Not Protectively Marked Norfolk Coastal Pollution Emergency Response Plan 2009 Version: Third Edition Date: 1st June 2009 Classification: Not Protectively Marked INTENTIONALLY LEFT BLANK Norfolk Coastal Pollution Emergency Response Plan 2009 Foreword Norfolk has more than 100 miles of coastline and, with the amount of shipping that uses the North Sea; pollution on its numerous beaches and estuaries is always a real threat. Such an event could have disastrous effects upon our wildlife, the environment, tourism, the whole economy of Norfolk and also cause considerable inconvenience and disruption to the community. In order to minimise the effects of such an occurrence the various organisations involved in a response to an incident must act effectively and efficiently. The Emergency Services have plans for dealing with most situations. However, where pollutants are concerned, the involvement of many other organisations, including Central Government, the Maritime & Coastguard Agency, Port and Harbour Authorities, District, Borough and City Authorities, Anglian Water and voluntary agencies, can be absolutely vital. This plan outlines how those organisations should be co-ordinated and has been written after consultation with all groups concerned. It follows the principles recommended by the Norfolk Resilience Forum (NRF) that an integrated approach to emergency management should be undertaken in respect of ‘identifiable risks’. The provisions of the Civil Contingencies Act 2004 relate to this plan. This plan has been written with the co-operation of all concerned. To be effective, it is important for each to know what the other's responsibilities are and I ask that you all read the plan to understand your responsibilities and ensure that the Head of Emergency Planning is informed of any changes which might affect this document. If a pollution incident occurs in Norfolk a quick response is vital to ensure the limitation of any impact to the environment, health and commerce. st Date: 1 June 2009 D White Chief Executive Norfolk County Council Not Protectively Marked Norfolk Coastal Pollution Emergency Response Plan 2009 Contents Page Purpose of Plan ................................................................................................................ i Protocols.......................................................................................................................... ii Record of Amendments.................................................................................................. iii Distribution...................................................................................................................... iv Glossary .................................................................................................................... v - vi Interaction with other Pollution / Oil Spill Response Plans ............................................ vii SECTION 1 – INTRODUCTION 1.1 1.2 The County Response .......................................................................................... 1 The Environment................................................................................................... 1 SECTION 2 – POLICY AND PROCEDURES 2.1 2.2 2.3 2.4 2.5 2.6 2.7 Policy Statement ................................................................................................... 2 Environment Statement......................................................................................... 2 Procedures............................................................................................................ 2 Role of Coastline Local Authorities ....................................................................... 3 Team Structure for Shoreline Response Centre ................................................... 3 Team Terms of Reference .................................................................................... 3 Training Programme ............................................................................................. 3 SECTION 3 – RESPONSIBILITIES 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 3.10 3.11 3.12 3.13 3.14 3.15 3.16 3.17 3.18 3.19 County Oil Pollution Officer ................................................................................... 4 Maritime and Coastguard Agency......................................................................... 4 The Coastline........................................................................................................ 4 Landowners .......................................................................................................... 4 Salt Marshes ......................................................................................................... 5 Rivers and Estuaries ............................................................................................. 5 The County Council .......................................................................................5 - 6 District / Borough Councils.................................................................................... 6 Norfolk Constabulary ............................................................................................ 7 Norfolk Fire and Rescue Service .......................................................................... 7 MCA, Marine Rescue Co-ordination Centre (MRCC), Great Yarmouth ................ 7 Department of Environment, Food and Rural Affairs (Defra) ................................ 7 Environment Agency ............................................................................................. 8 National Environmental Technology Centre (NETCEN)........................................ 8 King’s Lynn and Great Yarmouth Port and Harbour Authorities............................ 