HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
HUERFANO COUNTY
COMPREHENSIVE
EMERGENCY MANAGEMENT PLAN
2009
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HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
Advisory
This plan represents general guidelines, which can be modified by emergency personnel
as appropriate. This plan does not create any right or duty that is enforceable in a court of law.
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HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
EXECUTIVE SUMMARY.....................................................................................................1
INTRODUCTION ................................................................................................................3
POLICIES ...........................................................................................................................3
SECTION I GENERAL CONSIDERATIONS AND PLANNING GUIDELINES..................5
SECTION II RISK REDUCTION..........................................................................................9
SECTION III RESPONSE..................................................................................................16
SECTION IV RECOVERY................................................................................................. 36
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HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
EXECUTIVE SUMMARY
Introduction
This plan results from the recognition on the part of local government and state officials
that a comprehensive plan is needed to enhance the County's ability to manage
emergency/disaster situations. The plan was prepared by County officials and experts
working as a team in a planning process recommended by the State Emergency Management
Office. This plan constitutes an integral part of a statewide emergency management program and
contributes to its effectiveness. Authority to undertake this effort is provided by State Executive
Law and State Defense Emergency Act.
The development of this plan included an analysis of potential hazards that could affect
the county and an assessment of the capabilities existing in the county to deal with potential
hazards.
Comprehensive Approach
Dealing with disasters is an ongoing and complex undertaking. Through
implementation of Risk Reduction measures before a disaster or emergency occurs, timely and
effective Response during an actual occurrence, and provision of both short and long term
Recovery assistance after the occurrence of a disaster, lives can be saved and property damage
minimized.
This process is called Comprehensive Emergency Management to emphasize the
interrelationship of activities, functions, and expertise necessary to deal with emergencies. The
plan contains three sections to deal separately with each part of this ongoing process.
Management Responsibilities
County departments' and agencies' emergency management responsibilities are outlined
in this plan. Assignments are made within the framework of the present County capability
and existing organizational responsibilities. The Huerfano County Emergency Management
Office is designated to coordinate all emergency management activities of the County.
Huerfano County intends to use the Incident Command System (ICS) to respond to
emergencies. ICS is a management tool for the command, control, and coordination of resources
and personnel in an emergency.
County responsibilities are closely related to the responsibility of the local levels of
government within the County (cities and towns) to manage all phases of an emergency. The
County has the responsibility to assist the local governments in the event that they have fully
committed their resources and are still unable to cope with any disaster. Similarly, the State is
obligated to provide assistance to the County after resources have been fully committed and the
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HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
County is unable to cope with the disaster.
The plan describes in detail the centralized direction of requests for assistance and the
understanding that the governmental jurisdiction most affected by an emergency is required to
fully involve itself in the emergency prior to requesting assistance.
Specific emergency management guidance for situations requiring special knowledge,
technical expertise, and resources may be addressed in separate annexes attached to the plan.
Examples of this type of situation are emergencies resulting from hazardous chemical releases,
dam failures, or power outages.
Conclusion
The plan provides general all-hazards management guidance, using existing
organizations, to allow the County to meet its responsibilities before, during and after an
emergency.
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INTRODUCTION
A. MISSION
In the event of natural, human-factored, or technological disasters, it is the policy of Huerfano
County to provide the emergency organization and resources to minimize loss of life, protect
public property, the economy, and the environment. Additionally, Huerfano County will provide
support to other towns and special purpose districts within Huerfano County, if resources are
available.
POLICIES
A. Authorities
This plan is developed in alignment with local, state and federal, statutes and regulations:
National Response Plan (NRP)
National Infrastructure Protection Plan (NIPP)
National Incident Management System (NIMS)
Incident Command System (ICS)
The Huerfano County Charter, and County Codes
Colorado Revised Statutes (CRS)
Public Law 93-288, The Disaster Relief Act of 1974, as amended
Public Law 920, Federal Civil Defense Act of 1950, as amended
Public Law 96-342, Improved Civil Defense Act of 1980
Title III, Superfund Amendments and Re-authorization Act of 1986. (changed to Emergency
Planning, Community Right to Know Act)
USFWS and NMFS Endangered Species Act Section 7
B. Assignment of Responsibilities
Huerfano County Government has the primary responsibility for disaster mitigation, preparedness,
response, and recovery for unincorporated Huerfano County.
Municipal governments and special purpose districts are responsible for providing such services
within their jurisdictions, except where contracts or agreements with the County are in place for
such services.
The Chairman of the Board of County Commissioners (BOCC) (Chairman) will respond with
County resources to requests for assistance from cities and special purpose districts when lives or
public property are at stake. The Chairman may choose to invoke the emergency powers granted
to him/her under Huerfano County Codes.
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HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
C. Limitations
No guarantee of a perfect response system is expressed or implied by this plan or any of its
Appendices, Emergency Support Functions (ESFs), Implementing Instructions, or
Procedures. Since Huerfano County Government assets and systems are vulnerable to natural,
human factored, and technological disaster events, they may be overwhelmed. Huerfano County
can only attempt to make every reasonable effort to respond based on the situation, information,
and resources available at the time of the disaster.
In the event of severe devastation throughout the region and/or county, fundamental resources
such as water, food, first aid supplies, utilities, fuels, shelter and sanitation supplies and basic
survival supplies may be needed. Huerfano County does not have sufficient supplies and
equipment on hand for long-term use.
The arrival of state and/or federal assistance may be delayed for several days after the occurrence.
The disaster response and relief activities of County Government may be limited by the following:
Inability of the general citizenry to be self-sufficient for more than three days without additional
supplies of food, water, medical and shelter resources.
Lack of police, fire, emergency medical, public works, water supply and regional transportation
and sewage treatment services response, due to damage to facilities, equipment and shortages of
personnel.
The shortage of critical drugs and medicines at medical facilities due to reduced emergency
storage capacities.
The shortage of trained response personnel and equipment to respond to requests for assistance for
fire, emergency medical, police, public works, and hazardous materials releases. The impact of
these shortages may be felt immediately because of increased need and the necessity for twentyfour hour operations sustained over long periods of time.
Damage to lifelines such as road, rail, air transportation routes, utilities, petroleum pipelines, and
communications networks. Normal distribution of resources may be curtailed or reduced,
impacting on the social and economic infrastructure of the County.
Damage to responder communications by equipment damage or overloading of landline and
cellular telephone lines into 911 centers.
Large movements of people as refugees into Huerfano County will stress all resource systems,
particularly shelter, food, water and medical.
The public fallout shelter program designed in the 1950s has been terminated by the Federal
Government.
Population changes and space management changes in previously identified buildings that housed
shelters have made the majority of shelters non-functional or obsolete.
Additionally, the majority of the population may reside in residential areas outside the city
centers, in homes which provide little or no protection against nuclear, biological, and chemical
weapons or munitions effects.
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Section I GENERAL CONSIDERATIONS AND
PLANNING GUIDELINES
A. Policy Regarding Comprehensive Emergency Management
1. A wide variety of emergencies, caused by nature or technology, result in loss of life,
property and income, disrupt the normal functions of government, communities and
families, and cause human suffering.
2. County government must provide leadership and direction to prevent, mitigate,
respond to, and recover from dangers and problems arising from emergencies in Huerfano
County.
3. Under authority of State Executive Law, a county is authorized to develop a
Comprehensive Emergency Management Plan to prevent, mitigate, respond to and
recover from emergencies and disasters. To meet this responsibility, Huerfano
County has developed this Comprehensive Emergency Management Plan.
4. This concept of Comprehensive Emergency Management includes three phases:
a)
b)
c)
Risk Reduction (Prevention and Mitigation)
Response
Recovery
5. Risk Reduction (Prevention and Mitigation):
a)
b)
c)
Prevention refers to those short or long term activities which eliminate or reduce
the number of occurrences of disasters.
Mitigation refers to all activities which reduce the effects of disasters when they
do occur.
Section II of this Plan, Risk Reduction, describes activities to prevent or
minimize the impact of hazards in Huerfano County.
6. Response
a) Response operations may start before the emergency materializes, for example,
on receipt of advisories that a flood, blizzard, or ice storm is approaching. This
increased readiness response phase may include such pre-impact operations as:
• Detecting, monitoring, and assessment of the hazard Alerting
and warning of endangered populations
>
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• Protective actions for the public
• Allocating/distributing of equipment/resources
b) Most response activities follow the immediate impact of an emergency.
Generally, they are designed to minimize casualties and protect property to the
extent possible through emergency assistance. They seek to reduce the
probability of secondary damage and speed recovery operations.
c) Response operations in the affected area are the responsibility of and controlled
by the local municipalities, supported by the county emergency operations as
appropriate.
d) If a municipality is unable to adequately respond, County response operations
may be asked to assume a leadership role.
7. Recovery
a) Recovery activities are those following a disaster to restore the community to its
pre-emergency state, to correct adverse conditions that may have led to the
damage, and to protect and improve the quality of life in the community. It
includes risk reduction actions to prevent or mitigate a recurrence of the
emergency.
B. Purpose and Objectives of the Plan
1. This Plan sets forth the basic requirements for managing emergencies in Huerfano
County:
2. The objectives of the Plan are:
a)
To identify, assess and prioritize local and regional vulnerabilities to
emergencies or disasters and the resources available to prevent or mitigate,
respond to, and recover from them.
b) To outline short, medium and long range measures to improve the County's
capability to manage hazards.
c)
To provide that County and local governments will take appropriate actions
to prevent or mitigate effects of hazards and be prepared to respond to and
recover from them when an emergency or disaster occurs.
d) To provide for the efficient utilization of all available resources during an
emergency.
e) To provide for the utilization and coordination of local government, state and
federal programs to assist disaster victims, and to prioritize the response to
the needs of the elderly, disabled, low income, and other groups which may
be inordinately affected.
f)
Provide for the utilization and coordination of state and federal programs for
recovery from a disaster with attention to the development of mitigating
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HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
programs.
C. Legal Authority
This Plan, in whole or in part, may rely upon the following laws for the power
necessary for its development and implementation.
1. Colorado State Executive Laws governing Emergency Response
2. Colorado State Defense Emergency Act, as amended
3. Huerfano County Local Law
4. Federal Robert T. Stafford Disaster Relief and Emergency Assistance Act
D. Concept of Operations
1.
The primary responsibility for responding to emergencies rests with the local
governments of towns and cities, and with their Chief Executive.
2.
Local governments and the emergency service organizations play an essential role as the
first line of defense.
3.
Responding to a disaster, local jurisdictions are required to utilize their own facilities,
equipment, supplies, personnel and resources first.
4.
The local chief executive has the authority to direct and coordinate disaster operations and
may delegate this authority to a local coordinator.
5.
When local resources are inadequate, the Chief Executive of a town or city may obtain
assistance from other political subdivisions and the County government.
6.
The County Emergency Management may coordinate responses to requests for assistance
for the local governments.
7.
The BOCC has the authority to direct and coordinate County disaster operations.
The County Chair-BOCC may obtain assistance from other counties or the State
when the emergency disaster is beyond the resources of Huerfano County.
8. The County Commissioner has assigned to the Emergency Management Office the
responsibility to coordinate County emergency management activities.
9. Huerfano County will utilize the National Interagency Incident Management System
(NIIMS) Incident Command System (ICS) to manage all emergencies requiring multiagency response. Huerfano County recommends and encourages all local governments in
Huerfano County to utilize ICS.
10. A request for assistance to the State will be submitted through the Region VIII Office of
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the State of Colorado Department of Emergency Management (CDEM).
11. State assistance is supplemental to local emergency efforts.
12. Direction and control of State risk reduction, response and recovery actions is exercised
by the Colorado State Disaster Preparedness Commission (DPC), coordinated by CDEM.
13. Upon the occurrence of an emergency or disaster clearly beyond the management
capability and emergency resources of State and local governments, the Governor may
find that federal assistance is required and may request assistance from the President by
requesting a declaration of a major disaster or emergency.
E. Plan Maintenance and Updating
1. The County Emergency Management Office is responsible for maintaining and updating
this Plan.
2. County departments and agencies, with emergency management responsibility, will
conduct an annual review of their emergency response role and procedures, and
provide any changes to the Emergency Manager by February 1 of each year.
3. The Plan should be reviewed and updated, as needed, annually with revised pages
distributed by March 1 of each year.
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HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
Section II RISK REDUCTION
A. Designation of County Hazard Mitigation Coordinator
1. The Huerfano County Emergency Manager (EM) has been designated by the BOCC as
the County Hazard Mitigation Coordinator.
2. The County EM is responsible for coordinating County efforts in reducing hazards in
Huerfano County.
3. All County agencies will participate in risk reduction activities with the County Hazard
Mitigation Coordinator.
B. Identification and Analysis of Potential Hazards
1. The County Emergency Planning Committee will be comprised of:
a) Huerfano County Emergency Manager
b) Huerfano County Fire Coordinator
c) Huerfano County Health Department
2. The County Emergency Planning Committee will:
a) Identify potential hazards in the County
b) Determine the probable impact each of those hazards could have on people and
c) Delineate the geographic areas affected by potential hazards, plot them on maps,
and designate them as hazard areas
3. Significant potential hazards to be identified and analyzed include natural, technological,
and human-caused hazards.
4. To comply with (2) and (3) above, hazards that pose a potential threat have been
identified and analyzed.
5. This hazard analysis:
a) Provides a basic method for analyzing and ranking the identified hazards,
including identification of geographic areas and populations at risk to specific
hazards
b) Establishes priorities for planning for those hazards receiving a high ranking of
significance
c) Was conducted in accordance with the PDMP task and guidance from the State
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Emergency Management Office. (See Appendix 8 – Hazard Analysis Relative
Ranking Table)
d) Is to be reviewed and updated every three years
6. The rating and ranking results of the hazard analysis are found in Attachment 1.
7. The complete Hazard Analysis results, including computerized maps identifying the
location of hazard areas, are located in the Huerfano County Emergency Management
Office.
C. Risk Reduction Policies, Programs and Reports
1. County agencies are authorized to:
a) Promote policies, programs and activities to reduce hazard risks in their area of
responsibility
b) Examples of the above are:

Encourage municipalities to adopt comprehensive community
development plans, zoning ordinances, subdivision regulations, and building
codes that are cognizant of and take into account significant hazards in the
county

Promote compliance with and enforcement of existing laws, regulations,
and codes that are related to hazard risks, e,. g., building and fire codes,
flood plain regulations

Encourage and assist water and wastewater treatment plants to replace
chlorine use with a safer disinfectant

Encourage and participate in municipal stream channel maintenance
programs

Encourage state and local DOT’s to address dangerous conditions on roads
used by hazardous materials carriers.
2. The Huerfano County BOCC & Zoning Board is responsible for the review of land use
management actions throughout the county, including:

Recommend County land use management programs

Participation in review of proposed projects in the County
3. In all of the above activities, the County Planning and Zoning Commission(s) will take
into account the significant hazards in Huerfano County.
4. The Huerfano County Emergency Planning Committee will conduct risk reduction
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HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
workshops for municipalities to encourage their involvement in the county risk reduction
program.
5. The Huerfano County Emergency Planning Committee will meet quarterly, as needed, to
identify specific hazard reduction actions that could be taken for those hazards determined by
the hazard analysis to be most significant.
6. For each hazard reduction action identified, the following information is to be included by
the Planning Team:
a)
b)
c)
d)
A description of the action
A statement on the technical feasibility of the action
The estimated cost of the action
The expected benefits of the action and the estimated monetary value of each
benefit
e) An estimate of the level of community support for the action
7. This information will be consolidated into a Risk Reduction Report.
8. The Risk Reduction Report will prioritize and make recommendations concerning the
identified actions.
9. The Risk Reduction report will be presented to the County Emergency Management Office
for review, revision, and approval or disapproval, annually beginning September, 2010.
10. The Risk Reduction Report will be presented to the County BOCC for consideration and
funding, by September of each year.
D. Emergency Response Capability Assessment
1. Periodic assessment of the County's capability to manage the emergencies that could be
caused by the hazards identified in the County is a critical part of Risk Reduction.
2. The Emergency Planning Committee will, on a annual basis:
a) Assess the county's current capability for dealing with those significant hazards
that have been identified and analyzed, including but not limited to:




The likely time of onset of the hazard
The impacted communities' preparedness levels
The existence of effective warning systems
The communities' means to respond to anticipated casualties and damage
3. To assist the Planning Committee in its assessment, the County Emergency Manager will
conduct table-top exercises based upon specific hazards and hazard areas identified by the
Committee.
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4. The Committee will identify emergency response shortfalls and make recommendations
for implementing corrective actions to the County Emergency Manager, County
BOCC, local governments, and the CDEM.
E. Training of Emergency Personnel
1. The Huerfano County Emergency Manager, in coordination with the Huerfano
County Director of Human Resources, has the responsibility to:
a) Arrange and provide, with the assistance of the CDEM, the conduct of training
programs for County emergency response personnel, as designated by the
County Emergency Manager.
b) Encourage and support training for city and town emergency personnel
c) Such training programs will:
 Include information on the characteristics of hazards and their
consequences and the implementation of emergency response actions
including protective measures, notification procedures, and available
resources. Include Incident Command System (ICS) training, focusing on
individual roles.

Conduct meetings as needed, but no less than yearly, with appropriate
personnel from county municipal governments concerning disaster interface
with county government, including ICS for Executives training.

Provide emergency personnel with the variety of skills necessary to
help reduce or eliminate hazards and increase their effectiveness to
respond to and recover from emergencies of all types.

