Shabbona Village Board Meeting Minutes
11/28/16 Regular Meeting
The Regular Meeting of the Shabbona Village Board was called to order by Village President Claudia
Hicks on Monday, November 28, 2016 at 7:00 P.M. in the meeting room of the Village Maintenance
Building. The meeting began with the Pledge of Allegiance followed by a roll call of officers and
professional members of the village board. The following were in attendance:
Title
Name
Present Not
Title
Name
Present Not
Present
Present
President Claudia
Trustee Al
Hicks
Aspengren
Treasurer Cindy
Trustee Marcus
Barnes
Cinnamon
Clerk
Allison
Trustee Jamie
Kidd
Deutsch
Probst
Attorney Keith
Trustee Dan Nolan
Foster
Engineer Norm
Trustee Frank
Beeh
Ottengheime
Maint.
Randy
Trustee John Rood
Davis
Additions to the Agenda:
Jerry Foster was present to provide an update on the economic development committee.
Citizen’s Addressing the Board:
Randy Davis questioned how a liquor license could be issued to the new business in town because the
owner is not a resident. Attorney Foster explained it was because the company is an LLC and the
license was not issued to an individual. Frank Ottengheime stated he would like to discuss this in
the future.
Cindy Barnes read a letter from Jolene Willis complimenting the village on the new trees that have
been planted.
William Glass First Midstate:
Mr. Glass represented a bond investment bank that has been in existence for 60 years. He provided
information to the board regarding financing options on the well project. At this time a rate could not
be locked in until the board is ready to proceed. He stated there are some fixed costs such as bond
underwriters, and legal costs which vary in length of financing and are typically 3.5% charges.
General obligation bonds would need to be placed on the ballot, while general obligation alternate
revenue bonds would require a 30 day petition period with a public hearing and then a bond
ordinance. Debt certificates would only require passage of an ordinance but typically have a slightly
higher interest rate.
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Reports and Action (Ad Hoc Committees):
A. Ad Hoc Committee on Economic Development: Jerry Foster spoke with Norm Beeh about a
possible business park east of town. He also spoke with Brian Muetze but has not spoken directly
with Bill Muetze, but will set up a meeting soon. Paul Borek from DCEDC was also contacted about
setting up an enterprise zone. Mr. Foster also mentioned he would like the new superintendent Mr.
Chad Willis to join the committee. He will set a meeting date for mid- January, and he also
mentioned downsizing the committee.
B. Ad Hoc Committee for Trees: Marc Cinnamon reported that Randy and Bud had planted 25 new
trees. Fifty new trees have been planted in 2 years. The next meeting will be December 17th. The
solar lighting is still being worked on for the new signs. It was also discussed that the Tree City USA
signs can be placed near the new signs. Mr. Cinnamon also has a list of adjacent properties to the
alleyways and he will begin contacting them about the bushes. It was also mentioned there are some
unlicensed vehicles along the alleys. Claudia Hicks will contact the Sheriff’s Department on these.
Reports and Action:
A. Sheriff’s Report: No questions.
B. Building Department: The board is concerned with a lack of permit for a house on Comanche.
Karl will be contacted.
C. Shabbona Pathway Committee: The 501c3 was granted. Dan Nolan met with Chad Willis and he
is supportive of the project. Next meeting is December 10, 2016.
D. Village-Randy Davis or Bud Forrer:
1. Trees planted
2. Leaf pickup should end this week
3. Dirt along new sidewalk is completed
4. Both old signs removed along with the Lion’s and Mason’s signs. They need some work.
John Rood asked why there were markings along Pueblo, it is for underground cable.
Dan Nolan stated some Juniper trees were removed from his property and chips were placed at the
sewer plant, he wanted to be sure it was alright with Randy. Randy confirmed it was fine. Lights in
town that are not working properly were discussed. Randy will look at and Claudia will call ComEd.
Approval of Minutes:
October 24, 2016 Regular Meeting: Motion: Jamie Deutsch motioned to approve the minutes of
the October 24, 2016 regular meeting. Dan Nolan seconded. All in favor vote aye, motion carried.
Treasurer’s Report:
A. Approval of Treasurer’s Report: Frank Ottengheime asked if the water had well costs in there.
Cindy Barnes confirmed it did. He requested the charges be separated. She has the charges and will
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provide it to the board. Motion: John Rood motioned to approve the monthly treasurer’s report.
Frank Ottengheime seconded. All in favor voted aye. Motion carried.
B. Water Issues: Cindy Barnes informed the board that the state park has informed her they do not
need to pay the late fees. Board agreed no need to chase the fees and she will remove them from her
system. Seven properties were shut off, two are empty and one is for sale.
.
Bills:
Motion: Dan Nolan motioned to approve the bills to be paid and add Pizzo Landscaping invoice.
Marc Cinnamon seconded. Roll call vote: Aspengren, Absent: Cinnamon, Yes: Deutsch, Yes: Nolan,
Yes: Ottengheime, Yes: Rood, Yes. Motion carried.
Norm Beeh- Village Engineer:
A. New Well: Norm Beeh was not present, but a well status was passed out to the board. Water
testing will take two months and he is continuing to design the well house.
Old Business:
A. Nathan Schwartz DeKalb County Highway Department: Shabbona Road in town is responsibility
of the county now. Currently he is working with Cortland regarding Somonauk Road. He would be
open to improvements along Shabbona Road to hand over to the village. These improvements could
include infrastructure improvements. He also stated it wouldn’t be an issue to continue to assist with
snowplowing this stretch if it is taken over by the village. He thought it would be a good idea to ask
Randy, Bud and Norm Beeh to compile a list of requests.
The earliest to make improvements would be 2018. John Rood asked about MFT money, there
would be none for this road. Frank Ottengheime asked what there is too gain for the county by
giving this up. Mr. Schwartz stated it is less responsibility in an urban area. Lack of future
maintenance. Again he recommended a talk with maintenance crew and village engineer. Any
improvements the county will pay for the engineering costs.
Frank Ottengheime asked about grading Shabbona Road on the west side north of the tracks so it can
be more easily mowed by the landowner. Mr. Schwartz said dirt could be brought in to flatten the
area. Mr. Ottengheime also asked about bringing gravel in near Casey’s along Shabbona Road to
cover holes.
Marc Cinnamon asked about trees in the right away that need to be pruned or removed on Shabbona
Road. Nathan Schwartz said the county could work with them on this.
New Business:
A. Annual Audit: The board felt this service should be placed out for bid. Keith Foster will get a list
of auditors. There was concern this would affect the bond ratings, Mr. Foster state that this was not
an unfavorable audit. Motion: Frank Ottengheime motioned to approve the audit. John Rood
seconded. Roll call vote: Aspengren, Absent: Cinnamon, Yes: Deutsch, Yes: Nolan, Yes:
Ottengheime, Yes: Rood, Yes. Motion carried.
B. Tax Levy Ordinance First Review: It has increased .7% and will be on next month’s agenda.
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Liquor Ordinance needs to be reviewed per Frank Ottengheime’s request and will be placed on next
month’s agenda.
Dan Nolan motioned to adjourn the meeting at 8:41 p.m. Marc Cinnamon seconded. All in favor –
Aye. Motion carried.
Meeting Minutes of the Village of Shabbona, Illinois submitted by Village Clerk Allison
Kidd Probst.
/s/________________________________ December 12, 2016
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