8 Broads Authority ................................................................................................... 8 Local Authority Strategic Co-ordinating Group ..................................................... 8 GO-EAST.............................................................................................................. 8 Central Government – COBR ............................................................................... 8 Not Protectively Marked Norfolk Coastal Pollution Emergency Response Plan 2009 SECTION 4 – ACTIVATION PROCEDURE FOR SHORELINE ISSUES 4.1 4.2 4.3 4.4 Activation Procedure ............................................................................................. 9 Report Formats (POLREPS)................................................................................. 9 Action on Receipt of a Warning........................................................................... 10 Aerial or Ship Reconnaissance ........................................................................... 11 Appendix A - Response Summary Flowchart .................................................... 12 SECTION 5 – LEVEL 1 POLLUTION INCIDENTS 5.1 5.2 5.3 Notification .......................................................................................................... 13 Alerting System................................................................................................... 13 Initial Actions....................................................................................................... 13 SECTION 6 – LEVEL 2 POLLUTION INCIDENTS 6.1 6.2 6.3 6.4 6.5 General ............................................................................................................... 14 Notification .......................................................................................................... 14 Alerting System................................................................................................... 14 Role of the Local Shoreline Response Centre (LSRC) ................................14 - 15 Management of the Incident................................................................................ 15 SECTION 7 – LEVEL 3 POLLUTION INCIDENTS 7.1 7.2 7.3 7.4 7.5 7.6 7.7 7.8 7.9 7.10 7.11 General ............................................................................................................... 16 Activation of the Shoreline Response Centre (SRC)....................................16 - 17 SRC Team Structure........................................................................................... 17 Management of the Incident................................................................................ 17 The Role of the SRC ....................................................................................17 - 18 Management within the SRC .............................................................................. 18 Management Team ............................................................................................. 18 Technical Team .................................................................................................. 19 Procurement / Finance Team.............................................................................. 19 Media Team ........................................................................................................ 20 Administrative Support Team.............................................................................. 20 Appendix A - Command and Control Structure ................................................. 21 Appendix B - Comparison of CCA & Coastal Pollution Emergency Response.. 22 SECTION 8 – POLLUTION SPILLAGE AT SEA 8.1 8.2 8.3 8.4 8.5 Responsibilities ................................................................................................... 23 On Receipt by COPO or County EPDO of Warning from MCA........................... 23 Aerial spraying by MCA....................................................................................... 23 Joint County Schemes ........................................................................................ 23 Inshore Spraying ................................................................................................. 23 Not Protectively Marked Norfolk Coastal Pollution Emergency Response Plan 2009 SECTION 9 – VESSELS STRANDED CLOSE INSHORE 9.1 9.2 9.3 9.4 General ............................................................................................................... 24 Responsibilities ................................................................................................... 24 Co-ordination and consultation ....................................................................24 - 25 Further action...................................................................................................... 25 SECTION 10 – FINANCE 10.1 10.2 10.3 10.4 10.5 10.6 10.7 Introduction ......................................................................................................... 26 Ordering of work, plant and materials ................................................................. 26 Payments .......................................................................................................26-27 Records............................................................................................................... 27 Accounting arrangements ................................................................................... 27 Recharges......................................................................................................27-28 Unrecoverable expenditure apportionment ......................................................... 28 SECTION 11 – MEDIA AND PUBLIC INFORMATION 11.1 11.2 11.3 11.4 General ............................................................................................................... 