The Corporation of the Municipality of Mississippi Mills
Council Meeting #09-17
MINUTES
A regular meeting of Council was held on Tuesday, April 4, 2017 at 6:00 p.m. in the
Council Chambers.
A.
CALL TO ORDER
Mayor McLaughlin called the meeting to order at 6:00 p.m.
B.
CONSIDERATION OF A CLOSED SESSION
[None]
C.
O CANADA
The Council meeting was opened with the singing of O Canada.
D.
ATTENDANCE
PRESENT:
Mayor Shaun McLaughlin
Councillor Duncan Abbott
Councillor John Edwards
Councillor Denzil Ferguson
Councillor Christa Lowry
Councillor Jill McCubbin
Councillor Amanda Pulker-Mok
Councillor Jane Torrance
Councillor Paul Watters
Councillor Val Wilkinson
ABSENT:
Councillor Alex Gillis
Diane Smithson, CAO
Shawna Stone, Clerk
Jeanne Harfield, Deputy Clerk
Guy Bourgon, Director of Roads and Public Works (left at 7:51 pm)
Pascal Meunier, Fire Chief (left at 7:16 pm)
Steve Stirling, Planner (left at 7:27 pm)
Robert Kennedy, Facilities/Health and Safety Coordinator (left at 7:51 pm)
Tiffany McLaren, Community Economic Cultural Coordinator (left at 7:51 pm)
E.
APPROVAL OF AGENDA
Resolution No. 170-17
Moved by Councillor Ferguson
Seconded by Councillor Pulker-Mok
THAT the agenda be approved as presented.
CARRIED
Council Meeting
F.
April 4, 2017
Page 2
DISCLOSURE OF PECUNIARY INTEREST
[None]
G.
APPROVAL OF MINUTES
Resolution No. 171-17
Moved by Councillor Watters
Seconded by Councillor Torrance
THAT the Council Minutes dated March 21, 2017 be approved as presented.
CARRIED
H.
PUBLIC MEETINGS
[None]
I.
DELEGATION, DEPUTATIONS, AND PRESENTATIONS
1. Darin McRae, Beautiful Eastern Association of Snowmobile Trails
Scott Hamilton, West Carleton Snowmobile Trails Association
Re: Use of Ottawa Valley Recreation Trail
Mr. McRae and Mr. Hamilton spoke in support of multi-use recreational trials;
tourism and economic benefits; associations willing to provide signage, trail patrol
services, trail grooming, curfew, gates, and establish designated areas for parking.
Resolution No. 172-17
Moved by Councillor Ferguson
Seconded by Councillor Abbott
THAT the delegation by Darin McRae and Scott Hamilton, re: Use of Ottawa Valley
Recreation Trail, be received for information.
CARRIED
2. Kevin Clouthier, Open Doors for Lanark Children and Youth
Re: Children’s Mental Health Week
Mr. Clouthier provided an overview of the green light campaign to raise awareness
about mental health issues affecting children and youth. He asked Council to
participate by illuminating a local building or landmark with a green light the first
week of May.
Resolution No. 173-17
Moved by Councillor Lowry
Seconded by Councillor Torrance
THAT the delegation by Kevin Clouthier, Open Doors for Lanark Children and
Youth, re: Children's Mental Health Week, be received;
Council Meeting
April 4, 2017
Page 3
AND THAT Council participate in the green campaign in support of Children’s
Mental Health Week May 1-7, 2017.
CARRIED
Action: Mayor to ask MRPC about lighting up the falls.
J.
COMMITTEE OF THE WHOLE
Resolution No.174-17
Moved by Councillor Ferguson
Seconded by Councillor Pulker-Mok
THAT Council resolve into Committee of the Whole, with Councillor Lowry in the
Chair.
CARRIED
Council recessed at 6:45 p.m. and reconvened at 6:50 p.m.
J.1
CONSENT ITEMS
CAO Report – April 2017
Resolution No. 175-17
Moved by Mayor McLaughlin
Seconded by Councillor Ferguson
THAT the CAO’s Report – April 2017 be received.
