A Computerized Word-processing and Data System for Histology in a Private Medical Laboratory CHARLES T. ASHWORTH, M.D., THOMAS H. McCONNELL, M.D., CARL NIELSEN, B.A., ROBERT D. ASHWORTH, PH.D., AND JAYE SANFORD, H.T.(ASCP) Ashworth, Charles T., McConnell, Thomas H., Nielsen, Carl, Ashworth, Robert D., and Sanford, Jaye: A computerized word-processing and data system for histology in a private medical laboratory. Am J Clin Pathol 71: 257-262, 1979. This report describes the use of a word-processing microcomputer, the Lanier Text Editor, for preparation of surgical tissue reports. Gross and microscopic description formats are stored on floppy disks, which may easily be completed and edited on a cathode-ray tube (CRT) for rapid computerized printing. Also described is the use of a PDP 8/E minicomputer for entry, storage, and manipulation of historic, demographic and diagnostic data, printing of numeric and alphabetic listings, cross-indexing of cases by diagnosis, and the accumulation of data for direct patient or physician billing. (Key words: Word processor; Text editor; PDP 8/E minicomputer; Histology; Tissue historic files; Tissue reports; Private laboratory.) BECAUSE OF the increasingly large volume of results that it generates, the clinical laboratory (compared with, for example, the anatomic pathology laboratory) has been a major target for computerization in the medical laboratory.7 In another report we described a computer software package for data handling and report generation in diagnostic cytology,1 and in this report a computer system for histology is described. The number of individual tissue reports issuing from a department of surgical pathology may be small compared with that from the clinical pathology laboratory. However, their greater length and complexity, the need for descriptive and interpretive verbalization, and the necessity for filing and cross-indexing of data for ready accessibility are some of the problems that must be faced in undertaking the application of the computer to histology. One of the first efforts toward solving these problems was the development of a coding system for diagnosis, providing uniformity in terminology. This culminated in the development of the Standardized Nomenclature of Pathology (SNOP)3 and more recently the Standardized Nomenclature of Medicine (SNOMed)4 under the auspices of the College of American Pathologists. A few reports of computer filing and listing of Received February 3, 1978; received revised manuscript and accepted for publication May 25, 1978. Address reprint requests to Dr. Ashworth: 3434 Swiss Avenue, Dallas, Texas 75204. Diagnostic Pathology Laboratory and Department of Pathology, University of Texas Southwestern Medical School, Dallas, Texas coded diagnoses followed the development of SNOP.3" Computerization of work-load record keeping has also been described, after the introduction of a laboratory work-load recording system by the College of American Pathologists.2 The memory typewriter* has been used extensively for stored specimen descriptions in the last few years. More recently, microcomputers dedicated to word processing have become available for report preparation. The combined use of such a word-processing minicomputer and a PDP 8/E computer)" for handling the data load in the tissue department of our private laboratory is the subject of this report. Methods The presentation consists of (1) a description of the word-processing facility for report preparation and (2) a description of the software package for historic filing of surgical pathology reports, case listings, and the compilation and printing of work activity data and statistics in the department of surgical pathology. Tissue Report System Tissue reports are prepared with the LTE-2D (Text Editor). This is a microcomputer and printer that functions as a word processor.:): It consists of a central processing unit, a cathode-ray tube (CRT) for data entry and display, a twin-disk drive with interchangeable "floppy disks" for data storage, and a "Daisy Print" wheel printer (Fig. 1). A word-handling and formating program is permanently installed in "read only memory" (ROM). Data are entered by keyboard onto the CRT for display, editing, and storage. The user is enabled to store formated word compositions * IBM, 909 Third Avenue, New York, N. Y. t Digital Equipment Corporation, Maynard, Mass. t Lanier Business Products, Inc., Atlanta, Ga. 0002-9173/79/0300/0257 $00.80 © American Society of Clinical Pathologists 257 258 A S H W O R T H ET AL. FIG. 1. The Lanier Text Editor (LTD-2): keyboard for data