State of New Hampshire Recreational Trails Program Guidelines
What is the New Hampshire Recreational Trail Program (RTP)?
The RTP is a federally funded competitive grant program to develop and maintain recreational trails and trailrelated activities for motorized and nonmotorized recreational trail uses. Funding for the NH RTP grant is
administered by the Federal Highway Administration (FHWA). Funds for this program are derived from federal
gas taxes paid on the non-highway recreation fuel used in off-highway vehicles, including snowmobiles, ATV’s,
off-highway motorcycles and four-wheel drive light utility vehicles. This grant program is reimbursement
based and requires a 20% local match by the grantee. The grant program is administered by the Bureau of
Trails (BOT) part of the NH Division of Parks & Recreation.
Eligible Projects: FHWA Categories
RTP funds may be used for:
 A: Maintenance and Restoration of Existing Trails
 B: Development and Rehabilitation of Trailside and Trailhead Facilities/linkages
 C: Purchase and Lease of Trail Construction and Maintenance Equipment - “Buy
America” provisions must be followed (or Federal waiver required). Projects that include
equipment purchases will be required to retain the equipment indefinitely and provide
yearly accounting of the equipment to the RTP coordinator at the BOT for 4 consecutive
years after purchase year.
 D: Construction of New Trails
 E: Acquisition of Easements or Property for Trails must meet Federal requirements with
deed standards & land values (not available for FY-18)
 G: Educational projects for trail safety and/or environmental education
Ineligible Projects
RTP funds may not be used for:
 Feasibility Studies
 Project Planning* (*some planning allowed: must be less than 10% of total project cost)
 Construction of Paths or Sidewalks along or adjacent to Public Roads
 Paving of Trails** (**aprons at trail crossings would qualify)
 Purchase of Equipment not directly needed for Trail Projects
 Purchase of Small Power Tools such as Chainsaws, Drills, Hand tools, etc.
 Projects already Completed or in Progress
 For-Profit Trail Systems and Trail Systems that Charge a User Fee
Project Sponsors: Who can Apply?
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Grantee organization contact information will be public on BOT website for solicitation.
Private Organizations (registered with the NH Secretary of State)
Non-Profit Organizations (registered with the NH Secretary of State)
Educational Institutions/Universities (registered with the NH Secretary of State)
Municipalities
State Agencies
Federal Agencies
NH RTP Program Guidelines: Updated: 2/15/2017
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State of New Hampshire Recreational Trails Program Guidelines
The program is community-based and partnerships are recommended. Sponsors are encouraged to use
youth conservation or service corps as well as Disadvantaged Business Enterprises to accomplish trail
projects.
Sponsors shall designate one project administrator (who will need to fill out & sign a project administrator
form located on BOT’s website) who will be responsible for coordinating the submission and receipt of all
grant documents and who will be the primary contact for any questions or issues related to the grant.
Program Funding
Each grant year’s appropriated program funds are divided between three trail categories:
 30% for Motorized trail projects including, but not limited to, snowmobiles, trail bikes,
ATVs, UTVs and 4X4 vehicles.
 30% for Non-motorized trail projects including, but is not limited to, pedestrians, hikers,
skiers, bicyclists, equestrians, snowshoes & mushers.
 40% for Diversified trail include projects shared by one or more users in both the Motorized
and Non-motorized categories.
All applications will be placed within one of the above categories based on trail users served. Applicants
compete against other projects within their designated category. Applicants should indicate the primary
permitted users of the trail for both summer and winter. Projects may be awarded partial grants based on
available RTP funds.
Grant Limits and Requirements
Applicants may submit a request for grants between $8,000-$80,000 for A, B, C, D, E projects. For G
projects the grant amount is between $3,000-$10,000. Each sponsoring organization may submit up to 2
applications, but may not request more than $80,000 total per grant year. No more than one sponsor may
request a grant for a single project.
The RTP requires that a matching contribution be pledged. Applicants must first consider the total value of
the project before determining what the requested grant and pledged match amounts will be. For each
individual project the maximum RTP share is $80,000, or 80% of the total project value (whichever comes
first). The applicant must pledge a minimum of 20% of the total project value (NOT 20% OF THE GRANT
REQUEST).
For example if the total project value is $10,000, the project maximum RTP funding
request is $8,000 and the minimum match requirement is $2,000.
Items and services that are not eligible for grant funding, are also not eligible as part of the match pledge.
The match pledge may consist of any funds or the fair market value of materials and services provided inkind at the sponsors expense or donated by a third party. The value of volunteer labor may be counted
towards the match portion. For the 2018 grant year unskilled volunteer labor is rated at $23.79/hour and
skilled volunteer labor is at fair market value. Grantees must be able to document and justify skilled labor
value. This includes hourly rate of labor from actual employer. Labor provided from town or government
employees may be credited at their wage plus benefits, however this still must be documented that the
employee receives benefits. Inmate labor may be used at the actual cost incurred by the administering
agency only. All match must be stated in application. If you are applying for other grants as match, have
alternatives in case you are denied said grant.
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State of New Hampshire Recreational Trails Program Guidelines
Procurement and Disposal Procedure Requirements of Equipment and Goods
Grantees are required to follow and provide documentation of procedures for the purchase and/or rental
of materials, equipment, and contract services associated with any awarded grant. Proper documentation
of these will be required in order to receive grant funds. This includes 3 vendor quotes for equipment &
goods/materials ≥ $2000. Service agreements ≥ $10,000/total contract require 3 quotes from competitive
services.
Equipment, steel and iron purchased for a project must be American made. A certificate from the
manufacturer is required for proof of American made products. Recycled steel & iron is ok to be foreign
made but Grantee must provide documentation of where it comes from. If project requires recycled steel
or iron to be melted down, the process must be done in U.S. and needs to be documented.
Federal waivers can be applied for in special circumstances for foreign equipment. However, the final
assembly of that product must be in the U.S. A certificate from the vendor is required to document this.
NOTE: If there is an American alternative to the equipment you
wish to purchase, you will be denied the federal waiver.
Equipment purchased through the Recreational Trails Program shall be maintained in good mechanical
condition. The FHWA, through the State of New Hampshire shall retain a permanent interest in the form of
a lien on any and all equipment purchased through the Recreational Trails Program, for the life of the
equipment.
A receipt from the vendor indicating the equipment has been delivered, which shall include make and
model, serial number, year of manufacture, accessories received, odometer reading and price from seller.