29 Media response (Level 1 pollution incidents) ...................................................... 29 Media response (Level 2 pollution incidents) ...................................................... 29 Media response (Level 3 pollution incidents) ...................................................... 29 SECTION 12 - RECOVERY AND BUSINESS CONTINUITY 12.1 12.2 12.3 12.4 12.5 General ............................................................................................................... 30 Definitions ........................................................................................................... 30 Action during response phase ........................................................................... 30 Transfer of ownership from response to recovery .........................................30-31 Assistance .......................................................................................................... 31 SECTION 13 – MISCELLANEOUS 13.1 13.2 13.3 Technical advice ................................................................................................. 32 Norfolk and Wash Environment Group................................................................ 32 Health, Safety and First Aid ................................................................................ 33 Not Protectively Marked Norfolk Coastal Pollution Emergency Response Plan 2009 ANNEXES Annex A Joint Scheme with Lincolnshire County Council – LINMAR 34 Annex B Joint Scheme with Suffolk County Council 36 Annex C Examples of CG77 (POLREP) Coastguard Reports 38 Annex D CG77 POLREP – HM Coastguard Report Format 40 Annex E POLREP 1 Format – Initial Report 42 Annex F POLREP 2 Format – Detailed Spill Report 44 Annex G List of Beachmaster Beaches 46 Annex H List of Privately Owned Beaches Based on Beach Maps & Information 47 Annex I Beachmaster Plan 48 Annex J Norfolk Shoreline Response Centre Team Structure 80 Annex K Accommodation List 84 ADDENDA 1. MOU between the EA and the MCA dealing with Pollution and Chemical incidents in estuarine and marine waters in England and Wales. 2. The Norfolk and Wash Environmental Group, Marine Pollution Contingency Plan 2004 - covers from Gibraltar Point (Lincolnshire) to Kessingland (Suffolk). 3. Norfolk County Council Beach Maps & Information 4. Norfolk County Council Waste Management Plan Not Protectively Marked Norfolk Coastal Pollution Emergency Response Plan 2009 Purpose of this Plan ‘Marine Pollution’ refers to pollution by oil or other hazardous substances. ‘Oil’ means oil of any description. ‘Other hazardous substances’ includes all substances prescribed under section 138A of the Merchant Shipping Act 1995. This encompasses any substance liable: o o o o to create hazards to human health, to harm living resources and marine life, to damage amenities, or to interfere with other legitimate uses of the sea. It therefore follows that pollution can result from ships and their cargoes (carried in bulk, or in packages), ships bunkers and leaks from oil and gas installations and pipelines. The purpose of the arrangements outlined in this document is to: • Protect life and property by minimising the impact of a coastal pollution incident in the County, • Provide Norfolk a response procedure to a Level 1 and Level 2 (Tier 1), coastal pollution spill incident or the threat of one on its shoreline and inland, • Provide a support structure to the MCA in a Level 3 (Tier 2/3) incident, • Provide the maximum degree of protection to the public and responding personnel by giving clear guidance on how the responding agencies will co-ordinate their activities, • Enable a rapid, efficient and effective response in dealing with any type of coastal pollution incident in order to minimise any environmental impact, • To outline the responsibilities of various organisations involved in any type of response to a coastal pollution incident, • Ensure a co-ordinated link with others who may be affected by coastal pollution e.g. River & Port Authorities, • Assist the community in returning to a new normality following a coastal pollution incident, • To ensure that our response follows best practice guidance as laid down in the Cabinet Office publications ‘Emergency Preparedness and Emergency Response and Recovery’, ‘Maritime and Coastguard Agency National Plan’ and individual agencies’ major incident / emergency plans. This document does not cover the response to Inland Pollution Incidents – see Protocols for an outline response to this type of incident. Not Protectively Marked i Norfolk Coastal Pollution Emergency Response Plan 2009 Protocols This Plan will take effect on 1st June 2009. It will be reviewed in 2014 and at 5 yearly periods thereafter. This process will be advanced should legislation or best practice guidance necessitate such action. The master copy of this document and a record of the review and decision-making process will be held by the Head of Emergency Planning and will be made available for audit as necessary. This document is circulated to relevant agencies as a controlled master copy. Should those agencies wish to circulate it further within their own organisation they may do so, remembering that any amendments to those plans is their responsibility. Furthermore, they should maintain an internal distribution list and make this available to the Emergency Planning Unit of Norfolk County Council. It is intended that this document is read in conjunction with the Maritime and Coastguard Agency National Contingency Plan for Marine Pollution From Shipping and Offshore Installations and the Norfolk Emergency Response and Recovery Strategy. Within the MCA National Contingency Plan an escalating response is defined through the use of 3 “tiers”. These tiers correspond to the Norfolk plans “levels” of