Waukesha West Bands
Inside This Issue
Fall newsletter
AUGUST 2016
1 Band staff thanks/marching band fee
2 Note From the Podium
3 Band camp meal thanks
4 Spirit Wear
5 Band Boosters Board contacts
6 Homecoming Dinner info
7 Fox River Invitational
8-9 Fox River Invite Ads/Happy Ads
10 Fox River Invite t-shirts
11 Volunteer opportunities
12 Uniform care
13 Fundraising info
14 Cadets rehearsal and performance schedule
15 West Bands events schedule
A NOTE OF THANKS FROM THE BAND STAFF
The Waukesha West Band staff sends a sincere thank you to the parents and supporters
who have donated their time, efforts, and resources to help get the 2016 Cadets of
Waukesha West Marching Band off to a great start. The Cadets are involved in a variety
of activities and we truly appreciate the dedication from many individuals that allow
this marching band to flourish.
IMPORTANT NOTICE TO ALL MEMBERS OF THE CADETS OF WAUKESHA WEST
The Marching Band fee for the upcoming marching band season has been set at $150
per student.
All marching band students (all performers) should make sure that the fee has been paid
to Mr. Duffy on or before Wednesday, August 24th.
Checks should be made payable to: Waukesha West Bands. Students may use funds in
their West band account if they have funds available.
Please contact Mr. Duffy ([email protected]) with any questions.
Waukesha West Bands
www.waukeshawestbands.org
1
A NOTE FROM THE PODIUM…
The start of the 2016-17 school year is just around the corner, and the West Band program is gearing up for
another great year! Mrs. Granzow and I are very excited about the performance opportunities that await West
Band students, and we are looking forward to working with students and parents as the school year gets
underway.
We are already setting the tone for a year of great performances through the completion of an outstanding
marching band camp and our continuing evening rehearsals and are looking forward to watching the Cadets of
Waukesha West’s 2016 production “Chase the Clouds Away” evolve throughout the season. This year’s
marching band show promises to be very popular and it is our intention that the success of the marching band
carry into an outstanding year for our Concert Bands, Jazz Bands, SWAP, Wind Ensemble, and Solo & Ensemble
activities. The complete West Bands roster currently stands at 210 individual students – one of the largest and
most active band programs in the state!
The success of a music program offering a wide variety of performance opportunities requires great attention
to individual responsibility. Parents and students - please be sure to mark your calendars with all our events
now so that conflicts can be avoided. Attendance at all events, rehearsals, and performances is crucial to our
success. Please understand that even in the large group setting, absences have a negative effect on both the
product and process of excellence we are working to achieve. Always be sure to contact a director in advance
when serious conflicts arise, and be diligent in your efforts to avoid conflicts through timely planning and
creative problem solving. Additionally, there are several things that West Band students and parents can do to
help our students and groups achieve maximum musical growth throughout the year. We strongly encourage:
1. Taking private lessons and participating in solo & ensemble activities
2. Supporting your student’s efforts as much as possible by attending performances and encouraging individual
responsibility
3. Consider auditioning for area Honor Bands/Orchestras (auditions are held in the spring for participation the
following school year)
4. Volunteer to assist the West Band Boosters
Be sure to visit the West Band website often (www.waukeshawestbands.org). We are working to update the
website as often as possible, and we think you will find it helpful when looking for the answers to questions
which are likely to arise in a busy program like ours. In addition to important current information, the website
is also a great place to learn about the history of the West Bands, view pictures, review performance calendars,
find information about fundraisers, etc. As always, we encourage students and parents to communicate with
the directors as the school year progresses.
Mr. Duffy can be reached at 970-4005 and
[email protected],
and
Mrs.
Granzow
can
be
reached
at
970-4124
and
[email protected]
The 2016-17 West Band program is poised to enjoy another year of outstanding musical growth and
performances through the combined efforts of our students, staff, parents, and supporters. Please join us in
our efforts to provide the best possible experiences for everyone involved with our program.
Sincerely,
Dan Duffy & Kali Granzow, Directors - Waukesha West Bands
Waukesha West Bands
www.waukeshawestbands.org
2
THANK YOU! THANK YOU! THANK YOU!