entry, CRT for viewing text, printer, and microprocessor unit with twin drives for floppy disks. on floppy disks. The text of each composition is stored in one of 128 segments of a disk, each segment having a storage capacity of approximately one single-spaced typewritten page. These stored text units are instantly recallable for review, additions, deletions, and reformating. For these purposes, upon keyboard entry signal, the stored text is displayed on the CRT screen. After revision, the composition may be printed out or reassigned to storage for later printing or other reuse. The storage capacity for descriptive formats is essentially unlimited, because any number of the easily changed and inexpensive floppy disks may be used. Storage capacity and text manipulation of stored data are enhanced by the use of two disk drives, but one disk drive may be sufficient for some situations. Word, letter, sentence, or paragraph deletions or corrections are easily achieved by keyboard operation while the composition is under view on the CRT screen. A cursor, which is under keyboard control, facilitates additions, deletions, and alterations in the text. Reformating of the data, including shortening or lengthening of the print line, and single or multiple line spacing are also functions that may be accomplished readily by keyboard manipulation. The right margin of the text can be justified instantly prior to final printing. The printer is a "Daisy Print" wheel type, with typewriter-quality print. A wide variety of print styles is available by use of exchangeable print wheels. It prints A.J.C.P. • March 1979 at the rate of 540 words per minute, operating with precision, low noise, and minor vibration. The printer can handle individual paper forms, or with a line-feeder device it prints on continuous interfold paper. The delivery of typed characters is precise, and there is complete freedom from irregular letter spacing and letter overlap, which may occur with high-speed manual typing. Editing of text on the CRT screen compjetely eliminates erasure problems on both original and copy sheets. Our tissue reporting system is based upon the integrated use of (1) the Text Editor; (2) a permanently installed network dictation system^ with three central storage tapes, each of which is connected to the gross examination area, two pathologists' offices, and two secretarial stations; (3) the availability of an unlimited number (currently approximately 150) disk-stored gross and microscopic description formats that are available on the Text Editor. These descriptions can be displayed on the CRT for additions, deletions, and revisions (Figs. 2 and 3). The description formats were prepared by two of us, using our previous surgical pathology descriptions for reference. Each description contains "stops" at designated locations, which are readily accessible by cursor control for revision of text. However, revisions can also be made at any location in the text. The secretary-operator simultaneously manipulates the CRT keyboard, receives by earphone the additions or corrections dictated by the pathologist, and executes their application to the designated stored description formats. Provisional printouts of gross descriptions are prepared by the secretary-operator on one-part continuous interfold paper. This expendable copy is available to the pathologist when microscopic slides are studied. After microscopic study and changes or additions to the stored microscopic descriptions are made and dictated by the pathologist, the secretary-operator recalls the gross description, which was stored earlier, and appends and edits the microscopic description, comment, if any, diagnosis, and SNOP codes. The completed description is then stored at a designated location on a floppy disk in the Text Editor. After one or several cases have been stored, printing of the final reports is begun on continuous interfold report forms 37-1 GROSS DESCRIPTION: I t measures The tumor mass from the breast i s f i r m , encapsulated and s p h e r o i d . I. The outer surface of the mass i s smooth and sharply demarcated. Sections reveal homogeneous, g l i s t e n i n g f i b r o u s - l i k e t i s s u e which i s rubbery in c o n s i s t ency and n o n f r i a b l e . Small punctate pink nodular f o c i and small c l e f t s are v i s i b l e in the tumor t i s s u e . 8 . FIG. 2. Example of stored gross description for fibroadenoma of breast. The symbol "<8>" indicates presence of tab stops in the description at which locations additional descriptive text may be added. Words, phrases, sentences or the entire paragraph can be easily deleted and replaced at any location in the description. COMPUTER SYSTEM FOR HISTOLOGY Vol. 71 . N o . 