Weddings
At the Royal Botanic Garden
Edinburgh
All prices are excluding Vat
Why here?
Minutes from the city centre sits the Royal Botanic Garden Edinburgh, with its 70 acres of
manicured lawns, landscaped grounds and gardens.
Aside from being a pleasant place to take a stroll, the Royal Botanic Garden is a most
romantic, simple and idyllic setting for a wedding of any kind, from the simplest of ceremonies
to a lavish banquet and celebration.
With a variety of spaces and venues across the Garden our bride and grooms are spoilt for
choice.
Our chefs have composed menus using the finest Scottish products and seasonal ingredients,
with something to suit all tastes. Included are three sample menus and drinks packages. These
are merely a taste of what we can offer.
We also offer an a la Carte selector for you to choose your own menu, or if this is still not what
you are thinking of our event coordinators and chefs will be happy to discuss your ideas with
you. We recommend organising a menu tasting to help you decide upon your chosen of
menu.
Our prices include crisp white floor length table cloths, linen napkins, elegant white Royal
Doulton china, King’s pattern cutlery and glassware. This is complemented with the efficient
service from our fully trained staff.
Additional theming to your wedding is available and we work with local suppliers to get the
best quality every time. Samples and quotes are provided on request.
With the expertise of our on site team of dedicated event organisers and managers we will see
that all of your requirements are covered for the day from the initial enquiry to the big day and
beyond.
All you have to day is relax, enjoy the experience and say “I do”.
All prices are excluding Vat
Weddings Ceremonies, Receptions, Celebrations
Locations
John Muir Grove
(Maximum 40 seated / 100 standing)
This is an outdoor area suitable only for ceremonies in dry weather.
Seating up to 40 guests, with an additional 60 standing the John Muir Grove is one of the most
romantic locations to exchange your vows with the person you love the most. Set amidst the
Redwood Trees and Rhododendron’s the John Muir Grove lends itself beautifully to your
outdoor wedding ceremony.
The ceremony in the John Muir Grove would have to have a wet weather from the venues
below agreed.
Caledonian Hall
(Maximum 100 seated / 100 standing)
Build in 1842 by the Royal Caledonian Horticultural Society and with views overlooking the
famous Rock Garden and its waterfalls, the Caledonian Hall with its high ceiling, many beautiful
period features and large windows is the ideal venue for a wedding ceremony, drinks post
wedding, dinner area and celebration space with dancing and band.
A marquee can be erected outside the Caledonian Hall to add flexibility to the numbers and
wet weather options above. Your Event Coordinator will be happy to discuss this in more detail
and advise current costs.
David Douglas Room
(Maximum 40 seated / 40 standing)
Set within the new John Hope Gateway, ‘floating’ over the Garden with stunning views
overlooking the newly created Biodiversity Garden and onto Inverleith Lawn, the David
Douglas Room is ideal for smaller wedding ceremonies, or as a wet weather alternative, for
smaller dinners post ceremony. During the summer months the David Douglas room benefits
from direct access to the terrace outside the David Douglas Room and Gateway Restaurant.
John Hope Gateway
(Minimum 80 and maximum 180 for your evening reception - maximum 120 for seated dinner)
As a daytime visitor centre, the full John Hope Gateway and adjacent terrace is only available
to hire in the evenings for post ceremony dinners and celebrations. This space is NOT available
as a wet weather alternative. The hire of the John Hope Gateway includes the exclusive use of
both floors of this brand new stunning event space and offers unrivalled views from the terrace
of the gardens and across Edinburgh.
Our experienced team will be happy to discuss your plans for your day and assist in choosing the best
combination of locations and venues for your needs, numbers and budget.
All prices are excluding Vat
Venue Hire Charges
2010 / 2011
2010 / 2011
(Sunday – Friday)
(Saturday)
Wedding Ceremony only
£1175
John Muir Grove
(Caledonian Hall or David Douglas* room as wet weather venue)
(Maximum 40 seated plus 60 standing outside
or 100 seated inside –*see below)
£1375
David Douglas Room and Gateway terrace
(Maximum 40 seated and 20 standing)
£1175
£1375
Wedding Ceremony and Reception
John Muir Grove and Caledonian Hall
£1775
(Maximum 40 seated for ceremony** and 60 for meal and evening)
£1975
David Douglas Room and Caledonian Hall
£1775
(Maximum 40 seated for ceremony and 60 for meal Δ and evening)
£1975
** 20 standing for ceremony
Δ Numbers can be increased for dinner in the Caledonian Hall with
the addition of a marquee on the Caledonian Hall lawn £below
Wedding Reception and Evening Reception (No Ceremony)
Caledonian Hall
(Maximum 60 during day and 30 evening guests)
Caledonian Hall and John Hope Gateway
(Maximum 60 day guests and 160 evening guests)
£1000
£1200
£2800
£3000
Wedding Evening Reception Only (available after 6pm/7pm only) £1800
John Hope Gateway
(Minimum 80 guests and up to 160 guests)
Botanics Wedding Exclusive Package
John Muir Grove, Caledonian Hall and John Hope Gateway
(Maximum 60 day guests* and 160 evening guests)
Marquee Hire (Caledonian Hall Lawn)
Prices vary with company – guide only
All prices are excluding Vat
£2000
£3200
£3500
£1200
£1500
Wedding Ceremony only hire prices at the Botanic Garden include the following……
•
Chairs for up to 40 people (Either with white chair covers or Gold Wood Bentwood
chairs – Wooden chairs in the David Douglas room)
•
Registrar table
•
One Floral arrangement for Registrar table
•
The services of fully trained & uniformed staff
•
Red Carpet (John Muir Grove only)
•
Agreed wet weather alternative location
All wedding bookings are agreed upon the following…..