Proof of payment (such as cancelled checks including front & back) must be submitted to the State as soon
as received.
Equipment purchased through the Recreational Trails Program shall be required to display (at locations
designated by the Bureau) at least one (1), but not more than two (2), decals indicating that the
equipment has been partially funded by this program. Decals shall be provided by the Bureau.
An annual equipment report on the condition and location of trail equipment purchased with grant funds
shall be submitted annually by November 30: 2019, 2020, 2021 and 2022. The Grantee agrees to retain
and use any acquired equipment for intended recreational trail maintenance purposes only in perpetuity.
The disposal (sale or trade) of any equipment purchased with RTP funds requires written authorization
from the Trails Bureau & approval from FHWA. Sale of any piece of equipment purchased with RTP funds
with a fair market value over $5,000 will require that the percentage of the sale price equal to the
percentage of the contribution from the RTP for the original purchase, shall be returned to the RTP
program.
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State of New Hampshire Recreational Trails Program Guidelines
Project Description
Applicants should provide complete, concise and quality information regarding proposed project work. All
necessary labor, materials, equipment, methods and costs must be clearly described. Items and expenses
that are omitted from the project description (and budget) may not be considered for reimbursement
without prior approval. Answer all questions on application. Failure to do so will result in point loss.
Environmental and Historical Analysis
All organizations are required to submit a N.H. Natural Heritage Bureau (NHB) review of the project area
for rare and endangered plant and animal species with their application (unless category C: purchasing
equipment or category G: producing educational materials). If this review has a “hit” there is a $25 fee
which is not eligible for reimbursement by RTP funds. If any rare or endangered species are identified by
the NHB review, it is the organization’s responsibility to contact NH Fish and Game for consultation on
animals or Natural Heritage Bureau for consultation on plants. These agencies will provide instructions on
how to minimize impact if present. BOT will submit each project to the New Hampshire Division of
Historical Resources (SHPO) to review for significant historic, prehistoric, cultural, and environmental
resources. Any findings by SHPO may require additional action by the Grantee before a grant contract is
issued.
Any project with impacts to wetlands, streams, or rivers will require the appropriate permit or notification
form to be filed with the New Hampshire Department of Environmental Services: Wetlands Bureau. If
necessary, this should be detailed in the environmental analysis section of the application. It is the
Grantee’s responsibility to obtain permits or a notification form. A link to DES: Wetlands Bureau is on the
BOT website.
Equipment or safety/education projects may not require SHPO or NHB reviews however the relationship of
the project to environmental and historical resources should be described in the application in the
environmental section. Answer all questions on application. Failure to do so will result in point loss.
Additional Requirements
The following must be included in the organization’s Recreational Trails Program grant application:
 Letter of acknowledgement from organization with signature – (All Projects) A letter on an
organization’s letterhead stating the organization is aware they are applying for a RTP grant with
the signature of the head of the organization.
 Project Administrator Authorization – (All projects) Person appointed from organization whom will
be the primary contact for RTP specialist and sign all forms necessary for compliance with the
application, contract or agreement. The Project Administrator is the only person authorized to
submit billing requests for reimbursement of funds and is responsible for compliance with all
aspects of the Recreational Trails Program grant. This form is on the BOT website.
 Landowner Permission – (ABDE projects) Grants may not be awarded without proper permission
from the any and all property owner(s). This form is on the BOT website.
 New Hampshire Natural Heritage Review – (ABDEG* projects) The N.H. Natural Heritage Bureau
will review the project area for rare and endangered plant and animal species. It is the
organization’s responsibility to contact New Hampshire Fish and Game or Natural Heritage
Bureau if any rare or endangered species have been identified.
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State of New Hampshire Recreational Trails Program Guidelines
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o A link is provided on the BOT website to NHB website.
o A “hit” on this review will have a $25 fee which is not eligible for reimbursement
o *only necessary for “G” projects if installing structures such as kiosks or signs
Topographic Map(s) of Project Area(s) – (ABD projects) full color topographical map should detail
the project site drawn in but should also display geographical landmarks to be able to determine
project location. You can download topo maps for free on the USGS website & My Topo.
1 Official Trail System Map – (all projects) 1 official trail system map that highlights the project
area or area where equipment purchases will be used.
LABELLED Photos of Project Site or Equipment to be Purchased – (all projects) Hard copy (printed)
color photos are required with application (may include digital media additionally). Equipment
applications provide pictures of requested equipment.
o LABEL YOUR PHOTOS! We are not familiar with your project area, labeled photos helps.
Property Tax Map with Sale or Easement Detail and Copy of Deed. – (E projects only) No FY-18
Letters of Support (recommended) – Letters from Municipalities, Federal Agencies, and other
organizations describing the proposed project benefits.
The following must be submitted in the organization’s Recreational Trails Program grant application after
grant approval:
 Certificate of Good Standing – (all projects) A photocopy of a New Hampshire Secretary of State
issued Certificate of Good Standing when the grant is approved.
o Directions to obtain this are provided on the BOT website.
o This much be obtained for EACH fiscal year of grants (even if previous are still valid)
o The $5 fee for this certificate is not eligible for reimbursement
 Procurement Requirements – (C project) 3 different contractor or vendor quotes for
goods/materials or equipment purchases $2,000 or greater and service contracts $10,000 or
greater. This must accompany first billing. However these may be submitted with application.
Youth/service corps are exempt from the 3 vendor quotes greater than $10,000.
Budget
A summary of request and match expenses for your project must be completed. The following are basic
descriptions of what may be included in each category total. Individual items and expenses may be
adjusted or denied at the discretion of the Trails Bureau.
 Unskilled Labor is work performed outside of the workers/volunteers professional capacity.
o The rate for unskilled labor is $23.07/hour
o Unskilled volunteer labor is for MATCH only. RTP will not reimburse volunteer labor.
 Skilled Labor is work performed within the workers/volunteers professional capacity.
o Skilled labor rate is at market value and the grantee must provide documentation of this
hourly rate in order to receive reimbursement funds or match benefits.
 Service contracts are contracted services for any combination of labor, equipment rental and
operation, and/or materials.