3 259 37-3 MICROSCOPIC EXAMINATION: Sections show the nodular l e s i o n to have a f i b r o u s composition and i t c o n t a i n s numerous e p i t h e l i u r n - l i n e d ducts and t u b u l e s . The l i n i n g c e l l s are doublelayered and cuboidal to columnar-shaped. The c e l l s are w e l l - d i f f e r e n t i a t e d and no a t y p i c a l i t i e s are found. The ductal s t r u c t u r e s c o n t a i n i n t r a - c a n a l i c u l a r p r o t r u s i o n s of the surrounding f i b r o u s t i s s u e producing i r r e g u l a r p a t t e r n s . The f i b r o u s component of the l e s i o n i s moderately c e l l u l a r and c o n t a i n s looser areas of myxoid c o m p o s i t i o n . The outer margin of the l e s i o n i s w e l l - d e f i n e d i n d i c a t i n g encapsulation of the l e s i o n . 8 . DIAGNOSIS: EXCISION OF TUMOR MASS FROM 9 BREAST: FIBROADENOMA. A-M:dkm T0401 M9010 Drs. Ashworth and McConnel 1 P i c . 3. Example o f stored microscopic description for fibroadenoma o f breast w i t h diagnosis, topographic and morphologic codes and signature are included for editing. The location of the symbol " ® " at the end of the microscopic description provides an opportunity to append additional microscopic description, enter a new paragraph of description, or add a comment after the description. and continues automatically. While printing is going on, processing of other reports on the CRT screen proceeds concurrently. As many as ten carbon copies may be clearly reproduced in the printed report. Dictation-reception, CRT data manipulation and editing, recall and storage of report formats from computer memory, and printing of reports are an integrated operation that the skillful secretary, after a brief period, is able to organize and execute quickly and efficiently. Our medical secretary, who had had no prior experience with computers, achieved a high degree of efficiency after a week of instruction and experience. Condensed as well as the complete versions of the stored gross and microscopic description formats are available for reference at the pathologists' work stations. After a brief period of adjustment, descriptive comments by the pathologist become easier, and an efficient pattern of examination coordinated with dictation is quickly established. Each of the stored descriptions contains one or more "stops" where site, measurements, color, consistency, extent of specific lesions, etc., or variations in microscopic features may be added to the descriptions. Microscopic descriptions may be varied in composition or eliminated completely according to the philosophy of the pathologist. Comments relating to extent of disease, completeness of surgical removal, prognosis, suggestions for diagnostic procedures, etc., can be incorporated in the stored formats, substituted for or added to the microscopic descriptions as desired. An example of a completed tissue report is shown in Figure 4. Use of the Technicon Ultra®,§ by rapid tissue processing under vacuum, enables tissues to be reported twice daily in our laboratory. Use of the Text Editor in the manner described above facilitates a rapid turnaround schedule for tissue-report generation twice daily. § Technicon C o r p . , T a r r y t o w n , N . Y . In addition to the use of modified stored descriptions as the source of reports, the Text Editor has proven effective for transcribing de-novn descriptions, which are necessary in those cases for which stored description formats are not available or applicable. Data Storage and Listings The second component of the procedure for handling tissue data is the establishment and maintenance of PATIIOLOCr RtPORT ZfeW fKp),-i,-.« A.26 PATIENT NAME Doctor Name tutm %-• S77-08567 S^K/mtm StdmOtd.- cervical biopsy €t&£*tTXmfm*4U class m papi C 77-*4787 The cervical biopsy consists of three snail tan mucosal tissue pieces. These •easure fron 3 to 5 mm. In maximum dimension. The mucosal surfaces are smooth and grayish white to tan. The cervical stroma Is firm and fibrous. Mo focal lesions nor f r i a b l e areas are found. The entire specimen Is submitted for step sections and histological study. A-H:dk» MICROSCOPIC EXAMINATION: The cervical biopsy M t e r l a l reveals covering s t r a t i f i e d squamous epithelium over most surfaces. Focal areas of atypical squataous epithelium are noted In which epithelial thickening, hyperplasia In the basal cell layer and nuclear enlargement with