•
•
•
•
•
•
•
•
All events taking place in the Garden should not run beyond 12 midnight
The John Hope Gateway events may finish at 1am.
There will be other visitors in the Garden on the day; therefore we ask that your party
access the Garden via the East Gate on Inverleith Row for the John Muir Grove and
Caledonian Hall or West Gate for David Douglas room and John Hope Gateway.
The wedding car may be brought to the Caledonian Hall, but no other vehicles are
permitted in the Garden. Disabled vehicle access on request.
On arrival please confirm your party’s details with the Steward at the Gateway
Reception or East Gate Lodge.
Guests are requested not to throw confetti in the Garden as there is a NO CONFETTI
policy, penalties may apply.
Security fee applies to all events which go beyond the Garden closing time in the
Caledonian Hall, John Hope Gateway. This is currently a minimum charge of £195
A marquee erected to increase numbers slightly at the Caledonian Hall will be at cost
to the client and may incur a grass repair charge. This can be confirmed when
booking.
Confirming your wedding….what do you do?
•
After you have had a chance to read over the information within the brochure, we
would recommend a discussion and show around of the venue before you make a
final decision.
•
Hopefully after this you will decide you like the Royal Botanic Garden for your
wedding…
…..what happens then?
•
•
•
•
We can provisionally hold a date for 7 days for you to secure any other services for
your day on the same date
Following this a deposit payment and event agreement are required
This then secures the date for your special day and we will then be closely working with
you to ensure all your wishes for your big day are met.
All prices are excluding Vat
Your wedding ….Our Suggestions…
Sample Package One
Just the menu…..
Gateau of Haggis, Neeps & Tatties
with Whisky Chive Butter Sauce
~
Loin of Pork, Apple & Tarragon Mash,
Stornoway Black Pudding & Button Onion Jus, Buttered Greens
~
Apple & Bramble
Crumble Cheesecake
~
Freshly Brewed Fair trade Coffee & Mints
£31.70 per person
All prices are excluding Vat
Your wedding ….Our Suggestions…
Sample Package Two
A whole package….
Drinks Reception
Pigalle Brut Sparkling Wine
Fresh Orange Juice
(Allowance two glasses per person)
Dinner
Roast Red Pepper & Tomato Salad,
Basil and Pesto Vinaigrette
~~~
Glazed loin of Perthshire Pork, Braised Bok Choi, Vanilla Mash
Star Anise Jus, Ginger & Honey Carrots
~~~
Summer Berry Pudding, Vanilla Mascarpone,
Black Pepper Tuille
~~~
Coffee & Mints
Wine
Vita Chardonnay – Pinot Grigio Del Veneto
Vita Merlot – Cabernet Del Veneto
(Allowance Half Bottle per Person)
Still / Sparkling Mineral Water with the Meal
(Allowance Half Bottle per Person)
Toast
A Glass of Pigalle Brut Sparkling Wine
Package Price
£52.50 per person
All prices are excluding Vat
Your wedding ….Our Suggestions…
Sample Package Three
Your drinks our foods…..
Drinks Reception
Your own supplied Sparkling/Champagne
Served by our team
Dinner
Smoked Salmon, Scotch Pancake,
Sour Cream & Caviar
~~~
Breast of Chicken, Dauphinoise Potatoes,
Buttered Seasonal Vegetables, Smoked Garlic and Puy Lentil Jus
~~~
Raspberry Delice, Gru de Coco,
Honeycomb Crush, Berry Compote
~~~
Coffee & Tablet
Wine
Your own supply of wine with the Meal
(Allowance Half Bottle per Person)
Toast
Your own supply of Sparkling / Champagne
Package Price
(including a corkage charge)
£49.50 per person
All prices are excluding Vat
Your wedding ….Our Suggestions…
Sample Package Four
Celebration package….
