Archuleta County Fair Board
May 22, 2013
344 HWY 84
Pagosa Springs, Colorado 81147
Regular meeting called to order at 6:11PM by Vice President Sarah Martin.
Members Present: Betty Shahan, Charlotte Williams, Christina Martinez, Leeann Skoglund,
Linda Moulton, Lori, Chavez, Melvin Chavez, Rob Keating, Sarah Martin, Terry Schaaf
Members Absent: Cherie Hitchcock, Randy Schnose, Shelly Cox, Jason Cox
Guest: None
Special Items: None
Minutes: Minutes from previous meeting were not available and would be submitted at a later date
Budget: Total budget $69, 425: Deposits, $1310.00: Expenditures $536.02
Old Business:
Fair Book Cover: Winner was Kelsey Britton, Recognition for the winners will be held at the Elementary School May 23rd. Kelsey
will be awarded a t-shirt, family passes to the fair, certificate and her design on the fair book cover page.
All other entries will be displayed in the cases by the entrance to the main hall. Discussion was held for 2 nd, 3rd, and 4th place winners
with a motion made to award them a certificate also.
Parking and Entry Gate Committee: Rob reported that the entry gate fee should be raised from $2.00 to $3.00 during awards night
(Chuckwagon Dinner, Dance, etc.)
Money Receipts: See above in Budget Report
Adopt-A-Highway: No new information
Ranch Brands: Discussion was held to price “for-sale” ranch brand items at a vendor booth Friday and Saturday as follows: mugs
white mugs with either green or black lettering, Also discussed was the possibilities of ordering apron, t-shirts and pins that would
also have the ranch brand on them.
Motion was made by Linda Moulton to order aprons, t-shirts and mugs, 2nd Betty Shahan, motion passed
Fair Book: Fair Book is 98% completed: E-mail copies will be sent to members for changes, additions or corrections, we are still
waiting on the honoree and Royalty pictures and bios.
Forms and Entries: All forms need to be on line, updates including all rules for the events including the Junkyard Jamboree and
BBQ contest
By Laws Committee: Motion was made by Rob Keating to accept the by-laws as corrected by Todd Starr, 2nd Linda Moulton,
Motion passed.
Volunteer T-Shirts: All shirt orders are completed. Discussion held to order dark green t-shirts for the Fair Board. Motion made by
Charlotte to order t-shirts, 2nd by Betty Shahan, Motion passed
Honorees:
Christina Martinez has volunteered to help with this.
Fair Lady: Motion was made by Rob Keating to accept Emma Shock as the new Fair Lady , 2nd by LindaMoulton, Motion passed
New Fair Lady will be Emma Shock.
All honorees will have their photo taken and receive flowers and a plaque and will be recognized at the Chuck Wagon Dinner.
Kids Rodeo, Ranch Rodeo: Motion was made by Charlotte that prizes for both the Kids Games and Adult Games be ordered from
Oriental trading, 2nd by Rob Keating, Motion passed
Belt buckles have been ordered
Reports
Livestock Committee: Meeting notes are in Drop Box
Discussion was held to purchase a second small tent to the number of entries of goats and lambs this year at the cost of $300.
Motion was made by Charlotte to purchase a small tent for additional animals, 2 nd by Betty Shahan, Motion passed
Discussion was held about the resignation of Mark Crain as Livestock Superintendent and whether the Fair Board committee would
like to donate to the gift fund for a Henry Rifle. Tabled until next meeting.
Royalty: Nominations were given for possible royalty: Maranda Chavez a recently graduated senior was nominated as queen: Keira
Torrez was nominated as Jr princess and Jade Hart was nominated for princess.
Marissa Talamnte was also suggested , but would be considered for next year’s fair (2014)
Discussion was held to amend a section of the royalty rules due to wording stating that a royalty participant must not have graduated
from high school . Due to Maranda having graduated but still involved with 4H consideration was given to allow recently graduated
seniors who were still participating in 4H in the royalty program.
Committee: Sarah Martin, Christina Martinez, Leeann Skoglund will meet to discuss ordering shirts, crowns, sashes as well as a date
to meet with all the girls and sign paper work, and what arrangements will be made for the 4th of July parade.
Parking and Gate: Suggestions of raising the gate price from $2.00 to $3.00 was made by Rob Keating. Also increasing Saturday
night entry fees when people come to for Awards, Chuckwagon dinner-dance night (?)
Master Fair Schedule: Schedule needs to be updated and completed ASAP
Chimney Rock Archaeological Society: Discussion was help to determine whether to allow the society to use the fair facilities after
the fair. Discussion was held to determine whether a fee should be charged for use, cleanup and liability. Todd Starr would be
contacted to discuss legalities of subleasing the tent from the fair.
New Business
Land Owners: All letters have been sent
Advertising: Shelly is asking for help with this. The requirements are to write articles for the paper with consideration for the
Junkyard Jamboree, Horse contest etc being advertised and mentioned. Betty Shahan said she would help.
Guest Lodging: Guest lodging needs to be arranged ASAP, Please contact Charlotte.
Contract Labor: Please submit your required work to Sarah Martin ASAP so she will determine how people to hire. Advertising for
hire will be out the first week of July
Janitorial Contract: Advertising for this will be posted the first week in July
Other Business:
Randy Schnose will include tractors in his events.
Please submit your volunteer request with date, place and times to Linda Moulton ASAP
Charlotte would like to recommend a change of meeting dates and times beginning in October.
Next Meeting : June 26, 2013; 6:00pm
Meeting called at 8:30
Leeann Skoglund
Secretary Archuleta County Fair 2013