o If service agreement is ≥ $10,000 for total contract: 3 different vendor quotes are required
o If skilled labor/equipment is in a service contract: it is the grantee’s responsibility to obtain
documentation for this skilled labor rate.
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State of New Hampshire Recreational Trails Program Guidelines
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o If the service contract includes materials: the Buy American CFR applies for iron & steel
(larger items such as gates or I-beams). It is the grantee’s responsibility to obtain proof that
materials are American made. Invoices are still required to show material costs.
o Youth/service corps are exempt from the 3 vendor quotes: however every youth/service
corps contracts must be submitted to the Bureau of Trails for approval before the grantee
signs the contract. RTP is not obligated to pay the grantee if the youth/service corps have
charges within the contract not covered by RTP reimbursement.
o See below for additional guidelines on contracting trail work to a 3 rd party.
Materials include but are not limited to: lumber, steel, concrete, stone, aggregates, fasteners,
culverts, mulch, and seed. (iron & steel must be American made: vendor certificate required)
Equipment Rental includes heavy and light equipment used specifically for the trail project.
o ATV use for hauling materials only may be listed here in budget for $14.30/hour
Trail Tools & Equipment includes but is not limited to: purchase or donation of items such as
groomers, drags, snowmobiles, tractors, OHRVs
o Equipment purchased through RTP may only be used for trail construction/maintenance
tasks
o All equipment purchases ≥ $2000 must have 3 different vendor quotes
o All equipment purchases must comply with Made in America requirements
Design & Engineering may be included, only through use of a professionally licensed and registered
engineer or trail design planner. Should only be a relatively small portion of the grant request (no
more than 10% of grant request).
Permits and Reviews may include the actual costs incurred for any required state or local permit or
review requirements. (Except any cost incurred with Natural Heritage Bureau review or State
Historical Preservation Office)
Land Acquisition may include the actual costs for the purchase of land and/or easements for the
protection of recreational trail corridors. (not available for FY-18)
Trail signs may include materials for or pre-fabricated signs for trail information, guidance, or
restrictions.
Brochures and Maps may include printed materials for trail information and guidance.
Billing to RTP for reimbursement using own work forces must contain:
 Work logs for every member of the crew by day containing number of hours worked in a day, what
tasks were worked on & what equipment was used. This includes specialized training for the
project.
o NOTE: training to be received for this project must be included in the application.
 Copies of paystubs showing rate & benefits for all employees associated with the project.
o The paid employee rate needs to be broken down to an hourly rate. This will then be used
with the work log to calculate associated work cost.
 Direct expenses associated with the project including building materials require invoices and proof
of payment.
o Vehicles rentals – This is only approved if the project is in a remote location and employees
are carpooled together. This must be stated in the application as part of the budget. A
rental invoice and paid in full receipt must accompany billing.
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State of New Hampshire Recreational Trails Program Guidelines
o Gas reimbursement – This will only be approved if the project is in a remote location &
grantee is renting a vehicle to carpool employees to and from location. Personal vehicles will
not be covered for mileage expenses. The Bureau of Trails mileage log will be provided to
grantee if justified need for gas reimbursement is approved. This must be stated in the
application as part of the budget. The federal reimbursement rate for gas is $0.525/mile.
o Meal costs – This will only be approved if location is remote and employees will be
staying/camping at the remote location. This must be stated in the application as part of the
budget. Receipts for all food must be submitted or a per diem price/person/day is
established in the budget section of the application.
Service Contract with Youth Service Corps:
 It is the grantee’s responsibility to obtain a clear, precise contract with the youth corps they wish to
hire. A copy of this contract must be submitted to the RTP coordinator for review prior to the
grantee signing the contract with the 3rd party. If the contract scope does not fall into the project
scope, then the grant funds may be held pending another contract within the project’s scope is
obtained by the grantee. Understand if the grantee signs a contract with a 3rd party, RTP is not
obligated to reimburse you to pay the 3rd party if the contract is deemed to have charges not
covered by RTP.
 Contracts are usually an estimate of costs for a project to be completed. If any costs within are
billed as a direct cost to the project then receipts and invoices must be provided in order to be
approved for RTP reimbursement. Direct costs may adjust within reason in order to complete the
project.
 The contract with the youth corps must/may contain:
o Contract Scope: must align with the application’s project scope.
o Pay rates & benefits for each member of the field/hitch/crew including field supervisors
o Training for crew members.
 This may be included as a separate line item with logs of time spent training for
individual crew members or divided and added to hourly rate for individual crew
members who received training. However: sponsors must provide a calculated
hourly rate demonstrating value of training costs.
o Insurance costs for field crew members
o Overhead/administrative costs associated with the projects.
 Attach your organization’s federal indirect cost allocation plan (ICAP) if you wish to
add it to your budget.
o Materials/supplies needed for project. Consumable supplies only. Must be listed out.
o Tools required to complete the project
 NOTE: RTP does not reimburse for tool purchases that will be kept and reused by the
youth corps or grantee.
 NOTE: RTP does not allow for the depreciation of tools from use.
o Lodging costs for field crew members
 NOTE: the value of the lodging must be provided for the time the youth corps is
residing there. This must be documented with rental rates/receipts.
o Meal costs for field crew members
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State of New Hampshire Recreational Trails Program Guidelines
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NOTE: the value of the meals must be provided. This may be documented with
receipts/invoices. Or if there is an established per diem/crew member/day within
contract.
o Mileage/gas costs for transportation to and from the worksite.
 NOTE: mileage charts must be submitted with the federal rate of $0.525/mile.
Mileage chart must have starting destination and end destination and # of miles
travelled per day. This only applies to group transportation. Personal vehicles will
not be covered for mileage.
o Passenger vehicle rental for transportation of youth corps for duration of hitch
 NOTE: this must be documented with rental receipts/invoices.
Items not eligible for reimbursement or match include but are not limited to the following:
 Administration time (communications/evaluations/paperwork/meetings)
 Any preparatory work performed before the RTP funds are allocated from the Federal Highway
Administration
 Travel time for permanent employees
