MINUTES OF THE SPECIAL CALLED MEETING OF THE STROUD
HOSPITAL AND DEVELOPMENT AUTHORITY HELD AUGUST 29, 2012 AT
8:00 A.M., STROUD CITY HALL, STROUD, OKLAHOMA
Present were Trustees Bonnie Miller, Debbie Garrett, Tom Hubbell, Charles
Witty, Chairperson Clara Hodgens, City Manager Tim Schook and City Clerk Gayle
Thornton.
Meeting was called to order by Chairperson Clara Hodgens stating the Stroud
Hospital and Development Authority’s agenda was posted August 24, 2012 at 5:00 p.m.
in the City Hall according to the Oklahoma Open Meeting Act. Chairperson Hodgens
will recognize any citizen wanting to comment on an Agenda item when the governing
body gets to that particular item on the Agenda.
Item #2. Roll Call, Declaration of a quorum being present. City Clerk called roll
and a quorum was present.
Item #3. Consideration and action on the Consent Agenda.
Item #3.1 Approval of minutes. Item 3.2 Approval of Payment of Purchase
Orders/Claims. Item #3.3 Approval of Payment of Special Purchase Orders/Claims.
Item #3.4 Approval of Financial Statement. Trustee Garrett made a motion to approve
the Consent Agenda, seconded by Trustee Hubbell. Voting were Garrett– aye, Miller –
aye, Hodgens – aye, Witty – aye and Hubbell – aye. Motion carried.
Item #4. Discussion and action on items removed from the Consent Agenda.
There was none.
Item #5. Consideration, discussion and possible action to approve Judith K.
Ballard, CPA, PC to do the 2011/2012 Audit. After review, Trustee Hubbell made a
motion to approve Judith K. Ballard, CPA, PC to do the 2011/2012 Audit, seconded by
Trustee Witty. Voting were Hubbell – aye, Witty – aye, Hodgens – aye, Miller – aye and
Garrett – aye. Motion carried.
Item #6. EXECUTIVE SESSION:
Section 307, (B) Item (3) Title 25, Oklahoma Statutes permits the public body to
meet in Executive Session for certain specified reasons under certain specified
conditions. It is the opinion of the City Attorney that the Stroud Hospital and
Development Authority may consider and adopt a motion to meet in Executive
Session to discuss the following items:
1) Discussing the purchase or appraisal of real property pursuant to 25 O.S.
Section 307 (B) (3);
a. Convene to Executive Session. At approximately 8:10 a.m. Trustee Garrett
made a motion to convene to Executive Session, seconded by Trustee Miller.
Voting were Garrett – aye, Miller – aye, Hodgens – aye, Witty – aye and
Hubbell - aye. Motion carried.
Present were Debbie Garrett, Bonnie Miller, Tom Hubbell, Clara Hodgens,
Charles Witty, Tim Schook and Gayle Thornton.
b. Reconvene from Executive Session. At approximately 8:30 a.m. Trustee
Hubbell made a motion to reconvene from Executive Session, seconded by
Trustee Witty. Voting were Hubbell – aye, Witty – aye, Hodgens – aye,
Miller – aye and Garrett – aye. Motion carried.
Item #7. Consideration and possible action on item discussed in Executive
Session regarding purchase or appraisal of real property. Trustee Hubbell made a motion
to participate in the purchase of the Tuttle property up to one-third of the cost, seconded
by Trustee Witty. Voting were Garrett – aye, Miller – aye, Hodgens – aye, Witty – aye
and Hubbell - aye. Motion carried.
At approximately 8:35 a.m. Trustee Garrett made a motion to adjourn, seconded
by Trustee Miller. Voting were Hubbell – aye, Witty – aye, Hodgens – aye, Miller - aye,
and Garrett – aye. Motion carried.
___________________________
DATED
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CLARA HODGENS, CHAIR PERSON