USED TYPE OF USE HOURS USED # PARTICIPANTS INSPECTOR'S INITIAL ROPE CONDITION AND COMMENTS TOTALS Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute - 17 - DA FORM 5752-R, MAY 89 Sample Rope Log from TC 21-24 Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute - 18 - Appendix H – Rappel Tower Incident Report Rappel Tower: Incident Report Minor Major Hurry For Internal Use Only – To Be Completed by Course Staff Only ON Site treatment OFF Site treatment COMPLETE ALL SECTIONS OF THIS FORM WITH SPECIFIC FACTS ONLY To be filled out whenever ● An individual receives medical attention ● A medical problem has had a significant effect on an individual’s participation ●An incidents occurs that does not result in injury, but reveals a potential safety problem (a “close call”) Staff Member Supervising the Activity (Full Name) _________________________________________ ABT# _______________________ Date of incident Weather (circle) Time of Incident Light/ Wind Sunny Overcast Rain Strong Wind Hail Other Foggy _______________________ (If more than one person was involved, attach additional forms with complete information) Person Type (circle): Visitor – Participant – Facilitator Name Address Age Sex Person’s Build (est.): City State Zip Code Approximate Weight: Phone Number Approximate Height: ___________ Full Name(s) and Phone Numbers of Witnesses: 1. Activity/Event Involved: Type of Clothing: 2a. Medical Evacuation 3. Injury Illness No YesMethod: 2b. Name of Medical Facility: Other: 4. Was EMS Called? No Suspected Injury or Illness (circle) Yes Check Airway 5. Time notified: Check Breathing 6. Time responded: Check Circulation 7. Was participant advised to see further medical treatment? No 8. Was the participant advised to discontinue further participation? 9. Did participant refuse care? 10a. Is there pain? No _________________________ No Yes Yes Abrasion Allergy Burn Concussion Contusion Fatigue Laceration Heat Injury Sprain Strain Hypothermia Infection Puncture Hyperthermia Altitude Sickness Yes No Yes Splinter Other: ______________________________ I am over 18 y/o & voluntarily refuse care (sig. ) 10b. On a scale that ranges from 1-10 with 10 being the most pain… what is the severity? 11. Pertinent medical information or any pre-existing condition (check medical forms): …Location of pain? 12. Describe any first-aid treatment given, who administered it and when: 13. Description of incident: 14. Contributing factors(if any): 15. Describe the participant’s/ participants’ previous level/s of participation (behavior and attitude): 16. List any behaviors that could have prevented incident: Report was prepared by (Printed Name) Report was prepared by (Signature) Date Manager’s Printed Name Manager’s Signature Date Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute - 19 - Appendix I – SKILL EVALUATION TOOL (S.E.T.) – RAPPEL SAFETY OFFICER / BELAY SAFETY OFFICER KEY √ Pass – Needs Improvement MEETS FULLY MEETS MASTERY ROPE & EQUIPMENT USE S.E.T. NAME _____________________________________ ACTION ROPE PROPERTIES ● What is Kernmantle Rope? ● What are the differences between static and dynamic ropes? KNOTS ●Fig. 8 on-a-bight properly tied, dressed, and set AUTOFAIL ●Bowline on-a-bight properly tied, dressed, and set AUTOFAIL ●Double Overhand properly tied, dressed, and set AUTOFAIL STORING ROPE ●Do you store a rope with knots? ●Demonstrate how you would store a rope (butterfly coil) AUTOFAIL GENERAL ROPE CARE ●Do you ever intentionally walk on ropes? AUTOFAIL ●Do you ever intentionally drag ropes? AUTOFAIL ●Do you ever intentionally place them near sources of heat? AUTOFAIL ●Do you ever intentionally place ropes over sharp objects? AUTOFAIL ●Do you ever store a rope with knots still tied? AUTOFAIL ●What do you do if puffs of white fiber are observed at any AUTOFAIL point on the rope? ●What do oils, spirits, gasoline, lacquers, thinners do to AUTOFAIL ropes? ●What will eventually happen if a rope has prolonged AUTOFAIL exposure to ultra-violet rays? EXAMINING THE ROPE ●What do you do if the rope is uncoiled and wet? ●What do you do if a rope has held a fall more severe that that associated with normal belaying of the high-course elements or passes over a sharp edge? ●How often do you examine a rope? ●What criteria are you looking for when visually examining a rope: cuts and abrasions and puffs of fiber, lumps, dirt, or other foreign substances? ●What criteria are you looking for when tactilely