 Passenger vehicle rental – this will only be accepted if the project is in a remote location and the
organization is renting a vehicle to carpool employees to and from the location. This must be stated
in the application as part of the budget.
 Gas/mileage – unless approved and deemed necessary as part of the project.
 Food items – unless approved and deemed necessary as part of the project.
Application Submission and Deadline
A total of 2 complete applications must be submitted (original plus one electronic or hard copy). All
applications must be stamped in and received at DRED by the close of business @ 4:00pm on June 23,
2017. Applications received after the due date will not be included in the current years’ Recreational Trails
Grant Program review.
Notification and Grant Term
Applicants will be notified in Summer 2017 if their projects were selected or denied. For granted projects,
work is anticipated to be approved to begin November 2017 (pending FHWA approval). Any match must
wait to be incurred until after FHWA approval (November 2017). All work must be completed by
September 30, 2018. Any work/purchases occurring after 9/30/18 will not be eligible for reimbursement
or match. Contract extensions will be reviewed on a case-by-case basis. Should a project agreement
expire without an extension request and funding remaining, the project can be considered complete
with no further funding available. Properly justified requests for extension of the project expiration date may
be granted through an amendment to the Project Agreement. Expenses incurred after the Project Agreement
expiration date will NOT be eligible for reimbursement. Therefore, a written request for a time extension must
be received by the NH BOT a minimum of sixty (60) days prior to the project’s expiration date. Extension
requests must contain information as to why project can’t be completed within the agreement time, a new
budget summary sheet, any scope changes, and a completion timeline. It is the responsibility of the Project
Administrator to be aware of the Project Agreement expiration date and to assure that all requests for
extension are submitted prior to the sixty (60) day deadline.
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State of New Hampshire Recreational Trails Program Guidelines
Grant Payments
RTP grantees are reimbursed by the State of New Hampshire. Grantees must incur cost for work actually
completed then submit requests for reimbursement with cancelled checks (front and back) and/or paid-infull receipts attached and all invoices. Grantees must also submit documentation of completed match with
every billing until match is met for total project. Final reimbursement will be withheld until all match is
met. As mentioned above, expenses and items may not be reimbursed if not included in within the original
project proposal and budget.
Bills & match shall be submitted within 30 days of incurring cost. With each submission bill & match,
grantees must include a progress report (form located on BOT website) on the project in order to receive
their reimbursement check. Final billing will include a final progress report with color photos
documenting the completed project or equipment purchase. A site inspection may be performed by NH
BOT staff.
Working capital advances may be approved on a case-by-case basis. Requests for cash advances must be
included in the application. Invoices & proof of payments must be submitted to RTP coordinator before
any additional billings from sponsor will be approved for reimbursement. The organization must submit:
1) A formal letter requesting a cash advance (On organization letterhead)
2) A copy of the organization’s bank financial statement showing need for advance
3) Completed billing form signed by project administrator in the amount of the cash advance
4) Completed (anticipated) match form signed by project administrator
Penalties for Non-compliance with Contract
RTP grantees agree by signing contract to accept any and all penalties for failure to comply with contract
agreement. These penalties include:
1. Termination of Grant: Any failure by the Grantee to abide by or carry out any of the terms or
conditions of this grant shall, at the discretion of the State, result in termination of this grant, if, after
notice to the Grantee, said default is not remedied within ten (10) days. In the event of termination,
no further payments shall be made by the State.
2. Denial of future RTP funds: failure to comply with any and all terms or conditions of this grant may
result in denial of future RTP funds for no less than 2 years from current grant year.
Contact Info:
Any questions regarding NH RTP grants please contact Alexis Rudko @ Bureau of Trails
By phone: (603) 271-3254
By email: [email protected]
Thank you for applying and good luck!
NH RTP Program Guidelines: Updated: 2/15/2017
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Recreational Trails Program
Grant Application
FY-2018
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Trails Bureau Use Only
18-_____
APPLICANT INFORMATION
Organization Name:
_________________________________________________________________________
Project Administrator (will be required to sign project administrator authorization form): ____________________________________
Organization Mailing Address:
Organization Day Telephone:
Email:
____________________________
(____) _____-_________
___________________________________
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Applicant Is:
(choose one)
Federal agency
State agency
Municipality
University/educational institution
Non-Profit:
Private:
City/Town:
Organization Fax:
Website:
_____________
State:____ Zip:
______
(____) _____-_________
_______________________________________
Registered with the NH Secretary of State?
 No
 N/A (state/federal/municipality)
 Yes
PROJECT INFORMATION
Project Name (include phase # if applicable):
_________________________________________________________
Approximate Project Area Length or Total Trail System Length:
____________________________ indicate either miles or feet
Primary/Permitted trail use(s) served (check all that have land owner permission):
 ATV
 UTV
 motorbike
 4x4
 snowmobile
 hiking
 bicycle
 equestrian
 jogging/running
 snowshoe
 x-c ski
 dog sled/mushing
 skijoring
 mountain biking
 wheelchairs
 other: ___________
Secondary/Permitted/Incidental trail use(s) served (check all that have land owner permission):
 ATV
 UTV
 motorbike
 4x4
 snowmobile
 hiking
 bicycle
 equestrian
 jogging/running
 snowshoe
 x-c ski
 dog sled/mushing
 skijoring
 mountain biking
 wheelchairs
 other: ___________
Project Category (per FHWA) check all that apply:
 A: Maintenance and Restoration of Existing Trails
 B: Development and Rehabilitation of Trailside and Trailhead Facilities
 C: Purchase of Trail Construction and Maintenance Equipment
 D: Construction of New Recreational Trails
 E: Acquisition of Easements and Fee Simple Title to Property (not available for FY-18)
 G: Educational Programs to Promote Safety and Environmental Protection
(may not be combined with project categories A,B,C,D,E above - must be submitted individually)
PROJECT LOCATION
City/Town/Unincorporated Place Name(s):
Land/Landowner(s) (check all that apply):
_____________________________________________
 federal  state
Name(s) of Public Land Project is Within (if applicable):
US-NH Congressional District(s):
1/3/2017
 county
 municipal
 private
______________________________________
1 2
New Hampshire RTP Application Form
Trails Bureau Only
District 1 
District 2 
District 3 
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PROPOSED FUNDING TOTALS
Grant Request Limits and Requirements
We increased our grant amounts for 2017. We are now able to award up to $80,000 per grant request.
This will allow us to fund projects with $100,000 total budgets costs.
All Categories