Drinks Reception
Mercier Brut, Champagne
Fresh Orange Juice
(Allowance two glasses per person)
Dinner
Tian of Smoked Salmon, Beetroot Crème Fraiche,
Lemon & Shallot Dressing
~~~
Highland Braised Beef, Red Wine Jus,
Blue Cheese Creamed Potato, Buttered Greens
~~~
Sugar Glazed Lemon Tart,
Candied Nut Syrup, Orange Crisp
~~~
Coffee & Petit Four
Wine
Villa Maria Private Bin Sauvignon Blanc, Marlborough
Château Lyonnat, Lussac Saint-Emilion
(Allowance Half Bottle per Person)
Still / Sparkling Mineral Water with the Meal
(Allowance Half Bottle per Person)
Toast
A Glass of Mercier Brut, Champagne
Package Price
£72.50 per person
All prices are excluding Vat
Selector Menus
Now follows our menu selector for you to consider from yourself.
You can pick and choose from these and our event coordinators and chefs
will be happy to help with any descriptions and matching.
Canapés
Suitable as a light bite during a drinks reception
A la Carte
Starter, mains and dessert selector
Vegetarian
Options for you to pick as alternatives for those guests who choose not to eat meat, fish or poultry
Evening buffet & Finger buffet
Some selections for the evening part of your day
Wine list
This is NOT included in the document – but can be sent on request
All prices are excluding Vat
Canapé Selector
Hot
Mini Breakfast Tart
Seared Scallop, Sweet Potato Puree, Coriander & Curry Cream
Confit Duck in Crispy Won Ton Pastry, Sweet Chilli Dip
Mini Steak Sandwich, Caramelised Onion & Tomato Relish
Lamb & Red Pepper Rosemary Skewer
Slow Roast Pork Belly, Cider & Plum Chutney, Butter Bean Puree
Lobster and Hollandaise Tartlet finished with Parmesan & Mustard
Ham, Arran Mustard & Swiss Cheese Croque Monsieur
Boudin Blanc, Garlic Crostini, Hot Mustard & Onion Chutney
Truffle & Mushroom Pakora, Smoked Garlic Mayonnaise Dip (v)
Confit Fennel wrapped in Roasted Red Pepper, Salsa Verdi Skewer (v)
Roasted Aubergine & Pine Nut Tart, Feta Cheese Topping (v)
Slow Braised Oxtail & Sweet Potato Tart
Smoked Salmon & Warm Aberdeen Buttery, Hollandaise Glaze
Haggis and Tattie Tartlet
Cold
Chickory topped with Pickled Walnuts & Blue Cheese (v)
Foie Gras & Butter Spoons, Smoked Maldon Salt & Cracked Pepper Glaze
Crab & Lime Crème Fraiche, Pineapple Salsa
Crayfish and Herb Salad, Cheese Basket, Lemon and Lentil Dressing
Chick Pea and Coriander Puree, Lemon & Onion Salsa, Moroccan Seeded Biscuit (v)
Beetroot Mousse, Dill Crème Fraiche & Caviar
Parmesan Shortbread, Confit Red Pepper & Goats Cheese Cream (v)
Gougeres filled with Pastrami & Mustard Mayonnaise
Chilli and Lime Cod Brochette
Chicken, Mushroom & Spring Onion Yakitori Skewer
Orange and Rosemary Beef Skewer
Proscuitto Wrapped Roasted Honey Glazed Figs
Ricotta & Wild Mushroom Crepe (v)
Asian Beef Salad in a Filo Case
Watermelon dressed with Lemon Verbena (v)
Four Canapés @ £8.25 per person
Additional Canapés @ £1.85 each
All prices are excluding Vat
A La Carte Selector
Starters
Confit Shetland Salmon, Pea and Bacon Salad,
Lemon & Champagne Dressing, Red Pepper Crème Fraîche £8.50
Normandy Chicken & Woodland Mushroom Terrine, Walnut & Cress Salad £9.00
Ham Hock Terrine, Crisp Leaf Salad, Picked Vegetables & Mustard Sauce £8.00
Smoked Duck, Potato & Truffle Salad, Pumpkin Seed Oil, Crisp Leaves £8.25
Tian of Scottish Seafood, Rocket Cream, Beetroot Syrup, Basil Oil £8.50
Orange and Sauternes Jelly, Seasonal Melon & Berries, Mint Syrup (v) £7.25
Pate de Foie Gras, Peppered Pineapple Chutney, Toasted Brioche £9.55
Serrano Ham Crostini with Basil Pesto & Pecorino £8.25
Smoked Orkney Cheddar & Leek Tart, Crisp Leaf Salad,
Arran Mustard Dressing (v) £7.25
Mini Confit Pork Terrine wrapped in Double Baked Pancetta,
Spiced Apple Chutney, Crisp Leaf Salad, Cider Vinegar Jus £9.00
Smoked Salmon, Scotch Pancake, Sour Cream & Caviar £8.45
Gateau of Haggis, Neeps & Tatties with Whisky Chive Butter Sauce £6.00
Soups
Smoked Haddock and Potato Chowder £4.95
