Physical Address:
SEBA BEACH FARMERS' MARKET
Heritage Pavilion
505 - 1st Ave South
Seba Beach, AB
2017 VENDORS’ APPLICATION
Mailing Address:
Box 298
Seba Beach, AB
T0E 2B0
(Vendors are required to re-apply each year)
Contact Name:
Company Name:
Home Phone:
Cell Phone:
Mailing Address:
City:
Province:
Postal Code:
Email:
Please sign and date this section for your consent to receive emails from the Seba Beach Farmers' Market.
Signature:
Date: April 28, 2017
 New or  Returning vendor?
Web Site:
Market Specifics




Full Time Vendor = 18 Markets (all markets)
Group One Vender - May 13, 27; June 10, 24; July 8, 22; Aug 5, 19; Sept 2 = 9 markets
Group Two Vender – May 20; June 3, 17; July 1, 15, 29; Aug 12, 26; Sept 9 = 9 markets
Causal Vendor
Note: Long weekends are Bold and The Regatta is August 5th Long Weekend.
Market Dates Desired:
______May 13th
______May 20th
______May 27th
______June 3rd
______June 10th
______June 17th
______June 24th
8’ Table/
Stall/Rack
Category
______July 1st
______July 8th
______July 15th
______July 22nd
______July 29th
______August 5th
______August 12th
______August 19th
______August 26th
6’ Table/
Stall/Rack
______September 2nd
______September 9th
4’ Table/
Stall/Rack
Outside Table/Stall/Tent
(10 x 10)
Farmers Market Vendors
$14
$12
$9.
$14
Commercial Vendors
$24
$22
$18
$24
Note; 4 foot tables are limited so you may have to provide your own and the stage is available for a fee of $20.
Number of stall(s)/table(s)/rack(s): ______x 8’, 6’, 4’ or Tent $________= $________ x ______ Markets $__________
 Inside Stall  Outside Stall
 Power Outlet Required
Other special requirements:
Wall works best to hang her art work
I certify that I personally make, bake or grow in Alberta all products offered:
Yes ____ No _____
Meat Vendors are the primary producer of the meat for sale, raised in Alberta on your land: Yes ____ No _____
Vegetable Growers are the primary producer of the produce for sale on your land in Alberta: Yes ____ No _____
 Commercial products (please explain) :
Provide a detailed description of all the items you intend to sell at the market. Products not listed on this form will not be
allowed at the market. (Use a separate sheet if needed)
Revision Date: March 28, 2017
Page 1
Physical Address:
Heritage Pavilion
505 - 1st Ave South
Seba Beach, AB
SEBA BEACH FARMERS' MARKET
VENDORS’ APPLICATION
Mailing Address:
Box 298
Seba Beach, AB
T0E 2B0
Vendor Requirements
The Alberta Farmers Market Regulations state that preference must be granted to Alberta producers who make,
bake, or grow their products. Seba Beach Farmers' Market will have very limited space available for commercial
products as they are not a priority of this market.
Non-Alberta producers who make, bake or grow their products as well as those who offer resale items may supplement the
market mix with those products not available in Alberta. These vendors fall into the 20% category. Markets may choose to
limit or prohibit out-of-province products.
 Vendors reselling products that directly compete with products sold by Alberta producers are only allowed if the
Alberta producers cannot meet customer demand.
Out-of-province products must be clearly labelled as to the province and country of their origin.
Vendor Selection decisions are made by a committee made up of Board Members, Vendors and the Market Manager.
Bookings for long weekends and The Regatta weekend are reserved for regular vendors and vendors who have attended 5
or more regular markets.
Table assignment is at the sole discretion of the Market Manager. Every attempt will be made to assign returning vendors
to an area as close as possible to their table location in previous years. However table assignment will be decided based on
market mix and space available on a per market basis.
Food Vendors must attach a copy of the following:
1. Alberta Food Safety and Handling Certification or the Alberta Farmers’ Market Home Study Course on food safety
available through AHS. Proof of course completion must be displayed at the market and a copy of the certificate
must be kept by the manager and accessible to Alberta Health.
2. Provide a copy of Certificate Liability Insurance which must be available by the vendor at each market and a copy kept
by the market manager.
DECLARATION
By my signature, I declare the information on this form to be complete and accurate and I agree to pay the rates as set out
in this document. I have read the market rules provided to me with this application form and agree to follow all
rules described therein as well as to make every effort to be in full compliance with all applicable federal and
provincial legislation. I understand that not all applicants are granted space at the Seba Beach Farmers’ Market and that it
is the right and responsibility of the Market Manager to decide allocation of stalls/tables.
Signature of Applicant:
Date:_______________________
Applications may be sent to:
SEBA BEACH FARMERS' MARKET
Box 298,
Seba Beach, AB
T0E 2B0
Vendor Applications for the 2017 season must be in by March 30th or brought to the March 28th General Meeting. Full-time
and Group 1 and 2 vendors may pay the full amount of fees due by March 30th or pay ½ of the fees in March and the
remaining 1/2 by July 15th.. The March payment must be made by check, payable to Seba Beach Farmers’ Market. Checks
will not be processed until May when the vendor selection is competed. If you are not selected your check will not be
processed. Etransfers will not be accepted for the March 30th fee payment as the payments are not process until May.