maximum one (1) application per overall project or phase
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maximum two (2) applications per organization/agency
Categories A, B, C, D, E
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$80,000 maximum request allowed
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$8,000 minimum request required
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maximum two (2) applications per organization not to exceed $80,000 total
Category G (Educational Projects)
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$10,000 max request allowed
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$3,000 minimum request required
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maximum one (1) application per organization
RTP request:
$
(up to 80% of TOTAL PROJECT), to maximum of $80,000)
match pledge:
$
(minimum 20% of TOTAL PROJECT)
$ 0.00
(100% of project costs and value)
TOTAL PROJECT:
PROJECT TIMELINE
$0.00
Note: RTP funds are allocated after FHWA approval, which is after federal fiscal year
Estimated Project Start Date: _____________
Estimated Project End Date: _____________
PROJECT PROPOSAL
Section I - Organizational Overview (up to 3 points) up to one page:

Describe your organization/agency. Answer all questions below.
o
 Yes  No Will your organization be contracting to a 3rd party to complete this project?
o
o
 Yes  No Will your organization be working with youth/service corps to complete this project?
o
o
1/3/2017
If yes: justify on page 3 & indicate approximate amounts to be advanced
(NOTE: if not included in this application any request for advancement of funds will
be denied)
 Yes  No Has your organization received RTP grants in the past?
o
o
If yes: provide details on page 3 & attach relevant documents to application
 Ex: Transportation Alternatives Program (TAP)
 Ex: Grant-in-Aid (GIA) (for snowmobile & ATV clubs only)
 Ex: Land and Water Conservation Funds (LWCF)
 Yes  No Will your organization be requesting an advance of funds?
o
o
o
If yes: provide details on page 3
 Yes  No Will your organization be applying to any other grants funds to complete this project?
o
o
If yes: provide details on page 3
If yes: include RTP numbers and brief description of past project on page 3
Use additional space on page 3 to describe the following:
1. Your organization’s purpose, mission and/or goals
2. How long your organization has been in existence
3. Membership and/or staff information
4. Any other grant-funded projects currently being constructed?
5. Indication of your organization’s financial ability to make initial payments for grant costs
6. Can your organization meet the timelines for project completion?
7. What preparation and coordination did your organization/agency perform to prepare for this project?
8. Has your organization done any fundraising to assist in paying for this project?
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Section I - Organizational Overview (Describe your organization/agency below. Up to one page ONLY)
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Section II - Project Description (up to 27 points) up to two TYPED pages:
Based on your project category(s) include all applicable information as indicated below. If project falls within more than
one category describe how each individual category relates to each other within your overall project. BE THROROUGH.
Answer all questions: failure to do so WILL result in point loss. You may include 1 additional TYPED page.
Every Project needs to indicate ALL FUNDING & MATCH SOURCES.