CARRIED
Advisory Committee Minutes
Resolution No. 176-17
Moved by Councillor Watters
Seconded by Councillor Wilkinson
THAT the minutes of the following committees be received:
 Beautification – February 16, 2017
 CEDC – February 17, March 7 and 21, 2017
 Community Policing – March 7, 2017
CARRIED
CEDC
Resolution No. 177-17
Moved by Councillor Torrance
Seconded by Councillor McCubbin
THAT Council approve the Mississippi Mills Micro Grant Program as presented;
AND THAT staff be directed to commence promotion of the program.
CARRIED
Council Meeting
J.2
April 4, 2017
Page 4
STAFF REPORTS
Fire
a. Declaration of Surplus Equipment
Resolution No. 178-17
Moved by Councillor Ferguson
Seconded by Councillor Wilkinson
THAT Council declare the following items as surplus equipment to be put out for
public bid - 1994 Ford F350 Cube Van, Unit #551,1986 Chevrolet D-30, Unit#580,
1975 electric smoke ejector fan (3);
AND THAT these items be sold as scrap metal in the event that no bids are
received.
CARRIED
b. Revised Open Air Burning By-Law
Resolution No. 179-17
Moved by Councillor Watters
Seconded by Councillor Abbott
THAT Council approve the Open Air Burning By-law as presented.
DEFEATED
Resolution No. 180-17
Moved by Mayor McLaughlin
Seconded by Councillor Torrance
THAT Council reconsider Resolution No. 179-17 to present an amendment to the
Open Air Burning By-law.
CARRIED
Resolution No. 181-17
Moved by Councillor Torrance
Seconded by Mayor McLaughlin
THAT Council approve the Open Air Burning By-law as amended, removing the
$15 permit fee.
CARRIED
Planning and Development
c. Mississippi Mills Animal Hospital – Site Plan Control
Resolution 182-17
Moved by Councillor Edwards
Seconded by Councillor Ferguson
Council Meeting
April 4, 2017
Page 5
THAT Council approve the site plan and all associated signage for the Mississippi
Mills Animal Hospital;
AND THAT the Mayor and Clerk be authorized to enter into a Site Plan
Agreement for the proposed works.
CARRIED
Recreation and Culture
d. Almonte Community Centre Roof Replacement
Resolution No. 183-17
Moved by Councillor Ferguson
Seconded by Councillor Watters
THAT Tender No. 17-10 for the replacement of the Almonte Community Centre
roof be awarded to Covertite’s in the amount of $212,750 plus HST;
AND THAT Council authorize proceeding with the extended 20 year
manufacturer’s warranty in the amount of $19,850 plus HST.
CARRIED
e. Naismith Foundation Funding 2017
Resolution No. 184-17
Moved by Councillor Edwards
Seconded by Councillor Wilkinson
THAT Council authorize the $5,620 grant being held in reserve for the Naismith
Foundation be given to the Mississippi Valley Conservation Authority for use
towards the cost of housing the James Naismith collection in 2017.
CARRIED
Roads and Public Works
f. Cavanagh Construction Extension Contracts Supply of Maintenance Gravel and
Winter Sand
Resolution No. 185-17
Moved by Councillor Ferguson
Seconded by Councillor Edwards
THAT Council extend the existing Cavanagh Construction contract for the
provision of Winter Sand from May 1, 2017 to April 30, 2018 with a CPI
adjustment calculated no earlier than January 1st in accordance with the
provisions of the existing contract executed on November 17, 2014;
AND THAT Council extend the existing Cavanagh Construction contract for the
provision of Maintenance Gravel from January 1, 2017 – December 31, 2017 with
a CPI adjustment calculated no earlier than May 15th in accordance with the
provisions of the existing contract executed on April 16, 2015.
CARRIED
Council Meeting
April 4, 2017
Page 6
g. Ottawa Street Bicycle Lanes – Follow up Report
Resolution No. 186-17
Moved by Councillor Edwards
Seconded by Councillor McCubbin
THAT Council direct staff to install bicycle lanes on Ottawa Street between Martin
Street and Paterson Street;
AND THAT staff be directed to amend the Traffic and Parking By-law 02-27 to
restrict parking on both sides of Ottawa Street from Martin Street to Paterson
Street.
