LAWRENCE SHERIFF SCHOOL
A National Teaching School
RUGBY
Word Processor use in GCE and GCSE Exams: Policy and Procedures
Made: January 2016
References:
A.
B.
JCQ Instructions for Conducting Examinations 1 September 2015 to 31 August 2016
JCQ Adjustments for candidates with disabilities and learning difficulties:
Access Arrangements and Reasonable Adjustments 1 September 2015 to 31 August 2016
The use of word processors in GCE and GCSE exams must comply with the References and those regulations
take precedence over anything written here.
1.
Candidates are allowed to use a word processor in exams if it is “their normal way of working and
appropriate to their needs” (Reference B, 5.8.1). Reasons for being permitted a word processor
include:
a.
b.
c.
d.
e.
A recognised learning difficulty which affects their ability to write legibly;
A medical condition;
A physical disability;
A sensory impairment;
Planning and organisation problems when writing by hand when “the quality of the language
significantly improves as a result of using a word processor” (Reference B, 5.8.4).
2.
Staff or students who believe a student is eligible to use a word processor in GCE and GCSE exams
should contact the SENCO in the first instance. This should be done at the start of the GCSE or A level
course or as soon as the difficulties become apparent.
3.
The SENCO will determine whether a laptop is a reasonable adjustment in consultation with the Exam
Officer (EO) and subject teachers. If it is agreed, the permission will be added to the school’s register
of approved access arrangements and shared with teaching staff. Permission to use a laptop in exams
will be withdrawn if it ceases to be a student’s normal way of working.
4.
Candidates with permission to use a word processor may need or choose to use one only for exams
involving extended writing or for portions of exams where this is necessary.
5.
All candidates may use word processors for controlled assessment or coursework unless this is
prohibited by the specification.
6.
A word processor is permitted for foreign language exams. Codes required for special characters will
be supplied by the Exam office (See Annex A).
7.
The word processors used are Exam Office laptops which are cleared of all software except Notepad.
8.
The candidate should enter the:
a.
b.
c.
d.
e.
9.
Date
Centre number 31260
Candidate number
Full name
Subject, e.g. AS Level History A, and unit code from the front of the exam paper
at the start of the document and save it to the supplied memory stick. The candidate should also
complete personal details sections on the front of the combined question/answer booklet.
During the exam the candidate should save the work regularly onto the memory stick supplied.
10. On completion of the exam, the candidate should report to the Exam Office. The EO, or an invigilator,
will return the memory stick and the candidate’s answer booklet to the Exam Office.
11. An EO will convert the Notepad file into a Word file, turn the document into 12pt font and double line
spacing, add the follow details into the header:
a.
b.
c.
Centre number
Candidate number
Unit/component code
and the page number into the footer, save a copy into Y:\Support Staff Departments\Exam
Officers\Exams\Laptop scripts and print a copy.
12. The candidate should check the printed copy for completeness, initial each page and sign the end to
indicate that the script has been checked. The candidate should inform the EO if the answer booklet
has been used.
13. The EO will complete the cover sheet (JCQ Form 4), checking to see if the answer booklet has been
used, attach it securely to the word processed script and answer paper (if used).
14. The script will be dispatched as usual in accordance with Reference A.
G:\GBeardshaw\Policy Documents\Exams – Word Processor Use in Public Examinations Policy Procedure
Date made: January 2016 (review annually in October)
Reviewed by: Sheila Poppa (SENCO) and Chella Scott (EO)
Annex A to LSS Word Processor Use in Public Examinations
ALT Codes for Foreign Languages
Capital Vowels
Vwl
ALT Code
Lower Vowels
Vwl
ALT Code
À
ALT+0192
à
ALT+0224
Â
ALT+0194
â
ALT+0226
Ä
ALT+0196
ä
ALT+0228
È
ALT+0200
è
ALT+0232
É
ALT+0201
é
ALT+0233
Ê
ALT+0202
ê
ALT+0234
Ë
ALT+0203
ë
ALT+0235
Î
ALT+0206
î
ALT+0238
Ï
ALT+0207
ï
ALT+0239
Ô
ALT+0212
ô
ALT+0244
ΠALT+0140
œ
ALT+0156
Ù
ALT+0217
ù
ALT+0249
Û
ALT+0219
û
ALT+0251
Ü
ALT+0220
ü
ALT+0252
Ÿ
ALT+0159
ÿ
ALT+0255
Consonants, Punctuation
Sym
Ç
ç
ALT Code
ALT+0199 (caps)
ALT+0231 (lower)
For these ALT codes to
work, you need to use
the number keys to the
right of the keyboard.