Category A, B, D projects: (maintenance, construction, development and rehabilitation of trails) describe
the goals and scope of work necessary to complete your trail project IN DETAIL.
o
 Yes  No
Will project require NEW iron or steel?
o NOTE: any NEW iron or steel purchased must comply with FHWA Buy America
requirements (usually invoices can indicate where company manufactures).

This also applies to donated iron or steel used for match.
o
 Yes  No
Will project require RECYCLED iron or steel?
o NOTE: any RECYCLED iron or steel purchased must document where acquired.

This also applies to donated iron or steel used for match.
o
 Yes  No
Will there be universal/disabled access to this trail?
o If yes: organization will need to follow ADA requirements when constructing trail
o
 Yes  No
Is this a motorized only trail?
o If yes: answer the following questions on page 6:

If constructing a new trail:

Will this trail be gated? How wide will your gates be? Will these gates be
purchased for this project? What will the gate(s) be made of?

How wide will your trail be? Does this include ditches for water movement?
o
 Yes  No
Is this a non-motorized trail or diversified trail?
o If yes: answer the following questions on page 6:

What level of difficulty is this trail?

(Ex: is trail geared towards novices vs. experienced enthusiasts?)

Is it a gateway trail to more difficult trails?
o
 Yes  No
Will your project involve construction or refurbishing bridges?
o If yes: include on page 6:

Dimensions

Bridge materials (steel? wood?)

Abutment materials

What water body bridge spans (if applicable):

NOTE: be sure to indicate on attached maps where bridge will cross
o
 Yes  No
Will your project involve construction or refurbishing culverts?
o If yes: include on page 6:

What type?

How many?

What will culverts be made of?

Dimensions of culverts: length (in feet) & diameter (in inches)
o
 Yes  No
Will any match sources be using privately-owned machinery/equipment?
o If yes: include on page 6:

Make, Model, year manufactured

What tasks this piece of equipment will be specifically used for?
o
Use additional space on page 6 to describe the following:
1. Purpose and need of project, planned end results/product (if necessary)
2. Necessary labor and source of labor, indicate:

Unskilled, skilled, contracted, youth corps, own work force, volunteer, service contract
3. Necessary materials and/or equipment to be used
4. Detailed construction and/or maintenance methods
5. Design and/or engineering services, planned end results/product (if necessary)
6. Identify all project funding and match sources
7. Describe any commitments and plans by your organization, partnering organization and/or landowner to keep
and maintain trail open for future public use. (minimum of 4 years after project completion)

Will this trail need additional sources of funding in the future to be maintained?

How often will this trail be maintained and by whom?
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

Category C projects: (equipment purchases) describe the equipment proposed for RTP funding and
intended use.
o
 Yes  No
Will your purchase require a Federal Buy America waiver?
o If yes: describe on page 6 justification for waiver

(NOTE: Federal waivers are evaluated on a case-by-case basis)

(NOTE: RTP funds will not fund foreign made purchases if there is an
American alternative.)
o
 Yes  No
Will this purchase be ≥$,2000.00?
o If yes: include on page 6: anticipated sources for 3 competitive vendor quotes, or
justification for why only 1 vendor is available

(NOTE: 3 competitive quotes are not required with application, but may be
attached)
o
 Yes  No
Is this a new piece of equipment (not necessarily a newly made piece of equipment)
o
 Yes  No
Is this a refurbishment on a piece already owned?
o
 Yes  No
Will this purchase be replacing a current piece of equipment?
o
 Yes  No
Will a currently-owned piece of equipment purchased with past RTP funds be disposed of or traded
in to help pay for this purchase?
o If yes: describe equipment and trade in value on page 6
o
Use additional space on page 6 to describe the following:
1. Purpose and need (what will you be using this equipment for?)
2. Preferred model/type, manufacturer and/or vendor (if applicable), and justification for this model
3. Identify all project funding and match sources
4. Anticipated life of equipment and/or retention plans (sale or disposal of equipment needs Bureau of Trails
authorization)
5. Describe your organization’s plans & methods to maintain equipment in good working condition for life of the
equipment
6. Describe where this equipment will be stored when not in use
Category E projects: (easement purchases) (Not available for FY-18) Describe land or easement value
and the benefits for recreational trail use.
o

Use additional space on page 6 to describe the following:
1. Specify purchase of property and/or easement
2. Current landowner status (public, private)
3. Relation to current and/or future trail(s) (requires future public trail access to property)
4. Need for purchase
5. Appraised value and asking price (RTP will not pay for costs above appraised land values)
6. Identify all project funding and match sources
7. Describe your organization’s and/or partner’s commitment to establish and maintain public trail access on
property or easement.
Category G projects: (educational projects) this project category cannot be combined with other
program categories; however a proposal may contain costs for labor, services, materials and equipment.
Complete all applicable budget tables.
o
1/3/2017
Use additional space on page 6 to describe the following:
1. Projects that involve installation of structures should follow requirements for categories A, B, D.

(Indicate that your project is category G but answer questions from category A, B, D that apply)
2. Purpose and target audience
3. Methods and materials needed (including details on all media, hard goods and structures)
4. Relevance to specific trail users
5. Planned partnerships (if applicable)
6. Program longevity (is this a short-term, long-term or permanent program?)
7. Identify all project funding and match sources
8. Describe your organization’s and/or partner’s plans to continue the program and schedule
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Section II - Project Description (Describe your project in full. Scoring committee will not be familiar with your request)
You may add up to one additional typed page for Project Description scope (two pages max)
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Section III - Environmental Analysis (up to 10 points) up to one page:
Describe the effects of your project site in relation to natural and cultural resources and how you plan to minimize any
impacts. Any potential impacts to wetlands, rivers, streams or bodies of water must be addressed here. Answer every
question for your project category.