Pumpkin Soup, Parsley Oil (v) £4.95
Carrot, Ginger and Honey (v) £4.95
Potato, Cabbage & Ham, Truffle Oil £4.95
Cream of Parsnip Soup, Wild Garlic Oil £4.95
Tomato and Roasted Red Pepper, Basil Oil (v) £4.95
Wild Mushroom Soup, Nettle Cream (v) £4.95
Roasted Aubergine & Tomato with Chilli and Coriander Oil (v) £4.95
Traditional Cock-a-Leekie £4.95
All prices are excluding Vat
Sorbets
(Intermediate Courses Only)
Strawberry & Mint Sorbet £3.95
Perthshire Raspberry & Honey Sorbet £3.95
Champagne & Lime Sorbet £3.95
Orange & Basil Sorbet £3.95
Main Courses
Roasted Cod, Crayfish & Pea Risotto, Confit Chorizo £17.25
Rump of Lamb, Mediterranean Vegetables, Rosti Potato,
Smoked Garlic & Red Wine Jus, Creamed Spinach £23.50
Breast of Grampian Chicken, Roast Potato & Shallot, Chantenay Carrots, Creamed Leeks, Port Jus £17.95
Seared Shetland Salmon, Blanquette of Coco Beans,
Savoy Cabbage & Pancetta, Basil Foam & Tomato Oil £18.50
Fillet of Roe Deer, Juniper Jus, Creamed Celeriac, Petit Vegetables £34.00
Petit Fillet of Beef, Garlic Scented Spinach, Rosti Potato,
Slow Roast Tomato, Puy Lentil & Mushroom Jus £34.00
Breast of Chicken, Dauphinoise Potatoes, Buttered Seasonal Vegetables, Smoked Garlic and Puy Lentil Jus
£17.55
Loin of Lamb, Soft Herb Polenta, Roasted Mediterranean Vegetables,
Harissa Oil £21.75
Partridge Breast, Radicchio & Thyme Risotto, Celery Coulis, Port Jus - seasonal pricing
Seared Sea Bream, Surf Clams, Tomato & Black Olive Dressing,
Buttered Mash & Baby Leeks £20.25
Loin of Pork, Apple & Tarragon Mash, Stornoway Black Pudding & Button Onion Jus, Buttered Greens £15.95
Braised Highland Beef, Sautéed Potato, Parma Ham Crisp, Shallot,
Creamed Spinach, Red Wine Gravy £18.75
Baked Salmon, Saffron & Mussel Broth, Parsley Mash, Creamed Leeks £18.25
All prices are excluding Vat
Dessert
Rhubarb Frushie, Toasted Oatmeal Buttermilk Ice Cream £7.00
Chocolate and Espresso Mousse, Vanilla Milk Foam,
Chocolate & Hazelnut Cookies £7.00
Raspberry Delice, Gru de Coco, Honeycomb Crush, Berry Compote £7.30
Warm Chocolate Pudding, Truffle Cream, Burnt Orange Tuille £7.00
Cherry & Port Meringue Pie, Mint and Lemon Cream £7.75
Plum Cake, Warming Spiced Syrup, Vanilla Mascarpone £7.75
Butter Sponge Scone, Clotted Cream, Perthshire Berries,
Strawberry & Honey Sorbet £7.75
Summer Pudding, Vanilla Mascarpone, Cracked Pepper Tuille £7.75
Apple & Bramble Crumble Cheesecake £7.00
Dark Chocolate Pave, Valhrona Sauce, Vanilla Cream, Almond Tuille £8.50
Strawberry Gelee Cake and Coconut Cream £7.75
Selection of Scottish Artisan Cheese, Wooleys Arran Oatcakes,
Apple & Ale Chutney £8.95
Freshly Brewed Fair trade Coffee & Tablet £2.75
Freshly Brewed Fair trade Coffee & Mints £2.75
Freshly Brewed Fair trade Coffee & Fudge £2.75
All prices are excluding Vat
Vegetarian Options
Starters
Warm Seeded Crusted Tofu, Radish & Onion Salad, Ginger and Soy Dressing
Goats Cheese, Asparagus, Toasted Walnut Salad,
Balsamic Vinegar & Shallot Dressing
Terrine of Baby Leeks & Asparagus, Leaf Salad, Basil Oil, Beetroot Mascarpone
Braised Onion Cream, Pea & Tomato Compote, Hazel Nut Dressing
Cauliflower Panacotta, Pea Shoot & Baby Onion Salad, Watercress Dressing
Salad of Roasted Beetroot, Baby Fennel, Goats Cheese & Black Olive Puree
Main Courses
Soft Herb Polenta, Char-Grilled Mediterranean Vegetables,
Caramelised Onion and Ricotta
Aubergine and Woodland Mushroom Tart, Pecorino & Rocket Salad,
Parsnip Cream, Garlic Oil
Pumpkin Risotto, Parmesan Cream, Crisp Leaves, Herb Oil
Sun Blush Pepper, Cream Cheese & Spinach Mezzaluna, Pesto & Parmesan Cream
Herb and Cream Cheese Capoletti, Aged Parmesan Cream
Pea and Cream Cheese Pithivier, Potato and Watercress Sauce, Chantenay Carrots
Vegetarian starter / mains options simply replace the main course chosen
They are not detailed on menu as a choice
All prices are excluding Vat
Evening Buffet
Option One