Seasonal, part-time and casual applications can be either mailed (to above mentioned address) or emailed to
[email protected] and once the application is accepted, payments can be made by check or etransfer to Debbie
Charest at [email protected]. Use the question: What am I paying for? With the answer market.
For inquiries please call the Market Manager at 780-325-2207 or email [email protected].
Revision Date: March 28, 2017
Page 2
Physical Address:
SEBA BEACH FARMERS' MARKET
Heritage Pavilion
505 - 1st Ave South
Seba Beach, AB
Mailing Address:
Box 298
Seba Beach, AB
T0E 2B0
Market Rules
Seba Beach Farmers’ Market Rules
The Seba Beach Farmers’ Market rules are concrete and enforceable. The rules address common issues and controversies
that may arise in the day-to-day activities of the Seba Beach Farmers’ Market. The rules must be followed by all vendors
and will be enforced by the Seba Beach Market Manager and Board of Directors.
As per Alberta Approved Farmers’ Market Program Guidelines the market rules are reviewed annually and updated as
needed.
 Market rules are distributed to all returning vendors prior to the market season and to all new vendors prior to selling at
the market.
 Market rules can not violate any portion of the Alberta Farmers’ Market guidelines or legislation.
If you have any suggestions or ideas regarding the rules please contact a member of the Board of Directors or the Market
Manger.
The Seba Beach Farmers' Market supports the growing demand for environmentally sustainable practices by encouraging
customers to bring their own shopping bags or by encouraging shoppers to use cloth bags.
The Seba Beach Farmers' Market runs under the guidelines established by the Alberta Agriculture and Food Regulations of
the Public Health Act, and the Alberta Health Regulations and Standards of Cleanliness.
Vendors who have complaints concerning the market, its operation or rules shall address the Market Manager or a Member
of the Board of Directors.
Vendors are asked to conduct themselves in a professional manner and to take responsibility for the stall you rent and area
around it, to keep it clean and orderly, and to ensure that the stall is cleaned and free of garbage at the end of each market.
Failure to maintain your responsibilities or abide by the rules may result in, a Verbal Warning, a Written Warning or
Seasonal Suspension.
SEBA BEACH FARMERS' MARKET RULES
1. Seba Beach Farmers’ Market is held each Saturday starting the 2nd Saturday in May (Mother’s Day) and ending the 2nd
Saturday in September, at the Seba Beach Pavilion running from 10:30 to 12:30 rain or shine.
Rental fees are as follows:
Category
8 Foot
Table/Stall/Rack
6 Foot
Table/Stall/Rack
4 Foot
Table/Stall/Rack
Outside 8’ Table/
Stall/Rack/10’x10’
Tent
Farmers Market
Vendors
$14
$12
$9.
$14
Commercial Vendors
$24
$22
$19
$24
Farmers Markets Vendors: All products sold must meet or exceed the Alberta Agriculture guidelines where 80% of the
vendors are Albertans selling Alberta products which they, an immediate family member, a staff member of a producer
owned cooperative or their staff have made, baked, grown or raised.
Commercial Venders: out-of-province vendors, resellers or vendors selling commercially available products which fall
into the 20% category. Markets may choose to limit or prohibit out-of-province and out of country products. Vendors
reselling products that directly compete with products sold by Alberta producers are only allowed if the Alberta
producers cannot meet customer demand. Out-of-province/Country products must be clearly labelled as to their
province/country of origin.
Revision Date: March 28, 2017
Page 3
Physical Address:
Heritage Pavilion
505 - 1st Ave South
Seba Beach, AB
SEBA BEACH FARMERS' MARKET
Market Rules
Mailing Address:
Box 298
Seba Beach, AB
T0E 2B0
2. What may and may not be sold: (Alberta Approved Farmers Market Program Guidelines)
Markets must maintain an annual average vendor split of 80/20 where 80% of the vendors are Albertans selling Alberta
products which they, an immediate family member, a staff member or a member of a producer-owned cooperative or
their staff have made, baked or grown. The remaining 20% of the vendors can be made up of out-of-province vendors,
resellers or vendors selling commercially available products.
• Discouraged products: Out of country products, franchises, distributorships and home-based businesses which vend
products not made, baked or grown in Alberta.
• Prohibited vendor products (products not allowed at ANY time): Used, antique or flea market items, live animals,
whether for sale or customer interaction, Uninspected meat or meat products for human AND/OR animal consumption,
Raw milk or raw milk products for human AND/OR animal consumption with the exception of cheese made from
unpasteurized milk that meets federal standards, Hatching eggs, E-cigarettes or vapor cigarettes
• Vendors selling Homemade Soaps and Cosmetics products must notify Health Canada about the homemade soaps
and cosmetic by filling out the Cosmetic Notification Form prior to selling at the Seba Beach Farmers’ Market.