A heartfelt thank you goes out to everyone who donated beverages, baked goods and
TIME to our Band Camp lunches! These meals are a huge undertaking and would not be
possible without our wonderful parent volunteers! Many of you helped serve and bake
for multiple meals and we cannot express how much this is appreciated.
Each year we get the opportunity to see firsthand how much you are appreciated by the
kids and staff. Everyone leaves lunch fed, smiling and ready to rehearse again. So for
this, we thank ALL OF YOU!
Kitty Fehr, Nicole Neu,
Kyra Larson, & Jenn Hoggatt
Band Camp Meal Coordinators
MORE VOLUNTEER HELP NEEDED!
If you weren’t able to help serve band camp meals this year but are interested in
finding other ways to help the Cadets, please pay attention to emails Mr. Duffy will
send throughout the season regarding working on props for the show, moving
bleachers on Friday nights for the football games and other special requests.
Plenty of more volunteer opportunities are available at our Homecoming Dinner
and Fox River Invitational as well as this winter’s Flamingo Friday fundraiser at the
Delafield Brewhaus. More details about those major fundraising events can be
found in this newsletter.
If you have any questions about these or any other ways in which you can help
support the Cadets and all our bands, contact Kim Dutelle at [email protected]
or 262-391-1664.
Waukesha West Bands
www.waukeshawestbands.org
3
Get in the Spirit!
Two more chances to order
As fall approaches, so does the need for colder-weather
spirit wear, so be sure to take advantage of one (or both!) of
the up-coming opportunities to help support the band
program and show your band spirit!
All orders will be made online and delivered to the
school for distribution.
Simply log onto http://wwhs-band.mapleavenue.com
during the dates listed below. Then simply browse, choose
and pay! As usual, you’ll have two logos to choose from and
will be able to personalize the duffle bag.
Order dates: August 12th – 22nd
Delivery date: September 14th after rehearsal
Order dates: September 16th – 25th
Delivery date: October 12th after rehearsal
If you have any questions, please contact Kelly Crawford at
[email protected] or 586-549-1004.
***Spirit wear makes great holiday gifts!***
Waukesha West Bands
www.waukeshawestbands.org
4
BAND BOOSTERS BOARD CONTACT INFORMATION
The following are the members of the Waukesha West Band Boosters Board for the 2016-17 school
year. Please feel free to contact any one of us with any questions, comments or concerns you may
have. (*Indicates Executive Board.)
NAME
PHONE
EMAIL
Kelly Atwater
*Scott Armbrust
Kelly Crawford
*Dan Duffy
*Kim Dutelle
Rick Dykowski
*Kitty Fehr
Colleen Feldner
*Kali Granzow
Jay Haldeman
Jenn Hoggatt
Kyra Larson
Vickie McBride
Lynnette Mollet
Sue Myers
Nicole Neu
Ginny Redmann
Katie Rothschadl
Gene Shoemaker
Anne Thelke
Bill Wells
262-893-3434
262-424-5692
586-549-1004
262-970-4005
262-391-1664
262-893-1294
262-574-7508
262-424-3947
262-970-4124
262-853-8766
262-522-9642
262-522-6514
414-651-8131
414-690-0715
414-403-1541
262-408-5435
262-524-0859
262-271-0760
414-807-4973
262-347-7078
262-549-2340
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
[email protected]
www.waukeshawestbands.org
REMEMBER TO CHECKOUT OUR WEBSITE!! We have a full calendar of the year plus information on
volunteer opportunities and fundraisers. We will continually be updating the information throughout the
year.
If you shop online, please go to the “Fundraisers” page and read about our Amazon and iGive partnerships.
These are extremely easy ways to have a portion of your online spending returned to the Waukesha West
Band Program, at no cost to you! Amazon only takes a single click to register your affiliation with the band.
iGive requires signup and then provides earnings at over 1,000 online retailers. If you have any questions or
feedback regarding the website or the affiliate programs, please contact Mark McGinnis at
[email protected].