pleonorphism can be seen. The atypical H i e s are most marked In the deeper layers, but the c e l l s mature and cornlfy at the surface. No stromal Invasion Is present In the leslonal tissue. The lesion f u l f i l l s the c r i t e r i a of mild precancerous dysplasia of the kollocytotlc atypla type. Slight chronic Inflammation Is present In the cervical stroma. COjtCNT: Comparison of the c e l l s of the atypical lesion wl th the abnormal c e l l s of the recent cervical cytology show the atyplsm to be of similar nature and the atypical cytology findings are adequately explained by the demonstrated lesion. DIAGNOSIS: CCRVIGAL PUNCH BIOPSIES: »ALL FOCAL AREA OF HILO PRECANCEROUS SQUAMOUS EPITHELIAL DYSPLASIA. KOILOCYTOTIC ATYP1A TYPE. MODERATE CHRONIC CERVICITIS. A-M:dkm T8300 M7601 M4300 Drs. Ashworth and McConnel 1 FIG. 4. Example of completed report typed by the Text Editor. Stored gross and microscopic examinations with comments were used in the preparation of this report. 260 A.J.C.P. • March 1979 ASHWORTH ETAL. TISSUES PROCESSED BY TECHNOLOGIST WITH TECHNICON ULTRA, AM AND PM ACCESSION OF CASES MICROSLIDES TO PATHOLOGIST, AM AND PM GROSS DESCRIPTION BY PATHOLOGIST, AM AND PM GROSS EDITED BY SECRETARY WITH TEXT EDITOR, AM AND PM REPORTS DELIVERED MICRO DESCRIBED BY PATHOLOGIST, AM AND PM MICRO EDITED AND ADDED TO REPORTS -) PRINTED GROSS BY AM AND PM SECRETARY WITH TEXT EDITOR DISPOSABLE COPY 3I OF EDITED GROSS TO PATHOLOGIST BILLS PRINTED AND SENT COPY OF REPORT TO CRT FOR ENTRY IN PDP 8 CHARGE DISK 7TC DAILY NUMERIC LISTING OF CASES ALPHABETIC LISTING OF CASES CURRENT MONTH, DAILY UPDATE COMPUTER PROGRAM TRANSFERS DATA TO STORAGE DISKS ALPHABETIC LISTING OF ALL CASES, MONTHLY UPDATE HISTORICAL DISK DATA ENTERED IN PDP 8E VIA CRT BY CLERKOPERATOR COPY OF REPORT FILED PERMANENTLY IN DEPARTMENT FIG. 5. Flow chart showing integration of the various activities of the computer program for histopathology. alphabetic and numeric computer files of patients with availability of cross reference by diagnosis, tissue site, or referring physician. This portion of the computer program is also integrated with charging, statement printing, and activity summary reports for the tissue laboratory (Fig. 5). A PDP 8/E computer has been programmed in DIBOL language by one of us to handle data on tissue reports. Data are entered daily via CRT using file copies of the reports as the source of information. This entry provides data to the PDP 8/E for historic data filing, activity summary reports, and for charging. Figure 6 reveals the CRT screen format on which these P a t i e n t ' s Name: Doctor's Name: P a t i e n t ' s Age: Doctor's Account Number: Tissue Number: Charge Code: Pathologist's Code No: Amount Charged:. Topographic Code: Morphological Code: P a t i e n t ' s Address ( I f Charged): FIG. 6. CRT format for entry of tissue data. The data are entered into a foreground mode for later computer transfer to historic storage disks and charging disks. data are entered. At the present time, the Text Editor and PDP 8/E are entirely independent units, and data from one cannot be transmitted to the other except by re-entry on the CRT. Eventually, by interfacing the Text Editor with the PDP 8/E computer, we hope to be able to transfer data for billing directly from the word processor to the PDP 8/E, eliminating the need to re-enter demographic data on the computer's CRT. Patient data with SNOP codes for topography and morphologic diagnosis are entered daily by a foreground entry program. Entry time is about 15 min for an average of 40 cases each day. The data from the foreground are transferred to the "tissue historic" storage disk and then to "charge disks" for direct patient billing and for doctor or hospital charges. Statements are compiled and printed from the storage disks. The information on the historic disk is stored for one year (the capacity of the storage disk). From the historic disk daily numerical listings of all of each day's cases with complete patient data, anatomic sites and morphologic diagnoses are printed on a line printer (Table 1). The daily numeric lists are filed consecutively in a "Daily Entry Ledger for Tissues" and are kept permanently. An alphabetic listing of all cases from the first of the current month, with anatomic sites and morphologic diagnoses, is also printed daily for updating from the historic disk. At the end of each month, all previous tissue cases on the historic disk (one year) are printed 261 COMPUTER SYSTEM FOR HISTOLOGY Vol. 71 . No. 3 in a monthly updated alphabetic listing. The daily "month-to-date" and