UNITS AND COEFFICENTS
Products – Units and
Coefficients
Version 1.0
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UNITS AND COEFFICENTS
Document Version History
Date
Ver.
Created By
041012
1.0
Martin Pegler
Amended By
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Details / Notes
UNITS AND COEFFICENTS
Contents
Introduction ......................................................................................................................................................................... 4
Overview .............................................................................................................................................................................. 4
Examining ‘the correct unit of measure’. ........................................................................................................ 5
Simple .............................................................................................................................................................................. 5
Load a Unit Template .......................................................................................................................................... 5
Volume ........................................................................................................................................................................ 6
Load a Unit Template .......................................................................................................................................... 6
Adding Measurements Manually ................................................................................................................... 7
Weights............................................................................................................................................................................ 8
Setting a Base Unit...................................................................................................................................................... 10
Review ............................................................................................................................................................................... 10
Adding weights and measures ......................................................................................................................... 10
Amending weights and measures ................................................................................................................... 11
Creating a Recipe ........................................................................................................................................................ 12
Troubleshooting ............................................................................................................................................................ 13
Conversion Tools ......................................................................................................................................................... 14
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UNITS AND COEFFICENTS
Introduction
Units and coefficients are required for each product to successfully track, order and supply stock to
defined locations and provide precise information for recipes within Menumark.
The Unit value is used to provide Dietplan6 with detailed recipe information. Nutritional information
can then be extracted from Dietplan application once data has been imported. This can be used by
nutritionists to determine if a meal provides all dietary requirements.
The data that is provided by Dietplan6 will only be as accurate as the information that is entered into
the Backoffice.
With this in mind it is critical that a user understands the technique of adding and manipulating units
for products and recipes, and to appreciate the various procedures that can be employed to do this.
Overview
Menumark provides three types of unit for all products
Simple
 Each

Pack
Volumes
 Litre
 cl
(centiliters)
 ml
(milliliter)
 Gallon



Pint
gill
floz
(fluid ounces)
Weights
 kg
 gm
 mg


lb
oz
(pound)
(ounce)
(kilogram)
(gram)
(milligram)
Note – Both Imperial and metric measurements are provided. An operator can choose their and utilise
their preference.
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UNITS AND COEFFICENTS
Examining ‘the correct unit of measure’.
Example - Coke a Cola
A user is asked to consider the best unit to be defined for a particular product. The examples below
are created using the ‘Edit product’ method.
All the elements for the product will be, for the sake of this exercise, assumed to have been inputted
and correct.
Using the following Item
 Item
A can of Coke
 Unit
ml
 Size
330
Simple
The Can of Coke example can be considered as a ‘Simple’ unit. This allows the user to be able to
specify single units (Each) and multiples (Pack)
Load a Unit Template
Step
1
Instruction
Example
Select and Edit the product.
Select the Unit Tab
Select the Load Unit Template button
2
Select the appropriate unit of measurement.
In this case Simple
3
The Each and Unit default values are
added to the product.
4
The each value can remain as an each or
single.
The pack value can be amended to a size
of 24
5
Description can also be edited to describe
the product
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UNITS AND COEFFICENTS
6
Double Click the Unit (or Edit Unit)
Enter the values and ensure that the
comparison calculator reads correctly.
A user can play with the numbers until the
comparison calculator reads correctly.
7
The results are now shown in the unit
screen.
Our example requires the following calculation
 24 cans of Coke on a tray.
 Each Can of Coke is defined as an individual
Therefore 24x1=a tray of coke.
Volume
Load a Unit Template
Step
1
Instruction
Example
Units are defined.
Select the Load Unit Template button
2
Select the appropriate unit of measurement.
In this case Volumes
3
The following volume measurements are
added by default.
We should consider the volume that we
require.
A can of Coke is 330 ml
All other measurements can be disabled
(remove the tick) or delete as appropriate.
4
The ml value can now be set.
1 can of coke = 330 ml
Therefore the size should reflect this.
 A description can be added using free
text.
 Double click the item and amend the
size.
Click OK to commit.
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UNITS AND COEFFICENTS
This will be designated as the individual
item, the selling item or the smallest
amount to be used in a recipe.
5
The Order unit needs to be defined.
Click on ‘Add Unit’
6
Again enter a description.
In this instance Coke is delivered on trays
with 24 cans.
So the description could be ‘24x330ml Tray’
7
Define the Size of the Tray
The measurement is in ml.
We need to know how many ml will be
delivered per tray.
 24x330=7920
Enter this value into the Size
7a
Note the Comparison calculator.
This is used to verify the amounts are
correct. Our example states…
1 Tray = 24 cans of coke, and visa versa
The Units for the can of coke have now been defined using millilitres as our unit of measure.
1 can of coke = 330ml
1 tray of coke = 7920ml (aka 24 x 330ml)
Adding Measurements Manually
We are going to recreate the units from the step above but use a different method to complete this.
Again all elements for the product shall be assumed to have been entered and be correct.
Step
Instruction
Example
1
The units need to be defined.
Select Add unit form the bottom of the
screen or.
Right click on an empty section of the
screen
Select Add Unit
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UNITS AND COEFFICENTS
2
Enter the description of a single product
Enter the Size of the product
Click on OK
3
Repeat step one and enter the tray amount
Enter a description
Enter the Size
Check the Comparison Calculator to make
sure the calculation is correct
4
Enter the values and ensure that the
comparison calculator reads correctly.
A user can play with the numbers until the
comparison calculator reads correctly.
5
The results are now shown in the unit
screen.
The Units for the can of coke have now been defined using millilitres as our unit of measure.
1 can of coke = 330ml
1 tray of coke = 7920ml (aka 24 x 330ml)
Weights
Adding weighted items allows the loading of both metric (kg and mg) and Imperial (lbs and oz). This
section will concentrate on the metric method.
For our example we will use Flour
 Item
Sack of Flour
 Unit
Kg
 Size
25
This will be the delivery method. All other, smaller, sizes will be configured from the delivery value.
Step
Instruction
Example
1
Select the Load Unit Template button
2
Select the appropriate unit of measurement.
In this case Weights
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UNITS AND COEFFICENTS
3
The default units for weights will be loaded.
Decide which weight method is to be used.
In this case metric.
4
Either delete or un-tick the active box of the
weights to be discarded.
5
NOTE - The default values do not include
the bulk / delivery item. This needs to be
created.
The units need to be defined.
6
Select Add unit form the bottom of the
screen or.
Right click on an empty section of the
screen
Select Add Unit
7
Add a description for the item.
Sack Flour 25kg
Add the size – 25kg
NOTE – the comparison Calculator will
show some incorrect data at this point.
8
Any of the elements concerning our product
can be edited to achieve the correct values.
In this case we know that 1 sack of flour is
the same as 25 kg of flour.
If these values are amended in the
Comparison Calculator the size of our
product will be amended.
The configuration of this weighted item
provides the ability to order a sack, or
sacks, of flour as well as using as little as
1mg in a recipe.
Although 1gm may be more appropriate.
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UNITS AND COEFFICENTS
Setting a Base Unit
There is a function within the Unit tab that allows a base unit to be defined and set. The defined unit
will be applied to all the active units within the tab.
Once all the units have been created and configured a base unit can be defined for the product.
Step
1
Instruction
Example
In the unit tab…
Select the unit that will become the base
unit. (Highlighted)
2
Select the calculator style icon for the
bottom of the screen.
The Base unit will become the value 1.
All the unit sizes will become amended to
reflect the base unit.
Our example shows 1gm as the base unit.
All other units are now devisable by this
value.
Review
Adding weights and measures
Step
1
Instruction
Example
There are three types of weights and
measures.
2
Units can be added using the Load Unit
Template
3
Units can be added using the Add Unit
button
3a
Units can be added using the Right Click of
a mouse button and selecting Add Unit.

