Digital Measures Quick Reference Guide
2015
Accessing Digital Measures/Activity Insight (DM):
1. Navigate to the Clarkson Homepage Faculty & Staff Digital Measures in the right hand
column. You will need to login with your DM userid and password. Please contact your School
Representative if you have misplaced it or have not been assigned an account yet.
a. Cindy Smith ([email protected]) School of Arts & Sciences
b. Jean Gang ([email protected]) School of Engineering
c. Theresa Ferero ([email protected]) Institute for Sustainable Environment
2. DM log in screen:
https://www.digitalmeasures.com/login/clarkson/faculty/authentication/showLogin.do;jsessionid=EB6D
251923328AE01372E9CB838E4FD6?message=login.error.notLoggedIn
Edition date: 11/2/2015
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Table of Contents
Dashboard……………………………..…………………….………..………...…………. 3
Digital Measures User Guide………………………………..…...……..………...……….. 3-7
Left-Hand Menu........................................................................................................ 3
Manage Your Activities …....................................................................................... 4
Run Reports …………………………..…………………..……….…………....…. 5
Tips & Features….………………………………………..……………………...... 5
Expanding Text Boxes…………………………………………………….. 5
Import Citations from Other Systems……………………………………… 6
Paste Board (cut & paste)………………………………………………….. 6
Rapid Reports……………………………………………………………… 7
Spell Check………………………………………………………………… 7
Entering Data…….………………………………………………..………….……………. 8
Saving Data………………………………………………………………………………… 8
Printing Your Reports……………………………………………………………………… 8
How is the Report Built……………………………………………………………………. 9
Where to Enter Required Fields for the Faculty Activity Report………………………….. 9-11
Breakdown of Menu Categories…………………………………………………………… 11-13
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Digital Measures/Activity Insight User Guide
3
Manage Your Activities
4
Run Reports
Tips and Features
5
For BibTex Imports see: http://info.digitalmeasures.com/bibtex2
For PubMed Import instructions see: http://info.digitalmeasures.com/pubmed2
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Entering Data
Once you log in to Digital Measures you will see “Activities Database Main Menu”. Begin entering data
by selecting any hyperlink in any desired category. For new users, it is recommended that you start
with the Personal Information link in the General category, and work your way through each item
sequentially. (Special Note: DM runs reports based on date ranges and it is therefore very important
that data you put into the systems has a date (in most cases at least a Month and Year) associated with
it. Otherwise the data will not be picked up by DM when running your report.)
1.
2.
3.
4.
General Information ‐ Information about you, your education, professional affiliations, etc.
Teaching ‐ Information about your teaching and advising.
Scholarship/Research ‐ Information dealing with your research, grants, publications, citations, etc.
Service ‐ Service contributions you have made to your Profession, the University/School/Department
and the community.
Saving Your Data
Make sure to click the SAVE button at the top of the screen when you are done entering data (before leaving
each screen).
Printing Your Reports
In order to Print your report, you must first “run” the report. There are 2 ways to do this:
After you “Run” the report. You will be able to open the report, edit, save and/or print it.
①Rapid Reports
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②Run Reports
Report Templates: (how is this report built?)
You can check to see what data is being pulled into your report by reviewing the report template. After you
select which report you want to run, you will see a link: Download this report’s template:
This template will show you what criteria is used in each section to determine what data will be
reported.
Quick Reference Guide for Faculty Activity Report data/Digital Measures Panels:
Faculty Activity Report Section
DM Section
Digital Measures Panel
I. Teaching/Education
1. Courses Taught
Teaching
Scheduled Teaching
2. Teaching Innovation
Teaching
Scheduled Teaching
3. Courses Taught at Other Universities
Teaching
Scheduled Teaching
4. Additional Educational Activities
Teaching
Scheduled Teaching
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5. Number of Advisees
Teaching
Academic Advising
6. Directed Student Learning
Teaching
Directed Student Learning
II. Research/Discovery – Section A (Funding Received and Proposals)
1a. External Funding Received
Scholarship/Research
1b. External Funding Active/Ongoing
Scholarship/Research
2. Research/educational proposals
Scholarship/Research
Contracts, Grants and Sponsored
Research
Contracts, Grants and Sponsored
Research
Contracts, Grants and Sponsored
Research
II. Research/Discovery – Section B (Scholarly Output)
1. Papers published:
Refereed Journal Articles
Conference Proceedings
Non‐refereed Journal Articles
Books, Book Chapters, Book Reviews
Published Materials Not Listed Above
Patents
Media Contributions
2. Papers accepted:
Scholarship/Research
Intellectual Contributions
Scholarship/Research
General Information
Scholarship/Research
Intellectual Property
Media Contributions
Intellectual Contributions
3. Papers submitted:
Scholarship/Research
Intellectual Contributions
4. Professional Presentations:
a. Invited Conference Presentations
b. Conference Presentations
c. Poster Presentations
d. Seminar Presentations
e. Videotapes
f. Other Presentations
5. Artistic/Professional Perform/Exhibits
Scholarship/Research
Presentations/Conferences Attended
Scholarship/Research
Artistic/Professional Performances/
Exhibits
6. Presentations by Graduate students
Teaching
Presentations Given by Your Students
7. Citations
Scholarship/Research
Citations
8. Other information: Consulting
General Information
Consulting
II. Research/Discovery – Section C (Research Personnel)
Research Personnel
Scholarship/Research
Research Personnel
Service
Department/School/University
III. Service/Outreach
1. Service to Clarkson and its students
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2. Professional Services/Editorial and
Review Activities
Service
Editorial, Review and Professional
Activities
3. Honors and Awards
General Information
Awards and Honors
4. Public Service
Service
Public
Activities Not Listed above
General Information
Administrative Assignments
General Information
Academic, Government, Military and
Professional Positions
Administrative Assignments
External Connections and Partnerships
General Information
External Connections and Partnerships
Professional Memberships
General Information
Professional Memberships
Licensures and Certifications
General Information
Licensures and Certifications
Non‐Credit Instruction Taught
Teaching
Licensures and Certifications
Workload
General Information
Workload Information
Research Currently in Progress
Scholarship/Research
Research Currently in Progress
1. Your Goals
Scholarship/Research
Narratives for Faculty Activity Report
2. Your recommendations to Department
Scholarship/Research
Narratives for Faculty Activity Report
3. Your recommendations to School
Scholarship/Research
Narratives for Faculty Activity Report
IV. Other Information
V. Goals/Recommendations
Breakdown of Menu Categories
General Information Screen:
Not all items are listed below: Other items in this list may be populated if that is your preference (and we
encourage you to do so), but are not required as part of the faculty activity report.