examining a rope: soft or hard spots, fused areas that are smooth or slick? ●What color is marked at the end of the rope to indicate that it has been retired? ●Demonstrate how you would inspect a rope? AUTOFAIL ROPE LOGS ●How often do you fill out rope logs RISM MANAGEMENT ● Double checks all knots used even and checks others ●Makes effort to ensure that all knots used on the course are tied correctly Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 20 Appendix J – SKILL EVALUATION TOOL (S.E.T.) – RAPPEL SAFETY OFFICER / BELAY SAFETY OFFICER KEY √ Pass – Needs Improvement MEETS FULLY MEETS MASTERY BELAYING S.E.T. NAME _____________________________________ ACTION SYSTEM SET-UP ●Rope/s are untangled and correctly oriented to climber and belayer CHECKS ●All harnesses fits snugly on waist and around legs AUTOFAIL ●Belayer goes through C.R.A.S.H. on self and states it to participants AUTOFAIL ●Figure-8-on-a-bight knot with backup knot is tied, dressed, and set AUTOFAIL ●Correctly fed belay device AUTOFAIL ●Belay device is attached to harness correctly with carabiner; rope is correctly AUTOFAIL threaded ●Carabiner is secured, locked and to front of harness AUTOFAIL ●Belayer organizes an appropriate belay team ●Belayer is in an appropriate spotting stance ●Belayer brake hand is checked CALLS ●Appropriate Belay Verbal Commands are exchanged AUTOFAIL ●“Lane #X On belay?” (Rappel Officer) ●Facilitator is knowledgeable in the use of courtesy commands ●“Lane #X Belay On” (belayer) ●“Land #X Rappeling?” (Rappel Officer) ●“Lane #X Rappel On” (belayer) BELAYING RAPPEL TOWER ●Ropes are never parallel (pull, lock, slide method) ●Brake hand never leaves rope ●Brake hand is locked off when not taking in rope; there is adequate space between brake hand and belay device ●Demonstrates regular return to the brake position ●Demonstrates correct braking maneuver, angle is over 90° from device ●Uses small short strokes; Take-up of rope is fluid; Giving of slack is fluid; Hand is kept away from braking device ●Take-up of rope is timely and rope is relatively taught on climber ●Belayer is responsive and attentive to climbers needs, including the awareness of pendulum swings ●Communication with climber is clear / Including coaching ●Belayer manages belay team appropriately LOWERING ●Belayer takes in slack and puts both hands on brake rope before lowering participant ●Lowering is smooth and controlled, sliding with a hand-in-hand motion AUTOFAIL ●Facilitator coaches climber as they WALK down; Ground calls are given: “Belay Off”, “Off Belay” OVERALL ●All climbing equipment will be used in accordance to manufacturers’ recommended AUTOFAIL use ●Demonstrates understanding of Top-Rope System AUTOFAIL ●Demonstrates attitude of safety awareness AUTOFAIL Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 21 Appendix K – SKILL EVALUATION TOOL (S.E.T.) – RAPPEL SAFETY OFFICER KEY RAPPEL S.E.T. √ Pass – Needs Improvement MEETS FULLY MEETS MASTERY NAME _____________________________________ ACTION PRE-REQUSITE – LEVEL I COMPLETION ● “Fully Meets” all Technical Rappel SET guidelines consistently PARTICIPANT EVALUATION/ASSESSMENT OF READINESS ● Facilitator is able to determine readiness of participant to learn belay and related safety skills. (Hershey and Blanchard’s Situational Leadership Model) SYSTEM SET-UP ●Can lock off with Resue-8 ●Belay rope is untangled and correctly oriented to climber and belayer ●Can fit individuals with special issues including knowledge of when to utilize the chest harness ● Rappel Rope is untangled and is correctly tied at the bottom AUTOFAIL CHECKS ●All harnesses fits snugly on waist and around legs AUTOFAIL ●Belayer goes through C.R.A.S.H. Safety with participants AUTOFAIL ●All belay techniques are implemented correctly AUTOFAIL ●Participants must be tied into the belay as soon as they approach the rappel point on the tower ●They will remain clipped into the safety line until the belay rope has been secured and the rappeller is on the bottom belay ●The figure 8 rappel device is properly fed through AUTOFAIL ●Check that the belayer performing the Fireman’s Belay is positioned and ready CALLS ●Exchange the correct verbal signals with the belayer AUTOFAIL ●“Lane #X On belay” (climber) ●“Lane #X Belay On” (belayer) ●“Lane #X On rappel” (climber to below) ●“Lane #X Rappel On” (Fireman’s belayer) RAPPELLING ●The facilitator instructs the participant in how to rappel AUTOFAIL ●Keeps the guide hand in