Lake Olympia Middle School
Theatre Department
September 8, 2016
Dear Drama Students and Parents,
Welcome to the Mustang EverReady Players 2016-2017 season! We are excited to have you join us this year, and we
hope your experience is both rewarding and enjoyable. The amount of paperwork and information given to you at the
beginning of the year can be a bit overwhelming, so we have prepared this letter to hopefully summarize and simplify
things for you. All forms listed below will be distributed at this parent meeting on September 8, 2016 in the Commons
after Open House.
A. PAPERWORK AND DUES. The following items are required of each student:
1. CLUB DUES. Each student is responsible for $40 Drama Club dues for the year. This includes a shirt
and some field trips
2. PARENT VOLUNTEERS. Parents are urged to become involved with the Drama Club. This group of
dedicated parents assists our group in numerous ways throughout the year, both financially and physically. It
goes without saying that our group could not function as we do without their support. Please support this
important group.
3. EMA. Each student must complete an Emergency Medical Authorization form for Drama. The ones you
filled out for school, sports, band, etc. will not suffice. Make sure a parent signs the correct section at the
bottom. EMA’s can also be filled out and printed from the Drama website. (see Section B.)
4. POLICIES AND PROCEDURES ACKNOWLEDGEMENT. Please read over the attendance policy, then
sign, detach and return the slip at the bottom indicating that both the student and parent understands both the
policies and the consequences.
5. STUDENT INFORMATION SHEET. Please fill this form out completely and return it.
B. WEBSITE. Ms.Shoemake’s teacher website contains a section on the front page known as “The Callboard”. This
area should be your first stop for the latest news and announcements from the Directors. We encourage you to
bookmark the website and check it frequently. The address is: http://www.fortbendisd.com/Domain/5591. Once at
our website, you will find a section on the left-hand side called the “Form Forum.” If you lose a handout, you can print
another one from this section. Please take some time to explore the other areas of our website as well. We believe
you will find it to be a valuable resource when you have a question about schedules, events, who to contact, etc.
C. DEADLINE. The deadline for turning in all Drama Paperwork and Dues is Friday September 13 . You will not be
permitted to participate in Drama fieldtrips or get your shirt, until all paperwork and dues have been turned in.
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D. SHOWS: The shows we are planning on doing this year are:
1. Alice in Wonderland for our UIL One Act. We will compete for Zone at Travis High School on November 5 .
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We will perform it at school for 7 period on November 10 , we will also have a Mad Hatter’s Tea Party and Dinner
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Theatre showing on November 10 in the Commons at 6:30PM. When we win Zone, we will compete at District
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on November 12 . I believe that will be at Ridgepoint High School. Even if we do not advance, I encourage the
entire cast to attend District to watch all of the shows.
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2. Lip Sync Battle: Teachers vs. Students will be on December 1 at 6:30PM in the Commons
3. Wizard of Oz the Musical will be February 24, 25 & 27 at 7:00PM at Elkins High School Auditorium
4. We will have additional Speech tournaments (one per semester-dates to be announced), a District Poetry Slam
Contest, and perhaps a Poetry Slam in the Commons.
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E. SOUND & LIGHTING CREW: Any student wishing to do crew needs to turn in their audition permission slip to
Ms Shoemake with Crew written on the top of the page.
F. AUDITIONS: Auditions for acting roles in the fall production took place on Tuesday and Wednesday, September 6
& 7 in the Commons.
1. CREW SIGN-UPS. We will be had a student meeting on September 8 , prior to this meeting, students had
the opportunity to sign-up for a position on the production crew(s) of their choice. If they did not do so, they
need to email Ms. Shoemake ASAP.
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G. CAST & CREW MEETING: The Cast List will be posted on the Drama website on the evening of Friday, September
9th. There is a mandatory meeting for ALL cast and crew members on Wednesday, September 14, from 4:20 – 6:00
PM in the Commons. At this meeting, students will receive the rehearsal calendar for the remainder of the
production and were given details on the expectations of each cast and crew member.
H. STUDENT & PARENT MEETING: There will be a MANDATORY meeting for all Drama students and their parents
on Tuesday, September 8 in the Commons at the end of Open House. Each Drama student and at least one parent or
guardian must attend this meeting. We will be discussing expectations of each drama student and parent, including the
fundraising and volunteer responsibilities that will be expected of each family. Parents are encouraged to bring their
calendars to this meeting.
I. TEXT NOTIFICATIONS: This year, we will be using the "Remind 101" system to send urgent notifications to cast
and crew members. Students are urged to sign up for this service. (Instructions will be distributed at the meeting on
September 8). Students are still responsible for all information conveyed via paper handouts and on the drama
website, and text reminders will not always be sent. The text messaging service is simply a way for us to
communicate last- minute changes and updates.
J. MERCHANDISE ORDERS: Orders and Payment for Show shirts are separate from the Drama Club dues. These
will be done per show. They are optional but they really help us sell the show and crate an ensemble when we all wear
them at school. Parents may also purchase show shirts. Shirts are usually @ $12.00 plus $4.00 if you want your character
name on the back
K. CONCLUSION. Again, we thank you for your interest in the Mustang EverReady Players. We look forward to
getting to know you better and working side by side with you throughout the season. If you have any questions,
please don’t hesitate to contact us.
Sincerely,
Ms. Sheri Shoemake
Director
[email protected]
Mr. Kendrick Brown
Director
[email protected]