monthly "year-to-current month" alphabetic listings serve as the main sources for historic search, which is carried out in newly accessioned cases. Previous year's files are consulted also as indicated in individual cases. The computer-produced files and the carbon copies of tissue reports, which are kept in book-bound form in numeric order, are the only historic and cross-index files that are maintained in ourtissue laboratory. The computer-produced files have effectively replaced all previous card index files. From the charge disks, our DIBOL software also accumulates data on the numbers and types of tissue examinations and CAP work units2 that are performed each month in the department of histology. A year-todate summary of these figures is also accumulated. The data are printed out monthly as part of an activity summary for all departments of the laboratory. The program also determines and prints increases or decreases in volumes of individual tests and the percentages of changes from the preceding months. Results Introduction of the Text Editor in our laboratory has produced a major impact upon work flow and capacity. Report generation has been significantly facilitated and speeded up; total man-hours necessary for report preparation have been decreased by approxi- mately 50%; the meeting of deadlines for report delivery is much improved. Using the Text Editor, one secretary-operator can produce 60-70 reports daily (peak loads in our laboratory) without undue strain. The requirement of seemingly incessant dictation and transcription has been almost abolished, and the atmosphere of work under the pressure of volume, time, and deadlines changed favorably and dramatically almost immediately when the system was activated. For the pathologist, gross and microscopic descriptions are much easier and take less time, and examination can be carried out more reflectively without the harassments of voluminous dictations, grammar, and punctuations. In our tissue practice approximately 85% of all cases can be reported using edited stored descriptions in both gross and microscopic study. At least 50% of the cases are sufficiently predictable that a preliminary total (gross and microscopic) description may be ventured, pending confirmation on microscopic examination. Since the entire text of a ventured microscopic description can be extensively revised or entirely deleted and replaced with ease on the CRT screen, there is no disadvantage in venturing a completed gross and microscopic description on such lesions as lipomas, epidermoid cysts, dermatofibromas, vas deferens segments, fallopian tube segments, hemorrhoids, intradermal nevi, skin tags, acute appendicitis, normal appendix, and chronic cholecystitis with or without cholesterolosis and cholelithiasis, among numerous examples. Table I. Portion of a Daily Numerical Listing of Tissue Entries with Patient and Doctor Data and SNOP-coded Diagnoses* TISSUE H I S T O R I C --1977—NUMERIC Tissue # Dale NAME OF PATIENT NAME OF DOCTOR S08426 10/27/77 INGER, MARTIN RUSSELL GRAHAM, M.D. 67 SKIN OF FACE KERATOSIS. SOLAR S08427 10/27/77 QUEAT, JEANNE C. DR. SYD JACKSON 33 SKIN OF BACK NEVUS, INTRADERMAL NEVUS, INTRADERMAL NEVUS. INTRADERMAL S08428 10/27/77 BILDERBALD, JUANITA DR. P. C. BURR 49 TOOTH, NOS CARIES, NOS TOOTH, NOS INFLAMMATION, CHRONIC S08429 10/27/77 SANTOZ, ENCARNACION B. J. QUEEN. M.D. 42 FALLOPIAN TUBES. NOS NORMAL MORPHOLOGY S08430 10/27/77 McDOUGLAS, JO ANN G. HALBERT, DO 21 APPENDIX, NOS ACUTE INFLAMMATION S08431 10/27/77 RIPPLE, MARTHA T. F. ABBEY, M.D. 45 ENDOMETRIUM HYPERPLASIA, CYSTIC, NOS ENDOMETRIUM HYPERPLASIA, ADENOMATOUS * This listing is printed daily and filed in a binder to constitute the daily entry ledger for tissues. Names of patients and doctors have been altered for publication. An alphabetic AGE TOPOGRAPHIC DESCRIPTION MORPHOLOGIC DESCRIPTION listing is also prepared for the historic data with frequent updating lo serve as the major source of patient data retrieval. 