response as follows: Norfolk Plan National Plan Comment* Level 1 - Small incident, which can be managed by the relevant District / Borough / City Authority and supported by County response if required. Level 2 Tier 1 Medium sized incident affecting a single District / Borough / City Authority where resources of a County level response is required (Local Shoreline Response Centre). The MCA will have a supporting role. Level 3 Tier 2 or 3 Major incident affecting several District / Borough / City Authorities, or requiring Regional (Tier 2) or National (Tier 3) response and resources. * See section 2 – Policy & Procedures Contributing organisations are asked to notify the Head of Emergency Planning at Norfolk County Council of any changes that may impact on the content or procedures. Inland Pollution Incidents This plan does not cover the response to Inland Pollution Incidents. Depending on the type and level of incident the main issues for consideration will be to contain spillage, if possible and to try and prevent pollutant from entering drains, sewers or ditches. Command and control will depend on the incident but will generally follow the Gold / Silver / Bronze structure. Agency involvement will also depend on the spillage but in most case will involve the Local Authority, Environment Agency and Anglian Water supported if necessary by the emergency services. In some cases the Food Standards Agency and Defra may be involved where there is a risk to agricultural land, animals and the safety of food. Not Protectively Marked ii Norfolk Coastal Pollution Emergency Response Plan 2009 Record of Amendments Amendment Number Date Inserted Amended By: New (revised) edition 01/06/2009 David Palmer Amendment 01/09 12/06/2009 David Palmer Head of Emergency Planning Emergency Planning Unit Norfolk County Council County Hall Martineau Lane Norwich NR1 2DH Telephone: FAX: Email: File ref. Not Protectively Marked (01603) 222016 (01603) 223010 [email protected] EP 6/04 iii Signed Norfolk Coastal Pollution Emergency Response Plan 2009 Distribution Emergency Services: Norfolk Constabulary Norfolk Fire and Rescue Service East of England Ambulance Service NHS Trust The Maritime Coastguard Agency (MCA) – Great Yarmouth Ian Jackson, Regional Counter Pollution & Salvage Officer, MCA Norfolk County Council: Norfolk County Council – Intranet Site Planning & Transportation – County Oil Pollution Officer Emergency Planning Unit Local Authorities: Emergency Planning Unit North Norfolk District Council King’s Lynn and West Norfolk Borough Council Broadland District Council Breckland District Council Norwich City Council South Norfolk Council Great Yarmouth Borough Council External: Anglian Water Services Associated British Ports (King’s Lynn) Broads Authority Eastern Sea Fisheries Natural England Environment Agency - Emergency Planning Officer (Ipswich) Harbourmaster (Great Yarmouth) Harbourmaster (King’s Lynn) Harbourmaster (Wells) Health & Safety Executive Kings Lynn Conservancy Board Lincolnshire County Council – Emergency Planning Unit Maritime & Coastguard Agency (Counter Pollution Branch) Maritime & Coastguard Agency (Great Yarmouth) Norfolk Wildlife Trust RSPB RSPCA Suffolk County Council – County Oil Pollution Officer The National Trust UKPIA Pollution Spill Co-ordinator (East Anglia) Waveney District Council Not Protectively Marked iv Copies 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Norfolk Coastal Pollution Emergency Response Plan 2009 Glossary ACOPS Advisory Committee on Pollution of the Sea BC BERR BOSCA Borough Council Department for Business, Enterprise & Regulatory Reform British Oil Spill Control Association CAST CCSMG CEFAS CG CHAG CITB COBR COI COMAH COPO CPSO CRIP Coastguard Agreement on Salvage and Towage County Council Strategic Management Group Centre for Environment, Fisheries and Aquaculture Science Central Government Chemical Hazards Advisory Group Construction Industry Training Board (Bircham Newton) Cabinet Office Briefing Room Central Office of Information (Government media service) Control of Major Accident Hazards County Oil Pollution Officer Counter Pollution and Salvage Officer Commonly Recognised Information Picture DC Defra DEPM DFT District Council Department of the Environment, Food and Rural Affairs District Emergency Planning Manager Department for Transport EA EPDO EPU ETV Environment Agency Emergency Planning Duty Officer Emergency Planning Unit Emergency Towing Vessel GO-EAST Government Organisation – East of England HAZCHEM H of EP HMCG HSE Hazardous Chemicals Head of Emergency Planning Her Majesty’s Coastguard Health and Safety Executive ICT IMDG Code IMO IOPC IOPC Fund IP i.PROC IT ITOPF Information & Communications Technology International Maritime Dangerous Goods Code International Maritime Organisation International Oil Producing Countries International Oil Pollution Compensation Fund Institute of Petroleum Internet Procurement Information Technology International Tanker Owners Pollution Federation LA LASCG LASRCG LINMAR LSRC Local Authority Local Authority Strategic Co-ordinating Group Local Authority Strategic Recovery Co-ordinating Group Lincolnshire / Norfolk Marine Forum Local Shoreline Response Centre Not Protectively Marked v Norfolk Coastal Pollution Emergency Response Plan 2009 MAIB MARPOL MCA MEIR MEPC MMO MOD MOU MPCU MRCC MRSC MSA MSDS Marine Accident Investigation Branch International Convention for the prevention of pollution from ships Maritime & Coastguard Agency Marine Emergencies Information Room Marine Environment Protection Committee Marine Management Organisation Ministry of Defence Memorandum of Understanding Marine Pollution Control Unit Maritime Rescue Co-ordination Centre Maritime Rescue Sub-Centre Marine Safety Agency Material Safety Data Sheet NCC NCP NETCEN NHS NRF NWEG Norfolk