CARRIED
Finance and Administration
h. Communications Plan Development
Moved by Councillor Edwards
Seconded by Councillor Abbott
THAT Council approve Option 3 for the development of a communications plan
involving a combination of staff work and contracting out specific elements.
Motion to amend:
Resolution No. 187-17
Moved by Councillor Wilkinson
Seconded by Mayor McLaughlin
Insert: Council input
CARRIED
Motion as amended:
Resolution No. 188-17
THAT Council approve Option 3 for the development of a communications plan
involving a combination of staff work, Council input, and contracting out specific
elements.
CARRIED
i.
Hire a Full-time Deputy Clerk
Moved by Councillor Abbott
Seconded by Councillor Edwards
THAT Council approve the addition of a permanent full-time Deputy Clerk
position;
AND THAT the incumbent be hired for the position;
AND THAT the job description be forwarded to Burkart Associates for evaluation
and assignment on the pay scale.
Council Meeting
April 4, 2017
Page 7
Motion to amend:
Resolution No. 189-17
Moved by Councillor Ferguson
Seconded by Councillor McCubbin
Strike out and insert: 2 year contract extension
Strike out: paragraphs 2 and 3
CARRIED
Motion to amend:
Resolution No. 190-17
Moved by Councillor Edwards
Seconded by Councillor McCubbin
Insert: THAT the contract be increased by cost of living on the anniversary date of
the contract.
CARRIED
Motion as amended:
Resolution No. 191-17
THAT Council approve a two year contract extension of the Deputy Clerk position;
AND THAT the contract be increased by cost of living on the anniversary date of
the contract.
CARRIED
j.
Real Estate Sales Listing Agreement
Resolution No. 192-17
Moved by Mayor McLaughlin
Seconded by Councillor Edwards
THAT Council authorize proceeding with Option 2 – listing of Business Park lands
with a real estate firm through the issuance of a Request for Quotation.
CARRIED
k. High Speed Fibre Internet Connection
Resolution No. 193-17
Moved by Councillor Abbott
Seconded by Councillor Wilkinson
THAT Council authorize the CAO to enter into a 5 year contract with Bell Canada
to provide 100Mbps internet service to the Municipal Offices located at 3131 Old
Perth Road at a monthly cost of $595.00 plus HST.
CARRIED
J. 3 INFORMATION ITEMS

Mayors Report
[None]
Council Meeting

April 4, 2017
Page 8
County Councillor’s Report
Highlights: funding for community homelessness prevention initiative; new
affordable housing units; Lanark Lodge improvement plan; changes to the
Adopt-a-Road program and invasive plant management plan.

Mississippi Valley Conservation Report
Councillor Abbott provided an update on discussions re: contributions to the Mill
of Kintail; development of a circle route of trails; study of Mississippi Lake water
quality; and Wetlands Policy.

Information List 17-07
Resolution No. 194-17
Moved by Councillor Wilkinson
Seconded by Councillor McCubbin
THAT Information List 17-07 be received for information;
AND THAT Item 2 – resolution re: automated external defibrillators, be brought
forward to the next meeting for consideration.
CARRIED

Meeting Calendar
April 2017
Amendments - CPAC April 5, 2017 at 9:30 am
K.
RISE AND REPORT
Resolution No. 195-17
Moved by Councillor Ferguson
Seconded by Councillor Abbott
THAT the Committee rise and return to Council to receive the report on the
proceedings of the Committee of the Whole.
CARRIED
Resolution No. 196-17
Moved by Councillor Lowry
Seconded by Councillor Pulker-Mok
THAT the recommendations of the Committee of the Whole for the meeting of April
4, 2017 be adopted as resolutions of Council.
CARRIED
L.
BY-LAWS
Resolution No. 197-17
Moved by Councillor Ferguson
Seconded by Councillor Lowry
Council Meeting
April 4, 2017
Page 9
THAT By-laws 17-32, 17-33, 17-35 and 17-36 be taken as read, passed, signed
and sealed in Open Council;
AND THAT By-Law 17-34 be pulled to be voted on separately.