Simple

Volumes

Weights
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UNITS AND COEFFICENTS
Amending weights and measures
Step
1
Instruction
Example
It is important to consider how the item is to
be set up.
What should the unit be

Weight, each or fluid amount.
How is the item ordered?

Sack weighing 25KG / Trays of Coke / drum of Oil
2
How is the item used / sold?
What should the Unit description be?
 Grams in a recipe / individual cans / floz in a recipe
Sack 25kg / Drum 12li / Indiv Pk Crisps
3
How do the units interact with each other?
Does the comparison calculator make sense?
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UNITS AND COEFFICENTS
Creating a Recipe
Once all products have been created and unit’s configured they can be added to recipes. A user
again has to consider some factors before they continue.


What products are required for the recipe?
How many portions will the ingredients make?
For example.
A crumble topping is made from Flour, Butter and Sugar. These are designated as the ingredients.
Ingredients are added to a recipe in the quantity that will create a predetermined quantity.
NOTE – This process is a manual task. Products will have to be measured to find the allotted quantity
for the portions defined.
With this in mind the following instruction can be followed to create a recipe item.
All the elements for the recipe will be, for the sake of this exercise, assumed to have been inputted
and correct, including a portion unit size.
Step
Instruction
Example
1
When creating a recipe item ensure that the
recipe tick box is checked in the general tab
2
Click the Ingredients tab
1. Main screen Host
2. Add Ingredients
3. Look Up Ingredients
4. Delete Ingredients
5. Amount the portions make.
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UNITS AND COEFFICENTS
3
To add a product / ingredient select the Add
Ingredient button
This will show the Product look up screen.
The filter can be used to search for an
ingredient.
Select the ingredient by double clicking it.
4
The product will be added to the recipe. A
default ingredient unit will be added. This
can be amended.
The ingredient unit can be changed by
using the drop down.
5
6
7
The Quantity of the item needs to be
added. In this case 5 KG has been
selected.
Using the same method add the Butter and
Sugar using the correct ingredient unit and
with the correct quantities
The portion size is now required to be set.
The statement ‘These Ingredients make’
needs to be completed.
Once the portions have been worked out
the costing will be auto configured
NOTE – Sometimes there is a requirement to save and exit the recipe and renter the screen to see
the amendment.
Troubleshooting
Step
Instruction
Example
1
If Total cost and Unit cost is not populated
or updating.
2
If the individual portion unit is not
populated.
Add a large quantity to an ingredient. This will make the
total cost and unit price hugely incorrect but will prompt the
values to be added into the total and unit cost. Once the
data is seen correct the quantities which will correct the
Total and unit cost price.
No Weight/Volume Unit has been selected in the Unit tab.
3
Unit Tab. If there is no data under the
Weight/Volume Unit drop down.
Exit the recipe. Re-enter the recipe. Select the Unit tab. The
Weight/Volume Unit is now selectable.
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UNITS AND COEFFICENTS
Conversion Tools
There are many weights and measures sites available on the web. The following web sites can be
used as an aid to the conversion process.
http://www.convert-me.com/en/convert/weight
http://www.onlineconversion.com/cooking_volume.htm
http://www.unitconversion.org/unit_converter/weight.html
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