Specific notes:
1. Personal and Contact Information: Enter name, email, office location, phone numbers, DOB, Bio, and
teaching/research interests
2. Permanent Data: Enter start date at Clarkson, rank, and tenure data as permanent data
3. Yearly Data: Enter School affiliation, current rank, tenure data for the current year as yearly data.
4. Awards and Honors: Enter Award name, sponsor, description
5. Consulting: Enter type of consulting, organization, location and description of activity
6. Professional Memberships: Enter Organization, leadership position, description
7. Education: Degrees earned
8. Faculty Development Activities: Conferences, Workshops, Seminars Attended, Continuing Education
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Teaching Screen:
Please note: there is some data that is automatically loaded each semester for you:
• Teaching/Enrollment data is loaded after the 5th week of classes (each semester);
• Advising/Directed Learning data is loaded after the 5th week of class (each semester).
• (Any courses added after the 5th week will need to be manually entered by the faculty member, i.e.
Directed Study courses which are added late.)
Specific notes:
1. Academic Advising: Use this panel to enter information about the students you have advised by term
and year.
2. Directed Student Learning: Enter information regarding Dissertations, Master’s/Doctoral Committees,
Summer Research/Supervised Research, and any activity related to advising not included in the
‘Academic Advising’ section above.
3. Scheduled Teaching: Use this panel to enter information about your teaching loads. You may also enter
teaching innovations, enhancements made to student learning or any new teaching materials.
4. Courses Taught at Other University: Enter information for courses taught while visiting other
institutions (i.e. while Visiting or on Leave/Sabbatical).
5. Non‐Credit Instruction Taught: Continuing Ed, Guest Lectures, Review courses.
6. Presentations Given by Your Students: Use this panel to enter information for presentations given by
your students at conferences, here and at the university. You may also enter student funding in this
panel.
Scholarship/Research Screen:
(Note: using the drop-down menu on this screen to list authors, allows the DM system to automatically populate
co-authors’ screens with the data you are entering. So only the first Clarkson author should enter the data to
insure that the data is not duplicated.)
Specific notes:
1. Artistic/Professional Performance and Exhibits: Enter contributions to Art, Drama, Music (composition,
performance), Dance, Poetry, Non‐Fiction, Short‐Fiction, Theatre
2. Contracts, Grants and Sponsored Research: Use this panel to enter information about your proposals
and grants. All Grants/Proposals that have been submitted through DoR are entered automatically and
therefore you should not enter that data. For any Grants/Proposals that did not go through DoR (i.e.
through Development or funding external to Clarkson) should be entered manually.
3. Citations: Use this panel to enter the number of citations you received during the year.
4. Intellectual Contributions: Use this panel for Manuscripts published, papers accepted or submitted to
journals, books and book chapters, magazine and newspaper articles which you have authored.
5. Presentations/Conferences Attended: Use this panel to enter information about presentations given
by you, whether invited or accepted. Generally, do not include student presentations here. Include
presentations that are: conference presentations, invited presentations, poster and seminar
presentations.
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6. Research Personnel: Use this panel to enter data about all of your students, post‐docs, trainees, and
other personnel appended to the end of the engineering report.
7. Research Currently in Progress: Special note on this panel – not all faculty want to list every project they
are currently working on. Therefore when adding your Clarkson collaborators, you should just type their
name in the “Name” box (that will insure that data is only posted in your database).
8. Narratives for Faculty Activity Report: On this panel you can give your Recommendation to
Department, School, and Your Goals for the Upcoming Year.
Service Screen:
Specific notes:
1. Editorial, Review and Professional Activities: Use this panel to enter data about your activities as Editor
and Reviewer for journal publications, books, conference papers, proposals and manuscripts; Board of
Director; Officer; Session Chair; Workshop Organizer.
2. Department/School/University: These three panels function in the same way and have the same data
fields. Use these panels to enter information relating to involvement in Committees and meetings of a
substantial and impacting nature. Enter the data in the Department panel for items at a Department
level, School panel for items at the School level, and University panel for items at the University level.
3. Public Service: Use this panel to enter information relating to Public service. This includes participation
as a member of Boards of Directors or Advisors, External Committees, Task forces, Treasurer, and other
external service.
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