Be provided in crisis situations that require additional specialized
training and refresher training.
d) Conduct periodic exercises and drills to evaluate local capabilities and
preparedness, including a full scale operational exercise that tests a major portion
of the elements and responsibilities in the County Comprehensive Emergency
Management Plan, and regular drills to test readiness of warning and
communication equipment; see Attachment 2, Huerfano County Drill and Exercise
Schedule- 2001.
e) Consult with the county departments and agencies, in developing training courses
and exercises
f) Work with the local response community and education agencies to identify or
develop, and implement, training programs specific to mitigation, response, and
recovery from the identified hazards.
g) Receive technical guidance on latest techniques from state and federal sources as
appropriate and request assistance as needed.
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HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
2. All county departments and agencies assigned emergency functions are responsible to
develop an in-house training capability in order that departments and agencies further
train their employees in their duties and procedures.
3. Volunteers participating in emergency services such as fire and rescue operations,
ambulance services, first aid and other emergency medical services, Red Cross, CAP,
should be trained by these services in accordance with established procedures and
standards.
F. Public Education and Awareness
1. The Cooperative Extension Agent, in cooperation with the County Emergency
Management Office, is responsible for:
Providing education on hazards to the young adult and adult public in the county
a) Making the public aware of existing hazards in their communities
b) Familiarizing the public with the kind of protective measures the county has
developed to respond to any emergency arising from the hazard
2.
This education will:
a) Cover all significant hazards
b) Be available free of charge
c) Be provided by the existing school systems in the county through arrangements
with the superintendent of schools
3. Federal Emergency Management Agency (FEMA) pamphlets, books and kits dealing
with all aspects of emergency management and materials developed by CDEM and other
State departments, as appropriate, will be made available for use in the program.
G. Monitoring of Identified Hazard Areas
1. The County EM will develop, with the necessary assistance of other County departments, the
capability to monitor identified hazard areas, in order to detect hazardous situations in their
earliest stages.
2. As a hazard's emergence is detected, this information is to be immediately provided to the
County Emergency Management Office or the Huerfano County 9-1-1 Communications
Center, as appropriate, and disseminated per protocol.
3. When appropriate, monitoring stations may be established regarding specific hazard areas
where individuals responsible to perform the monitoring tasks can be stationed.
4. Monitoring tasks include detecting the hazard potential and taking measurements or
observations of the hazard. Examples of such are rising water levels, toxic exposure
levels, slope and ground movement, mass gatherings, dam conditions, and the National
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Weather Service's Skywarn program.
5. All County hazard monitoring activity will be coordinated with, and make use of where
available, local governments, private industry, school districts, utility companies, and
volunteer agencies and individuals, as appropriate.
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HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
6. TABLE: HAZARD ANALYSIS RESULTS FOR HUERFANOCOUNTY
NATURAL HAZARDS
Storm
Flood
Landslide
Avalanche
Drought
Tornado
High Winds
Lightning
Earthquake
Disease Outbreak
Volcanic Eruption
Asteroid Impact
Wild Fire
Methane Leak
MANMADE HAZARDS
Dam Breach
International Terrorism
Domestic Terrorism
Haz. Materials Transportation
Fixed Installation of Haz. Materials
Urban Fire Accidental
Airplane Accident
Military Accident
Arson
Extreme Acts of Violence
Civil Disturbances
Motor Vehicle Crashes
Jail Escape
Other Gas Leaks
These sample results of the Hazard Analysis were reported to the Huerfano County Emergency
Committee on November 23, 2008.
Top Eight Risks (sorted by relative ranking)
NATURAL HAZARDS
WILDFIRE
WINTER STORMS
HIGH WINDS/TORNADOES
DROUGHT
LIGHTNING
MANMADE AND OTHER CONDITIONS
HAZMAT TRANSPORTED
METHANE GAS LEAKS
MOTOR VEHICLE CRASHES
(See Appendix 12 – FEMA Response Procedure Links)
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HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
Section III RESPONSE
I. Response Organization and Assignment of Responsibilities
A. BOCC Responsibilities, Powers, and Succession
1. The BOCC is ultimately responsible for County emergency response activities and:
a)
May assume personal oversight of the County emergency response, if the
scope and magnitude of the emergency indicates the necessity of personal
management and direction of the response and recovery operations,
b) Controls the use of all County owned resources and facilities for disaster
response,
c)
May declare a local state of emergency in consultation with the County
Emergency Manager and the County Attorney, and may promulgate emergency
orders and waive local laws, ordinances, and regulations (see Appendix 3),
d) May request assistance from other counties and the State when it appears that the
incident will escalate beyond the capability of County resources,
e)
May provide assistance to others at the request of other local governments both
within and outside Huerfano County.
2. In the event of the unavailability of the County Executive, the following line of command
and succession has been established ensure continuity of government and the direction of
emergency operations:
a)
The 2nd Commissioner will assume the responsibilities of the County Executive
until the County Executive is available.
b)
The 3rd Commissioner will assume the responsibility of the County
Executive until the Deputy County Executive or the County Executive is
available.
c)
The Emergency Manager will assume responsibility of the County Executive
until a replacement Commissioner is available.
B. The Role of the Emergency Manager
1. The Emergency Manager coordinates County emergency response activities for the
County BOCC, and recommends to the County BOCC to declare a local state of
emergency based on the severity of the situation and the necessity to use additional
executive power to respond effectively to the emergency.
2. The Emergency Manager:
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a) Activates the EOC and initiates County response activities
b) Notifies and briefs County departments, agencies and other organizations
involved in an emergency response
c) Maintains and manages an Emergency Operations Center
d) Facilitates coordination between the County and:
The Incident Commander
Towns and cities in the County
Local governments outside the County
The CDEM
Private emergency support organizations.





C. The County Emergency Response Organization
1. The Incident Command System (ICS)
a)
Huerfano County endorses the use of the Incident Command System (ICS), as
developed by the National Interagency Incident Management System (NIIMS),
and formally adopted by the State of Colorado, for emergencies requiring
multi-agency response. ICS allows flexibility in its implementation so that its
structure can be tailored to the specific situation at hand. ICS should be initiated
by the emergency forces first responding to an incident. See Appendix 1,
Incident Command System Position Descriptions.
b) ICS is organized by functions. There are five:
•
Command
•
Operations
•
Planning
•
Logistics
•
Finance
c)
Under ICS, an Incident Commander (IC) has the overall responsibility for the
effective on-scene management of the incident, and must ensure that an
adequate organization is in place to carry out all emergency functions. The IC
directs emergency operations from an Incident Command Post, the only
command post at the emergency scene.
d)
In minor incidents, the five ICS functions may all be managed directly by the
IC. Larger incidents usually require that one or more of the functions be set up
as separate sections under the IC.
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HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
e)
Within the Command function, the IC has additional responsibilities for Safety,
Public Information, and Liaison. These activities can be assigned to staff under
the IC.
f)
An on-scene ICS with all five functions organized as sections is depicted as:
g)
During an emergency, response personnel must be cognizant of the Incident
Command System in place and their role in it. Some personnel may be
responders to the scene and part of the on-scene ICS structure in a functional or
staff role. Other personnel may be assigned to the County Emergency Operations
Center (EOC) or other locations where they will provide support to the
responders at the scene. All response personnel not assigned to the on-scene
ICS will be coordinated by or through the County Emergency Manager.
h)
The IC should be fully qualified to manage the incident. As an incident grows
in size or becomes more complex, a more highly qualified Incident
Commander may be assigned by the responsible jurisdiction.
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i)
A major emergency encompassing a large geographic area may have more
than one emergency scene. In this situation, separate Incident Commanders may
set up command at multiple locations. In this case, an Area Command may be
established. The Area Command is structured similar to a normal ICS with one
exception, the Incident Commander is called the Incident Manager to whom all
Incident Commanders report. A County official could be designated as an
Incident Manager and numerous response personnel assigned to the Area ICS.
j)
Response personnel operating at the EOC will be organized by ICS function,
as depicted below and interface with their on-scene counterparts, as appropriate.
k) Whenever the ICS is established, response forces should be assigned to specific
ICS functions wherever they are needed, including at the scene, at the EOC in a
support role, or at an Area Command, if established. See Table 1 for sample ICS
functional assignments by agency. Assignments may change as situation dictates
or as directed by the EOC Manager.
(See Table II – Emergency Call-down List for detailed contact information.)
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l)
The following Huerfano County organization chart reflects the present
alignment of county offices and organizations that would be relied on or may
be impacted during an emergency:
See Appendix 10 (County and Town Call-up Schematics)
2. Agency Responsibilities
a)
The Office of The County Chair, BOCC shall exercise ultimate responsibility
and oversight for emergency response, and shall delegate ICS responsibilities
as described in Table 1, or as special circumstance warrants.
II. Managing Emergency Response
A. Incident Command Post and Emergency Operations Center
1. On-scene emergency response operations will be directed and controlled by the Incident
Commander from an Incident Command Post located at or near the emergency site. This
will be the only command post at the emergency scene. All other facilities at the scene
used by agencies for decision-making should not be identified as a command post.
Section III - 20
HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
TABLE 1 - ICS Function and Response Activities by Agency
HUERFANO AGENCY
Office of County
Commissioner
ICS FUNCTION
Command
Agency Administrator
Emergency Management
Command / Liaison EOC
Manager
County Sheriff
Operations
Health Dept. / Social
Services / County Coroner /
Local Hospitals
Public Works / Roads &
Bridges
Safety
Local Fire Protection District
Operations
Social Services
Land Use & Building
Department
Operations
Planning
Local Health, Mental Health /
Social Services
Coroner
Operations
American Red Cross
Operations
County Clerk
Logistics
Human Resources Director
County Assessor / Finance and
Treasurer
Veteran Affairs
County Attorney
Logistics/ Planning
Finance/Administration
RESPONSE ACTIVITY
Ultimate situational
responsibility, declaration of
State of Emergency
Promulgation of Emergency
Orders
Activation and Coordination
of the EOC, EOC
Management, Liaison and
Coordination with governments
and organizations
Communication, Warning,
Law Enforcement.
Medical care, and Treatment,
disease, and emergency
worker protection
Debris Removal and Disposal;
Damage Assessment; Sewage
Control
Fire Suppression and Control;
Search and Rescue; HAZMAT
Exposure Control
Human Needs
Situation Assessment and
Documentation Advance
Planning
Crisis Counseling
Operations
Operations
Operations
Command / Planning
21
Identification and Disposition
of Dead
Temporary Housing and
Shelter Emergency Feeding
and Clothing
Supply and Procurement;
Information Systems
Human Resources
Purchasing; Accounting;
Record-keeping
PTSD Assistance
Litigation legal administration
HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
POSITION
Huerfano
Chairperson,
Board of County
Commissioners
Mayor, Town of
Walsenburg
Mayor, Town of
La Veta
County EMS
Director
Sheriff, Huerfano
County
Fire Chief,
Huerfano County
Chairperson, La
Veta Fire
Protection District
Chairperson,
Upper Huerfano
Fire Protection
District
Huerfano County
Coroner
Administrator
Huerfano Medical
Center
Social Services
Director
School
Superintendent
RE-1
1
TAB LE 2 –1Huerfano County Emergency Call Down List
NAME
LOCATION PHONE
CELL #
ADMINISTRATIV
FAX
#
E ADDRESS
Art Bobian Walsenburg, 719-738- 719-989- 401 Main St.
719CO
2029
1772
Walsenburg 81089
7383996
Edi
Sheldon
Mickey
Schmidt
Sherry
Mann
Walsenburg,
CO
La Veta, CO
Bruce
Newman
Gerald
Jerant
Mark
Brunner
Walsenburg,
CO
Walsenburg,
CO
La Veta, CO
Walsenburg,
CO
719-7381240
719-7423300
719-7381919
719-2500743
719-9891353
525 S. Albert St.
Walsenburg 81089
111 W. Moore St.
La Veta 81055
1039 Russell Ave.
Walsenburg 81089
719-7381600
719-9891600
719-9898966
303-2631730?
500 S. Albert St.
Walsenburg 81089
342 W. 7th
81054?
114 W. Cascade St.
La Veta, 81055
719-7426777
Brian
Sharp
Gardner, CO
Della
Duran
Todd
Oberheu
Walsenburg,
CO
Walsenburg,
CO
719-7382725
719-7385100
Chuck
Macchietto
Mike
Doyle
Walsenburg,
CO
Walsenburg,
CO
719-7382810
719-7581380
919 Kansas Ave
Walsenburg 81089
23500 US Hwy 160
Walsenburg 81089
719-5684179
303-2043992
Emergency Call-down List Up-dated 2/1/09
22
121 W. 6th St.
Walsenburg 81089
EMAIL
[email protected]
[email protected]
[email protected]
7197381717
[email protected]
[email protected]
[email protected]
7197425479
[email protected]
[email protected]
(719)
7385138
[email protected]
[email protected]
[email protected]
HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
2
POSITION
NAME
School
Superintendent
RE-2
American Red
Cross Director
Salvation Army /
American Legion
Director
Emergency
Command /
Liaison EOC
Manager
Department of
Public Works /
Roads & Bridges
County Clerk
Dave
Seaney
County Attorney
Land Use
Department
2
Huerfano County Emergency Call Down List
LOCATION PHONE
CELL #
ADMINISTRATIV
#
E ADDRESS
La Veta, CO 719-742- 719-342- 126 E. Garland La
3662
1180
Veta 81055
FAX
EMAIL
7197425799
[email protected]
Judy
Navarro
Pueblo, CO
719-5683291
719-2480836
4104 Outlook Blvd.
Ste. 135D Pueblo
Diego
Bobian
Walsenburg,
CO
719-7381537
719-9898220
401 Main St.
Walsenburg 81089
7197383996
Bill
Bruenelli
Walsenburg,
CO
719-7382420
200 E. 10th St.
Walsenburg 81089
7197382420
Judy
Benine
Garrett
Sheldon
Steve
Channel
Walsenburg,
CO
Walsenburg,
CO
Walsenburg,
CO
719-7382380
719-7383535
719-7381220
401 Main St.
Walsenburg 81089
517 Main St.
Walsenburg 81089
401 Main St.
Walsenburg 81089
Emergency Call-down List Up-dated 2/1/09
23
[email protected]
[email protected]
[email protected]
[email protected]
HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
Detailed Responsibilities Include:
1) Chairperson and Board of County Commissioners/Mayors and Trustees, as Chief Executives
and governing bodies within their respective jurisdictions, will:
a) Direct and oversee the implementation of the provisions of this EOP, all or in part, as the
potential, or actual emergency/disaster situation develops.
b) Ensure the early development of an initial situation status (including damage assessment,
where applicable), the continuous update of the status thereafter, policy decisions on
matters not covered in the EOP, and the timely exchange of information with other intraand inter-county jurisdictions/agencies and with the state emergency management
structure CDEM or State EOC when operational.)
c) Issue timely public proclamations and emergency/disaster declarations, as appropriate to
the situation.
2) County Emergency Management Coordinator, will:
a) Act as a principal advisor to the Chief Executives and governing bodies prior to, during,
and following potential or actual, emergency/disaster situations.
b) Develop internal procedures for, and oversee the operation of the County EOC; maintain
contact with other appropriate emergency management facilities (i.e. incident command
posts, town EOCs, and State EOC), when activated.
c) Keep the Chief Executive and governing body apprised of the overall readiness of the
County to respond to the recognized hazard threats to life and property.
d) Conduct and/or coordinate the County annual program for training in, and exercise of,
portions of this EOP.
e) Maintain an on-going dialogue with the CDEM prior to, during, and following a potential,
or actual, emergency/disaster situation.
3) Sheriff will:
a) Establish and maintain law and order within the county (including the towns of La Veta
and Gardner).
b) Establish and maintain, county-wide warning, as appropriate, when notification is received
of a potential, or actual, emergency/disaster situation.
c) Direct and conduct search and rescue activities within the county.
d) Establish and implement, when appropriate, traffic control (including evacuation routes)
plans, as required, by each type of recognized hazard threat.
24
e) Provide Incident Command for those hazard threats as identified in hazard-specific
annexes of this plan, and where not specifically identified (but necessary and appropriate)
to other unidentified hazard threats.
4) Fire Chiefs (including EMS/EMT) will:
a) Conduct regularly assigned fire protection/prevention and control activities within their
defined fire areas; perform assistance/support roles as outlined in established mutual aid
agreements.
b) Provide ambulance service to areas where such medical assistance is required. Be
prepared to receive, and utilize, any additional resources from outside of the county, as the
situation and support needs dictate.
c) Provide Incident Command for those hazard threats as identified in the hazard-specific
annexes to this EOP, and where not specifically identified (but necessary and appropriate)
to other unidentified hazard threats.
5) County Road and Bridge/Town Public works will:
a) Conduct regularly assigned duties, maintaining routes, facilities, and equipment in an
operational mode.
b) Provide materials, equipment, and/or personnel for the emergency maintenance and/or
restoration of basic services to the public. Coordinate with outside services, where
appropriate (e.g., CDOT, Colorado State Patrol, telephone company, electric company,
natural gas company etc.)
c) Provide decontamination assistance, under qualified supervision, when so directed.
6) Social Service Director will:
a) Maintain, and keep current, listings of temporary feeding and shelter facilities.
b) Coordinate with the American Red Cross Regional Office in Colorado Springs and other
emergency services organizations (e.g., Salvation Army) for use of their resources in
meeting the needs created by each identified hazard threat.
c) Advise the EMB on the status of social services assistance needs and capabilities; maintain
an update of the status of each type of support.
7) County/Town Clerks will:
a) Maintain an operations log, and copies of official documents (e.g., proclamations,
emergency/disaster declarations) generated through the EOC, when partially or totally
activated, and during other emergency/disaster situation deliberations.
b) Provide for the preservation and safeguard of the jurisdictions’ vital records.
25
HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
8) County/Town Treasurers will:
a) Establish and maintain a hazard-related financial record-keeping system.
b) Provide a financial status report to the Emergency Management Board (EMB) on a regular
basis (frequency to be determined by the Chief Executive).
9) County Coroner will:
a) Establish and maintain a system for body identification and disposition.
b) Establish a procedure for releasing the names of verified deaths during an
emergency/disaster situation.
10) County Assessor will:
a) Establish and maintain a system for receiving, recording, and utilizing the results of
damage assessments conducted during an emergency/disaster situation.
b) Prepare the necessary administrative summaries of damage assessment data collected,
participate in analysis of impacts resulting from the reported losses, and document
recovery actions.
11) County Health Nurse will:
a) Coordinate, with input from the EMS Directors, all county medical and public health
disaster operations, including requests for additional personnel, equipment, and supplies.
b) Advise the County Commissioners on actions necessary given the situation, to include
inoculations for prevention of disease, water purification, insect and rodent control, and
inspection of food and water stocks, as well as disposal of contaminated or spoiled foods
and animal carcasses.
12) School District Superintendents will:
a) Provide for the safety of students and staff.
b) Provide school bus support for evacuation and other life-saving purposes, when so directed
by the EMB.
c) Coordinate with designated shelter management personnel when use of the schools is
directed for emergency care requirements e.g., feeding and/or sheltering.
13) American Red Cross (ARC) will:
a) Establish and manage emergency shelters and/or feeding facilities with the assistance of
the Social Service Director.
b) Assist incident victims with emergency needs, e.g., clothing and/or personal articles.
c) Register misplaced persons and provide welfare information services.
26
d) Train and equip representative team in County and establish SOP for utilization of ARC
liaison.
14) Other Emergency Services Agencies:
a) The Salvation Army will provide food and clothing support to the population and those
involved in emergency management of the on-going situation.
b) The Clergy will prepare such religious activities as suitable to displaced persons and others
impacted by the emergency/disaster situation.
c) Volunteer groups will provide support and assistance within their capability, as
coordinated and directed by the County/Town EOCs.
15) County/Town Attorney will:
a) Provide legal counsel on preparation and maintenance of this County (including
incorporated jurisdiction) EOP.
b) Provide legal advice and assistance to the EMB on all policy and documentation matters
associated with the emergency/disaster.
27
HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
II. Managing Emergency Response (continued)
A. Incident Command Post and Emergency Operations Center (continued)
2. The County EOC will be used to support Incident Command Post activities and to
coordinate County resources and assistance. The EOC can also be used as an Area
Command Post when Area Command is instituted.
3. A Command Post will be selected by the Incident Commander based upon the logistical
needs of the situation and located at a safe distance from the emergency site.
4. If a suitable building or structure cannot be identified and secured for use as an Incident
Command Post, the County Department EM field trailer may be used.
5. The County EOC is located at the Community Center.
6. If a disaster situation renders the EOC inoperable, an auxiliary EOC may be established by
the County EM.
7. The EOC can provide for the centralized coordination of County and private agencies'
activities from a secure and functional location.
8. County agencies and other organizations represented at the EOC will be organized
according to ICS function under the direction of the EOC Manager.
9. Though organized by ICS function, each agencies’ senior representative at the EOC will be
responsible for directing or coordinating his or her agency’s personnel and resources.
Where the agency is also represented at the scene in an ICS structure, the EOC
representative will coordinate the application of resources with the agency’s
representative at the scene.
10. The Emergency Manager is responsible for managing the EOC or auxiliary EOC during
emergencies.
11. If required, the EOC will be staffed to operate continuously on a twenty-four hour a day
basis. In the event of a 24-hour operation, two 12 1/2 hour shifts will be utilized. (The
additional 1/2 hour is for shift change briefings.) Designation of shifts will be established
as conditions warrant by the IC.
12. Each agency will routinely identify its personnel assigned to the EOC. This identification
is to be provided to the Emergency Manager and updated as changes occur, no less than
annually.
13. Work areas will be assigned to each agency represented at the EOC.
14. Internal Security at the EOC during an emergency will be provided by Law
Enforcement.
a) All persons entering the EOC will be required to check in at the security desk
28
located at the main entrance
b) All emergency personnel will be issued a pass (permanent or temporary) to be
worn at all times while in the EOC
c) Temporary passes will be returned to the security desk when departing from the
premises
15. EOC space should be maintained in an emergency operating mode by the Emergency
Manager at all times.
16. The ICS Planning function is responsible for emergency situation reporting at the EOC and
has established procedures and forms to be used.
15. The Emergency Manager maintains a Standard Operating Guide for activating, staffing and
managing the EOC. This SOG can be found as Appendix 2 to this section of the plan.
B. Notification and Activation
1. As described in detail in Appendix 1, upon initial notification of an emergency to the
County 9-1-1 Communications Center (CC), the CC will immediately alert the appropriate
County official(s). This initial notification sets into motion the activation of County
emergency response personnel.
2. Each incident is to be classified into one of four County Response Levels according to the
scope and magnitude of the incident.
a. Response Level 0: Non-emergency situation, facility readiness status maintained
through planning sessions, training, drills and exercises.
b. Response Level 1: Controlled emergency situation without serious threat to life,
health, or property, which requires no assistance beyond initial first responders.
c. Response Level 2: Limited emergency situation with some threat to life, health,
or property, but confined to limited area, usually within one municipality or
involving small population.
d. Response Level 3: Full emergency situation with major threat to life, health, or
property, involving large population and/or multiple municipalities.
3. Emergency response personnel will be activated according to the Response Level
classification:
For Response Level 1, only the staff of the Emergency Management Office are
notified and activated as appropriate.
For Response Level 2, level one staff is activated and augmented by select members
of the response organization as determined by the Emergency Manager.
For Response Level 3, full EOC staffing is achieved as soon as possible. Except
for first responders to the scene, assignment of response personnel to other
locations including the emergency scene will be made through the EOC.
See Appendix 2 for further details.
29
HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
C. Assessment and Evaluation
1. As a result of information provided by the EOC Section Coordinators, the
Command Staff will, as appropriate, in coordination with the on-scene Incident
Commander:
a)
Develop policies by evaluating the safety, health, economic, environmental,
social, humanitarian, legal and political implications of a disaster or threat;
b) Analyze the best available data and information on the emergency;
c)
Explore alternative actions and consequences;
d) Select and direct specific response actions.
D. Declaration of Local State of Emergency and Promulgation of Local Emergency Orders
1. In response to an emergency, or its likelihood, upon a finding that public safety is
imperiled, the Chair BOCC may proclaim a state of emergency pursuant to section
24 of the State Executive Law.
2. Such a proclamation authorizes the Chair BOCC to deal with the emergency
situation with the full executive and legislative powers of county government.
3. This power is realized only through the promulgation of local emergency orders.
For example, emergency orders can be issued for actions such as:

Establishing exclusion zones

Restrictions on travel through hazard zones

Evacuation of facilities and areas

Closing of places of amusement or assembly
4. Appendix 3 describes the requirements for proclaiming a State of Emergency and
promulgating Emergency Orders.
5. Chief Executives of cities and towns in Huerfano County have the same authority to
proclaim states of emergency and issue emergency orders within their jurisdiction.
30
6. Whenever a State of Emergency is declared in Huerfano County or emergency orders
issued, such action will be coordinated, beforehand, with the affected municipality.
7. Emergency responders have implicit authority and powers to take reasonable immediate
action to protect lives and property absent an emergency declaration or emergency
orders.
E. Public Warning and Emergency Information
1.
In order to implement public protective actions there should be a timely, reliable and
effective method to warn and inform the public.
2.
Activation and implementation of public warning is an Operations section responsibility.
3.
Information and warnings to the public that a threatening condition is imminent or exists
can be accomplished through the use of the following resources. Though public warning
may, in many cases, be implemented solely by on-scene personnel, the use of the systems
in (a), (b), and (c) below require strict coordination with the County EOC:
a)
Emergency Alert System (EAS) - formerly known as Emergency Broadcast
System (EBS), involves the use of the broadcast media including television,
radio, and cable TV, to issue emergency warnings. Can be activated by means
of a telephone or encoder by select County officials including the Emergency
Manager. See Appendix 4, Huerfano County Emergency Alert System.
b)
NOAA Weather Radio (NWR) - is the “Voice of the National Weather Service”
providing continuous 24-hour radio broadcasts of the latest weather information
including severe weather warnings directly from the Weather Service office in
Pueblo. NWR will also broadcast non-weather-related emergency warnings.
NWR broadcasts on select high-band FM frequencies, not available on normal
AM-FM radios. Radios with NWR frequencies, automated alarm capabilities,
and Specific Area Message Encoding (SAME) technology are generally
available. NWR broadcast signal can be received county-wide. NWR is also a
component of EAS. Emergency broadcasts on the NWR can also be initiated by
select County officials. See Appendix 4.
c)
Stationary Fire Sirens - There are two types of stationary warning sirens in
use in Huerfano County:
•
Fire sirens - Located at fire stations at La Veta and Walsenburg
City Hall. The sirens can be directly activated, or caused to be
activated, from the County, and can be used in conjunction with
EAS. When activated, the siren can sound a special warning to the
public, indicating that residents should turn to local radio or TV for
emergency instructions. Coverage area is estimated at 45% of the
County Population.
This will allow County Municipalities using this type system to warn
residents pursuant to local protocol and capabilities. See Appendix 4.
d)
Emergency service vehicles with siren and public address capabilities - Many
31
HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
police and fire vehicles in the County are equipped with siren and public address
capabilities. These vehicles may be available, in part, during an emergency for
“route alerting” of the public. This capability exists County-wide but should not
be relied upon for public warning.
e)
Door-to-door public warning can be accomplished in some situations by the
individual alerting of each residence/business in a particular area. This can be
undertaken by any designated group such as auxiliary police, regular police,
regular firefighters, visiting each dwelling in the affected area and relating
the emergency information to the building occupants. To achieve maximum
effectiveness, the individual delivering the warning message should be in
official uniform.
4. County officials will advocate, as part of their normal dealing with special institutions
such as schools, hospitals, nursing homes, major industries and places of public assembly,
that they obtain and use tone-activated receivers/monitors with the capability to receive
NOAA Weather Radio (NWR) with SAME reception.
5. Special arrangements may be made for providing warning information to the hearing
impaired and, where appropriate, non-English speaking population groups.
6. The Command Staff position of Public Information Officer, if established, or its
function, may, in coordination with on-scene Incident Command:
a)
Establish and manage a Joint News Center (JNC) from where to respond to
inquiries from the news media and coordinate all official announcements and
media briefings
b)
Authenticate all sources of information being received and verify accuracy
c)
Provide essential information and instructions including the appropriate
protective actions to be taken by the public, to the broadcast media and press
d)
Coordinate the release of all information with the key departments and
agencies involved both at the EOC and on-scene
e)
Check and control the spreading of rumors
f)
Arrange and approve interviews with the news media and press by emergency
personnel involved in the response operation
g)
Arrange any media tours of emergency sites
7. The JNC may be established at the EOC or at any location where information flow can be
maintained, without interfering with emergency operations.
F. Emergency Medical and Public Health
1.
There may be established within the Operations section an Emergency Medical/Public
32
Health Group to ensure that health and medical problems are being addressed. This Group
will be led by the County Health Department.
G. Meeting Human Needs
1.
The Planning and Operations functions are responsible for ascertaining what human needs
have been particularly affected by an emergency and responding to those unmet needs
with the available resources of County and local government and with the assistance of
volunteer agencies and the private sector.
H. Restoring Public Services
1.
The Operations and Planning sections are responsible for ascertaining the emergency's
effect on the infrastructure and the resultant impact on public services including
transportation, electric power, fuel distribution, public water, telephone, and sewage
treatment and ensuring that restoration of services is accomplished without undue
delay.
2.
There may be established within the Operations section a Public Infrastructure Group to
perform the tasks associated with (1) above.
3.
By written agreement, in the event of a major power outage, the Operations Section will
assign a representative to the Gas and Electric utilities to facilitate communications and
information flow between the utility and the Operations Section.
4.
The Operations section may assign a representative to other utility operations centers as
appropriate with the consent of the utility.
5.
During response operations relating to debris clearance and disposal, Huerfano County
should act in cognizance of and in cooperation with the State Highway Emergency Task.
See Appendix 5, State Highway Emergency Task Force Policy and Procedures.
I. Resource Management
1.
The Planning function is responsible for the identification and allocation of additional
resources needed to respond to the emergency situation.
2.
Resources owned by the municipality in which the emergency exists should be used first
in responding to the emergency.
3.
All County-owned resources are under the control of the Chair BOCC during an
emergency and can be utilized as necessary.
4.
Resources owned by other municipalities in and outside of Huerfano County can be utilized
upon agreement between the requesting and offering government.
33
HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
5. Resources owned privately cannot be commandeered or confiscated by government
during an emergency. However, purchases and leases of privately owned resources can be
expedited during a declared emergency. In addition, it is not uncommon for the private
sector to donate certain resources in an emergency.
J. Standard Operating Guides and other supporting plans.
1. Each County agency assigned responsibility under this Response portion of the plan is
required by County Resolution to have its own Standard Operating Guides (SOGs). These
SOGs address activation of personnel, shift assignments at the EOC, assignment to the
field including the Incident Command Post (if applicable), coordination with other
agencies, drills, exercises, and ICS training.
2. Each agency SOG is to updated at least annually and reviewed at a joint agency planning
meeting held each spring. Copies of each SOG are retained by the County Emergency
Management Office. The following agency SOG’s have been filed as of April 1, 2001:



Emergency Management EOC Response Guide
Office of the Chair BOCC Emergency Guide
Department of Social Services
3. The following is a list of functional and hazard specific annexes that support this plan (if
developed), and are file in the County Emergency Management Office:
•
Local Emergency Planning Committee Emergency Response
Plan
•
See Appendix: Template for Mutual Aid Agreements.
4. The following documents support this portion of the plan and are appended to it:
Appendix 1- NIIMS Incident Command System Position Description.
Appendix 2- Standard Operating Guide for the Huerfano County Emergency Operations
Center (EOC)
Appendix 3 - Instructions for Declaring a State of Emergency and Issuing Emergency
Orders
Appendix 4 – Huerfano County Emergency Alert System
Appendix 5 – State of Colorado Highway Emergency Task Force Policy and Procedures
34
HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
HUERFANO COUNTY INCIDENT COMMAND SYSTEM
ORGANIZATIONAL CHART
Merging of County Org Chart with ICS Function Chart
(See aforementioned Emergency Call-down list for actual contact information.)
35
HUERFANOCOUNTY COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
Section IV RECOVERY
A. Damage Assessment
1. All local governments (towns and cities) in Huerfano County must participate in damage
assessment activities.
2. The County Emergency Manager is responsible for:
a) Developing with local governments a damage assessment program
b) Coordinating damage assessment activities in the County during and following an
emergency.
c) Designating a Damage Assessment Officer for each emergency
d) The County Emergency Manager will advise the Chief Executive Officers of
affected cities and towns to maintain similar detailed records of emergency
expenditures, and supply them with standard documentation forms
3. County departments and agencies, as well as local municipalities in the county, will
cooperate fully with the County Emergency Manager in damage assessment activities
including:
(a) Pre-emergency:





Identifying county agencies, personnel, and resources to assist and
support damage assessment activities
Identifying non-government groups such as non-profit organizations,
trade organizations and professional people that could provide damage
assessment assistance
Fostering agreements between local government and the private
sector for technical support
Utilizing geographic information systems (GIS) in damage
assessment
Participate in annual training
(b) Emergency:
Obtaining and maintaining documents, maps, photos and video tapes of
damage reviewing procedures and forms for reporting damage to
higher levels of government
 Determining if State assistance is required in the damage assessment
process
(c) Post-emergency:

>

Advise county departments and local municipalities of assessment
requirements selecting personnel to participate in damage assessment
survey teams
Arranging for training of selected personnel in damage assessment survey
>

36
HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN



techniques
Identifying and prioritizing areas to survey damage
Assigning survey teams to selected areas
Completing damage assessment survey reports and maintaining records
of the reports
4. It is essential that, from the outset of emergency response actions, county response
personnel keep detailed records of expenditures for:
a)
Labor used
b)
Use of owned equipment
c)
Use of borrowed or rented equipment
d)
Use of materials from existing stock
e)
Contracted services for emergency response
f)
Submitting damage assessment reports to the State Emergency Management
Office
5. Damage assessment will be conducted by county and local government employees,
such as Public Works engineers, building inspectors, assessors and members of non-profit
organizations, such as the American Red Cross and the Salvation Army. When necessary,
non-government personnel from the fields of engineering, construction, insurance,
property evaluation and related fields, may supplement the effort.
6. There will be two types of damage assessment: Infrastructure (damage to public property
and the infrastructure); Individual assistance (IA) teams (impact on individuals and
families, agriculture, private sector).
7. County and local Municipalities damage assessment information will be reported to the
Damage Assessment Officer at the EOC.
8. Personnel from county departments and agencies, assigned damage assessment
responsibilities, will remain under the control of their own departments, but will function
under the technical supervision of the Damage Assessment Officer during emergency
conditions.
9. All assessment activities in the disaster area will be coordinated with the on-site Incident
Commander (when appropriate) and the EOC Manager.
10. The Director of Emergency Manager, in conjunction with the Damage Assessment
Officer, will prepare a Damage Assessment Report which will contain information on



Destroyed property
Property sustaining major damage
Property sustaining minor damage, for the following categories:
a) Damage to private property in dollar loss to the extent not covered by insurance:


Homes
Businesses
37





Industries
Utilities
Hospitals
Institutions
Private schools
b) Damage to public property in dollar loss to the extent not covered by insurance:



Road systems
Bridges
Water control facilities such as dikes, levees,
channels public buildings, equipment, and
vehicles
Publicly-owned utilities
Parks and recreational facilities
>


c) Damage to agriculture in dollar loss to the extent not covered by insurance:




Farm buildings
Machinery and
equipment
Crop losses
Livestock
d) Cost in dollar value will be calculated for individual assistance in the areas of mass
care, housing, and individual family grants
e) Community services provided beyond normal needs
f) Debris clearance and protective measures taken such as pumping, sandbagging,
construction of warning signs and barricades, emergency levees, etc.
g) Financing overtime and labor required for emergency operations
SEMO's damage assessment guidance, with appropriate forms, is available from the County
Emergency Management Office.The County Executive, through the Emergency Manager,
will submit the Damage Assessment Report to the State Emergency Management Office,
Region VIII Office. It is required for establishing the eligibility for any State and/or federal
assistance.
Forms for collecting this information are contained in SEMO's State of Colorado Disaster
Handbook, obtainable from the County Emergency Management Office.
11. Unless otherwise designated by the County Executive, the County Clerk will serve as the
County's authorized agent in disaster assistance applications to state and Federal
government.
12. The County's authorized agent will:
38
HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN
a) Attend public assistance applicant briefing conducted by Federal and State
b) Review SEMO's State of Colorado Disaster Handbook for Applicants.
c) Obtain from the Damage Assessment Officer maps showing disaster damage
locations documented with photographs and video tapes.
d) Prepare and submit Request for Public Assistance in applying for Federal Disaster
Assistance
e) Assign local representative(s) who will accompany the Federal/State Survey
Teams(s).
f) Follow up with governor's authorized representative and FEMA
g) Submit Proof of Insurance, if required.
h) Prepare and submit project listing if small project grant.
i) Follow eligibility regarding categorical or flexibly funded grant.
j) Maintain accurate and adequate documentation for costs on each project.
k) Observe FEMA time limits for project completion.
l) Request final inspection of completed work or provide appropriate certificates.
m)Prepare and submit final claim for reimbursement.
n) Assist in the required state audit.
o) Consult with governor's authorized representative (GAR) for assistance.
p) Maintain summary of damage suffered and recovery actions taken.
B. Planning for Recovery
1. Recovery includes community development and redevelopment.
2. Community development is based on a comprehensive community development plan
prepared under direction of local planning boards with technical assistance provided by the
County Department of Economic Development, Conservation and Planning.
3. Comprehensive community development plans are officially adopted by local government
as the official policy for development of the community.
4. Localities with public and political support for land use planning and the corresponding
plan implementation tools such as zoning ordinances, subdivision regulations, building
codes, etc. have pre-disaster prevention and mitigation capability by applying these
methods successfully after disasters.
5. A central focal point of analytical and coordinative planning skills which could obtain the
necessary political leadership and backing when needed, is required to coordinate the
programs and agencies necessary to bring about a high quality level of recovery and
community redevelopment.
6. County Government decides whether the recovery will be managed through existing
organizations with planning and coordinative skills or by a recovery task force created
exclusively for this purpose.
7. A recovery task force will:
a) Direct the recovery with the assistance of county departments and agencies
39
b) Prepare a local recovery and redevelopment plan, unless deemed unnecessary
8. The recovery and redevelopment plan shall include;
a)
b)
c)
d)
Replacement, reconstruction, removal, relocation of damaged/destroyed
Establishment of priorities for emergency repairs to facilities, buildings and
Economic recovery and community development.
New or amended zoning ordinances, subdivision regulations, building and
sanitary codes
9. Recovery and redevelopment plan will account for and incorporate to the extent practical,
relevant existing plans and policies.
10. Prevention and mitigation measures should be incorporated into all recovery planning
where possible.
11. Responsibilities for recovery assigned to local governments depend on whether or not a
State disaster emergency has been declared pursuant to Article 2-B of the State Executive
Law.
12. If the governor declares a state disaster emergency, then under Section 28-a the local
governments have the following responsibilities:
a) Any county, city or town included in a disaster area shall prepare a local recovery
and redevelopment plan, unless the legislative body of the municipality shall
determine such a plan to be unnecessary or impractical.
b) Within 15 days after declaration of a state disaster, any county, city, or town
included in such disaster area, shall report to the CDEM, whether the preparation
of a recovery and redevelopment plan has been started and, if not, the reasons for not
preparing the plan.
c) Proposed plans shall be presented at a public hearing upon five (5) days notice
published in a newspaper of general circulation in the area affected and
transmitted to the radio and television media for publications and broadcast.
d) The local recovery and redevelopment plan shall be prepared within 45 days after
the declaration of a state disaster and shall be transmitted to the CDEM. The
CDEM shall provide its comments on the plan within 10 days after receiving the
plan.
e) A plan shall be adopted by such county, city, town or within 10 days after receiving
the comments of the CDEM.
f) The adopted plan:

May be amended at anytime in the same manner as originally prepared,
revised and adopted; and
40
HUERFANO COUNTY EMERGENCY MANAGEMENT PLAN