3. The payment for full time and half time table rentals are due by the March 30th and can be turned in to the Market
Manager at the March General Meeting. If you can’t attend the meeting then please mail your application to: Seba
Beach Farmers’ Market, Box 298, Seba Beach, Alberta T0E 2B0. A full season is 18 markets, a half season is 9
markets times your determined weekly fees. Payment for part time and casual vendors should be paid by etransfer (see
application) or by check prior to the market. The payment must be received prior to the market not in the mail so if
there isn’t time to mail payment then etransfer may be the only option.
4. All NFS checks are subject to a fee of $40 and no future checks will be accepted and the vendor will not be allowed to
attend the market until the NFS check and charges are paid.
5. The Pavilion opens at 8:30 for setup and the vendors must be setup and ready to sell by 10:15. The market will be open
to the public at 10:30, which will be announced by the market manager, at which point selling can begin. Vendors must
remain setup until the market officially ends at 12:30.
6. Vendors can use the main parking lot to unload their goods and then move their vehicles to the allotted parking areas.
Please be considerate of others that need to unload, unload quickly allowing for others to use the loading areas.
7. All products and vendors must comply with all regulations of the Alberta Agriculture, Alberta Health, and the Seba
Beach Farmers' Market Rules.
8. If you need to cancel your table/stall(s) let the Market Manager know by the Wednesday prior to market giving the
Market Manager a chance to re-assign the stall. No refunds are given to vendors who don’t show and have not given
notice of cancellation or if a vendor is in violation and is asked to leave. Table rental refund decisions are at the
Vendor Committees and Market Managers desecration.
9. Vendors using tents and/or canopies must ensure that all 4 corners are staked and/or sufficient weights are used to
secure the structure. You are responsible for any damage done to those around you if your tent blows and/or canopy
blows over.
10. Vendors may not loan or give or sublease the table(s) or spot(s) assigned to them.
11. Vendors are required to provide their own setups and table covers. Table covers must be 2 inches above the floor and
not dragging on the flour. Table racks can’t exceed 3 feet in height.
Revision Date: March 28, 2017
Page 4
Physical Address:
Heritage Pavilion
505 - 1st Ave South
Seba Beach, AB
SEBA BEACH FARMERS' MARKET
Market Rules
Mailing Address:
Box 298
Seba Beach, AB
T0E 2B0
12. All food vendors must complete the Alberta Food Safety Coarse or the Alberta Farmers Market Home Study Course
and have a copy of the Certificate available at all time. A copy of the certificate must also be provided along with the
Seba Beach Farmers' Market Application Form. Vendors must adhere to the Food and Drug Act, the Alberta Public
Health Act and the labelling regulations as per the Canadian Food Inspection Agency. Guideline and information can
be obtained by contacting the Alberta Health Services Public Health Authority at 430-341-2100.
13. All prepared foods must be wrapped and covered. Dairy Products such as whipping cream, cream or custard pies are
not allowed unless accompanied by appropriate documentation from Alberta Health, which must be displayed each
week.
14. All vendors must display their product names and prices, ensuring that all products meet minimum labelling
requirements as laid out in legislation. Vendors must label all items for sale with contact information, list of
ingredients and quantity (exempt are fresh fruit and vegetables items).
15. All eggs must be refrigerated as per Alberta Health regulations and labelled uninspected if applicable.
16. All samples must be covered and have toothpicks on them or be served by the vendor. Vendors giving samples must
have rubber gloves, supply a disinfectant, paper towels and a garbage for disposal and must be located and easily
visible to the customers.
17. All products sold at the market must be listed on the application form and approved by the market manager. If you
attempt to sell an item not preapproved you may be asked to remove the item from your table (spot). Under-pricing is
discouraged and if a complaint is brought forth the issue will be address by the Market Manager and the Board of
Directors.
18. Seba Beach Farmers’ Market reserves the right to inspect the premises of the operation to verify compliance with the
market rules.
19. Table selection and assignment is at the sole discretion of the Market Manager. Every attempt will be made to create
continuity and place vendors in the same spot they had in the previous year and from week to week. However,
assignments will be decided based on the market mix as well as other factors such as vendor attendance, customer
traffic, special events etc.
20. Seba Beach Farmers’ Markets secures market liability insurance of $5 million as recommended by the Government of
Alberta Risk Management and Insurance. Food vendors must also secure sufficient liability insurance as the market
liability insurance does not cover vendor liability.
21. Vendors should be neat and clean in appearance, and must conduct themselves in a professional manner at all times.
Any complaints received concerning unprofessional conduct, including the use of profane language, smoking,
cleanliness of the vendor or vendors’ product, etc., may be considered grounds for dismissal from the market.
Insubordination, the consumption of alcohol or drugs, and fighting during the market will be cause for immediate
dismissal. No warnings are required nor are refunds given.”
Revision Date: March 28, 2017
Page 5