245
DITTON
PARISH
COUNCIL
MINUTES OF A MEETING OF THE FINANCE AND ADMINISTRATION COMMITTEE,
HELD IN THE COUNCIL CHAMBER AT DITTON COMMUNITY CENTRE, ON
MONDAY 15TH JANUARY 2007
PRESENT:
419.
CLLRS. J D DAY [Chairman], M J PORTER [Vice-Chairman], R G W
BAKER, J BEADLE & A R MULCUCK
MRS S J KAVANAGH [Clerk of the Council]
OPENING OF MEETING
The Chairman opened the meeting at 7.30pm.
420.
APOLOGIES
Previously notified apologies were RECEIVED and ACCEPTED from Cllrs.
Mrs J E DeSave & J E DeSave.
421.
DECLARATIONS OF INTEREST
Cllrs. Day and Mulcuck declared a personal interest in item 422(b) as they
are members of the Ditton Heritage Centre.
422.
FINANCE
(a) Financial Analysis - Copy herewith
The financial analysis, previously circulated was READ, discussed and
NOTED.
(b) Donations
Requests for financial support received since 1st April 2006, details of which
had been previously circulated, were READ and NOTED.
RESOLVED to make the following donations under Sections 142 and 144 of
the Local Government Act 1972:Section 142: Malling Area Volunteer Bureau
T & M Victim Support
Malling Citizens Advice Bureau
Section 144: Ditton Heritage Centre
£200.00
£100.00
£100.00
£100.00
Members were reminded that the Heritage Centre Members undertake the
collection of donations at the annual bonfire and fireworks display and it is
usually agreed that they receive 50% of the collection.
RESOLVED that an additional sum of £650.00, which equates to 50% of the
donations collected at the above event, be donated to the Heritage Centre
under Section 144 of the Local Government Act 1972.
246
(c) Investment
NOTED no further information has been received since the last meeting of
this Committee, when the total investment stood at £728,010.00.
Cllr. Porter requested an additional item be taken regarding suppliers bar
beverage price increases.
(d) Bar Price Increases
RESOLVED that the products affected be increased to maintain the
percentage profit, with the exception of those that are above the
percentage which will remain unchanged.
Cllr. Mulcuck raised a matter that was discussed at a recent meeting
between allotment tenants and allotment managers, regarding expenditure
and provision of facilities at the allotments.
It was NOTED that the Clerk is currently seeking guidance from the National
Association of Parish Councils.
RESOLVED to await receipt of the information before taking any further
action.
423.
ESTIMATES FOR FINANCIAL YEAR 2007/2008
The Committee draft estimates, incorporating capital item expenditure were
READ, discussed and NOTED.
RESOLVED to RECOMMEND the following as this Council’s estimates for
financial year 2007/2008
COMMUNITY CENTRE
Expenditure
2007/2008
Business Rates
Services
Hygiene Items
Stationery/Telephones
Insurances
Licences
Repairs & Replacements
Security
Function Security
Service Contracts
Vandalism
Refuse Collection
Public Works Loan Board
13,000.00
17,000.00
4,100.00
3,000.00
7,000.00
2,350.00
10,000.00
500.00
500.00
3,500.00
250.00
2,000.00
3,711.00
247
Regular Maintenance
2,000.00
68,911.00
4,000.00
18,000.00
4,000.00
26,000.00
Capital Items
Furniture & Fittings
CCTV
Floor Refurbishment
Anticipated Income
Hire Fees
Tonbridge & Mallling BC (Debt
Charges)
Cupboard Hire
Exam Desk Hire
Performing Rights Society
Fees
Function Security
Public Phone
Hirers Refuse/Mat Hire
Bar Services
T&MBC Grant towards CCTV
Investment interest to fund
running costs
98,000.00
3,711.00
Transfer from Capital to fund
Capital Items
14,000.00
300.00
500.00
150.00
500.00
50.00
100.00
10,200.00
8,000.00
4,000.00
139,511.00
-44,600.00
BAR
Expenditure
2007/2008
Bar Stock
Bar Food
Coffee & Cream
Bar Snacks
Tobacco
Cleaning Sundries
Insurance
Licences
Repairs & Replacements
Security
Stocktaking
Glasses
Beer Gas
Bar Counter Snacks
Cherries & Straws
Quiz Snacks
Sky TV
Gaming Machine Rental
Bar Services
Royal Mail Cash Collection
83,000.00
1,200.00
300.00
2,000.00
60.00
500.00
100.00
1,750.00
5,000.00
600.00
1,200.00
200.00
2,400.00
350.00
70.00
150.00
3,750.00
3,500.00
10,200.00
700.00
117,030.00
248
Capital Items
Kilnbarn Counter
Oaken Hall Bar - Kitchen
2,000.00
4,000.00
6,000.00
Anticipated Income
Oaken Hall Counter
Oaken Hall Wine
Don Carman Hall Counter
Don Carman Hall Wine
Kilnbarn Club
Kilnbarn Club Food
Soft Drinks Bar
Gaming Machine
Cigarette Commission
Trf from Cap. For Capital items
65,000.00
1,500.00
22,000.00
750.00
100,000.00
2,500.00
1,250.00