Category A, B, D projects: (maintenance, construction, development and rehabilitation of trails) answer
the following questions: Use additional space on next page if needed to further describe environmental
impacts to project.
o
 Yes  No
Has your organization performed a Natural Heritage Bureau (NHB) Datacheck & and attached (in
COLOR) to this application? (See attachment requirements)
o
 Yes  No
If yes to previous question: was there a hit? (it is the organization’s responsibility to contact
NHB or NH Fish & Game for consult)
o If yes: attach NHB and/or NH Fish & Game’s advisory (this must be documented with
emails)
o
 Yes  No
Will you be digging for your project?
o If yes: using hand tools or excavator?  hand tools  excavator
o If yes: will digging remain ENTIRELY in footprint of existing trail?  Yes  No
o Approximately how deep and over how large an area? (add dimensions in space below)
o
 Yes  No
Will you be cutting trees?
o If yes: estimate how many trees? (use space below)
o If yes: what is the average diameter at breast height (DBH) of trees? (use space below)
o
 Yes  No
Are there any: historic structures 50+ years in project area?
o If yes: attach photos & describe in space below (these include but not limited to: culverts,
bridges, buildings, stone walls, town pounds, foundations, wells, dams, etc.)
o Will you be rebuilding/repairing these structures? (describe in space below)
o
 Yes  No
Any cemeteries within 25 feet of project area? (If yes: attach photos & describe in space below)
o
 Yes  No
Will this project link existing trails?
o If yes: what will be the total trail length including the newly constructed trail? (use space
below)
o
 Yes  No
Will your project cross or run adjacent to either of the two designated Wild & Scenic Rivers in NH:
the Lamprey River in Strafford & Rockingham Counties or the Wildcat River in Coos & Carroll
Counties?
o If yes: describe where crossing is and/or how far away in feet? (use space below)
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o

 Yes  No
Is there any wetlands in or near your project area?
o If yes: are these wetlands considered “Prime Wetlands”?
(under NH RSA 482-A:15)
o If yes: how far away in feet? (use space below)
 Yes  No
o
 Yes  No
o
Use additional space on page 8 (below) to describe the following:
1. Projects will be evaluated by the State Historical Preservation Office, through the Bureau of Trails for cultural
impacts, describe any known cultural impacts in your project area.
2. Any other known cultural or natural resource impacts not covered by the previous questions
3. Describe how you will minimize erosional impact using the Best Management Practices for Erosion Control
manual. (Or any other trail building/maintenance/best practices manual)
Is there a stream/river/floodplain/sand dune/watershed/vernal pool in/near your project area?
o If yes: describe what it is (use space below)
o If yes: how far away in feet? (use space below)
o If yes: will you be requiring permits? (list specific permits in space below)
o If yes: how will construction debris/erosion NOT flow into river/stream? (use space below)
Category C projects: (equipment purchases) describe in space below how the new/refurbished
equipment will improve the environment in regards to:
1.
2.
3.
4.
Emissions
Fuel impact
Financial grooming costs
How its use will impact the physical land

Category E projects: (easement purchases) describe in space below the relationship of the current
and/or future trail development and use to the environment. (Not available for FY-18)

Category G projects: (educational projects) describe in space below the relationship of program to
environment.
o
1/3/2017
Projects that involve installation of structures should follow requirements for categories A, B, D.
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Section IV - Budget
Complete all applicable budget tables below (write N/A where not applicable). Budgets may be subject to adjustment.
If your organization wishes to include overhead costs: attached your Federal ICAP to application.
LABOR
Include: unskilled labor, skilled labor, contract labor and/or own work force
 Unskilled volunteer labor rated at $23.79 per hour for match only
 Skilled labor is rated at market value (Laborer must be performing tasks within his/her own professional scope,
must be able to justify and document rate of pay)
 Contract labor is at contractor’s rate (grant recipients are required to follow program procurement procedures)
 Organization’s own work force is at organization’s personnel rates & benefits: must provide documentation
Do not include equipment operators in this table if costs for operator are included with equipment rental costs
# of
laborers
Labor Type
total
hours
$ hourly
rate
$ project total
$ requested
from RTP
$ pledged
as match
$0.00
$0.00
$0.00
paid labor unskilled
$0.00
paid labor unskilled
$0.00
paid labor unskilled
$0.00
paid labor unskilled
$0.00
paid labor unskilled
$0.00
paid labor unskilled
$0.00
column totals
EQUIPMENT RENTAL
Include: excavators, front end loaders, compactors, tractors, bale choppers, generators, ATV use ($14.30/hour)
operator
included?
yes / no
Equipment Type
total
days or
hours
$ daily or
hourly
rate
$ project total
$ requested
from RTP
$ pledged
as match
$0.00
$0.00
$0.00
column totals
YES
$0.00
YES
$0.00
YES
$0.00
YES
$0.00
YES
$0.00
YES
$0.00
MATERIALS
Include: aggregates, lumber, hardware, concrete blocks, culverts, pre-fabricated items, paper, supplies, etc.
* for all materials, indicate intended “use” as follows:
M/C (maintenance/construction), S/K (signs/kiosks), M/B/M (maps/brochures/media)
Material Type (specify unit measurement)
use*
quantity
$ cost
per unit
$ project total
$ requested
from RTP
$ pledged
as match
$0.00
$0.00
$0.00
M/C
M/C
M/C
M/C
M/C
column totals
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M/C
New Hampshire RTP Application Form
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
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PLANNING/DESIGN/ENGINEERING
Include: costs for services to produce final plans for project


Maximum allowable costs for planning/design/engineering is 10% of total project amount
May include service costs for completing permits/reviews (not actual permit costs)
total
hours
Service Type
$ hourly
rate
$ project total
$ requested
from RTP
$ pledged
as match
$0.00
$0.00
$ requested
from RTP
$ pledged
as match
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
column totals
ENVIRONMENTAL PERMITS/REVIEWS
Include: actual permit and review costs (NHB reviews are non-eligible for reimbursement)
Permit/Review Type
quantity
$ cost
per unit
$ project total
$0.00
$0.00
$0.00
$0.00
column totals
EQUIPMENT PURCHASE
Include: groomers, drags, tractors, ATVs, OHRVs, snowmobiles, mowers, etc.

planning equipment (such as GPS units) may be considered, but cannot exceed 10% of granted amount
Equipment Type
quantity
$ cost
per unit
$ project total
$ requested
from RTP
$ pledged
as match
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
column totals
OTHER ITEMS
Include: other eligible expense items or services not specified above. Could put more materials here.