Waukesha West Bands
www.waukeshawestbands.org
5
23rd Annual All-American
Homecoming Dinner
Every homecoming weekend, the Waukesha West Band Boosters sponsor a pre-football
game dinner, featuring hamburgers, hotdogs, sides, drinks and desserts. It is one of our
largest fundraisers for the entire band program and we need MANY volunteers to make it
successful. By donating food and a little of your time, you not only help us raise funds to
support our band program, you get the opportunity to meet other band parents and
West families!
The Homecoming Dinner is Friday, Sept. 30
Dinner will be served from 4:30-6:30 pm
Please contact Kyra Larson at 522-6514 if you have any questions or would like more
information.
Important dates to remember
Week of August 29th Tickets and information mailed to band members’ families
Sept. 14, 21 & 28
Soda and chips donations accepted BEFORE Wednesday evening
marching band rehearsals (look for cart outside of auditorium door.)
Freshman Families:
Sophomore Families:
Junior Families:
Senior Families:
One 24-pack of name brand soda
One 24-pack of name brand soda
One 20-30 count box of single serve potato chips
One 20-30 count box of single serve snack chips-variety pack
(Doritos, Pretzels, Cheetos, etc.)
September 23rd
Please return money and/or unsold tickets to Mr. Duffy.
September 30th
Homecoming Dinner
Please drop off dessert donations (pie, bars, cake, cookies, etc.) in a
disposable container starting at 3:00 pm in the West cafeteria. (Only
1 dessert per family is requested)
The success of this event depends on the support of ALL band members and families.
Please donate food items and volunteer your time! Thank you!!
Waukesha West Bands
www.waukeshawestbands.org
6
SAVE THE DATE!
FOX RIVER INVITATIONAL
Sunday, September 25th at 1:30pm
The Cadets of Waukesha West will host the 20th annual Fox River Marching Band
Invitational on Sunday, September 25th. The show will begin at 1:30pm and will
feature bands from Fond du Lac, Franklin, Hamilton, Milton, New Berlin Eisenhower,
Sauk Prairie and Whitewater high schools in Wisconsin and from Grayslake North High
School in Illinois.
This is the first weekend that many of these great bands will be competing this year
and it promises to be a very enjoyable show. The Cadets of Waukesha West will also
perform a special judged exhibition. At the end of their performance, our graduating
seniors will be recognized for their contributions to the marching band program during
their time with the Cadets.
This is an extremely important event for our entire band program at West (not just
the marching band!). It is our biggest fundraiser as it provides well over half the
income needed for the Waukesha West Band Boosters’ budget each year. Profits from
this event are used to purchase additional musical instruments and equipment and
music and to pay for Color Guard expenses, supplementary expenses for the jazz bands
and Wind Ensemble when they make special performances around the state, awards
for students and a host of other expenses. This means we need ALL band parents to
participate, so please be on the lookout for future emails from Mr. Duffy requesting
help.
It’s not too late!!
We are still accepting Happy Ads and business advertisements for those still interested
in placing them in our Fox River Invitational program. If you would like to give a shout
out to your favorite Cadet(s) or either have or work for a business which would like to
purchase some ad space, please see the following forms for information as to how you
can participate. The deadline to turn in your photos, forms and payment is quickly
approaching, so please respond soon!
Waukesha West Bands
www.waukeshawestbands.org
7
Give your business an “Ad”vantage
Fox River Invitational Program Advertisement
As part of the Fox River Marching Band Invitational, we print a very high-quality
program that is distributed to all spectators at the competition. Included in this
program are advertisements from many businesses and individuals from the area. The
support we receive from advertisers in this program is very important to our program
at West! We are grateful for those who have supported us in the past through an
advertisement in our program and we are looking for others to step forward and place
a new advertisement in our upcoming program.
If you own a business or can speak to your employer about supporting music in our
schools through an advertisement in this year’s program, please contact Ginny
Redmann at 262-524-0859. It’s a great way to promote your business and support our
kids at the same time!
Ad placement in this year’s program is being offered in various sizes in black and white
on inside page ads or color on the covers.