Assorted Sandwich Squares
Mini Steak Pie
£6.50 per person
Option Two
Mini Pretzel Roll filled with Chicken, Bacon & Sweetcorn
Mini Foccacia filled with Swiss Cheese and Honey Roast Ham
Mini Bagel with Mull Cheddar, Cream Cheese & Sweet Onion (v)
£7.00 per person
Option Three
Sun Blush Tomato Pizzeta (v)
Mini Crab Cakes, Sweet Chilli Dip
Sweet Potato Beignet, Honey and Mustard Dip (v)
Chicken Goujons with Smoky BBQ Sauce (2pp)
£10.00 per person
Additional Items to consider for your Evening Buffet
Large Bacon Roll
£4.00 per person
Stovies & Warm Baguettes
£6.50 per person
Traditional Haggis & Clapshot
£6.50 per person
Freshly Brewed Tea & Coffee
£1.75 per cup
We respectfully recommend that you cater for all your day and evening guests
All prices are excluding Vat
Finger Buffet
Choose from the following
Select any 6 items = £15.95 per person
Select any 8 items = £21.50 per person
Any Additional Items = £2.50 per item
Rolls, Ciabattas, breads:
Mini Ciabatta filled with either:
Goats Cheese, Red Onion & Rocket (v)
Roast Beef, Spinach and Hot Mustard Mayonnaise
Prawn Marie Rose
Pretzel Rolls filled with either:
Swiss Cheese & Honey Roast Ham
Salt Beef & Dijon Mustard
Chicken, Bacon & Sweetcorn
Artic Bread Wrap filled with either:
Roast Chicken Tikka, Coriander & Lemon Mayo
Houmous with Crisp Salad Leaves (v)
Roasted Red Pepper, Goats Cheese & Baby Spinach (v)
Cold Items
Mini Hot Smoked Salmon & Parmesan Salad
Chilli & Pork Salad, Lime Dressing
Prawn & Leaf Shot Red Pepper Mayonnaise
Slow Roast Duck, Spring Onion & Plum Sauce Wrap
Goat Cheese & Red Onion Quiche
Beetroot Cured Salmon, Dill Cream Cheese Pancake
Bocata, Sunblush Tomato & Pesto Skewer
Salt and 5 Spice Chicken, Plum Sauce
Mini Chicken, Ham and Sage Pies
Aubergine and Goats Cheese, Smoked Garlic Brochette (v)
Hot Items
Sesame Seed Chicken Goujons with Honey Mayonnaise (2pp)
Beef Skewers in a Basil & Orange Marinade
Confit Duck Spring Rolls, Sweet Chilli Dip
Spanish Chorizo Tortilla
Salmon Tikka Skewer
Cod in a Crisp Beer Batter, Caper & Lemon Mayonnaise
Mini Cheese, Onion and Potato Pie
Pesto, Mascarpone & Sun Blush Tomato Roulade
Sweet Potato Fritter, Honey & Mustard Dip
Chicken Skewer in Vietnamese Sweet Chilli & Lime Sauce
Mini Sweet Items
Chocolate & Hazelnut Praline Mousse, Vanilla Cream
Toffee Banana Trifle
Limoncello and Pistachio Brulee
Pecan and Maple Tart
Rhubarb Crumble, Gingerbread Ice Cream
All prices are excluding Vat
Sodexo Limited
Consumer Terms and Conditions of Booking Services for a Function
IMPORTANT NOTICE TO THE CUSTOMER:
To protect your own interests as a consumer please read this document carefully before signing and returning the Event Agreement to
Prestige. If you are uncertain as to your rights contained in these terms and conditions or if you want any explanation about them please
contact your local Citizen's Advice Bureau or consult a solicitor.
The following terms and conditions apply to and form part of the Contract entered into between Prestige and a Customer making a booking
for Services to be provided at a Function.
Definitions
In these terms and conditions, unless the context otherwise requires:
.1
Act means any production company, performers, musicians or other live act or equipment.
.2
Balance means the balance of the Charges remaining due after the Deposit has been paid.
.3
Charges means the sums which the Customer has agreed to pay to Prestige in respect of the Services for the Function.
.4
Contract means the contract for the supply of Services by Prestige to the Customer comprising these terms and conditions, the
Event Agreement and the Function Sheet.
.5
Customer means you or the person on behalf of whom you are making the booking.
.6
Deposit means the greater of £1,000 or 25% of the total anticipated Charges.
.7
Event Agreement means the document confirming the Customer’s requirements which is signed when entering into the Contract.