8,000.00
60.00
6,000.00
OPEN SPACES & AMENITIES
Expenditure
Water Supply
Electricity/Energy
Sewerage Charges
Propery Security/Maintenance
Street Lighting Energy
Street Lighting Maintenance
Church Floodlighting
Lighting Repairs
War Memorial
Allotment Refuse
Notice Boards
Seats
Litterbins
Provision of Salt
General Grounds Treatment
Football Pitches
Cricket Square
Playground Repairs
Fencing Repairs
Village Green & Amenities
Best Kept Garden
Competition
Christmas Lights Competition
Machinery Repairs/Services
Machinery Fuel/Licences
Trees/Planting
Play Area Security Locking
Protective Clothing/Tools
2007/2008
350.00
600.00
50.00
1,500.00
250.00
270.00
200.00
200.00
250.00
400.00
200.00
200.00
200.00
50.00
1,000.00
450.00
350.00
1,750.00
600.00
100.00
250.00
25.00
2,000.00
400.00
700.00
300.00
600.00
207,060.00
-84,030.00
249
Upkeep of Churchyard
Cleansing Dogloos
Water Dispenser
Hire of Machinery
MUGA Floodlights/Electricity
Contingencies
Tractor Loan Repayment
Rabbit/Pest Control
Allotment Contingencies
Hanging Baskets
Quarry
Bowls Water
200.00
50.00
150.00
1,000.00
1,200.00
1,000.00
2,400.00
150.00
150.00
300.00
1,500.00
200.00
21,545.00
Capital Items
Seats NRRG
Removal of Safety Surface
Area NRRG
Chainsaw
Weighted Ballast for Tractor
Tipping Trailer
800.00
1,050.00
500.00
500.00
2,500.00
5,350.00
Anticipated Income
Multi-Sport Fees
Cricket Pitch Fees
Football Pitch Fees
Petanque Fees
TMBC Cemeteries &
Churchyards
Bowls Water
Allotment Rents
Casual Hire of Grounds
Pitchmarking at NRRG
Energy Reimbursement Guides
NRRG Energy
Reimbursement
Investment interest to fund
running costs
Trf from capital to fund cap
items
3,000.00
800.00
50.00
1,385.00
200.00
162.00
300.00
100.00
1,050.00
4,300.00
11,347.00
15,548.00
PERSONNEL COMMITTEE
Expenditure
2007/2008
Admin Staff
Outdoor Staff
Permanent Bar Staff
Cleaning/Caretaking staff
83,770.00
57,500.00
34,483.00
39,000.00
250
Casual Bar Staff
Bar Contingency
General Contingency
Employer's NIC
Superannuation
Training Courses
Seasonal Gratuities
Health Scheme
Mentor Services
Job Adverts/Agency Fees
Saff Welfare**
30,000.00
4,500.00
3,000.00
15,000.00
22,500.00
2,000.00
2,914.00
1,850.00
3,576.00
500.00
400.00
300,993.00
INCOME
Upkeep of Verges
School Grounds Maintenance
Footpath Maintenance
Misc. Income & Bar Food
Prep
427.00
5,587.00
572.00
100.00
6,686.00
294,307.00
FINANCE AND ADMINISTRATION
Expenditure
Telephone
Postage
Stationery/Office
Subscriptions
Insurance
Licences
Computer Support/Repairs
KAPC
Mobile Telephone
Alarm Service Contract
PC Vehicle Fuel
Accounts Prep/Support
Legal Expenses
Audit Fees
Contingencies
Broadband Fees
Staff Welfare
Hire of Equipment
Summer Playscheme
Donations Etc (Sec 137)
Chairman's Allowance
Remembrance Day
Maps, Books, Binding
Sage Support
Vehicle Lease Fee
Office Expenses
2007/2008
700.00
500.00
1,200.00
600.00
11,000.00
10.00
2,300.00
1,000.00
250.00
250.00
600.00
1,000.00
500.00
3,000.00
3,000.00
450.00
400.00
2,000.00
1,600.00
600.00
400.00
200.00
250.00
4,400.00
100.00
251
Intruder Alarm Maintenance
Staff Travel Expenses
Bank Charges & Bankline
Ditton Gazette
Family Day/Horticulture
Firework Display
Raffle Prizes
Dances
Twinning Expenses
Election Expenses
Reserve Restoration
250.00
100.00
3,000.00
4,000.00
450.00
4,000.00
700.00
11,000.00
1,000.00
2,925.00
10,000.00
73,735.00
-
-
Capital items
None
Anticipated Income
Miscellaneous Income
Lease Fees
Copy Charges
BC Allocation
Bank Interest
Raffle Income (Charities Acc)
Family Day Income
Firework Display – Bucket
Collection
Sale of Glow Items
Ditton Gazette Adverts
Dance Ticket Sales
Trf Invest Interest for elec.
Exps
Transfer from Invest Interest for
Reserve Restoration
Trf from Investment Interest
toward running costs
500.00
70.00
200.00
8,878.00
1,500.00
1,300.00
150.00
1,000.00
500.00
1,500.00
15,000.00
2,925.00
10,000.00
16,613.00
60,136.00
13,599.00
SUMMARY
2006/2007
COMMUNITY CENTRE*
BAR
OPEN SPACES AND
AMENITIES
PERSONNEL
44,600.00
84,030.00
-15,548.00
-294,307.00
-194,824.00
252
FOR INFORMATION
TRANSFER FROM
RESERVES:
From Capital Receipt - To Fund
Capital Expenditure
25,350.00
From investment Interest Restoration of reserves
10,000.00
Interest - towards running costs
23,584.00
58,934.00
£194,825.00 Divided by the Tax Base (1753) = a parish rate of £111.14 (a decrease
of 1% which is due to the higher tax base this year)
424.
CLOSURE
The meeting closed at 7.52pm.
Chairman
5th February 2007