262 A.J.C.P. • March 1979 ASHWORTH £7//iL. Discussion There is a trend toward more concise descriptive surgical tissue reports. This is partly due to increased numbers of surgical tissues, resulting in difficulties in maintaining rapid turnaround of transcription and typing. While pragmatism and directness in descriptive tissue reports are to be commended, the inclusion of all clinically pertinent data is an irreducible minimum for acceptable pathology reporting. Carefully designed computer-stored descriptive formats to be completed with specified observations can, we believe, effectively aid in fulfilling these requirements. The content of the stored comments can, of course, and should be designed by the pathologist-user to reflect his own concepts of effective descriptive tissue reporting. The system we have described can be adapted to eliminate microscopic descriptions if desired; or comments on clinically pertinent aspects of the lesion can be substituted for the microscopic description. In our use of the system, where indicated, we have included a comment section to follow the microscopic description. Comments readily lend themselves to stored formats, which save time by containing bibliographic references and established clinicopathologic concepts that otherwise may require searching through files or texts. The system produces concise but complete descriptions that are typed with precision, grammatically correct with proper punctuations and correctly spelled words, and their content is lucid and readable because of their premeditated and edited composition. Compared with the memory typewriter, which we had previously used, the Text Editor provides a considerably greater flexibility, has wider applicability, and produces an edited report of higher quality. The computer program for historic files has eliminated any need in our laboratory for an alphabetic card index, which heretofore has been so time- and spaceconsuming in upkeep, difficult to use, and frustrating because of frequent inability to locate records. The daily printout of current month-to-date alphabetic listings has kept us up to date, so that even in cases of re-excision of a cutaneous lesion a few days after the primary excision or biopsy, the patient's name and record may be readily found and correlated with the current tissue study. Since the tissue historic disk contains all pertinent patient demographic and diagnostic data and can be sorted in a variety of ways, the problem of cross-indexing of tissues has been greatly alleviated. The historic disk can be sorted at any time to produce a printout of any type of lesion at any topographic site. This printout contains all patient demographic and diagnostic data. We are currently exploring, from the standpoints of cost, efficiency, and convenience, the possibility of filing the complete text of surgical tissue reports on floppy disks or other forms of storage disks. Temporary or permanent storage by this means may prove effective and would eliminate the costly and spaceconsuming bound volumes of surgical tissue reports. It would also avert periods of time when report copies are not available while they are at the bindery. Reports could be reprinted from this disk-stored form in minutes, or they could be almost instantly viewed on the CRT screen. The system we have described has been completed and in operation for only a few months at this time and is still in the formative stages of development. However, we are already convinced that it has increased the efficiency of operation and the quality of reports prepared in our histopathology department. Acknowledgments. Mary Lee Bryant, business manager, and Diana K. Mitchell, medical secretary were responsible for development of the operational program of the Text Editor. Sherry Hoskins, of the Lanier Corporation, provided instruction. ADDENDUM After submission of this manuscript, a description of a computer program for preparation of reports and data retrieval in anatomic pathology was published by R. D. Aller and others (Aller RD. Robboy SJ, Poitras JW, et al: Computer-assisted pathology encoding and reporting system (CAPER). An on-line computer system developed at the Massachusetts General Hospital. Am J Clin Pathol 68:715720. 1977). References 1. Ashworth CT, McConnell TH, Ashworth RD, et al: A computer program for cytology in a private laboratory using a PDP 8/E minicomputer. Am J Clin Pathol (in press) 2. College of American Pathologists. Laboratory Workload Recording Method. College of American Pathologists, Skokie, 111., 1977 3. College of American Pathologists. Systematized Nomenclature of Pathology. College of American Pathologists, Chicago, 111., 1969 4. Cote RA: The SNOP-SNOMED concept: Evaluation towards a common medical nomenclature and classification. Pathologist 31:383-389, 1977 5. Enlander D, Durbridge TC: Evaluation of SNOP coding of pathologic data for computer retrieval. Lab Med 10:400401. 1969 6. GantnerGE: History of coding. Pathologist 31:390-397. 1977 7. J. Lloyd Johnson Associates, Achieving the Optimum Information System for the Laboratory. J. Lloyd Johnson Associates, Northbrook, III., 1975
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