.8
Function means the function, party or other occasion at which the Services are to be provided.
.9
Function Sheet means the document stating the Customer’s detailed requirements for the Function, which shall not contradict the
Event Agreement in any material respect, save for variations permitted in accordance with condition 11 of these terms and
conditions.
.10
Guest means any person attending the Function.
.11
Payment Request means a written request for payment of all or any of the Charges, including an invoice.
.12
Premises means the rooms or locations within the venue, stadium or other premises at which the Services are to be provided.
.13
Prestige means Sodexo Prestige Limited.
.14
Services means the supply of food and drink and any catering and other services agreed between the parties in the Event
Agreement and the Function Sheet.
.15
VAT means Value Added Tax or any similar tax in force from time to time.
Formation of Contract
.1
The Contract shall be created when Prestige receives the signed Event Agreement from the Customer together with the Deposit
and the Event Agreement is then signed on behalf of Prestige. The Event Agreement is attached to these terms and conditions.
.2
Approximately [♦] weeks before the date of the Function, Prestige will send a Function Sheet to the Customer. The Function Sheet
forms part of the Contract and contains further details about the Services to be provided by Prestige at the Function, including the
number of Guests and specific choice of menu.
.3
The Services are provided by Prestige subject to these terms and conditions together with any previous written or oral promises or
claims made by Prestige or any of its authorised representatives.
.4
Prestige intends to rely upon the written terms and conditions set out in this document. If the Customer requires any changes, this
request and any changes made must be put in writing to avoid any uncertainty as to what Prestige and the Customer are
expected to do.
.5
Until the Event Agreement has been signed by the Customer and on behalf of Prestige, there is no Contract in place.
.6
If there is any inconsistency between the terms and conditions, the Function Sheet and the Event Agreement, priority will be given
first to the terms and conditions, then to the Function Sheet and finally to the Event Agreement.
.7
Where the Contract only relates to the provision of food and beverages as part of a hospitality package at a Function, these terms
and conditions shall apply so far as they are relevant to that situation. In particular, condition 5.1 shall not apply.
Prestige's Obligations
Prestige shall use reasonable care and skill in supplying the Customer with the Services detailed in the Event Agreement and the
Function Sheet.
All prices are excluding Vat
Customer’s Obligations
.1
The Customer shall:
(a)
.2
notify Prestige in writing not less than [5] days prior to the Function of the final number of Guests attending the
Function;
(b)
pay for the greater number of Guests notified to Prestige of the actual number of Guests attending the function;
(c)
return the Function Sheet to Prestige not less than [♦] days prior to the date of the Function;
(d)
pay the Charges promptly as such sums become due to be paid;
(e)
obey all reasonable instructions given by Prestige staff at the Function;
(f)
pay the cost of clearing up unreasonable amounts of debris (including party string or vomit) resulting from acts of the
Customer or its Guests;
(g)
not damage, nor permit any of its Guests to damage or deface the Premises in any manner whatsoever nor allow or
permit a breach of the law. The Customer shall ensure that nothing shall be done which may constitute a breach of
the law or in any way cause a nuisance or be an infringement of any licence for music and dancing or the sale of
alcohol. Failure to comply with this clause shall constitute a breach of these terms and conditions and entitle Prestige
to require the offending Guest(s) to leave the Function if it is reasonable for Prestige to do so;
(h)
not consume any food or drink within the Premises except for that supplied as part of the Services;
(i)
not introduce or attempt to introduce any signage or other publicity material into the Function or onto the Premises
without Prestige's prior written consent. This consent shall not be refused without good reason;
(j)
obtain Prestige's written permission, such permission not to be refused without good reason, before the Customer hires
any Act for the Function; and
(k)
ensure that the Act has public liability insurance to the value of at least £2 million to cover any death of or injury to any
person or the loss of or damage to any property resulting from the malfunction of the Act's equipment and from their
actions generally.
The Customer confirms that they are buying the Services as a consumer for their own use and accordingly do not intend to resell
the Services.
Deposits
.1
The Customer must pay a Deposit in order to reserve the date or dates of the Function with Prestige for the provision of the Services
unless the Event Agreement is received by Prestige less than 30 days before the date of the Function.
.2
Prestige will send the Customer a Payment Request asking for payment of the Deposit. The Customer must pay the Deposit to
Prestige within 14 days of the date of that Payment Request.
.3
The Balance will not be due until closer to the date of the Function. Prestige will send the Customer a Payment Request for the
Balance approximately 30 days before the date of the Function showing that the Customer has already paid the Deposit and that
the amount of the Deposit has been deducted from the total Charges. The Balance must be paid at least 14 clear days before
the date of the Function.
.4
If the Event Agreement is completed by the Customer and received by Prestige less than 30 days before the date of the Function
the Customer will not have to pay a Deposit. Prestige will send the Customer a Payment Request for the Charges on receipt of the
Event Agreement from the Customer. The Charges must be paid at least 14 clear days before the date of the Function.