position on the rope above the belay device, and the brake hand on the rope alongside and behind the hip ●Back up to the edge and position the feet shoulder width apart ●Legs perpendicular to the wall with knees slightly bent, lean back and place body weight on rappel rope. The correct position is similar to sitting in a lawn chair ●Take small steps and walk backward down the face, slowly releasing rope through the rappel device ●Another facilitator disconnects the rappel device from the belay ropes AUTOFAIL OVERALL ●All climbing equipment will be used in accordance to manufacturers’ AUTOFAIL recommended use ●Demonstrates understanding of rappel system AUTOFAIL ●Demonstrates attitude of safety awareness AUTOFAIL RESCUE ●Can perform rescue of participant in distress on rappel. AUTOFAIL Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 22 Appendix L – Rappel Tower Set-Up Primary Rappel Line anchor set-up on top deck of tower. Set-up of Top Belay system with Belay Control Officer/s Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 23 Rappel Safety Officer has rappeler approach and place hands on rails (photo below). Rappeler states which hand is his brake hand. Rappel Safety Officer orients the rappel and belay line according to the participant’s brake hand Right Hand Brake Hand - Belay line is on left side - Rappel line is on right side Left Hand Brake Hand - Belay line is on right - Rappel line is on left side Rappel Safety Officer (Red Helmet) connects participant to a belay as soon as they approach. Rappel Safety Officer attaches the rescue-8 according to the primary rappel line according to the side of Rappeller’s brake hand. Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 24 Rappel Safety Officer checks the rappel system. Rappel Safety Officer checks the belay system. Rappel Control Officer connects the belay to the rappeller. Rappel Safety Officer checks the participant by verbally going over C.R.AS.H.H. C – Connections/Carabiners: take out extra slack in the rappel device, check gate for closure. R – Rope: evaluate anchor tie in, figure 8 hook-up, and look at the entire length of the rope to the bottom A – Attitude: check the emotional state of the participant asking, “how are you doing?” S – Stuff: Make sure participant has gloves and all loose clothing and equipment is secured H – Harness: Physically double check the security and fit of the harness, check to see if they need a chest harness. H – Helmet: Helmet covers forehead, check snugness of helmet, tighten chin strap for security. Example: For this left-handed participant - the rappel line is on the left side - the belay line is on the right side Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 25 Rappel Safety Officer states to Belay Control Officer “lane #X on belay?” Belay Control Officer replies with “lane #X belay on.” Rappel Control Officer will instruct the rappller to move to the other side of the rail by going under the railing. OIC Final safety check on system and participant. Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 26 Rappel Safety Officer instructs participant on proper rappel technique - Both hands in brake position, feet shoulder width apart, lean into harness, keep perpendicular to wall, take small steps down the wall, when you get down walk backwards toward baseball field. - As the rappler moves toward the edge the Rappel Safety Officer states to Belay Control Officer “lane #X rappelling?” replies with “lane #X rappel on.” Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 27 Belay Control Officer 1. Belayer Control Officer keeps a locked off (braked) position and walks forward. 2. Officer focuses on rappeler and anticipates potential falls. 3. Belayer Control Officer conducts a rescue if/when needed. Rappel Safety Officer 1. Keep looking at the participant until they reach the ground. 2. Will conduct a rescue if/when needed. Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 28 Rappel Safety Officer 1. Belay Control Officer will yell “off belay, off rappel” when rappeler reaches the ground. 2. Rappel Safety Officer will reply with “belay off, rappel off”. 3. Belay Control Officer will attach rappel gear (carabiners and figure 8) to belay line and yell “gear up” and will pull gear up only when Rappel Safety Officer replies with “Send it.” Standard Operating Procedures for the Rappel Tower at New Mexico Military Institute 29
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