CARRIED
By-Law 17-32
Resolution No. 198-17
THAT By-law 17-32, being a by-law to authorize the sale of certain lands described
as Lot 9 Sec Jamieson Plan 6262 Lanark N. Ramsay, Municipality of Mississippi
Mills (PIN 05093-0072).
CARRIED
By-Law 17-33
Resolution No. 199-17
THAT By-law 17-33, being a by-law to authorize the sale of certain lands described
as Lot 5 Plan 77, S/T RS169546, Lanark N. Ramsay, Municipality of Mississippi
Mills (PIN 05090-0051).
CARRIED
By-law 17-35
Resolution No. 200-17
THAT By-law 17-35, being a by-law to regulate the setting and maintaining of
Open Air Burning, as amended, for the Corporation of the Municipality of
Mississippi Mills.
CARRIED
By-law 17-36
Resolution No. 201-17
THAT By-law 17-37, being a by-law to authorize the signing of a 5 year contract
between the Corporation of the Municipality of Mississippi Mills and Bell Canada
for the provision of 100Mbps internet service to the Municipal Offices.
CARRIED
By-law 17-34
Resolution No. 202-17
Moved by Councillor Ferguson
Seconded by Councillor Lowry
Resolution No. 202-17
THAT By-law 17-34, being a by-law to amend Traffic and Parking By-law 02-27 to
add no parking signs on Ottawa Street from Martin Street to Paterson Street for the
installation of bicycle lanes.
CARRIED 9-1
Council Meeting
April 4, 2017
Page 10
Councillor Watters requested a recorded vote.
YEAS: Mayor McLaughlin, Councillors Abbott, Edwards, Ferguson, Lowry,
McCubbin, Pulker-Mok, Torrance, and Wilkinson
NAYS: Councillor Watters
M.
OTHER/NEW BUSINESS
1. OVRT Public Meeting – Councillor McCubbin
Resolution No. 203-17
Moved by Councillor McCubbin
Seconded by Councillor Torrance
Now that County has concluded its call for feedback in regards to the Ottawa
Valley Rail Trail and hopes to draft an OVRT management plan, Council needs
to consult with members of the public and local groups in order to establish the
Municipality's recommendations and topics of concern to County. The
Municipality will hold public consultation in the community conversation style at
the Almonte Community Centre. A date, a moderator, and a list of participants to
be determined.
DEFERRED - APRIL 18, 2017
2. 2017 Senior of the Year Award Nominations
Resolution No. 204-17
Moved by Councillor Edwards
Seconded by Councillor Watters
THAT the matter be referred to the Striking Committee to put forward a
nomination.
CARRIED
3. Pupil Accommodation Reviews
Resolution No. 205-17
Moved by Councillor Torrance
Seconded by Councillor Abbott
THAT a thank you letter to be sent to the Minister of Education;
AND THAT a letter be sent to the Upper Canada District School Board thanking
them for their report and to determine how to be involved going forward working
together as a family of schools;
AND THAT a Council representative attend the Community Hub Summit in
Toronto, May 1-3, 2017.
CARRIED
ACTIONS: Councillor Torrance to attend Summit. Mayor McLaughlin to draft
thank you letter for the block ad.
Council Meeting
N.
April 4, 2017
Page 11
NOTICE OF MOTION
[None]
O.
ANNOUNCEMENTS AND INVITATIONS
P.
CONFIRMATORY BY-LAW
By-law 17-37
Resolution No. 206-17
Moved by Councillor Edwards
Seconded by Councillor Pulker-Mok
THAT By-law 17-37, being a by-law to confirm the proceedings of the Council of
the Corporation of the Municipality of Mississippi Mills at its regular meeting held
on the 4th day of April, 2017, be read, passed, signed and sealed in Open Council
this 4th day of April, 2017.
CARRIED
Q.
ADJOURNMENT
Resolution No. 207-17
Moved by Councillor Ferguson
Seconded by Councillor Wilkinson
THAT the meeting be adjourned at 9:18 p.m.
CARRIED
________________________________
____________________________________
Shaun McLaughlin
MAYOR
Shawna Stone
CLERK