Must be described within Project Description. Miscellaneous items MUST be described/listed in Project Description.
Description
column totals
Total Project Cost
Running Totals
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$ project total
$ requested
from RTP
$ pledged
as match
$0.00
$0.00
$0.00
0.00
Amount Requested from RTP
$0.00
Amount Pledged as Match
$0.00
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Section V - Project Attachments (up to 10 points):
Include the following attachments, or your application may be rejected:
Required Attachments
Project Category
All projects
A letter of acknowledgement with a signature from your organization’s/agency’s executive officer
of submission of the application and project administrator designation.
All projects
Project administrator authorization form must be signed by project administrator
A, B, D
A, B, D, E, G*
A, B, D
All projects*
E
All projects*
All projects
Signed landowner permission to perform project work (private or public)
Completed Natural Heritage Bureau review of project area (using the DataCheck Tool)
 Hits on NHB must be addressed in Environmental section with consultation documentation
from Natural Heritage Bureau (NHB) or NH Fish & Game (NHF&G)
 (G* only necessary if installing structures such as kiosks and signs)
Quality topographical-type maps with highlighted project area location
Official trail system map with the following details highlighted/labelled:
 project area location (especially bridge locations) (A, B, D), (*G if applicable)
 *equipment use area, if necessary (C)
 *purchase area as it relates to existing and/or future trails (E)
Tax map of property with detail of sale or easement area. (not available for FY-18)
Hardcopy Color photos (may also submit electronic copies on CD in addition to hard copies):
 A, B, D projects (*G if applicable): Project area(s)
 G projects: samples of educational materials
 Equipment (C), large equipment include: front, back, sides and interior angles.
o Sample photos may be submitted if specific/actual unit is not selected.
LABEL ALL PHOTOS SO WE UNDERSTAND WHAT THEY ARE REFERRING TO
One complete copy of original application and attachments (submit one set of originals and
one set of copies total). The original application must be a hardcopy and mailed to DRED office,
the second copy may be electronic or hardcopy.
Letters of support are recommended.
DEADLINE FOR APPLICATION SUBMISSION
Applications must be received and stamped in at DRED HQ by:
Friday, June 23, 2017 @ 4:00 PM
Late applications will not be accepted!
NH Bureau of Trails
RTP Coordinator
172 Pembroke Road
Concord, NH 03301
Address to…
Useful Links:
For questions, contact:
Alexis Rudko
NH Bureau of Trails
(603) 271-3254
[email protected]
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Bureau
of
Trails
Natural
Heritage
Bureau
Department of
Environmental
Services
New Hampshire RTP Application Form
Best management
Practices for Erosion
Control Manual
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STATE OF NEW HAMPSHIRE
Department of Resources and Economic Development
Division of Parks and Recreation
Bureau of Trails
RECREATIONAL TRAILS PROGRAM
PROJECT ADMINISTRATOR’S AUTHORIZATION
Project Administrator (type or print full name): ______________________________________________
The person who is named above has been appointed as Recreational Trails Program Project Administrator. This
person is authorized to enter into Recreational Trails Programs contracts and agreements with the State of New
Hampshire, Bureau of Trails and accept monies granted and received in compliance with the application,
contract or agreement.
The Project Administrator is the only person authorized to submit billing requests for reimbursement of funds.
The Project Administrator shall be responsible for compliance with all aspects of the project and shall submit
the required project reports/updates as specified in the contract or agreement.
I hereby certify that the person named as Project Administrator, above, is fully authorized to act on behalf of the
(print name of organization): ___________________________________________ organization or political
subdivision.
______________________________________
Print Name (person giving project administrator
authorization on behalf of organization)
_____________________________________
Title in organization
Signature: _________________________________________
PROJECT ADMINISTRATOR INFORMATION
__________________________________
Print Name
__________________________________
Address
__________________________________
State/Zip Code
__________________________________
Fax
___________________________________
Signature
___________________________________
City/Town
___________________________________
Telephone
___________________________________
Cell Phone
_____________________________________________________________________
Email (primary form of contact with Bureau of Trails)
Project Administrator Authorization Form: DRED 172 Pembroke Rd., Concord, NH 03301
updated 8/17/16
STATE OF NEW HAMPSHIRE
Department of Resources and Economic Development
Division of Parks and Recreation
Bureau of Trails
RECREATIONAL TRAILS PROGRAM
LANDOWNER PROJECT PERMISSION FORM
For the purpose of receiving RTP Funding from the Bureau of Trails, any and all
projects funded by the RTP Program on public or private property must have prior
written approval by the landowner or land manager before any work is initiated.
As the landowner, I will allow access to my property for access to trails for a minimum of 4
years. In the event permission for this trail is revoked within the 4 years, as the landowner I give
permission to the New Hampshire Bureau of Trails, or their agent, access to my property to
remove RTP-funded structures such as bridges and culverts.
Grant approval by the Bureau of Trails DOES NOT constitute consent by a landowner or land
manager for any work to commence.
Sponsor Name:___________________________________________________
Date: ____/____/____
Project name: _________________________________________________________________________
Check the box for the appropriate type of property
Public Property
Private Property
List the landowner to the above checked box (Ex: NH Forest and Lands, NH Parks and
Recreation, NH Water Resources, NH Fish and Game, US Forest Service, US Army Corps of
Engineers, private landowner, etc.)
Landowner (public /private): _____________________________________________________________
Contact Person: _______________________________________________________________________
Address: ______________________________________________________________________
Consent is hereby given from landowner for work to take place on this property. Date: ____/____/____
Name (landowner): _________________________ Signature (landowner): ________________________
RTP Landowner Permission Form