Ads should be digital files and should be submitted by Tuesday, September 6 along
with the payment. Please make checks payable to WAUKESHA WEST BANDS.
Mail payment to: Ginny Redmann at 2708 Campfire Xing, Waukesha 53189
Email ads and copy to: [email protected]
♫ A sponsorship pledge will allow your name to be listed in the program as a Band
Sponsor.
Black and White Inside Pages
Color
Size
Price
[ ] 1/8 Page (3.5”x2.25”)
$75
[ ] 1/4 Page (3.5”x4.5”)
$125
[ ] 1/2 Page (4.5”x7.5”)
$200
[ ] Full Page
$400
[ ] Run the same ad as last year.
Size
[ ] 1/8 Page (3.5”x2.25”)
[ ] 1/4 Page (3.5”x4.5” )
[ ] 1/2 Page (4.5”x7.5”)
[ ] Full Page
Company Name: _________________________
Address: _______________________________
E-mail address: __________________________
Waukesha West Bands
Price
$100
$200
$350
$725
Contact Person: __________________
Phone:__________________________
Fax: ____________________________
www.waukeshawestbands.org
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Come on, get happy!
Fox River Invitational Happy Ad
Show support for your Cadet by featuring a picture of him/her in our Fox River Invitational program! Taking
out a “Happy Ad” allows you to recognize and congratulate your Cadet(s) and support all of West’s bands. Our
program is one of the highest quality programs you will receive when attending a marching band competition
and will make a treasured souvenir for your Cadet(s).
Ad sizes are listed below. You may include a clear, reasonably good-quality (optional) photo of your student
along with your text.
ALL ADS ARE DUE TUESDAY, SEPTEMBER 6
Please scan or take a photo of this form and email it with a picture attached to [email protected] (with
“Happy Ad” in the subject line) or mail the form and a photo along with your payment to:
Ginny Redmann
2708 Campfire Xing
Waukesha, WI 53189
**Payment needs to be sent to the above address even if you email the form and picture!**
Make checks payable to: Waukesha West Bands
Parent’s Name(s) ________________________________ Phone _________________
(No ad will be published without name or number on this form!)
Cadet’s Name(s) ______________________________________________
(The name will not be used in the ad unless your text includes it.)
Select ad size:
______1/8 of a page with photo (optional) $30.00
______1/4 of a page with photo (optional) $ 40.00
Text: Please print clearly and keep in mind, the more text, the smaller the font.
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
_______________________________________________________________________________
Questions? Call Ginny Redmann at 262-853-9530
Waukesha West Bands
www.waukeshawestbands.org
9
2016 Fox River Invitational T-shirt
Online Ordering Info
Fox River Invitational t-shirts are different from regular spirit wear and season shirts and are a
great way for parents, friends and other fans to show their support of the Cadets and all of the
bands performing on the day of our competition. T-shirts will feature a specially designed Fox
River Invite image on the front and the names of all the bands planning to participate on the
back. As always, t-shirt purchases are optional but highly encouraged!
Website: http://wwhs-band.mapleavenue.com
Order dates: August 24th – 31st
Delivery date: Wednesday, September 21st
Please email Kelly at [email protected] if you have any questions.
Waukesha West Bands
www.waukeshawestbands.org
10
FOX RIVER INVITATIONAL — Sunday, Sept. 25th
Contact: Kim Dutelle at 262-391-1664 or [email protected]
Help is needed delivering posters to schools & local businesses prior to the event. On the day
of the event, help is needed throughout the day in the areas of parking, ticket and raffle sales,
security, concessions, ushering and other miscellaneous duties.
HOMECOMING DINNER/PICNIC — Friday, Sept.30th
Contact: Kyra Larson at 262-522-6514 or [email protected]
Help is needed from around 3:00 pm until 7:00 pm (just before the game) in the areas of setup, food prep and service, general kitchen help, tickets, clean up and miscellaneous duties as
needed.