Payment
.1
In the event that the Customer does not pay any amount within 7 days of becoming due, Prestige shall be entitled to cancel the
Contract by writing to the Customer. If the Customer has paid a Deposit, Prestige shall be entitled to retain an amount of that
Deposit as a contribution towards any reasonable losses or costs Prestige suffers and could not reasonably avoid as a result of the
cancellation.
.2
If Prestige does not cancel the Contract because of a failure by the Customer to pay any amount due within the time provided for
payment, Prestige shall be entitled to charge interest on that amount daily, at the rate of 3% interest above HSBC Bank plc base
rate, from the date on which payment was due until the actual date of payment.
.3
If the Customer pays any amount by debit or credit card, the card will be charged at the time such payment is made.
.4
If the Customer pays any amount by credit card, a surcharge of [♦]% will be incurred in addition to the Charges.
.5
The Charges and Deposit do not include VAT. VAT shall be added to the Charges and Deposit on the Payment Request and be
payable at the current rate as at the date of the Payment Request.
Cancellation by the Customer
.1
The Customer is entitled to cancel the Contract by sending written notice to Prestige no later than 7 days after the date on which
the Customer sends the Event Agreement to Prestige. If the Customer requests cancellation at a later date then, unless Prestige is
in breach of contract, Prestige has the right to retain all or part of the Deposit as a contribution towards any reasonable losses or
costs Prestige suffers as a result of the cancellation.
.2
If the Customer cancels the Contract more than 7 days after the date on which the Customer sends the Event Agreement to
Prestige and the Customer does not agree to pay a contribution towards any reasonable losses and costs Prestige suffers as a
result of the cancellation, Prestige may be entitled to claim damages in accordance with the general rules of English law.
Cancellation by Prestige
.1
Prestige is entitled to cancel the Contract by sending written notice to the Customer no later than 7 days after the date on which
the Customer sends the Event Agreement to Prestige. In the event of such termination by Prestige, Prestige shall refund in full all
sums paid by the Customer, including any Deposit.
.2
(a)
If Prestige is denied access to provide the Services at the Premises after using its best endeavours to secure access in
advance of the date of the Function and there has been no fault on the part of Prestige which causes such access to
be denied, Prestige shall be entitled to cancel the Contract. In the event of such termination by Prestige, Prestige
shall offer to provide the Services to the Customer on an alternative date, such date to be agreed between the
parties.
All prices are excluding Vat
(b)
In the event that Prestige and the Customer cannot agree a suitable alternative date on which the Services can be
provided, Prestige shall refund all sums paid by the Customer, but Prestige shall have the right to retain an amount
equal to the reasonable costs that it has incurred and which it could not reasonably avoid in preparing to provide the
Services.
(a)
If Prestige is unable to provide the Services due to circumstances beyond its reasonable control, including
circumstances in which the cooking facilities at the Premises do not work, due to no fault by Prestige, or the race
meeting at which the Services are being provided is cancelled, Prestige shall offer to provide the Services to the
Customer on an alternative date, such date to be agreed between the parties.
In the event that Prestige and the Customer cannot agree a suitable alternative date on which the Services can be
provided, Prestige shall refund in full all sums paid by the Customer.
.3
(b)
Termination
.1
.2
Either party (Terminating Party) may, without prejudice to its other rights or remedies in these terms and conditions, terminate the
Contract by notice in writing to the other if the other:
(a)
commits a serious breach of any of its obligations under the Contract and does not remedy such breach within
30 days of the date on which a written notice has been given to it by the Terminating Party requiring the breach to be
remedied and warning that if the breach is not remedied the Contract may be terminated under this clause 9.1(a);
(b)
becomes bankrupt or insolvent or enters into liquidation or receivership or is the subject of an application for an
administration order or suffers an administrative receiver to be appointed in relation to the whole or any part of its
assets or makes a composition or arrangement with its creditors or suffers any judgement to be executed in relation to
any of its property or assets;
(c)
undergoes or gives to the Terminating Party an unequivocal indication that it is its intention to undertake a change in
the nature of its business such that it (in the case of Prestige) will be unable to provide the Services or (in the case of
Customer) its requirements for the services will be significantly diminished.
On termination of the Contract, Prestige shall refund all sums paid by the Customer, but shall have the right to retain an amount for
any reasonable costs and losses it has suffered and could not reasonably avoid in preparing to provide the Services.
Inability to provide an aspect of the services
If, for any reason beyond Prestige’s reasonable control, Prestige is unable to supply a particular Service specified on either the
Event Agreement or the Function Sheet, Prestige shall notify the Customer as soon as possible. Where reasonably practicable,
Prestige shall replace the particular Service with a Service of at least equal standard and value at no additional cost to the
Customer. Prestige shall agree the details of the replacement Service with the Customer. If it is not reasonably practicable for
Prestige to replace the Service, Prestige shall refund in full all sums paid by the Customer for that particular Service.
