DEMARY MEMORIAL LIBRARY
BOARD OF TRUSTEES MEETING
MAY 13, 2015
Changes to the agenda:
To add under New Business
6. Discussion about June board meeting.
7. Let’s Talk About It program
8. Make It program
To add under Director’s Report
6. Scrapbooks
Becky called the meeting to order at 4:32 PM. Becky moved to approve the agenda with
included changes. Motion passed.
Board members present were Becky Martin, Bettie Stevenson, Lorraine Apple, Kate
Hicks, and Monica Hemsley. Sharon Kimber and Shambry Emero attended from the
Library. Tammy Jones attended from the City. Jacque Wright, patron and former
employee, was also in attendance.
Bettie moved to approve the minutes from the April 8th meeting, and the special meetings
held April 21st and April 28th. Motion passed.
FINANCIAL REPORT
Jeff McCurdy was not in attendance. Sharon will discuss with him sales tax and book fair
budget amounts that need corrected.
MONTHLY BILLS
A late charge on the credit card was discussed. Sharon will contact the credit card
company to ask them to forgive it. Monica moved to approve the monthly bills. Motion
passed.
FRIEND OF THE LIBRARY
More Friends are needed to join.
COMMITTEE REPORTS
1. Recipe books – One was sold last month. Bettie, Gary, and Ginger met in
Boise to tour Integra’s facility where they will digitize the newspapers. The
library owns microfilm and will see if we can use that for digitizing.
2. Grant – no report.
3. Building Improvement – no report.
DIRECTOR’S REPORT
1. Monthly statistics – Sharon gave us the monthly statistics and charts. She will
separate out the numbers for the rural cards, child cards, and computer cards.
2. Building update – The office door has arrived and is being stained.
3. Report on programs – Two Stash Your Cash programs were presented and one
more is scheduled with the Kiwanis. The Brush Bots program is planned for
May 18th.
4. Report on staff training – John Ybarra trained the staff on using the World
Book.
5. Internet and scanner issues – There have been issues with the internet, the
printer, and a scanner. Also, the company the library has been using for the
internet filtering service is going out of business and the end of June. Sharon
will research other options.
6. Scrapbooks – Family Search has finished nine scrapbooks and the library has
two digital copies on CD. Bettie suggested putting it on the hard drive of one
of the computers.
REMARKS FROM CITY LIASON
Tammy reported that the City has updated its personnel policy and suggested the library
do the same. The City would also like a copy of the library director’s job description
when it is finalized. City budget hearings will be held July 21st-24th. Also, free lunch in
the park will be held at Lincoln and Neptune Parks. Tammy will check to see if the City
will pay for the director’s job listing in the Times News.
UNFINISHED BUSINESS
1. Discussion and possible approval on SirsiDynix credit card option – Sharon will
discuss the issue with the other libraries.
2. Update on the presentation to the city council – no update.
NEW BUSINESS
1. Report on the ILA Spring Conference – Sharon, Shambry, Rachel, and Ayessiah
attended the conference. They each attended classes and workshops to learn how
to implement programs to enrich the library.
2. Discussion on Stash Your Cash program – Sharon has done two presentations and
another is scheduled with the Kiwanis for May 26th.
3. Report on the Make It @ Your Library training, May 6-7 – Shambry and
Ayessiah attended and are excited to share their knowledge with the library
patrons.
4. Discussion on the grant wish list – the Board will ask the Friends about the
furniture in the reading room and teen room. Shambry will research which
security cameras the library needs in the teen room. Discussion on the possibility
to lump the cameras and RFID system together for a security grant.
5. Discussion on the director’s job description – Bettie moved to approve the
following changes to the director’s job description:
a. To be added under Knowledge, Skills and Abilities: #5 Budget, and #6
City code, administrative regulations, and department policies.
b. To be added under Special Qualifications: Valid driver’s license.
Motion passed.
Becky will re-work the job description and Tammy will take it to the City
Council.
6. Discussion regarding June board meeting –Becky moved to reschedule the
meeting to June 17th at 3:30 PM. Motion passed.
7. Discussion on the Let’s Talk About It program.
8. Discussion on the Make It program – June 5th is the Make It-Palooza. Shambry
will attend with Julie.
Jacque Wright would like to be involved in the board meetings and in future hiring
decisions. It was recommended that she be on the Building Improvement committee.
EXECUTIVE SESSION
At 5:32 PM the Board convened into executive session as per Idaho Code 67-2345 with
all members voting yes. Members present were Becky, Bettie, Lorraine, Kate, and
Monica.
(1) (B). Evaluation, dismissal or disciplining of, or to hear complaints against employees.
The executive session adjourned at 5:45 PM.
Bettie moved to approve employee raises as stated. Motion passed.
The meeting adjourned at 5:50 PM. The next meeting will be held June 17, 2015 at 3:30
PM.
Respectfully Submitted,
Monica Hemsley
Secretary