BUS CHAPERONES
Contact: Dan Duffy at 262-970-4005 or [email protected]
Chaperone the band to and from the competition on any of the dates listed below:
Sunday, Oct. 2nd
Saturday, Oct.8 th
Sunday, Oct. 9th
Saturday, Oct. 15th
Wisc. Lutheran – Afternoon Time TBA
Cudahy –Evening Time TBA
Ft. Atkinson – Afternoon Time TBA
STATE! UW-Whitewater (evening performance)
FLAMINGO FRIDAY — Friday, February 10th, 2017
Contacts: Nicole Neu at 262-408-5435 [email protected] OR
Katie Rothschadl at 262-271-0760 [email protected]
Help solicit donations, put together raffle baskets, decorate at the Delafield Brewhaus, or
assist during the evening with the silent auction and raffles.
Waukesha West Bands
www.waukeshawestbands.org
11
Guidelines for Uniform Care
Uniforms are to be taken home following each performance. DO NOT leave them in the
band room.
Hand wash and hang dry collar regularly (each weekend is recommended).
Hand wash and hang dry sash whenever soiled.
Please hang all uniform parts properly (jackets on hanger, pants hung by their creases over
hanger, hats stored in hat box).
DO NOT PLACE MARCHING SHOES IN UNIFORM GARMENT BAGS! This will soil your
uniform. Tie shoes to the outside of your hat box or carry separately.
DRY CLEAN UNIFORMS
Jacket: Clean as needed throughout marching season. Highly recommended before state
competition!
Pants: Football and competition pants should be cleaned weekly.
Students need to be prepared with the correct uniform pants for each performance:
Football pants (numbers are LESS than 300) are to be worn ONLY for football games and
parades
Competition pants (numbers are 300 and up) are to be worn ONLY for competitions!
*HELP NEEDED*
IN THE COLOR GUARD SEWING ROOM!
We may need people to help us outfit our
Color Guard with uniforms and flags – light
sewing, cutting, ironing, sew, etc. Please
email Mr. Duffy if you are able to help.
We will contact you if and when help is
needed. THANKS!!
Waukesha West Bands
www.waukeshawestbands.org
12
WAUKESHA WEST BAND PROGRAM FUNDRAI$ING INFORMATION
Throughout the school year, students and parents will be offered various opportunities to raise
funds to help offset the cost of band activities. All fund-raising is completely optional, although
our comprehensive and successful band program is due in part to the willingness of parents and
students to raise funds. We offer two types of fundraisers: General Account fundraisers that
benefit the entire band program and Student Account fund raisers that families can use to
accumulate funds to pay for various band activity fees and trip costs.
Students enrolled in the band program at West can establish an individual band account where a
percentage of funds from various fund-raising activities are deposited. Student band account
funds can be used as a credit towards the payment of band fees, trip costs, and other West band
program related expenses. These funds can be transferred to a younger sibling’s account if a
sibling is enrolled in the program or is entering the West band program the following year. Since
funds are raised in the band’s name, if there is no younger sibling entering the West band program
the following year, any unused funds will be transferred into the band’s General Account.
Accumulated funds cannot be returned to students, transferred to other students, or used to
purchase personal instruments or equipment.
General Account fundraisers are critical to the success of our overall band program at Waukesha
West. Funds raised from these events are used to purchase instruments, music, student awards,
and to support the overall activities of all the concert bands, jazz bands and the marching band at
West.
All dates below are tentative. Please check the band website to verify dates as each fundraiser is
announced throughout the school year.