Shall be the official policy for recovery and redevelopment within the
municipality.
C. Reconstruction
1. Reconstruction consists of two phases:
a) Phase 1-short term reconstruction to return vital life support systems to minimum
operating standards;
b) Phase 2-long term reconstruction and development which may continue for years
after a disaster and will implement officially adopted plans and policies, including
risk reduction projects, to avoid conditions and circumstances that led to the
disaster.
2. Long term reconstruction and recovery includes activities such as:
a) Scheduling planning for redevelopment
b) Analyzing existing State and Federal programs to determine how they may be
c) Conducting of public meetings and hearings
d) Providing temporary housing and facilities
e) Public assistance
f) Coordinating State/Federal recovery assistance
g) Monitoring of reconstruction progress
h) Preparation of periodic progress reports to be submitted to CDEM
i) Reconstruction operations must conform to existing State/Federal laws and
regulations concerning environmental impact.
3.
Reconstruction operations in and around designated historical sites must conform to
existing State and FEMA guidelines.
D. Public Information on Recovery Assistance
1. Public Information Officers are responsible for making arrangements with the broadcast
media and press to obtain their cooperation in adequately reporting to the public on:
a)
b)
c)
d)
What kind of emergency assistance is available to the public
Who provides the assistance
Who is eligible for assistance
What kinds of records are needed to document items which are damaged or
destroyed by the disaster
e) What actions to take to apply for assistance
f) Where to apply for assistance
2. The following types of assistance may be available:
a) Food stamps (regular and/or emergency)
b) Temporary housing (rental, mobile home, motel)
41
c)
d)
e)
f)
Unemployment assistance and job placement(regular and disaster unemployment)
Veteran's benefits
Social Security benefits
Disaster and emergency loans (Small Business Administration, Farmers Home
Administration)
g) Tax refund
h) Individual and family grants
i) Legal assistance
3. All the above information will be prepared jointly by the federal, State, and County PIOs
as appropriate and furnished to the media for reporting to public.
42
Appendix 1 National Interagency Incident Management System (NIIMS)
Incident Command Systems Position Description
43
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
POSITION:
AGENCY REPRESENTATIVES
POSITION DESCRIPTION: In many multi jurisdictional incidents, an agency or
jurisdiction will send a representative to assist in coordination efforts.
An Agency Representative is an individual assigned to an incident from an assisting or
cooperating agency who has been delegated authority to make decisions on matters affecting
that agency’s participation at the incident.
Agency representatives report to the Liaison Officer, or to the EOC Director in the absence of a
Liaison Officer.
RESPONSIBILITIES:
•
Check in properly at the EOC.
•
Obtain briefing from the Liaison Officer or EOC Director.
•
Inform assisting or cooperating agency personnel on the incident that the Agency
Representative position for that agency has been filled.
•
Clarify any issues regarding your authority and assignment and what other in the
organization do.
•
Establish communication link with home agency. If unable to do so, notify
Communications Unit in the Logistics Section.
•
Obtain EOC organization chart, floor plan and telephone listings. Review the location
and general duties of all sections and branches that have been activated.
•
Facilitate requests for support or information that your agency can provide.
•
Keep up-to-date on the general status of resources and activity associated with your
agency.
44
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
•
Provide appropriate situation information to the Planning Section.
•
Keep your agency informed of the situation.
•
Attend briefings and planning meetings as required.
•
Provide input on the use of agency resources unless resource technical specialists are
assigned from the agency.
•
Cooperate fully with the EOC Director and the General Staff on agency involvement at
the incident.
•
Ensure the well-being of agency personnel assigned to the incident.
•
Advise the Liaison Officer of any special agency needs or requirements.
•
Report to home agency dispatch or headquarters on a prearranged schedule.
•
Ensure that all agency personnel and equipment are properly accounted for and released
prior to departure.
•
Ensure that all required agency forms, reports and documents are complete prior to
departure.
•
Have a debriefing session with the Liaison Officer or Incident Commander prior to
departure.
•
Check out of EOC when demobilization is authorized.
•
Leave a forwarding phone number if necessary.
45
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
POSITION:
EOC MANAGER
POSITION DESCRIPTION: The EOC Manager’s responsibility is the overall management
of the County EOC. On most incidents the command activity is carried out by a single EOC
Manager. The EOC Manager is selected by qualifications and experience.
The EOC Manager may have a deputy, who may be from the same agency, or from an
assisting agency. Deputies may also be used at section and branch levels of the ICS
organization. Deputies must have the same qualifications as the person for whom they work
as they must be ready to take over that position at any time.
RESPONSIBILITIES:
•
Assess the situation and / or obtain a briefing from the prior EOC Manager.
•
Determine Incident Objectives and strategy for the operational period.
•
Determine level of staffing needed to begin dealing with the emergency. This may be
increased or decreased later.
•
Determine what level incident this is.
•
Determine if a field operation is needed.
•
Establish the immediate priorities.
•
Ensure planning meetings are scheduled as required.
•
Approve and authorize the implementation of an Incident Action Plan.
•
Ensure that adequate safety measures are in place.
•
Coordinate activity for all Command and General Staff.
•
Coordinate with County Executive’s Office, CDEM, and FEMA.
•
Approve requests for additional resources or for the release of resources.
•
Keep agency administrator informed of incident status.
•
Approve the use of trainees, volunteers, and auxiliary personnel.
46
•
Determine the operational period.
•
Authorize release of information to the news media.
•
Order the demobilization of the incident when appropriate.
•
Use SOP for briefing incoming incident commander.
ATTACHMENTS:
1.
Huerfano County ICS Incident Organization Chart
2.
Copy of Notification Procedure
3.
Checklist for Emergency Preparedness
4.
SOP for Transfer of Command
47
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
POSITION:
FINANCE / ADMINISTRATION SECTION
COORDINATOR
POSITION DESCRIPTION: The Finance / Administration Section Coordinator is responsible for managing all
financial aspects of the incident. He / she is responsible for tracking all incident costs and providing guidance to the
EOC Director on financial issues that may have an impact on incident operations.
RESPONSIBILITIES:
•
Check-In upon arrival at the EOC.
•
Report to the EOC Director.
•
Obtain a briefing on the situation
•
Review your position responsibilities.
•
Determine if other section staff are at the EOC.
•
Ensure that the section is set up properly and that appropriate personnel, equipment and
supplies are in place. Set-up your work station.
•
Review organization in place at the EOC. Know where to go for information or support.
•
Clarify any issues you may have regarding your authority and assignment, and what
others in the organization do.
•
Open and maintain section logs.
•
Organize and staff section as appropriate.
•
Identify collateral response organization(s) and positions.
•
Manage all financial aspects of an incident.
•
Confer with EOC Director on delegation of purchasing authority to section. Determine
appropriate purchasing limits to delegate to Logistics Section.
•
Meet with Operations and Logistics Coordinators. Determine financial and
administrative support needs. Review procedures for on-going support from section.
Establish purchasing limits for Logistics Section.
•
Based on the situation as known or forecast, determine likely future
48
Finance/Administration section personnel and support needs.
•
Review responsibilities of units in section. Develop plan for carrying out all
responsibilities.
•
Activate organizational units within section as needed and designate leaders for each unit.
•
Request additional personnel for the section as necessary to maintain appropriate level of
EOC operations.
•
Determine need for representation or participation of other agency representatives.
•
Adopt a proactive attitude. Think ahead and anticipate situations and problems before
they occur.
Operational Duties
•
Provide financial and cost analysis information as requested.
•
Gather pertinent information from briefings with responsible agencies.
•
Develop an operating plan for the Finance/Administration Section; fill supply and
support needs.
•
Meet with Assisting and Cooperating Agency Representatives as needed.
•
Maintain daily contact with agency(s) administrative headquarters on Finance /
Administration matters.
STATE OF COLORADO EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
Operational Duties contd.:
•
Ensure that section logs and files are maintained.
•
Carry out responsibilities of Finance/Administrative Section units that are not currently
activated.
•
Maintain current displays associated with your area. Make sure that information reports
or displays you prepare are clear and understandable.
•
Make sure that all contacts with the media are fully coordinated first with the Information
Officer.
49
•
Participate in EOC Director’s strategy meetings and planning meetings.
•
Conduct periodic briefings for section. Ensure that all organizational elements are aware
of priorities.
•
Monitor section activities and adjust section organization as appropriate.
•
Resolve problems that arise in conduct of section responsibilities.
•
Brief EOC Director on major problem areas that now need or will require solutions.
•
Share status information with other with other sections as appropriate.
•
Keep agency administrators apprised of overall financial situation.
•
Brief your relief at shift change time.
Demobilization
•
Provide financial input to demobilization planning.
•
Authorize deactivation of organizational elements within the section when they are no
longer required. Ensure that any open actions are handled by section or transferred to
other EOC elements as appropriate.
STATE OF COLORADO EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
Demobilization contd.:
•
Demobilize the Section and close out logs when authorized by the EOC Director.
•
Ensure that any open actions are assigned to the appropriate agency or element for
follow-on support.
•
Ensure that any required forms or reports are completed prior to your release and departure.
•
Brief agency administrative personnel on all incident-related financial issues needing attention
or follow-up.
•
Be prepared to provide input to the After Action Report.
ATTACHMENTS:
1.
County Telephone Directory
50
2.
ICS Forms Catalog
3.
ICS Incident Organization Chart
51
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
POSITION:
LOGISTICS SECTION COORDINATOR
POSITION DESCRIPTION: The Logistics Section Coordinator is responsible for providing
all support needs to the incident (except air). Support needs includes facilities, services,
personnel, equipment and supplies. The Logistics Section Coordinator participates in the
development and implementation of the Incident Action Plan, and activates and supervises the
units within the Logistics Section.
RESPONSIBILITIES:
•
Check-In upon arrival at the EOC.
•
Report to the EOC Director.
•
Obtain a briefing on the situation
•
Review your position responsibilities.
•
Determine if other section staff are at the EOC.
•
Ensure that the section is set up properly and that appropriate personnel, equipment and
supplies are in place. Set-up your work station.
•
Review organization in place at the EOC. Know where to go for information or support.
•
Clarify any issues you may have regarding your authority and assignment, and what
others in the organization do.
•
Open and maintain section logs.
•
Manage all incident logistics.
•
Provide logistical input to the EOC Director in preparing the Incident Action Plan.
52
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
RESPONSIBILITIES contd.:
•
Brief Branch Directors and Unit Leaders as needed.
•
Identify anticipated and known incident service and support requirements.
•
Request additional resources as needed.
•
Review and provide input to the Communications Plan, the Medical Plan and the Traffic
Plan.
•
Supervise requests for additional resources.
•
Oversee demobilization of the Logistics Section.
ATTACHMENTS:
1. County
Telephone Directory
2. ICS
Forms Catalog
3. ICS
Incident Organization Chart
53
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
POSITION:
OPERATIONS SECTION COORDINATOR
POSITION DESCRIPTION: The Operations Section Coordinator is responsible for the
management of all tactical operations for the incident. The Operations Section Coordinator helps
formulate and interprets strategy established by the EOC Director, and implements it tactically
as per EOC procedures. The Operations Section Coordinator activates and supervises
organizational elements in accordance with the Incident Action Plan and directs its execution.
The Operations Section Coordinator also directs the preparation of unit operational plans,
requests or releases resources, makes expedient changes to the Incident Action Plan as
necessary, and reports such changes to the EOC Director.
The Operations Section Coordinator ensures that the operations function is carried out including
the coordination of response for all operational functions assigned to the EOC and ensures that
operational objectives and assignments / missions identified in the IAP are carried out
effectively. The Operations Section Coordinator establishes the appropriate level of
organization within the section, continuously monitors the effectiveness of that organization and
makes changes as required. The Operations Section Coordinator exercises overall responsibility
for the coordination of operational activities within the section and ensures that all state
agency actions under the section are accomplished within the priorities established. The
Operations Section Coordinator reports to the EOC Director on all matters pertaining to section
activities.
RESPONSIBILITIES:
•
Check-In upon arrival at the EOC.
•
Report to the EOC Director.
•
Obtain a briefing on the situation
•
Review your position responsibilities.
•
Determine if other section staff are at the EOC.
•
Ensure that the Operations Section is set up properly and that appropriate personnel,
equipment and supplies are in place. Set-up your work station.
54
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
RESPONSIBILITIES contd.
•
Review organization in place at the EOC. Know where to go for information or support.
•
Clarify any issues you may have regarding your authority and assignment, and what
others in the organization do.
•
Open and maintain section logs.
•
Meet with Communications Unit Leader.
- Obtain briefing on on-site and external communications capabilities and
restrictions.
- Establish operating procedure with Communications Unit for use of
telephone and radio systems.
- Make any priorities or special requests known.
•
Attempt to determine estimated times of arrival of requested staff who are not yet on site.
•
Establish contact and determine status of collateral EOCs. Determine status of any
requests for missions / assistance.
•
Meet with the Planning Section Coordinator. Obtain and review any major incident
reports. Obtain from the Planning Section additional field operational information that
may pertain to or affect section operation.
•
Based on the situation as known or forecast, determine likely future Operations Section
needs.
•
Review responsibilities of the section. Develop plan for carrying out all responsibilities.
•
Make a list of key issues currently facing your Section. Clearly establish with assembles
personnel action items to be accomplished within the current operational period.
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
RESPONSIBILITIES contd.
55
•
Activate organizational elements within section as needed and designate supervisors for
each element.
•
Determine need for representation or participation of other agency representatives.
•
Request additional personnel for the section as necessary for maintaining appropriate
level of EOC operation.
•
Advise EOC Director of Section status.
•
Adopt a proactive attitude. Think ahead and anticipate situations and problems before
they occur.
Operational Duties
•
Ensure that section EOC logs and files are maintained.
•
Keep up to date on situation and resources associated with your section. Maintain current
status at all times.
•
Maintain current displays associated with your area. Make sure that the information
reports or displays you prepare are clear and understandable.
•
Provide situation and resources information to the Planning Section on a periodic basis or
as the situation requires.
•
Make sure that all contacts with the media are fully coordinated first with the Public
Information Officer.
•
Conduct periodic briefings and work to reach consensus among staff on objectives for
forth-coming operational periods.
•
Attend and participate in strategy and planning meetings.
•
Work closely with the Planning Section Chief in the development of EOC Incident
Action Plans.
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
Operational Duties contd.:
56
•
Work closely with each supervisor to ensure operation’s objectives as define in the
current Incident Action Plan are being addressed.
•
Ensure that information for your sections and Agency Representatives is made available
to the Planning Section.
•
Ensure that all fiscal and administrative requirements are coordinated through the
Finance/Administration Section.
- Notification of any emergency expenditures
- Time sheets
•
Brief EOC Director on major problem areas that now need or will require solutions.
•
Brief supervisors periodically on any updated information you may have received.
•
Share status information with other sections as appropriate.
•
Brief your relief at shift change time.
•
Deactivate subordinate units when no longer required. Ensure that all paperwork is
complete and logs are submitted to the Documentation Unit (or Planning Section).
Demobilization
•
Authorize demobilization of organizational elements with the section when they are no
longer needed. Ensure that any open sections are handled by section or transferred to
other EOC elements as appropriate.
•
Demobilize the Section and close out logs when authorized by the EOC Director.
•
Ensure that any open actions are assigned to the appropriate agency or element for
follow-on support.
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
Demobilization contd.:
57
•
Ensure that any required forms or reports are completed prior to your release and
departure.
•
Be prepared to provide input to the After Action Report.
•
Manage tactical operations.
-Interact with next lower level of Section (Branch, Division/Group) to develop the
operations portion of the Incident Action Plan.
-Request resources needed to implement the Operations Section’s tactics as a part
of the Incident Action Plan development (ICS).
•
Assists in development of the operations portion of the Incident Action Plan.
•
Supervise the execution of the Incident Action Plan for Operations.
- Maintain close contact with subordinate positions.
- Ensure safe tactical operations.
•
Request additional resources to support tactical operations.
•
Approve release of resources from assigned status (not release from the incident).
•
Make or approve expedient changes to the Incident Action plan during the Operational
Period as necessary.
•
Maintain close communication with the Incident Commander.
•
Maintain Unit Log.
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
ATTACHMENTS
1.
County Telephone Directory
2.
ICS Forms Catalog
3.
ICS Incident Organization Chart
58
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
POSITION:
PLANNING SECTION COORDINATOR
POSITION DESCRIPTION: The Planning Section Coordinator is responsible for the
collection, evaluation, dissemination and use of information about the development of the
incident and the status of resources. Information is needed to understand the current situation,
predict the probable course of incident events, and prepare alternative strategies and control
operations for the incident. The Planning Section Coordinator conducts the Planning Meeting
and is responsible for producing a written Incident Action Plan (if so directed by the Incident
Commander). The Planning Section Coordinator activates and supervises units within the
Planning Section; Situation Unit, Resource Unit, Documentation Unit, Demobilization Unit and
Technical Specialists.
RESPONSIBILITIES:
•
Check-In upon arrival at the EOC.
•
Report to the EOC Director.
•
Obtain a briefing on the situation
•
Review your position responsibilities.
•
Determine if other section staff are at the EOC.
•
Ensure that the section is set up properly and that appropriate personnel, equipment and
supplies are in place. Set-up your work station.
•
Review organization in place at the EOC. Know where to go for information or support.
•
Clarify any issues you may have regarding your authority and assignment, and what
others in the organization do.
•
Open and maintain section logs.
•
Organize and staff section as appropriate.
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
59
RESPONSIBILITIES cont’d.:
•
Identify collateral response organization(s) and positions.
•
Collect from all available sources information about the incident.
•
Supervise preparation of the Incident Action Plan.
•
Modify the Incident Action Plan to meet changing needs as necessary.
•
Prior to the completion of the Incident Action Plan, prepare and distribute the EOC
Director’s objectives.
•
Provide input to the EOC Director and Operations Section Coordinator for the
preparation of the Incident Action Plan by the Planning Section.
•
Conduct the Planning Meeting.
•
Identify out-of-service personnel and positions they are qualified to fill.
•
Assign out-of-service personnel to ICS organizational positions as appropriate.
•
Establish reporting requirements and reporting schedules for all ICS organizational
elements.
•
Gather, post, and maintain current incident resource status including transportation, and
support vehicles and personnel.
•
Determine need for any specialized resources in support of the incident.
•
If requested, assemble and disassemble resources not assigned to operations.
•
Identify coincidental information needs and gather as necessary.
•
Insure that information concerning special environmental needs is included in the
Incident Action Plan.
•
Assemble information on alternative strategies based on projections.
HUERFANOCOUNTY EMERGENCY MANAGEMENT OFFICE
EMERGENCY OPERATIONS CENTER
ICS PROCEDURES
RESPONSIBILITIES cont’d.:
60
•
Provide periodic predictions on incident potential and develop contingency plans (i.e.
worst case scenario).
•
Advise General Staff of any significant changes in incident status.
•
Anticipate changes in resource needs.
•
Compile and display incident status information.
•
Oversee preparation of Incident demobilization plan.
•
Develop the incident traffic plan.
•
Develop the incident medical plan.
•
Incorporate the Incident Traffic Plan and supporting plans developed by other units
(Incident Communications Plan etc.) into the Incident Action Plan.
•
Maintain Unit Log.
•
Perform operational planning for the Planning Section.
•
Insure coordination between the Planning Section and other Command and General staff.
61
Appendix 2 Standard Operating Guide
HUERFANO COUNTY
EMERGENCY OPERATIONS CENTER
(EOC)
A. INTRODUCTION
1.
This Guide is a supplement to the Huerfano County Comprehensive Emergency Management
2.
Plan, Part III - Response, II - Managing Emergency Response (pgs. III-4 through III-6).
3.
The Huerfano County Emergency Operations Center (EOC), located at serves as a location where multiple
agencies and departments coordinate emergency response and recovery activities for the County in support
of on-scene operations.
4.
The County Director of Emergency Management (Emergency Manager) is responsible for maintaining the
EOC in a state of readiness and providing for its continued operation during an emergency.
B. READINESS
1. The Emergency Manager maintains (at the EOC):
a)
A current alert notification roster of all government, private sector, and volunteer emergency
support services personnel assigned to the EOC (both in hard copy and in the EOC computer
system).
b)
A current chart and/or checklist of response activities required during emergencies
c)
Current maps and data, including a county map depicting municipal boundaries, main roads and
waterways; individual maps of each town and city in the county depicting all public roads;
population and special facility data for each municipality.
d)
Current copies of agencies’ response plans/procedures.
e)
A situation display board for recording and reporting during the progress of an emergency.
f)
A “daily activities” log (both in hard copy and in the EOC computer system).
g)
A current resource inventory (both in hard copy and in the EOC computer system).
h) EOC space is to be maintained in an emergency operations mode by the Emergency Manager at
all times. During non-emergency periods, the EOC can be used for meetings, training, and
conferences.
C. ACTIVATION
1.
Each emergency in Huerfano County should be classified into one of three Response Levels, according to
the scope and magnitude of the situation:
Response Level 0: None emergency situation, facility readiness status maintained through planning sessions,
62
training, drills and exercises.
Response Level 1:
Controlled emergency situation without serious threat to life, health, or property, which
requires no assistance beyond initial first responders.
Response Level 2: Limited emergency situation with some threat to life, health, or property, but confined to
limited area, usually within one municipality or involving small population.
Response Level 3: Full emergency situation with major threat to life, health, or property, involving large
population and/or multiple municipalities.
2.
Initial notification of an emergency is usually received at the Huerfano County 9-1-1 Communications Center
where the information is recorded.
3.
Upon initial notification of an emergency (or a potential emergency), the Communications Center duty
supervisor will immediately, based upon all available information, assign a Response Level for the
purposes of activating the appropriate county personnel as described below:
For Response Level 1, only the staff of the County Emergency Management Office are notified and
activated as appropriate.
For Response Level 2, level one staff is activated and augmented by select members
of the county response organization as determined by the Emergency Manager.
For Response Level 3 classification full EOC staffing is achieved as soon as possible.
Except for first responders to the scene, assignment of County response personnel to
other locations including the emergency scene will be made through the EOC.
4.
Initial notification of an emergency to a County office other than the County 911 Center requires the
recipient to notify the County Communications Center at 719-989-1353
5.
During normal working hours (M-F, 08:00 to 18:00), the staff of the Emergency Management Office is
immediately accessible for EOC operations. The staff consists of three people: Emergency Manager, Fire
Coordinator, and the EMS Coordinator.
6.
In every situation, the Emergency Manager can modify the EOC staffing as the situation requires.
7.
For every emergency, the Response Level can shift from one level to another as the event escalates or deescalates. EOC staffing should also change accordingly.
D. STAFFING
1.
The levels of staffing will vary according to the Response Level and the actual demands of the situation.
2.
For a Level 3 emergency, with full EOC staffing, staff will be organized into the five ICS groups: Command,
Operations, Planning, Logistics, and Finance/Administration.
3.
For a Level 3 activation, 24-hour continuous-day EOC operations will likely be necessary until the situation
de-escalates.
4.
Each agency/organization assigned to the EOC will be prepared to maintain continuous operations using two
12 Y2 hour shifts (6:00a to 6:30p and 6:00p to 6:30a).
5.
Upon the initiation of the 12 Y2 hour shifts by the Emergency Manager, each agency will update its shift
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rosters to the Operations Officer.
6.
For lesser emergencies (Levels 1 and 2), where there is no need for a major County response, the formal use
at the EOC of distinct ICS groups may be limited. In these situations, the Emergency Manager, under the
authority of the County Executive, will normally be responsible for all ICS functions and may utilize
distinct ICS functional components as needed.
E. SITUATION REPORTING
1. The ICS Planning function is responsible for preparation of the Incident Action Plan and emergency
situation reporting, and will:
a)
Provide a uniform reporting format for all situation reporting to ensure that the information
reported is precise, concise, and clear.
b)
After the occurrence of an emergency, ensure that information on the emergency is collected
and reported as soon as possible
c)
Receive copies of all messages and/or situation reports from the Incident Commander and local
and State government officials sent to the EOC pertaining to an emergency situation.
d)
Periodically request situation reports from each agency represented at the EOC.
e)
Select for posting, in chronological order on the situation board, the crucial situation reports and
damage assessment information.
f)
In preparation of the Incident Action Plan, analyze the situation reports and prepare an overall
situation report. The report should contain the following information:











Date and time of emergency
Type, response level, and location
Specific area affected (including number of people)
Number of injured (estimated)
Number of dead (estimated)
Extent of damage (estimated)
Damage or loss of municipal response equipment
Roads closed
States of emergency declared emergency
order issue
Mutual aid called upon
Major actions taken
g)
Provide the report to the EOC Manager, who reports to the County Executive and the CDEM
Regional Office.
h)
Based upon the report, conduct regular briefings to the Command and Operations Section.
i)
Prepare and provide follow-up situation reports on a regularly scheduled basis to the Sheriff,
County Executive and the CDEM Regional Office
j)
Maintain an event log to include all pertinent disaster-related information.
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F. SECURITY
1.
Internal security at the EOC will be provided by the County Sheriff’s Department during a Level 2 and 3
emergency; during a Level 1 emergency, any security requirements will be provided as deemed necessary.
2.
All persons entering and exiting the EOC will be required to check in at the security desk, located at the
main entrance.
3.
All emergency personnel will be issued a pass (permanent or temporary) to be worn at all times while in
the EOC.
4.
Anyone seen in the EOC without a visible pass will be approached by Sheriff’s Department personnel and
dealt with appropriately.
5.
Temporary passes will be returned to the security desk when departing from the premises.
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66
Appendix 3 Instructions for Declaring a State Of Emergency and Issuing
Emergency Orders
A. Instructions for declaring a local State of Emergency
1. Only the County Executive, or a person acting for the County Executive pursuant to
section I.A.(2) of this plan, can declare a local State of Emergency for all of, or anywhere
in, Huerfano County. Each Town Supervisor and City Mayor can declare States of
Emergency within their jurisdiction.
2. A local State of Emergency is declared pursuant to section 24 of the State Executive Law.
3. It can be declared in response to, or anticipation of, a threat to public safety.
4. A declaration of a local State of Emergency may be verbal or written.
5. If it is verbal, it is best to follow it with a written format.
6. The declaration should include the time and date, the reason for the declaration, the area
involved, and the expected duration.
7. The written declaration should be kept on file in the County Clerk's Office.
8. A local State of Emergency must be declared BEFORE Emergency Orders are issued.
9. A local State of Emergency should be formally rescinded when the declaration is no
longer needed.
10. Only the County Executive, or person acting for, may rescind a local State of Emergency.
11. Though a rescission may be verbal or written, if the declaration was written, the
rescission should also be written.
12. The rescission should include the time and date of the original declaration, the reason for the
local State of Emergency, and the time and date the State of Emergency is rescinded.
13. The written rescission should be kept on file in the County Clerk's Office.
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B. Sample Declaration of a local State of Emergency
A State of Emergency is hereby declared in___________________________effective at
(area within County or entire County)
on
(time)
.
(date)
This State of Emergency has been declared due to_________________________
(description of situation)
.
This situation threatens the public safety.
This State of Emergency will remain in effect until rescinded by a subsequent order.
As the County Executive of Huerfano County, I, __________________________ ,
(name of County Executive)
exercise the authority given me under section 24 of the State of Colorado Executive Law, to
preserve the public safety and hereby render all required and available assistance
vital to the security, well-being, and health of the citizens of this County.
I hereby direct all departments and agencies of Huerfano County to take whatever steps
necessary to protect life and property, public infrastructure, and provide such emergency
assistance deemed necessary.
(Signature) (Name)
(title)
(date)
C. Questions and Answers on declaring a State of Emergency
1. Why should I declare a local state of emergency?
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It increases your powers as the Chief Executive Officer. These new powers can
include:
>
>
>
>
Issuing emergency orders
Implementing public protective measures
Suspending local laws
Requesting supplemental assistance
2. Can a declaration give legal protection?
Yes. A declaration of a local State of Emergency provides legal protection and
immunities for the Chief Executive and local emergency officials when they make
decisions and take actions to respond to disasters or emergencies.
3. Will the declaration help raise public awareness?
Yes. A declaration of a local State of Emergency helps make the public aware of
the hazards associated with a disaster. It also can emphasize the protective
measures you may need to ask citizens to take.
4. Can a State of Emergency be declared at any time?
No. A local State of Emergency can be issued when a situation exists that has or
will place the public at risk and that will require extraordinary measures for
proper protection.
5. When should I declare a local State of Emergency?
You should consider declaring a local State of Emergency when a dangerous
situation is present or imminent and emergency officials are considering protective
actions such as:



Evacuation of people for a large or heavily populated area street, road,
housing development, multi-resident buildings).
Sheltering people in designated areas or buildings.
Large-scale closing of roads due to conditions considered to be dangerous to
lives and property.
You should also consider declaring a local State of Emergency if the following
conditions are present and pose a dangerous threat to the municipality:
>
Riots or civil unrest.
69
>
>
Hostage situations.
Impending emergency or disaster caused by natural forces
(floods, blizzards, ice storms, tornadoes).
6. Can I issue the declaration verbally?
Yes. The Chief Executive may issue a declaration verbally if time is a crucial
matter. However, you should follow the verbal declaration with a written
declaration.
7. Must the declaration be filed?
No. However, it's a good idea to do so. It should be kept on file at the Office of the
County Clerk.
8. Do I have to extend the declaration of State of Emergency after 5 days?
No. The State of Emergency does not have to be extended, but Local Emergency
Orders do.
9. Does the law establish a time limit for a State of Emergency?
No. It is best to include a time of duration in the original declaration of State of
Emergency, or to issue a succeeding declaration with a time limit or a statement that
the State of Emergency is continuing. When the proclamation is no longer needed,
it should be formally rescinded.
10. Can I issue Local Emergency Orders without a State of Emergency?
No. A State of Emergency must be declared before you may issue Local Emergency
Orders.
11. Will a declaration help in getting assistance from the state?
Yes. If you declare a local State of Emergency and you determine the disaster is
beyond the capacity of County resources, the County Executive may request the
Governor to provide assistance from state resources.
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12. Must I rescind a declaration of State of Emergency?
No. However, a written rescinding statement should be made when the emergency
no longer exists. The Chief Executive can rescind the declaration of emergency at
any time.
13. If I don't rescind a State of Emergency, does it end automatically?
Maybe -- If a time limit was indicated in the declaration of State of Emergency it
will end automatically at that the time and date indicated. If no time limit was
specified, the State of Emergency does NOT end automatically.
14. When should I rescind a State of Emergency?
You should rescind it when the conditions that warranted the declaration no longer
exist.
15. Must the rescission be issued in writing?
No. However, it is recommended, in the same manner as a declaration of State of
Emergency is recommended, to be issued in written form.
16. Must the rescission be filed?
No. However, it is recommended that it be filed in the Office of the Municipal
Clerk.
D. Instructions for issuing local Emergency Orders
1. Local Emergency Orders can be issued only if there is a State of Emergency in effect
pursuant to section 24 of the State Executive Law (see section A. above).
2. Local Emergency Orders can be issued at the County level only by the County Executive
or a person acting for the County Executive pursuant to section I.A.(2) of this plan. Each
Town Supervisor and Mayor can also issue emergency orders for their jurisdiction
following the declaration of a local state of emergency by that same executive.
3. Local Emergency Orders must be written.
4. Local Emergency Orders should include the time and date they take effect, the reason for
the declaration, the area involved, and the duration.
5. A Local Emergency Order expires automatically after five (5) days. It can be rescinded
before that by its own terms, or by a recision by the County Executive. It is also
automatically rescinded when the State of Emergency is rescinded.
71
6. The County Executive may extend Local Emergency Orders for periods not to exceed five
(5) days each during the State of Emergency.
7. Local Emergency Orders must be published as soon as practicable in a newspaper of
general circulation and provided to radio and television media for broadcast.
8. Local Emergency Orders must be executed in triplicate and filed within 72 hours or as
soon as practicable in the Office of the Clerk of the County Legislature, Office of the
County Clerk, and the Office of the Secretary of State.
9. Local Emergency Orders must be re-filed if they are extended.
E. Sample Local Emergency Order
Local Emergency Order Evacuating Vulnerable Areas:
I, _____________________, the County Executive of Huerfano County, in
accordance with a declaration of a State of Emergency issued on
, 200 , and pursuant to Section 24 of the State Executive Law, hereby
order the evacuation of all persons from the following zones: (locales)
Zone 1.____________________________
Zone 2. ____________________________
This evacuation is necessary to protect the public from
This order is effective immediately and shall apply until removed by order of the Chief
Executive.
Failure to obey this order is a criminal offense.
Signed this__________day of____________, 200___
(date)
(month)
at_________o'clock, in____________________, Colorado
(time)
(municipality)
Signed: ______________________________Title:_______________________
Witness:
Title:
F. Questions and Answers on issuing Local Emergency Orders
1. Can anyone issue a Local Emergency Order?
No. Only the Chief Executive of a county, city, or town may issue a Local Emergency
72
Order.
2. What can a local Emergency Order include?
An emergency order can require whatever is necessary to protect life and property or
to bring the emergency situation under control as long as what it is within the
constitutional powers of county government.
3. Can a Local Emergency Order be issued at any time in an emergency?
No. A Local Emergency Order can be issued only after the Chief Executive declares a
local State of Emergency.
4. Is it in effect indefinitely?
No. A Local Emergency Order is effective from the time and in the manner prescribed
in the order. It terminates 5 days after issuance, or by recision by the Chief Executive,
or a declaration by the Chief Executive that the State of Emergency no longer exists,
whichever occurs sooner.
5. Can an order be modified once it's issued?
Yes. A Local Emergency Order may be amended, modified, or rescinded at
any time by the Chief Executive during the State of Emergency.
6. Can a Local Emergency Order be extended beyond five days?
Yes. The Chief Executive may extend an order for additional periods up to 5 days
each during the local State of Emergency. Each extension must be refiled.
7. Must the media be informed?
Yes. The Local Emergency Order must be published as soon as practicable in a
newspaper of general circulation in the area affected by the order. It should be
published under the paid legal advertisement section. It must also be provided to
radio and television media for broadcast.
8. Can a citizen who disobeys an emergency order be arrested?
Yes. Any person who knowingly violates any Local Emergency Order of a Chief
Executive issued pursuant to Section 24 of the Executive Law can be found guilty of
a class B misdemeanor.
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Appendix 4 Huerfano County Emergency Alert System
DRAFT
(under development)
EMERGENCY ALERT SYSTEM (EAS) PLAN
FOR
HUERFANOCOUNTY, COLOARDO
PURPOSE
1. To meet Federal guidelines set down for up-dating a plan by each county to be established.
2. To have a plan to alert the citizens of the affected areas of Huerfano County of a natural or
technical (including man-made) disaster.
3. To give advanced warning to potentially affected citizens on what steps should be taken to
prevent injuries or deaths from occurring.
AUTHORITY
Title 47 U.S.C. 161, 154 (1) & (o), 303 (r), 524 (g) & 606; and 47 C.F.R. Part II, FCC Rules &
Regulations, Emergency Alert System
OBJECTIVE
The objective of this plan is to document the steps to take for the proper notifications to the
sending agency (National Weather Services or media resources) to notify the citizens of Huerfano
County of an impending emergency whether it be natural or technical (manmade) to prevent
injury or death.
This document will utilize certain aspects of the Huerfano County Comprehensive Emergency
Management Plan and the Hazardous Materials Response Annex in order to properly activate the
EAS. This plan contains procedures for local officials and/or the National Weather Service to
transmit emergency information to the public during a local emergency using the EAS.
This document is intended to supplement existing procedures in the EAS Colorado State Plan as
promulgated by the State Emergency Communications Commission. Acceptance of or
participation in this plan shall not be deemed as a relinquishment of program control and shall
not be deemed to prohibit a broadcast or cable licensee from exercising her/his independent
discretion and responsibility in any given situation. Stations originating emergency
communications shall be deemed to have conferred rebroadcast authority. The concept of
management of each broadcast station and cable system exercising discretion during the
broadcast of emergency instructions to the general public is provided by FCC rules.
74
WHO CAN ACTIVATE THE PLAN
1.
2.
3.
4.
5.
6.
President
Gov e rno r
CDE M
County Executive and/or the Emergency Manager
National Weather Service
Media (radio, TV, cable) with authorization by one of the above.
AUTHENTICATION
1.
The following authentication should be used in order to activate the EAS System:
The code word_____________(for tests) and the code word_____________(for emergencies)
shall be used.
2.
A return phone call to the appropriate number shall be made to verify the activation for
emergencies.
HAZARDS WHICH REQUIRE PLAN ACTIVATION
1.
Hazardous materials incidents which require notification of residential areas, private
industries, or municipalities (including schools) for evacuation or shelter-in-place.
2.
Natural disaster (notification from National Weather Service probable).
3.
Any other major emergency where public would need to be notified.
COMMUNICATIONS WITH THE NATIONAL WEATHER SERVICE
1. Communications with the National Weather Service will be for the following reasons:
a.
A test of the Emergency Alert System
b.
An actual emergency where the system needs to be activated.
2. Communications will be by the following means:
a.
High band radio - CDEM frequency
b. Regular telephone
c.
COSPIN - Colo. State Patrol Information Network (Huerfano County Emergency
Management)
d.
NAWAS - National Warning System (Huerfano County Emergency Management)
75
e.
Cellular phone
f.
Packet radio
g.
High band radio - local government
h.
If any of the above is not available, then a low band portable will be taken to the
National Weather Service for use on either Huerfano County F-2 or state wide fire
ground F-4 frequencies.
DEFINITIONS
1.
Emergency - A situation posing an extraordinary threat to the safety of life and property.
Examples are tornadoes, floods, earthquakes, icing conditions, heavy snows, widespread
fires, discharge of toxic gases, widespread power failures, industrial explosions, civil
disorders and radiological emergencies, etc.
2.
Designated Local Government Officials - The person or persons designated by the state and
local government as specified in Appendix B.
SAMPLE MESSAGES
1.
Hazardous Materials
Huerfano County Executive has announced that an emergency condition exists at (insert
area) and orders the evacuation of all persons living or working in Response Zone 1.
R e s p o n s e
2.
Z o n e
1
Weather The National Weather Service has
issued as:
oTornado Warning
Severe Thunderstorm Warning
Flash Flood Warning
Special Marine Warning
High Wind Warning
Blizzard Warning
Tornado Watch
Severe Thunderstorm Watch
Flash Flood Watch
Flood Watch
Winter Storm Warning
Flood Warning
For the following counties in the State of Colorado:
Huerfano
(Note: May use portions of counties, as appropriate)
The (WARNING/WATCH) is in effect until (TIME AM/PM)
(BRIEF, short-fused information as to the location and movement of
storms, communities to be affected and description of hazard.)
Stay tuned to local media or NOAA Weather Radio for more information and
further updates on this WATCH/WARNING
76
Notes: This message should take no longer than 45 seconds to broadcast.
When completed, please initial this sheet and place on clipboard.
Initials:
LIST OF PARTICIPATING AGENCIES
TO BE DETERMINED
Each station must be called and password given along with who is authorizing it.
Activation of EAS In Emergencies
WARNING OF ENDANGERED POPULATIONS
1. Emergency warnings may be received at the 911 Communication Center through the
National Warning System (NAWAS) or on a COSPIN on a 24-hour basis.
2. Warnings and information are disseminated to the public over the Emergency Alert System
(EAS). EAS is the “voice” of emergency public information.
3. The primary EAS program control station serving Huerfano County is ____.
4. Notification of the public residing within an area exposed to a disaster will be accomplished
by public address systems of local police and fire vehicles or door-to-door notification in
rural and urban areas.
5. Special institutions such as schools, hospitals, nursing homes, major industries and places of
public assembly will be notified individually. Arrangement will be made for warning the
hearing impaired as conditions warrant.
6. 6. Emergency warnings may be received at the EOC of the Department of Emergency Services
CD/ODP Division-Huerfano County Sheriff’s Department-Communication Center and
the COS Police Information Network (COSPIN), 24 hours.
SITUATION REPORTING
1. The Emergency Manager will prepare the initial disaster situation report to be submitted to
the County Executive and the Region III District Office of the State of Colorado
Emergency Management Office (CDEM).
The report will contain the following information:
a.
b.
c.
d.
e.
f.
g.
Date and time of disaster
Type of disaster
General location of disaster
Specific area affected including the number of people
Number of injured (estimate)
Number of dead (estimate)
Damage or loss of municipal response equipment-assessment
77
h. Roads closed
i. Actions taken
2. The Emergency Manager or his designee will prepare follow-up reports.
3. Statewide emergency situation reports will be received through the National Warning
System (NAWAS), the National Weather Service (NWS) and the Colorado State
Police Information Networks (COSPIN).
EMERGENCY PUBLIC INFORMATION
1.
In consultation with the Emergency Manager or his designee, the County Executive will
designate a County Public Information Officer (PIO) as the authoritative spokesperson for
the county.
2.
The County Public Information Officer (PIO) will:
a.
Establish a Public Information Center (PIC) from where to respond to inquiries from the
general public and news media and coordinate all official announcements, statements
and briefings.
b.
Make arrangements with EAS to broadcast the location of PIC and designate a telephone
number for the public to use to obtain information during the major emergency or
disaster.Be in charge of the Information Center and assume overall responsibility for
obtaining essential information for accurate and consistent reports to the broadcast
media and press.
c. Authenticate all sources of information being received and verify accuracy.
d. Provide essential information and instructions including the appropriate protective
actions to be taken by the public, to the broadcast media and press.
e. Coordinate the release of official announcements concerning public safety to the public
with the key departments and agencies involved.
f. Clear all news releases with the County Executive.
g. Check and control the spreading of rumors.
h. Arrange and approve interviews with the news media and press by emergency personnel
involved in the response operation.
i. Arrange any media and public tours of emergency sites with law enforcement personnel.
j.
Inform the public about places of contact for missing persons and continued emergency
services with the Red Cross.
k. Develop and keep updated Emergency Public Information (EPI) materials such as
pamphlets with instructions as to what action to take (including instructions to groups
when primary language is not English).
78
l.
Make EPI materials available for distribution to the public and the use by the news
media, including for the visually impaired.
m. Make written and/or oral agreements with the news media for dissemination of EPI and
emergency warnings and establish points of contact.
n. Conduct annually information meetings with the news media to acquaint them with
current emergency plans and procedures.
3.
The Public Information Center (PIC) may be established at the EOC or at any location where
information flow can be maintained without interfering with emergency operations.
4.
The PIC may be located at a "one-stop" center where citizens and news media can obtain
information and assistance.
5. IMMEDIATE PROTECTIVE ACTION
1.
Protective action for emergency workers involved in containment, mitigation,
assessment and recovery operations will be specific to the situation and the organization
involved. The purpose of all protective actions will be to minimize the hazard to emergency
response workers and the general public.
2.
Depending on the type of disaster, the County Health Department, State Health Department,
and/or other designated local or state agencies will combine their efforts for monitoring and
exposure control.
3.
The initial protective action recommendations will be made to the County EOC and to the
incident commander. Reports and records will be communicated to and coordinated by the
EOC.
4. The assessment of data will be done at the EOC as follows:
a.
All monitoring data received at the EOC will be plotted on overlays.
b.
Meteorological data received from the agencies and local NOAA stations will be
recorded and correlated with monitoring data to construct downwind hazard predictions.
c.
These analyses will be compared to the more complex and definitive assessments
received from state and federal sources.
5. The County Executive, on recommendation of County/State Health and/or other state
technical assistance agencies, will order proper exposure control.
TECHNICAL ANNEX TO HUERFANOCOUNTY’S EAS PLAN
EAS MESSAGE PRIORITIES
A national activation for a Presidential message with the event code EAN must take priority over
any other message and preempt it if it is in progress.
EAS participants should transmit other EAS messages in the following order:
a. Local Area Messages
79
b. State Messages
c. National Information Center (NIC) Messages
During a national emergency, the radio and television broadcast network program distribution
facilities must be reserved exclusively for distribution for Presidential messages.
NIC messages received from national networks which are not broadcast at the time of original
transmission must be recorded locally by LP sources for transmission at the earliest opportunity.
TRANSMISSION REQUIREMENTS
Transmissions may be either automatic or manual.
Transmissions must include:
a. EAS header codes
b. Attention signal
c. Emergency message
d. End of message (EQM)
VISUAL REQUIREMENTS
Effective July 1, 1997, television stations shall transmit a visual message containing the
originator, event, location and the valid time period of an EAS message. If the message is a
video crawl, it shall be displayed at the top of the television screen or where it will not interfere
with other visual messages.
Television stations should ensure that pauses in video before EAS message transmissions do not
cause television receivers to mute EAS audio messages.
TRANSMISSION REQUIREMENTS (CABLE)
Effective January 1, 1997, cable systems shall transmit EAS audio messages in the same order as
broadcast stations. The attention signal may be produced from a storage device. Additionally,
subject cable systems must:
Provide a video interruption and an audio EAS message on all channels. The audio message
must state which channel is carrying the visual EAS message.
Subject cable systems shall transmit a visual EAS message on a least one channel. The
message shall contain the originator, event, location and the valid time period of the EAS
80
message. If the visual message is a video crawl, it shall be displayed at the top of the
subscriber’s television screen or where it will not interfere with other visual messages.
Cable systems shall provide a method to alert hearing impaired or deaf subscribers to EAS
messages. Methods may include: a box that displays EAS messages and activates other
alerting mechanisms or lights; visual messages on all channels; etc.
Cable systems may elect not to interrupt EAS messages from broadcast stations based on a
written agreement between all concerned.
UNATTENDED REQUIREMENTS
Automatic interrupt of programming and transmission of EAS messages is required when
facilities are unattended and must include a permanent record that contains a minimum of the
following:
a. Originator
b. Event
c. Location
d. Valid time period of the message
The decoder performs the functions necessary to determine which EAS messages are
automatically transmitted by the encoder.
RETRANSMISSION REQUIREMENTS
Participants are required to transmit all received EAS messages that have the following event
codes:
a. Emergency Action Notification (EAN)
b. Emergency Action Termination (EAT)
c. Required Monthly Test (RMT)
and accompanying location codes for their state and state/county.
These EAS messages shall be retransmitted unchanged except for the LLLLLLLL-code which
identifies the broadcast station or cable system retransmitting the message.
If an EAS source originates any EAS messages with the above event codes, it must include the
location codes for the state and counties in its service area.
Retransmission must be within the following time frame:
a. EAS messages with the EAN and EAT event codes must be transmitted immediately
upon reception.
b. Monthly EAS messages must be transmitted within 15 minutes of reception.
MONITORING REQUIREMENTS
Broadcast stations and subject cable systems must monitor two (2) EAS sources specified in the
state EAS Plan and FCC Map book.
Broadcast station and cable system management will determine which header codes for state and
local area emergency situations will automatically interrupt their programming.
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TESTING REQUIREMENTS
Entries shall be made in the broadcast station or cable system records for all tests.
REQUIRED MONTHLY TESTS (RMT) CONSISTS OF THE TRANSMISSION OF:
a.
b.
c.
d.
EAS header codes
Attention signal
Test script
EOM code
Tests in odd numbered months: 8:30 a.m. to local sunset.
Tests in even numbered months: local sunset to 8:30 a.m.
Originate from local or state primary sources.
Must be re-transmitted within 15 minutes of receipt.
Class D FM and LPTV need to transmit only the test script.
REQUIRED WEEKLY TESTS (RWT) CONSISTS OF THE TRANSMISSION OF:
a. EAS header codes
b. EOM codes
Originated by stations once a week at random days and times.
Class D FM and LPTV not required to transmit, but must log receipt.
Not required during the week that a monthly test is conducted.
PERIODIC NATIONAL TESTS:
National Primary (NP) sources shall participate in tests as appropriate. The FCC may request a
report of these tests.
CLOSED CIRCUIT TESTS OF NATIONAL LEVEL EAS FACILITIES:
Not more than once a month and not less than once every three months. Test times will be
selected by the White House. The FCC will notify participants at least four (4) working days
before the test.
CO-LOCATED OPTIONS
Broadcast stations or cable systems that are co-owned and co-located may provide the EAS
transmitting requirements with one EAS encoder and the monitoring requirements with one EAS
decoder.
REMOTE CONTROL OPTIONS
Either manual or automatic operation of EAS equipment may be used at broadcast stations or
cable systems that use remote control
If manual operation is used, an EAS decoder must be located at the remote control location and
directly monitor the signals of the two assigned EAS sources.
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If direct monitoring of the assigned EAS sources is not possible at the remote location, automatic
operation is required.
If automatic operation is used, the remote control location may be used to override the
transmission of an EAS message.
Broadcast stations and cable systems may change back and forth between automatic and manual
operation.
ADDITIONAL CARRIER OPTIONS
Broadcast stations may additionally transmit EAS messages through other communications
means than the main audio channel.
For example:
M stations on subcarriers including 57 kHz using the Radio Broadcast Data System
(RBDS) standard produced by the National Radio Systems Committee (NRSC)
television stations may use subsidiary communications services
EQUIPMENT FAILURE PROCEDURE
Broadcast stations and subject cable systems must determine the cause of any failure to receive
the required tests or activations. Appropriate entries must be made in the broadcast station log or
cable system record indicating reasons why any tests were not received.
In the event of equipment failure, a broadcast station or subject cable system may operate
without the equipment, pending its repair or replacement, for a period not in excess of 60 days
without further FCC authority, with appropriate entries in the broadcast station log, or subject
cable system records, showing the date and time the equipment was removed and restored to
service.
For personnel training purposes, the required monthly test script must still be transmitted even
through the equipment for generating the EAS message codes, attention signal and EOM code is
not functioning.
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NATIONAL OPERATION PROCEDURE
The EAN is issued by the White House to:
1. For anticipating radio and television networks cable networks and program
suppliers
2. Wire services
3. Communications common carriers
It is then disseminated via:
1. Radio and television broadcast networks to all affiliates with the use of internal
alerting facilities.
2. Cable networks and program suppliers to cable systems and subscribers.
3. Wire services to all subscribers (AM, FM,TV, LPTV and other stations). off-air
monitoring of EAS sources
UPON RECEIPT OF AN EAN MESSAGE
1.
2.
Monitor the radio and television networks, cable networks and program suppliers, and
wire services for further instructions.
Verify the authenticity of the EAN message with the current Red Envelope
Authenticator List (broadcast stations only).
3.
Monitor the two EAS sources assigned in the State or Local Area Plan.
4.
Discontinue normal programming and follow the transmission procedures in the
EAS Operating Handbook.
-Non-participating National (NN) sources make the sign-off announcement and
remove their carriers from the air and monitor for the Emergency Action
termination message.
-NN sources using automatic interrupt must transmit the header codes, attention
signal, sign-off announcement and EOM code.
5.
Transmit a common emergency message until receipt of the Emergency Action
Termination Message.
6.
TV broadcast stations shall display an appropriate EAS slide and then transmit all
EAS announcements visually and aurally.
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7.
Stations in the International Broadcast Service must cease broadcasting immediately
upon receipt of an Emergency Action Notification and must maintain radio silence
until an EAT is issued.
STATE OPERATION PROCEDURE
EAN dissemination arrangements at these levels originate from State and local governments in
accordance with State and local area plans.
1.
The EAS may be activated at the state or local area levels by broadcast stations and cable
systems at their discretion for day-to-day emergency situations posing a threat to life and
property.EAS operations must be conducted as specified in State and local area plans.
2.
State Relay (SR) sources monitor the State Relay Network or follow the State EAS Plan for
instructions from the State Primary (SP) source.
3.
Local Primary (LP) sources monitor the Local Area SR sources to follow the State EAS
Plan for instructions.
4.
Participating National (PN) and Non-participating National (NN) sources monitor the Local
Area LP sources for instructions.
5.
Broadcast stations and cable systems participating in the State or Local Area EAS must
discontinue normal programming and follow the procedures in the State and Local Area
Plans.
6.
Upon completion of the State and Local Area EAS transmission procedures, resume normal
programming until receipt of the cue from the SR or LP sources in your Local Area. Then
broadcast the common emergency message. Resume normal programming at the conclusion
of the emergency message.
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Appendix 5 Colorado State Highway Emergency Task Force Policy and
Procedures
Colorado State Disaster Preparedness Commission
I. STATE DISASTER EMERGENCY DECLARATION
Under a State Disaster Emergency Declaration (Colorado State Executive Law, the Governor
normally issues an Executive Order which directs State agencies to take such actions as may
be necessary to assist affected areas in repairing, restoring and protecting private and public
facilities and to provide such other emergency assistance as would protect the public health and
safety.
II. STATE HIGHWAY EMEREGENCY TASK FORCE ASSISTANCE
Frequently, in the aftermath of a disaster, municipalities and public utilities must remove large
quantities of downed trees and other debris, as part of their efforts to restore services and clear
public streets. When a State Disaster Emergency is declared, State agencies may be directed to
assist in those efforts. If that occurs, their activities will be conducted in accordance with the
policy described in (III.) below, subject to the direction of and priorities established by the State
Coordinating Officer.
III.STATE HIGHWAY EMEREGENCY TASK FORCE POLICY
With respect to debris clearance and removal, the State's policy following a State Disaster
Emergency Declaration is as follows:
A. MISSION RESPONSIBILITIES
State resources may be utilized to clear debris from impacted roads and other public
property. The removal of the cleared debris and ultimate storage and/or disposal is the
responsibility of the affected governmental entity.
B. MISSION PRIORITIES
State missions to clear debris shall be assigned on a prioritized basis, according to the
following order of priorities:
1. First Priority: the clearance of transportation corridors in order to enable the passage of
emergency vehicles.
2. Second Priority: the clearance of transportation corridors and other property to allow
utility crews access to damaged power lines and other utility infrastructure which must be
repaired in order to restore power to affected areas.
3. Third Priority: other emergency-related needs as identified by the affected local
jurisdictions or by State agencies, and as authorized by the State Coordinating Officer.
C. MISSION REQUESTS
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Local jurisdictions will submit requests for debris clearance assistance to CDEM,
which will evaluate and prioritize requests. When requested by CDEM, State agencies will
conduct damage assessments at impacted sites in order to determine the appropriate
equipment and other resources needed to perform the required work.
D. MISSION ASSIGNMENTS
Under CDEM coordination, State agencies with debris clearance capabilities will jointly
review requests for debris clearance assistance to determine which agencies have the
appropriate and necessary resources available to perform the required work.
E. COMPLETION DATE
At the direction of the State Coordinating Officer (SCO), or within one to two weeks after
the issuance of the State Disaster Emergency Declaration, the SCO, CDEM, impacted local
jurisdictions and appropriate State agencies will assess the need to determine a completion
date for the collection of debris placed in public rights-of-way by private property owners
and others. This assessment will be conducted at least weekly thereafter. Once the SCO
decides to implement a completion date, the date will be publicized in the affected
jurisdictions. The purpose of the deadline is to maintain emphasis on the emergency nature
of the work and to insure that storm-related debris clearance activities are completed in a
timely manner. This will also serve to avoid problems that can occur when non-disaster
work is performed simultaneously with emergency projects. In addition, this will allow
residents and local jurisdictions to complete storm clean-up and will free governmental
workers to proceed with other essential services.
IV. STATE DEBRIS CLEARANCE RESPONSIBILITIES
A. STATE COORDINATING OFFICER (SCO)
The SCO provides overall direction and control of available State agency resources under a
State Disaster Emergency Declaration.
B. STATE OF COLORADO EMERGENCY MANAGEMENT OFFICE (CDEM)
CDEM coordinates debris clearance missions under a State Disaster Emergency Declaration.
C. DEPARTMENT OF TRANSPORTATION (DOT)
DOT, as part of its agency mandate to keep transportation routes clear, is involved in debris
clearance activities. DOT's normal policy is to clear debris from major transportation routes
by moving it to the side of the road. At that point, the County or local jurisdiction which
owns the road is expected to transport the debris from the side of the road to approved
disposal sites or to landfills for final disposition (burying or burning). DOT Regional offices
maintain a list of disposal sites within their regions to which they may take "State-owned"
debris (i.e., debris which is not under local jurisdiction) for disposal.
D. DEPARTMENT OF ENVIRONMENTAL CONSERVATION (DEC)
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DEC requires a permit for the disposal of trees, branches, leaves and other brush by open
burning. In addition, storage sites and transfer stations require a solid waste management
permit. These permits must be filed by each entity wishing to burn brush or landfill
debris. However, Environmental Conservation Law (ECL) provides for the issuance of
general permits, valid for a specific period of time following natural disasters, when numbers
of individuals undertake similar types of minor projects that are of a remedial nature.
Emergency provisions require a finding of emergency or written statement of necessity
by the DEC Commissioner in order to be implemented.
Under the Commissioner's finding, DEC Regional Directors and their staffs may be
authorized to issue general permits or emergency authorizations in affected areas when, in
their judgment, open burning or temporary storage of downed trees and brush is
immediately required. Actions taken in furtherance of the storage and disposal of downed
trees are exempted from the requirements.
DEC maintains a computerized list of Construction and Demolition landfills which will
accept storm debris. Periodically, as well as during emergency operations, this list is
provided to CDEM to serve as a source of disposal sites for storm debris. In addition, DEC
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may also be required to provide personnel and equipment to assist in debris
clearance activities.
E. OTHER STATE AGENCIES
Other State agencies, such as the Department of Correctional Services, the
Highway Authority and the Office of Parks, Recreation and Historic Preservation,
will be called upon to provide personnel, equipment and other needed resources for
debris clearance activities.
V. FEDERAL DEBRIS CLEARANCE
ASSISTANCE A. Federal Disaster Assistance
Law Provisions
Following a Presidential Disaster Declaration, Federal disaster assistance will be used
to the maximum extent possible to remove debris and wreckage from publicly and
privately owned lands and waters. Such assistance can only be provided when it is
judged to be in the public interest by meeting the following three conditions:
1.
The necessary elimination of immediate threats to life, public health and
safety;
2.
The elimination of immediate threats of significant damage to improved public or
private property; and,
3.
To ensure the economic recovery of the affected community to the benefit
of the community-at-large.
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90
Appendix 6 – Profiling a Hazard Worksheet
Hazard Profile Worksheet
Hazard:
Possible Severity (Percentage of the community that can be affected):
Catastrophic: More than 50%
Critical: 25 to 50%
Limited: 10 to 25%
Negligible: Less than 10%
Likelihood of Occurrence:




Seasonal Pattern:
Highly likely: Near 100% probability in next year.
Likely: Between 10 and 100% probability in next year, or at
least one chance in next 10 years.
Possible: Between 1 and 10% probability in next year, or at least
one chance in next 100 years.
Unlikely: Less than 1% probability in next 100 years.
Areas Likely to be Affected Most:
Probable Duration:
Potential Speed of Onset (Probable amount of warning time):


Minimal (or no) warning.
6 to 12 hours warning.