Variations
If the Customer wishes to vary the Services detailed on the Event Agreement and the Function Sheet after the Contract is made
with Prestige, a request for that variation must be made in writing to Prestige. Any variations may give rise to an additional cost to
the Customer of a reasonable amount to reflect the difference in the Services to be provided. Prestige shall contact the Customer
to discuss any request for a variation of the Services and to agree any additional Charges that this variation will incur.
Liability
.1
.2
Prestige will accept liability if something done negligently by Prestige or one of its employees:
(a)
causes death or personal injury; and/or
(b)
causes damage or loss to the personal property of the Customer or a Guest.
In order to efficiently process a claim by the Customer or any Guest for compensation for damage or loss caused by Prestige or
one of its employees, Prestige must be notified in writing of the loss or damage and the cost of such loss or damage.
.3
Prestige shall not be liable under any circumstances for any unforeseeable loss, damage or expense suffered or incurred by the
Customer arising from or in any way connected with the provision of the Services by Prestige at the Function.
.4
The Customer shall be responsible for ensuring that the number of Guests attending the Function is notified to Prestige on the
Function Sheet and, in any event, at least [5] days before the date of the Function. Prestige shall not be liable to the Customer or
to any Guest if more Guests attend the Function than are previously notified to Prestige.
.5
Prestige shall not be liable for any inconvenience due to its failure to perform the Services because of factors which could
reasonably be considered to be outside its control, including but not limited to:
(a)
(b)
(c)
any act or omission of any governmental or public authority, including any failure or delay to grant any consent,
exemption or clearance, except if caused by Prestige’s negligence;
any person with the power to deny Prestige access to the Premises to perform the Services exercising such power; and
Acts of God, fire flood, war, lightning, revolution, act of terrorism, riot, civil commotion, failure of power supplies,
shortage of fuel or other goods and services.
save to the extent that Prestige shall refund the Charges to the Customer, less an amount to reflect the reasonable costs incurred
by Prestige in preparing to supply the Services.
.6
Prestige reserves the right to vary the services described in its brochures and on its website, including prices and descriptions. The
brochures are provided for general information only and the information contained in them will not be part of the Contract.
Prestige shall remain liable to the Customer for fraud.
Indemnity
.1
In the event of any legal action being taken by Prestige against the Customer for any breach of the Contract, the Customer shall
be responsible for all costs allowable by the Court if an award is made in Prestige’s favour.
.2
The Customer shall be liable for any loss of or damage to the property at the Premises including, without limitation, where such loss
or damage has been caused by an intentional, reckless or negligent act of the Customer, or any Guest or Act.
All prices are excluding Vat
Sub-contracting and Assignment
.1
Either party is entitled to assign any of its rights or obligations under an Agreement with the prior written agreement of the other.
This consent shall not be refused without good reason.
.2
If Prestige assigns any of its obligations in providing the Services to another company, Prestige shall ensure that such company is
capable of providing the Services to at least the same standard as Prestige.
Entire Agreement
.1
Neither Prestige nor the Customer can alter these terms and conditions without the prior written agreement of the other.
.2
The Customer must not rely on promises, written or verbally made, by anyone other than Prestige or its authorised representatives.
Waiver
The failure by either Prestige or the Customer to exercise any of the rights that it has in these terms, or there is a delay in such rights
being exercised, shall not be interpreted as a waiver of those rights, or affect the party's ability to enforce those rights at a later
date.
Intellectual Property
All content in or on Prestige’s website and brochures (including pictures, designs, logos and text) (Content) is owned by or licensed
to Prestige. The Content is protected by copyright and other laws and because of this, the Content cannot be used or copied by
anyone other than Prestige.
Details of Future Events
From time to time Prestige would like to send the Customer details of future events and promotions which may be of interest in
accordance with its marketing policy. If the Customer would like to receive this information this must be shown by ticking the
relevant box on the Event Agreement. All personal information held by Prestige shall be held in accordance with all relevant data
protection legislation.
Notices
.1
Any notices, including any request for variation of the Services by the Customer, should be made in writing and sent by post or fax
to the address of the other party shown on the Event Agreement.
.2
Any notice sent by fax shall only be valid when the sender has received a receipt confirming a satisfactory fax transmission.
.3
The Customer is advised to send any notice cancelling the Contract by recorded delivery post.
Third Party Rights
Only the parties to the Contract have the right to enforce any of these terms and conditions, but this does not affect any other
right or remedy of a third party.
Severability
If any of these terms and conditions shall be found by a Court to be invalid, ineffective or unenforceable, the rest of the terms and
conditions shall continue to be valid and enforceable.
Governing Law and Jurisdiction
The Contract and these terms and conditions are governed by Scottish Law and both parties agree to submit to the jurisdiction of
the Scottish Courts.
All prices are excluding Vat