Sale
Dates of Sale
Estimated Percentage
Type of Sale
Gourmet foods,
Holiday products,
Entertainment cards
Homecoming Dinner
Early fall
Friday, Sept. 30
30-35% estimate
$2 per ticket if 10 or
more tickets sold
To be determined
Student Account
General/Student
Account
General Account
Student Account
Student Account
Student Account
General Account
General Account
Varied
10% of total sales
General Account
General Account
Fox River Invitational
Frozen Cookie Dough
Poinsettia
Frozen Pizza
Flamingo Friday
Spring Flowers
Online Fundraising via
Amazon and iGive
Culver’s nights
Waukesha West Bands
Sunday, Sept. 25
Early to mid-November
Early to mid-November
Early January
February
mid-April
Year-round
TBA
30-35% estimate
Varied
30-35% estimate
www.waukeshawestbands.org
13
2016 Cadets of Waukesha West Schedule
Monday, August 15
Wednesday, August 17
Color Guard only 5:45 – 9PM
Marching Band Rehearsal 5:45 – 9PM
Band Parent Mtg. 7:30 PM (volunteer signup begins at 7:00 PM)
Monday, August 22
Wednesday, August 24
Color Guard only 5:45 – 9PM
Marching Band Rehearsal 5:45 – 9PM
Monday, August 29
Wednesday, August 31
Color Guard only 5:45 – 9PM
Marching Band Rehearsal 5:45 – 9PM
Monday, September 5
Tuesday, September 6
Wednesday, September 7
Friday, September 9
Labor Day – no band activities
Marching Band Rehearsal 5:45 – 9PM
West Open House (no rehearsals)
Home Football Game Performance (evening)
Monday, September 12
Wednesday, September 14
Saturday, September 17
Color Guard only 5:45 – 9PM
Marching Band Rehearsal 5:45 – 9PM
Marching Band Rehearsal 12:45 – 4 PM
Monday, September 19
Wednesday, September 21
Saturday, September 24
Color Guard only 5:45 – 9PM
Marching Band Rehearsal 5:45 – 9PM
Marching Band Competition at Waukesha South (evening)
(Rehearse at West in the afternoon)
Marching Band Competition Performance at Waukesha West
(Fox River Invitational)
Sunday, September 25
Monday, September 26
Wednesday, September 28
Friday, September 30
Saturday, October 1
Sunday, October 2
Monday, October 3
Wednesday, October 5
Saturday, October 8
Sunday, October 9
Color Guard only 5:45 – 9PM
Marching Band Rehearsal 5:45 – 9PM
Home Football Game Performance (evening)
(Band Boosters Homecoming Dinner Event)
Evening Homecoming Dance at West (No band activities)
Marching Band Competition at Wisconsin Lutheran
Color Guard only 5:45 – 9PM
Marching Band Rehearsal 5:45 – 9PM
Marching Band Competition at Cudahy (evening)
(Rehearse at West in the afternoon, depart after dinner)
Marching Band Competition at Fort Atkinson (afternoon)
Monday, October 10
Wednesday, October 12
Friday, October 14
Saturday, October 15
Color Guard only 5:45 – 9PM
Marching Band Rehearsal 5:45 – 9PM
Home Football Game Performance (evening)
State MB Competition at UW-Whitewater
(Early evening performance)
(morning/afternoon rehearsal prior to departure)
Sunday, November 20
Monday, May 29, 2017
Waukesha Holiday Parade (afternoon performance)
Waukesha Memorial Day Parade (morning performance)
Waukesha West Bands
www.waukeshawestbands.org
14
2016-’17 Waukesha West Bands Performances and Events Schedule
Wednesday, November 2 West Bands Concert 7:00 PM
(Blue & Silver Concert Bands, Wind Ensemble)
Wednesday, December 21 Wind Ensemble performance at Carroll Univ. (West Choir Concert) 7:00 PM
Tuesday, January 10 West Jazz Concert 7:00 PM
Wednesday, January 11 West Bands Concert 7:00 PM
(Blue & Silver Concert Bands, SWAP, Wind Ensemble)
Saturday, February 4 WSMA State Honors Auditions held at West
Friday, February 10 Jazz Ensemble 1 performs at Flamingo Friday (evening)
Sunday, March 19 West Music Department Concert in Field House (afternoon performance)
Saturday, March 25 WSMA District Solo & Ensemble Festival
Friday, April 7 – Thursday, April 13 West Music Department trip to Orlando (tentative)
Wednesday, May 17 West Jazz Concert 7:30 PM
Thursday, May 18 West Bands Concert & Awards 7:30 PM
(Blue & Silver Concert Bands, SWAP, Wind Ensemble)
Saturday, June 10 West Grad Band in Field House (afternoon)
Waukesha West Bands
www.waukeshawestbands.org
15