12 to 24 hours warning.
More than 24 hours warning.
Existing Warning Systems:
Does a Vulnerability Analysis Exist?
Yes
No


Note that some hazards may pose such a limited threat to the community that additional analysis is not
necessary.
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VI . GENERAL INFORMATION REFRENCES
A. National Response Plan (NRP)
The National Response Plan is the United States national plan to respond to emergencies
such as terrorist attacks or natural disasters. Within the United States natural disaster
response and planning is first and foremost a local government responsibility. When local
government exhausts its resources, it then requests specific additional resources from the
county level. The request process proceeds similarly from the county to the state to the
federal government as additional resource needs are identified.
B. National Infrastructure Protection Plan (NIPP)
The National Infrastructure Protection Plan (NIPP) is a document, called for by
Homeland Security Presidential Directive 7, which aims to unify Critical Infrastructure
(PDD63) and Key Resource protection efforts across the country.
C. National Incident Management System (NIMS)
The National Incident Management System (NIMS) is a system used in the United States
to coordinate emergency preparedness and incident management among various federal,
state, and local agencies.
NIMS Components Include:
Concepts and Principles
Flexibility
Standardization
NIMS Components
Command and management
Preparedness
Resource management
Communications and information management
D. Incident Command System (ICS)
The Incident Command System (ICS) is a standardized, on-scene, all-hazard incident
management concept in the United States. It is a management protocol originally
designed for emergency management agencies and later federalized. ICS is based upon a
flexible, scalable response organization providing a common framework within which
people can work together effectively. These people may be drawn from multiple agencies
that do not routinely work together, and ICS is designed to give standard response and
operation procedures to reduce the problems and potential for miscommunication on such
incidents. ICS has been summarized as a "first-on-scene" structure, where the first
responder of a scene has charge of the scene until the incident has been declared resolved,
a superior-ran Huerfano responder arrives on scene and seizes command, or the Incident
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Commander appoints another individual Incident Commander.
93
Appendix 7 – Incident Command System Schematic
- 94 –
Natural Hazard - Flood
Natural Hazard - Flash Flood
Natural Hazard - Landslide
Natural Hazard - Avalanche
Natural Hazard - Drought
Natural Hazard - Tornado
Natural Hazard - Winds
NATURAL HAZARD - LIGHTNING
Natural Hazard - Earthquake
Natural Hazard - Disease Outbreak
158
147
107
116
70
56
152
82
163
130
68
95
Manmade - Haz Mat Transportation
Manmade - Fixed Installations of Hazardous Materials
78
102
109
132
Appendix 9 – Fire Chief Counter-terrorism Planning Table
Manmade - Military Accident
Manmade - Arson
Manmade - Extreme Acts of Violence
Manmade - Civil Disturbance
102
Manmade - Airplane Crashes
Manmade - Urban Fire (Accidental)
Manmade - Domestic Terror
124
Manmade - International Terror
Manmade - Dam Breach
NATURAL HAZARD- METHANE LEAKS
NATRUAL HAZARD - ASTEROID/COMET IMPACT
NATURAL HAZARD - VOLCANIC ERUPTION
Natural Hazard - Storm
Appendix 8 – Hazard Analysis Relative Ranking Table
Hazard Analysis Relative Ranking (Qualitative Scores)
NATURAL HAZARD - WILDFIRE
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84
79
##
101
96
PREPARE Your Department to Respond to a Terrorist Attack
• Training / Drills / Exercises
• Equipment
• Standard Operating Procedures
• Mutual Aid / Automatic Aid
• National Incident Management System (NIMS) Adoption and Training
• Emergency Operations Plan
• Continuity of Operations / Continuity of Government Plans
• 24x7 Contacts / Resource List
• Community Notification Plans
• Evacuation / Shelter-in-Place Plans
• Points of Distribution Plan
• Citizen Involvement / Community Emergency Response Teams /
• Fire Corps / Reserve Medical Corps / USA On Watch
• Technical Rescue Response Sustainment
• Fire Department Member / Family Preparedness
• Incident Access Control
• Victim Care and Management / Mass Casualty Plan / Medical Surge Procedure
• Mass Fatality Management Plans
• Crime Scene Guidelines
• Situational Awareness / Frequent Updates
• National Incident Management System (NIMS)
• Respond According to Standard Operating Procedures
• Mutual Aid Agreements
• Force Protection (Responder Safety) / Perimeter Security
• Notifications
• Media / Crisis Communication
• Evacuation / Shelter-in-Place Management
• Continued Service Delivery
• Responder Safety and Wellness
• Technical Response
• Victim Care and Management / Mass Casualty Plan / Medical Surge Procedure
• Citizen / Community Responders
• Crime Scene Guidelines
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RESPOND to a Terrorist Attack
• Situational Awareness / Frequent Updates
• National Incident Management System (NIMS)
• Respond According to Standard Operating Procedures
• Mutual Aid Agreements
• Force Protection (Responder Safety) / Perimeter Security
• Notifications
• Media / Crisis Communication
• Evacuation / Shelter-in-Place Management
• Continued Service Delivery
• Responder Safety and Wellness
• Technical Response
• Victim Care and Management / Mass Casualty Plan / Medical Surge Procedure
• Citizen / Community Responders
• Crime Scene Guidelines
RECOVER from a Terrorist Attack
• Medical Screening Program for Responders
• Documentation / Reporting
• Fire Department Resource Assessment
• Post-Incident Analysis
• Community Recovery
• Media Relations
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Appendix 10 – County and Town Call-up Schematics
99
100
101
102
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Appendix 11 – State of Colorado Emergency Contact List
Division of Emergency Management Field Offices
Central
9195 E. Mineral Ave., Suite 200 Centennial, CO 80112
Office: 720-852-6631 FAX: 720-8526750
South Central
15075 S. Golden Road Golden, Co 80401
Office: 303-273-1734
FAX:303-273-1795
South/Southeast
132 West “B” St., Ste. 260 Pueblo, CO 81003
Office: 719-544-6563
FAX:719-545-1876
Southwest
Fort Lewis College
1000 Rim Dr.
Durango, CO 81301 Office: 970-247-7674 FAX:
970-247-7032
North/Northeast
150 E. 29th Street, Suite 215 Loveland, CO 80538
Office: 970-679-4503 FAX: 970-6697717
Northwest
18705 Highway 9 (Box 585), Frisco,CO 80443
Office: 970-668-6878
West
222 S. 6th Ave., Rm 409 Grand Junction, CO 81502
Office: 970-248-7308 FAX: 970-248-7317
Division of Local Government Field Offices
Central
15075 S. Golden Road Golden, Co 80401
Office: 303-273-1787
FAX: 303-273-1795
South Central
P.O. Box 127 / 260 Adams St. Monte Vista, Co 81144
Office: 719-852-9429
FAX: 719-852-9433
Southeast
132 West “B” St., Ste. 260 Pueblo, CO 81003
Office: 719-544-6577
FAX: 719-545-1876
Southwest
Fort Lewis College
1000 Rim Dr.
Durango, CO 81302 Office: 970-247-7311 FAX:
970-247-7032
North Central
150 E. 29th St., Ste. 215 Loveland, CO 80538
Office: 970-679-4501 FAX:
970-669-7717
North Mountains
P.O. Box 5507
Frisco, CO 80443-5507
Office: 970-668-6160
FAX: 970-668-3216
Contact Radio Frequencies:
State Patrol Channel 3:................... 154.905
National Law (NLEEC).......................155.475
State-Wide Inter-Agency Mutual
Aid Channel DTRS........................MAC 21
Radio Amateur Civil Emergency Services3990.5
Telephone
24-hour Emergency Telephone
Number........................................... (303) 279-8855
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Non-Emergency Telephone
Number........................................... (720) 852-6600
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Appendix 12 – Response Procedure Links
1. DROUGHT - http://www.drought.unl.edu/plan/plan.htm
2. HIGH WINDS - http://www.fema.gov/hazard/tornado/index.shtm
3. WINTER STORMS - http://www.fema.gov/hazard/winter/index.shtm
4. WILDFIRE - http://www.fema.gov/hazard/wildfire/index.shtm
5. LIGHTNING - http://www.fema.gov/areyouready/thunderstorms.shtm
6. HAZMAT TRANSPORTED - http://www.fema.gov/hazard/hazmat/hz_after.shtm
7. MOTOR VEHICLE CRASHES - http://csp.state.co.us/TS_CrashStat.html
8. METHANE LEAKS (NATURAL) - http://www.csu.org/residential/safety/page2595.html
9. FLOOD - http://www.fema.gov/hazard/flood/index.shtm
10. SHELTER IN PLACE - http://www.nicsinfo.org/SIP%20Center.htm
11. EVACUATION - http://www.fema.gov/plan/prepare/evacuation.shtm
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Appendix 13 – ESF Definitions
ESF 1: Transportation - Colorado Department of Transportation
ESF #1 is designed to provide transportation support to assist in domestic incident
management. Activities within the scope of ESF #1 functions include: processing and
coordinating requests for state, local, and civil transportation support as directed under the
State Emergency Operations Plan (SEOP); reporting damage to transportation
infrastructure as a result of the incident; coordinating alternate transportation services (air,
maritime, surface, and rail); coordinating the restoration and recovery of the transportation
infrastructure; and coordinating and supporting prevention/preparedness/mitigation among
transportation infrastructure stakeholders at the State and local levels.
ESF 2: Communications - Colorado Department of Personnel and Administration,
Division of Information Technologies
ESF #2 coordinates State actions to provide the required temporary telecommunications,
and the restoration of the telecommunications infrastructure. ESF #2 supports all State
departments and agencies in the procurement and coordination of all telecommunications
services from the telecommunications and information technology (IT) industry during an
incident response.
Communications is information transfer and involves the technology associated with the
representation, transfer, interpretation, and processing of data among persons, places,
and machines. It includes transmission, emission, or reception of signs, signals, writing,
images, and sounds or intelligence, and security of any nature by wire, radio, optical, or
other electromagnetic systems.
ESF 3: Public Works & Engineering - Colorado Department of
Transportation
ESF #3 is structured to provide public works and engineering-related support for the
changing requirements of domestic incident management to include preparedness,
prevention, response, recovery, and mitigation actions. Activities within the scope of this
function include conducting pre and post-incident assessments of public works and
infrastructure; executing emergency contract support for life-saving and life-sustaining
services; providing technical assistance to include engineering expertise, construction
management, and contracting and real estate services; providing emergency repair of
damaged infrastructure and critical facilities; and other recovery programs.
ESF 4: Fire Fighting - Colorado Department of Public Safety
ESF #4 manages and coordinates firefighting activities, including the detection and
suppression of fires on State and local lands, and provides personnel, equipment, and
supplies in support of State, local, and tribal agencies involved in rural and urban
firefighting operations.
ESF 4a: Wildfire Suppression - Department of Higher Education, State Forest Service
Provides for and assists in the coordination and utilization of interagency fire
fighting resources to combat wildland emergencies. Provides for incident
107
management teams to assist on-scene incident command and control operations.
Provides Governor’s Authorized Representative (GAR) for FEMA Fire Assistance
Declarations.
ESF 5: Emergency Management - Colorado Department of Local
Affairs, Colorado Division of Emergency Management
ESF #5 serves as the support ESF for all State departments and agencies across the
spectrum of domestic incident management from prevention to response and recovery.
ESF #5 facilitates information flow in the pre-incident prevention phase in order to place
assets on alert or to preposition assets for quick response. During the post incident
response phase, ESF #5 transitions and is responsible for support and planning functions.
ESF #5 activities include those functions that are critical to support and facilitate multiagency planning and coordination for operations. This includes alert and notification,
deployment and staffing of designated emergency response teams, incident action
planning, coordination of operations, logistics and material, direction and control,
information management, facilitation of requests for Federal assistance, resource
acquisition and management (to include allocation and tracking), worker safety and health,
facilities management, financial management, and other support as required.
ESF 6: Mass Care, Housing, and Human - Colorado Department of
Human Services
ESF #6 promotes the delivery of services and the implementation of programs to assist
individuals, households and families impacted by potential or actual disasters. This
includes economic assistance and other services for individuals impacted by the incident.
ESF #6 includes three primary functions: Mass Care, Housing, and Human Services.
Mass Care involves the coordination of non-medical mass care services to include
sheltering of victims, organizing feeding operations, providing emergency first aid at
designated sites, collecting and providing information on victims to family members, and
coordinating bulk distribution of emergency relief items. Housing involves the provision of
assistance for short- and long-term housing needs of victims. Human Services include
providing victim related recovery efforts such as counseling, identifying support for
persons with special needs, expediting processing of new benefits claims, assisting in
collecting crime victim compensation for acts of terrorism, and expediting mail services in
affected areas
ESF 7: Resource Support - Colorado Department of Local Affairs
ESF #7 resources support to local, and tribal governments consists of emergency relief
supplies, facility space, office equipment, office supplies contracting services,
transportation services (in coordination with ESF #1 – Transportation), security services,
and personnel required to support immediate response activities. ESF #7 provides
support for requirements not specifically identified in other ESFs, including excess and
surplus property. Resource support may continue until the disposition of excess and
surplus property, if any, is completed.
ESF 8: Public Health and Medical Services - Colorado Department of
Public Health and Environment
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ESF #8 provides supplemental assistance to local, and tribal governments in identifying
and meeting the public health and medical needs of victims of a disaster. This support is
categorized in the following core functional areas: Assessment of public health/medical
needs (including behavioral health); Public health surveillance; Medical care personnel;
and Medical equipment and supplies.
ESF 8a: Mental Health and Substance Abuse: - Department of Human Services,
Division of Mental Health
Provides crisis-counseling services to individuals and groups impacted by the
disaster situation. Mental health professionals will be mobilized to offer home and
community-based services. Substance abuse counselors may be mobilized to
provide a source of education and outreach regarding unhealthy coping
mechanisms that may include alcohol or drug use as a response to stress. Crisis
counseling is a time-limited program designed to assist victims/survivors of a
disaster in returning to their pre-disaster level of functioning. Coordinates and
provides mental health services to victims and responders following a disaster.
ESF 9: Search & Rescue - Colorado Department of Local Affairs,
Colorado Division of Emergency Management (*Colorado Search and
Rescue Board for ground searches)
ESF #9 integrates the Search and Rescue system around a core of task forces prepared
to deploy immediately and initiate operations in support of ESF #9. These task forces are
staffed primarily by local fire department and emergency services personnel who are
highly trained and experienced in search and rescue operations and possess specialized
expertise and equipment.
ESF 10: Oil and Hazardous Materials Response - Colorado Department
of Public Safety
ESF #10 provides for a coordinated response to actual or potential oil and hazardous
materials incidents. ESF #10 includes the appropriate response and recovery actions to
prepare for, prevent, minimize, or mitigate a threat to public health, welfare, or the
environment caused by actual or potential oil and hazardous materials incidents.
Hazardous materials addressed under the SEOP include chemical, biological, and
radiological substances, whether accidentally or intentionally released. These include
certain chemical, biological, and radiological substances considered weapons of mass
destruction (WMD).
ESF #10 describes the lead coordination roles, the division and specification of
responsibilities among various agencies, and the regional, and onsite response
organizations, personnel, and resources that may be used to support response actions.
Response to oil and hazardous materials incidents is carried out in accordance with the
NCP (40 CFR part 300). The SEOP implements the response authorities and
responsibilities created by the Comprehensive Environmental Response, Compensation,
and Liability Act, and the authorities established by section 311 of the Clean Water Act, as
amended by the Oil Pollution Act.
ESF 11: Agriculture and Natural Resources – Colorado Department of
Agriculture and Colorado Department of Natural Resources
109
ESF #11 includes determining nutrition assistance needs, obtaining appropriate food
supplies, arranging for delivery of the supplies, and authorizing disaster food stamps.
Animal and plant disease and pest response: Includes implementing an integrated State,
local, and tribal response to an outbreak of a highly contagious or economically
devastating animal/zoonotic disease, an outbreak of a highly infective exotic plant
disease, or an economically devastating plant pest infestation. Ensures, in coordination
with ESF #8 – Public Health and Medical Services, that animal/veterinary/wildlife issues in
natural disasters are supported.
Assurance of the safety and security of the commercial food supply: Includes the
inspection and verification of food safety aspects of slaughter and processing plants,
products in distribution and retail sites, and import facilities at ports of entry; laboratory
analysis of food samples; control of products suspected to be adulterated; plant closures;
foodborne disease surveillance; and field investigations.
Protection of resources: Includes appropriate response actions to conserve, rehabilitate,
recover, and restore resources.
ESF 12: Energy - Colorado Department of Regulatory Agencies
ESF #12 collects, evaluates, and shares information on energy system damage and
estimations on the impact of energy system outages within affected areas. The term
“energy” includes producing, refining, transporting, generating, transmitting, conserving,
building, distributing, and maintaining energy systems and system components.
Additionally, ESF #12 provides information concerning the energy restoration process
such as projected schedules, percent completion of restoration, geographic information on
the restoration, and other information as appropriate.
ESF 13: Public Safety and Security - Colorado Department of Public
Safety
ESF #13 provides a mechanism for coordinating and providing Federal support to State
and local authorities to include non-investigative/non-criminal law enforcement, public
safety, and security capabilities and resources during potential or actual Incidents of
National Significance.
ESF #13 capabilities support incident management requirements including force and
critical infrastructure protection, security planning and technical assistance, technology
support, and public safety in both pre-incident and post-incident situations. ESF #13
generally is activated in situations requiring extensive assistance to provide public safety
and security and where State and local government resources are overwhelmed or are
inadequate, or in pre-incident or post-incident situations that require protective solutions or
capabilities unique to the State Government.
ESF 14: Long Term Community Recovery and Mitigation – Colorado
Department of Local Affairs
ESF #14 The policies and concepts in this annex apply to appropriate State
departments and agencies following disaster that affects the long-term recovery of a
community. Based on an assessment of incident impacts, ESF #14 support may vary
depending on the magnitude and type of incident and the potential for long-term and
severe consequences. ESF #14 will most likely be activated for large-scale or catastrophic
110
incidents that require Federal assistance to address significant long-term impacts in the
affected area (e.g., impacts on housing, businesses and employment, community
infrastructure, and social services).
ESF 15: External Affairs - Office of the Governor
ESF #15 coordinates State actions to provide the required external affairs support to
State, local, and tribal incident management elements. This annex details the
establishment of support positions to coordinate communications to various audiences.
ESF #15 applies to all State and local departments and agencies that may require public
affairs support or whose public affairs assets may be employed during a disaster.
The provisions of this annex apply any response or other event designated by the
Governor’s Office where significant interagency coordination is required.
ESF #15 is organized into the following functional components: Public Affairs, Community
Relations, Congressional Affairs, International Affairs, State and Local Coordination, and
Tribal Affairs
ESF #15 provides the resources and structure for the implementation of the SEOP.
Incident communications actions contained in the SEOP are consistent with the template
established in the National Incident Management System (NIMS).
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Appendix 14 – Colorado EOC ESF Reference List
ESF 1
Transportation
ESF 2
Communications
ESF 3
Public Works and Engineering
ESF 4
Fire Fighting
ESF 4a
Wildfire Suppression
ESF 5
Emergency Management
ESF 6
Mass Care, Housing, and Human Services
ESF 7
Resource Support
ESF 8
Public Health and Medical Services
ESF 8a
ESF 9
Mental Health and Substance Abuse
Search and Rescue
ESF 10
Oil and Hazardous Materials Response
ESF 11
Agriculture and Natural Resources
ESF 12
Energy
ESF 13
Public Safety and Security
ESF 14
Long-Term Community Recovery and Mitigation
ESF 15
External Affairs
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Appendix 15 – Mutual Aid Agreements for Public Assistance and Fire
Management Assistance
Disaster Assistance Policy 9523.6
I.
II.
III.
TITLE: Mutual Aid Agreements for Public Assistance and Fire Management Assistance
DATE: August 13, 2007
PURPOSE:
This policy specifies criteria by which the Federal Emergency Management Agency
(FEMA) will recognize the eligibility of costs under the Public Assistance (PA) Program
and the Fire Management Assistance Grant (FMAG) Program incurred through mutual aid
agreements between applicants and other entities.
IV.
SCOPE AND AUDIENCE:
This policy is applicable to all major disasters, emergencies, and fire management
assistance declarations declared on or after the date of this policy. This policy is intended
for personnel involved in the administration of the PA and the FMAG programs.
V.
AUTHORITY:
This policy applies to emergency work authorized under Sections 403, 407, 420, and 502,
of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), 42
U.S.C. 5121-5206, and the implementing regulations of 44 CFR § 204 and § 206.
VI.
BACKGROUND:
Many State, Tribal, and local governments and private nonprofit organizations enter into
mutual aid agreements to provide emergency assistance to each other in the event of
disasters or emergencies. These agreements often are written, but occasionally are arranged
verbally after a disaster or emergency occurs. This policy addresses both written and verbal
mutual aid agreements and the eligibility of costs under the Emergency Management
Assistance Compact (EMAC).
The National Incident Management System (NIMS) maintains that states should participate
in these agreements and should look to establish intrastate agreements that encompass all
local jurisdictions. The Incident Management Systems Division will be responsible for
developing a national system of standards and guidelines as described in the NIMS as well
as the preparation of guidance to assist agencies in implementing the system. This policy
supports the NIMS by establishing standard criteria for determining the eligibility of costs
incurred through mutual aid agreements.
VII.
POLICY:
A.
Terms Used in this Policy:
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B.
1.
Backfill. Replacement personnel who perform the regular duties of other
personnel while they are performing eligible emergency work under the PA
or FMAG programs.
2.
Declared Emergency or Major Disaster. An emergency or major disaster as
defined at 44 CFR § 206.2 (a)(9) and (17), respectively.
3.
Declared Fire. An uncontrolled fire or fire complex, threatening such
destruction as would constitute a major disaster for which the Disaster
Assistance Directorate Assistant Administrator has approved a declaration
in accordance with the criteria listed in 44 CFR § 204.21.
4.
Emergency Management Assistance Compact (EMAC). This type of
interstate mutual aid agreement allows states to assist one another in
responding to all kinds of natural and man-made disasters. It is administered
by the National Emergency Management Association (NEMA).
5.
Incident Commander. The ranking official responsible for overseeing the
management of emergency or fire operations, planning, logistics, and
finances of the field response.
6.
Providing Entity. The entity providing mutual aid assistance to a Requesting
Entity pursuant to a local or statewide mutual aid agreement.
7.
Requesting Entity. An entity that requests mutual aid assistance from a
Providing Entity for emergency work resulting from a declared fire,
emergency or major disaster within its legal jurisdiction. The requesting
entity is eligible to receive FEMA assistance for the eligible mutual aid
activities performed by the providing entities.
8.
Intra-state Mutual Aid. Mutual Aid that supports local and regional mutual
aid efforts within a State as well as regional mutual aid agreements and
compacts involving local jurisdictions that cross State boundaries, or are
adjacent to a neighboring State (i.e. Kansas City, Kansas/Kansas City,
Missouri , etc.).
9.
Inter-state Mutual Aid. Mutual Aid that supports national mutual aid efforts
requested directly between two or more States or territories through
established Multi-agency Coordination Systems as directed by approved
mutual aid agreements or compacts (i.e. EMAC), etc.
General:
1.
To be eligible for reimbursement by FEMA, the mutual aid assistance
should have been requested by a Requesting Entity or Incident Commander;
be directly related to a Presidentially-declared emergency or major disaster,
or a declared fire; used in the performance of eligible work; and the costs
must be reasonable.
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C.
2.
FEMA will not reimburse costs incurred by entities that "self-deploy"
(deploy without a request for mutual aid assistance by a Requesting Entity)
except to the extent those resources are subsequently used in the
performance of eligible work at the request of the Requesting Entity or
Incident Commander.
3.
The reimbursement provisions of a mutual aid agreement must not be
contingent on a declaration of an emergency, major disaster, or fire by the
Federal government.
4.
This policy is applicable to all forms of mutual aid assistance, including
agreements between Requesting and Providing Entities, statewide mutual
aid agreements, and the mutual aid services provided under the EMAC.
Pre-Event Written Mutual Aid Agreements.
FEMA recognizes mutual aid agreements between Requesting and Providing
Entities, and statewide mutual aid agreements wherein the State is responsible for
administering the claims for reimbursement of Providing Entities. In addition,
FEMA recognizes the standard EMAC agreement as a valid form of mutual aid
agreement between member states.
1.
2.
FEMA encourages parties to have written mutual aid agreements in place
prior to a declared fire, emergency, or major disaster.
a.
When a pre-event written agreement exists between a Requesting
Entity and a Providing Entity, the Providing Entity may be
reimbursed through the Requesting Entity. In these circumstances,
the Requesting Entity should claim the eligible costs of the
Providing Entity, pursuant to the terms and conditions of the mutual
aid agreement and the requirements of this policy, on its sub-grant
application, and agree to disburse the Federal share of funds to the
Providing Entity.
b.
When a statewide pre-event mutual aid agreement exists that
designates the State responsible for administering reimbursement of
mutual aid costs, a Providing Entity may apply, with the prior
consent of the Requesting Entity, for reimbursement directly to the
Grantee, in accordance with applicable State law and procedure. In
such cases, the Providing Entity should obtain from the Requesting
Entity the certification required in section H. (3) of this policy and
provide it to the State as part of its reimbursement request.
FEMA encourages parties to address the subject of reimbursement in their
written mutual aid agreements. FEMA will honor the reimbursement
provisions in a pre-event agreement to the extent they meet the requirements
of this policy.
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D.
E.
3.
When a pre-event agreement provides for reimbursement, but also provides
for an initial period of unpaid assistance, FEMA will pay the eligible costs
of assistance after such initial unpaid period.
4.
When a pre-event agreement specifies that no reimbursement will be
provided for mutual aid assistance, FEMA will not pay for the costs of
assistance.
Post-Event Mutual Aid Agreements.
1.
When the parties do not have a pre-event written mutual aid agreement, or
where a written pre-event agreement is silent on reimbursement, the
Requesting and Providing Entities may verbally agree on the type and
extent of mutual aid resources to be provided in the current event, and on
the terms, conditions, and costs of such assistance.
2.
Post-event verbal agreements must be documented in writing and executed
by an official of each entity with authority to request and provide assistance,
and provided to FEMA as a condition of receiving reimbursement. The
agreement should be consistent with past practices for mutual-aid between
the parties. A written post-event agreement should be submitted within 30
days of the Requesting Entity's Applicant's Briefing.
Force Account Labor Costs.
1.
The straight- or regular-time wages or salaries of a Requesting Entity's
permanently employed personnel performing or supervising emergency
work are not eligible costs, pursuant to 44 CFR § 206.228(a)(4), and §
204.43(c), even when such personnel are reassigned or relocated from their
usual work location to provide assistance during an emergency. Overtime
costs for such personnel are eligible and may be submitted as part of a subgrant application.
2.
The labor force expenses of a Providing Entity will be treated as contract
labor, with regular time and overtime wages and certain benefits eligible,
provided labor rates are reasonable. The labor force expenses of the
Providing Entity will not be treated as contract labor if the labor force is
employed by the same local or State government as the Requesting Entity.
3.
In circumstances where a Providing Entity is also an eligible applicant in its
own right, the determination of eligible and ineligible costs will depend on
the capacity in which the entity is incurring costs. As stated in paragraphs
E(1) and (2), an applicant's straight-time wages are not eligible costs when
the applicant is using its permanently employed personnel for emergency
work in its own jurisdiction.
4.
Requesting and Providing Entities may not mutually deploy their labor
forces to assist each other so as to circumvent the limitations of paragraph
E(1) or (2) of this policy.
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5.
F.
The straight- or regular-time wages or salaries for backfill personnel
incurred by Providing Entities are not eligible for reimbursement. However,
the overtime portion of the replacement personnel's salary is considered an
additional cost of deploying personnel who perform eligible work and is
eligible for reimbursement under this policy.
Types of Mutual Aid Work
There are two types of mutual aid work eligible for FEMA assistance: Emergency
Work and Grant Management Work. Both are subject to the eligibility requirements
of the respective PA and FMAG programs:
1.
Emergency Work. Mutual aid work provided in the performance of
emergency work necessary to meet immediate threats to life, public safety,
and improved property, including firefighting activities under the FMAG
program, is eligible.
a.
Examples of eligible emergency work include:
i.
Search and rescue, sandbagging, emergency medical care,
debris removal;
ii.
Reasonable supervision and administration in the receiving
State that is directly related to eligible emergency work;
iii.
The cost of transporting equipment and personnel by the
Providing Entity to the incident site, subject to the
requirements of paragraphs B(1), (2) and (3) of this policy;
iv.
Costs incurred in the operation of the Incident Command
System (ICS), such as operations, planning, logistics and
administration, provided such costs are directly related to the
performance of eligible work on the disaster or fire to which
such resources are assigned;
v.
State Emergency Operations Center or Joint Field Office
assistance in the receiving State to support emergency
assistance;
vi.
Assistance at the National Response Coordination Center
(NRCC), and Regional Response Coordination Center
(RRCC), if requested by FEMA (labor, per diem and
transportation);
vii.
Dispatch operations in the receiving State;
viii.
Donations warehousing and management (eligible only upon
approval of the Assistant Administrator of the Disaster
Assistance Directorate);
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b.
2.
G.
H.
ix.
Firefighting activities; and,
x.
Dissemination of public information authorized under
Section 403 of the Act.
Examples of mutual aid work that are not eligible, include:
i.
Permanent recovery work;
ii.
Training, exercises, on-the-job training;
iii.
Long-term recovery and mitigation consultation;
iv.
Costs outside the receiving State that are associated with the
operations of the EMAC system (except for FEMA facilities
noted in paragraph F.(1)(a)(v) and (vi) above);
v.
Costs for staff performing work that is not eligible under the
PA or the FMAG programs;
vi.
Costs of preparing to deploy or "standing-by" [except to the
extent allowed in the FMAG program pursuant to 44 CFR §
204.42(e)];
vii.
Dispatch operations outside the receiving State;
viii.
Tracking of EMAC and U.S. Forest Service Incident Cost
Accounting and Reporting System (ICARS) resources; and
ix.
Situation reporting not associated with ICS operations under
VII(F)(iv) of this policy.
Grant Management Work. For PA only, work associated with the
performance of the Grantee's responsibilities as the grant administrator, as
outlined in 44 CFR § 206.202(b). Use of EMAC-provided assistance to
perform these tasks is eligible mutual aid work.
Eligible Applicants.
1.
Only Requesting Entities are eligible applicants for FEMA assistance. With
the exception of G.(2), below, a Providing Entity must submit its claim for
reimbursement to a Requesting Entity.
2.
States may be eligible applicants when statewide mutual aid agreements or
compacts authorize the State to administer the costs of mutual aid assistance
on behalf of local jurisdictions.
Reimbursement of Mutual Aid Costs.
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1.
Requesting and Providing Entities must keep detailed records of the services
requested and received, and provide those records as part of the supporting
documentation for a reimbursement request.
2.
A request for reimbursement of mutual aid costs must include a copy of the
mutual aid agreement - whether pre- or post-event - between the Requesting
and Providing Entities.
3.
A request for reimbursement of mutual aid costs should include a written
and signed certification by the Requesting Entity certifying:
4.
a.
The types and extent of mutual aid assistance requested and received
in the performance of eligible emergency work; and
b.
The labor and equipment rates used to determine the mutual aid cost
reimbursement request.
FEMA will not reimburse the value of volunteer labor or the value of paid
labor that is provided at no cost to the applicant. However:
a.
To the extent the Providing Entity is staffed with volunteer labor, the
value of the volunteer labor may be credited to the non-Federal cost
share of the Requesting Entity's emergency work in accordance with
the provisions of Disaster Assistance Policy #9525.2, Donated
Resources.
b.
If a mutual aid agreement provides for an initial period of unpaid
assistance or provides for assistance at no cost to the Requesting
Entity, the value of the assistance provided at no cost to the
Requesting Entity may be credited to the non-Federal cost share of
the Requesting Entity's emergency work under the provisions of
Disaster Assistance Policy #9525.2. Donated Resources.
5.
Reimbursement for work beyond emergency assistance, such as permanent
repairs, is not eligible for mutual aid assistance.
6.
For PA only, reimbursement for equipment provided to a Requesting Entity
will be based on FEMA equipment rates, approved State rates or, in the
absence of such standard rates, on rates deemed reasonable by FEMA.
7.
For FMAG only, reimbursement for equipment provided to a Requesting
Entity will be based on 44 CFR § 204.42 (b)(3) and (4).
8.
For PA only, reimbursement for damage to equipment used in emergency
operations will be based on Recovery Policy #9525.8, Damage to Applicant
Owned Equipment.
9.
For FMAG only, reimbursement or replacement of equipment damaged or
destroyed in the course of eligible firefighting activities will be based on 44
CFR § 204.42 (b)(5), and (6).
119
10.
VIII.
IX.
X.
For PA only, reimbursement for equipment purchased by a subgrantee to
support emergency operations will be based on Recovery Policy #9525.12,
Disposition of Equipment, Supplies, and Salvaged Materials.
RESPONSIBLE OFFICE: Disaster Assistance Directorate (Public Assistance Division)
SUPERSESSION: This policy updates and replaces RP9523.6, Mutual Aid Agreements
for Public Assistance and Fire Management Assistance, dated September 22, 2004, and the
Mutual Aid Policy Clarification Memorandum, dated March 15, 2005.
REVIEW DATE: Three years from date of publication.
//signed//
Carlos J. Castillo
Assistant Administrator
Disaster Assistance Directorate
120
Appendix 16 –Template Mutual Aid and Contingency Agreement by and
Among the members of the Huerfano County Emergency Medical
Services Association
This agreement is made and entered into effective on the ____ day of
_____________, 20XX, by and among the Members of the Huerfano
County Emergency Medical Services Association who have duly executed this
Agreement.
WHEREAS, the Members of the Huerfano County Emergency
Medical Services Association recognize the necessity to cooperate and work
together to provide for mutual aid and contingency assistance; and
WHEREAS, the Members further recognize the need to provide for an
organized means of resolving conflicts, concerns and questions between and
among their respective Members.
NOW, THEREFORE, IT IS AGREED BY AND AMONG THE MEMBERS
WHO HAVE DULY EXECUTED THIS AGREEMENT AS FOLLOWS:
SECTION 1. Definitions:
As used herein:
a. “Requesting Member,” shall mean the Member requesting aid, and
b. “Responding Member,” shall mean the Member affording or responding to
a call for aid.
SECTION 2. Mutual Aid and Contingency Agreement
The Members of the Huerfano County EMS Association mutually agree to
provide mutual aid and contingency service to each other.
SECTION 3. Authority to Respond to Provide Assistance
a. The authority to make requests for assistance or to provide aid under this
Agreement shall reside with the requesting Member’s command personnel
or the command personnel’s designee. For purposes of this Agreement,
the “requesting Member” shall mean the incident commander or the
incident commander’s designee asking for assistance and the “responding
Member” shall mean an officer/supervisor or designee sending assistance.
Any Member shall have the right to request assistance from the other
Member’s subject to the terms and conditions of this Agreement.
b. The Huerfano County Emergency Communications Center will page
out the next nearest Member if two consecutive pages go unanswered for
any reason. Members are empowered to set up automatic aid protocols in
the Emergency Communications Center for specific circumstances in their
service areas.
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SECTION 4. Requesting Assistance
A Member may request assistance from any other Member when the requesting
Member has concluded that such assistance is essential to protect life.
SECTION 5. Responses to Request
Upon request, a responding Member, upon determination that an emergency
exists and subject to the availability of human and equipment resources, shall
dispatch EMS personnel and equipment to aid the requesting Member.
SECTION 6. Personnel and Equipment Provided
The requesting Member shall include in its request for assistance the amount
and type of equipment, and shall specify the location where the personnel and
equipment are needed.
The final decision on the amount and type of equipment to be sent shall be solely
that of the responding Member. The responding Member shall be immune from
any liability in connection with all acts associated herewith provided that the final
decision is made with reasonable diligence.
No Member shall make any claim whatsoever against another Member for
refusal to send the requested personnel or equipment where such refusal is
based on the judgment of the responding Member that such personnel and
equipment are either not available or are needed to provide service in the
Member’s response area.
SECTION 7. Command and Control at the Emergency Scene
All Members have established Incident Command System (ICS) Standard
Operating Procedures (SOPs), and will implement them on all incidents involving
mutual aid or contingency responses.
The responding Member’s personnel and equipment shall report to the incident
commander or other appropriate sector officer of the requesting Member. The
person in charge of the responding Member shall meet with the incident
commander or appropriate sector officer of the requesting Member for a briefing
and assignment.
The person in charge of the responding Member shall retain control of the
responding Member’s human and equipment resources and shall direct them to
meet the needs and tasks assigned by the incident commander or sector officer.
The responding Member’s personnel and equipment shall be released by the
requesting Member when the services of the responding Member are no longer
required or when the responding Member’s resources are needed in their primary
response area. Responding Member personnel and equipment may withdraw
from the EMS scene upon giving notice to the incident commander or appropriate
sector officer that they are needed in the Member’s primary response area.
It is understood that the purpose of this section is to maintain order at the
emergency scene and shall not be construed to establish an employer/employee
relationship.
122
SECTION 8. Reporting and Record keeping
The requesting Member shall maintain records regarding the frequency of the
use of this agreement and provide them to the Colorado Department of Public Health
Bureau of Emergency Medical Services upon request. Each Member shall
maintain individual patient care reports.
SECTION 9. No Reimbursement for Costs
No Member shall be required to reimburse any other Member for the cost of
providing the services set forth in this Agreement for mutual aid services, except
as provided in Section 10 below. Each Member shall pay its own costs (i.e.
salaries, repairs, materials, compensation, etc.) for responding for requests for
mutual aid or contingency response.
SECTION 10. Fees for Ambulance Service
Members providing ambulance transport or other services normally billed for will
be entitled to their normal fees for service and are responsible for their own
billing, insurance filing and collection activity. Requesting Members are
responsible for payment of fees for responding paramedic Members providing
paramedic intercept services.
SECTION 11. Liability
Each responding Member hereby waives all claims against each requesting
Member for compensation for any property loss or damage and/or personal injury
or death occurring as a consequence of the performance of this Agreement.
A responding Member assumes all liability and/or cost of damage to its
equipment and the injury or death of its personnel when responding or
performing under this agreement.
SECTION 12. Insurance
Each Member shall procure and maintain such insurance as is required by
applicable federal and state law and as may be appropriate and reasonable to
cover its staff, equipment, vehicles, and property, including but not limited to
liability insurance, workers’ compensation (if applicable), unemployment
insurance, automobile liability, and property damage. Members may self-insure
when appropriate.
SECTION 13. Conflict Resolution
From time to time, personnel from one Member or another may have some
concerns or questions regarding this Agreement or the working relationship of
the parties. Should any such issues arise, they should be dealt with by the
Member’s chain of command to provide answers or resolution.
SECTION 14. Term of Agreement
This Agreement shall be in full force and effect upon execution by all Members
hereto. This Agreement shall remain in effect for a period of ten years unless
cancelled by any Member by giving thirty days written notice to the
Huerfano County EMS Association. The Agreement may be amended by
agreement of all of the Members.
123
IN WITNESS THEREOF, the following Members have duly executed this
Agreement:
By:
XXXX Community Fire Department _________________________
XXXX Community Fire Department _________________________
XXXX Community Fire Department _________________________
XXXX Community Fire Department _________________________
XXXX Community Fire Department _________________________
XXXXX Ambulance Service _________________________
XXXXX Ambulance Service _________________________
XXXXX Ambulance Service _________________________
XXXXX Ambulance Service _________________________
XXXXX Ambulance Service _________________________
XXXXX Rescue Unit _________________________
XXXXX Rescue Unit _________________________
XXXXX Rescue Unit _________________________
XXXXX Rescue Unit _________________________
City of XXXXXXXX _________________________
City of XXXXXXXX _________________________
City of XXXXXXXX _________________________
City of XXXXXXXX _________________________
XXXXXX County Emergency Management _________________________
XXXXXXX County Sheriff’s Department _________________________
Etc. _________________________
Etc. _________________________
Etc. _________________________
On this XXth day of (Month), A.D., 200X, before me, the undersigned, a Notary
Public, in and for XXXXXXXXXX County and the State of Colorado, personally
appeared (Fill in individuals names) known to me and who, being duly sworn,
did state that they are the authorized agent of said organization, municipality,
public service agency or department, in XXXXXXXXXX County, Colorado; that said
instrument was signed on behalf of said organization, municipality, public
service agency or department by the authority of their respective Board of
Directors, City Council or governing body and that said (fill in individuals
names), as such authorized agent, acknowledge the execution of said instrument
to be the voluntary act and deed of said organization, municipality, public
service agency or department, by it and by them voluntarily executed.
____________________________________________
124
Appendix 17 – Officer Ready Reference
125