County Council National Contingency Plan for Marine Pollution National Environmental Technology Centre National Health Service Norfolk Resilience Forum Norfolk and Wash Environment Group OBM OPO Oiled Beach Material Oil Pollution Officer PCPSO P&I P&T PO POLREP PPE Principal Counter Pollution Salvage Officer Protection and Indemnity “Clubs” Planning & Transportation Pollution Officer Pollution Report Personal Protective Equipment RAFLO RAYNET RCG RSPB RSPCA Royal Air Force Liaison Officer Radio Amateurs Emergency Network Recovery Co-ordinating Group Royal Society for the Protection of Birds Royal Society for the Protection to Cruelty to animals SAR SCG SCU SFI SITREP SOSREP SRC SSI STOp Search And Rescue Strategic Co-ordinating Group Salvage Control unit Sea Fisheries Inspectorate Situation Report Secretary of State’s Representative for Maritime Salvage and Intervention Shoreline Response Centre Special Scientific Interest Scientific, Technical and Operational Advice Notices TEZ TOR Temporary Exclusion Zone Terms of Reference UKOOA UKPIA UNCLOS WOPAC United Kingdom Offshore Operators Association United Kingdom Petroleum Industry Association United nations Convention on the Law of the Sea Wash Pollution Action Committee Not Protectively Marked vi Norfolk Coastal Pollution Emergency Response Plan 2009 Interaction with other Pollution Spill Response Plans In dealing with any pollution spill along the Norfolk coastline, the following Emergency Plans should be considered, understood and co-ordinated: Norfolk County Plans • • • • • • • • • • Bacton COMAH off site Plan 2008 Beachmaster Plan (Addendum to Coastal Pollution Emergency Response Plan) Beach Plans 2005 Dow Chemical COMAH off site Plan 2008 Norfolk C.C. Emergency Response Strategy & Operational Procedures 2007 Norfolk Emergency Response & Recovery Strategy 2008 Norfolk Resilience Forum Major Emergency Media Plan Norfolk Resilience Forum Major Accident Hazard Pipeline Emergency Plan 2005 Norfolk Waste Management Plan 2008 (P&T) Norfolk District, Borough and City Council plans Maritime and Coastguard Agency • • • National Contingency Plan for Marine Pollution from Shipping & Offshore Installations Scientific, Technical and Operational Advice Notices (STOp Notices) The UK SCAT Manual – Shoreline Cleanup Assessment Technique Adjacent County Plans • • Suffolk County Oil Spill Plan Lincolnshire County Oil Response Plan Other interested Parties Plans • • • • BERR – Holds plans for all North Sea off shore Oil Rig platforms (see also MCA) DECC - Department of Energy and Climate Change Environment Agency pollution plans GDF (Suez) Britain Ltd North Sea Oil Spill Contingency Plan 2008 Harbour / Broads Authority Plans • • • • • • Broads Authority Oil Spill Plan - River Yare Great Yarmouth to Cantley 2006 Great Yarmouth Harbour Oil Spill Plan 2008 King’s Lynn Harbour Oil Spill Plan 2007 King’s Lynn Conservancy Board – Oil Spill Contingency Plan 2005 Port of Boston Oil Spill Plan Wells Harbour Oil Spill Plan 2004 Booming Plans • The River Yare at Breydon Bridge - Great Yarmouth 2004 Not Protectively Marked vii Norfolk Coastal Pollution Emergency Response Plan 2009 INTENTIONALLY LEFT BLANK Not Protectively Marked Norfolk Coastal Pollution Emergency Response Plan 2009 Section 1 - Introduction 1.1 The County Response 1.1.1 The County response to any major or significant emergency relies on the immediate, effective and efficient co-operation between all agencies. The Norfolk Emergency Response and Recovery Strategy and the Norfolk County Council Emergency Response Strategy and Operational Procedure outlines policy and guidance for a co-ordinated response to any emergency, whereas this plan deals with the response to a pollution incident in the County or an off shore incident which threatens the Coast of Norfolk. 1.1.2 Media interest in a pollution incident affecting the Norfolk Coast will be considerable, requiring the Norfolk Major Emergency Media Plan to be activated. 1.1.3 Districts, Boroughs and the City Council have their own pollution arrangements to cover local requirements. 1.2 The Environment 1.2.1 The Norfolk coastline and estuaries are of international importance because of the habitats they provide for a wide variety of bird and marine life. There are several coastal Sites of Special Scientific Interest (SSSI’s), many of which are internationally-important Ramsar Convention (The Convention on Wetlands) sites (Breydon Water), Special Areas of Conservation (SACs) and Special Protection Areas (SPAs) as well as national and local nature reserves. The County has two major ports, King's Lynn to the west and Great Yarmouth on the east coast, both handling a large number of ship movements each year. In addition, there are numerous large ships using the North Sea and during the summer months the county's beaches are very popular with tourists. 1.2.2 The County has a wide spread road network, a large proportion of which are unclassified highways that may have restricted access for large vehicles. 1.2.3 Combination of industry, wildlife and public amenities makes the problems of combating pollution particularly complex and difficult. Success can only be achieved by the effective co-operation of the many organisations concerned and the use of best practice. Not Protectively Marked 1 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 2 – Policy and Procedures 2.1 Policy Statement 2.1.1 The County Council currently has no statutory duty to clean up the shoreline, but has accepted a voluntary commitment to do so. Every endeavour will be made to identify the source of any pollution in order that a claim may be made against the appropriate Insurers. Where it is not possible to identify the polluter, Local Authorities (LA’s) are expected to meet the costs from their own contingency funds. However, if as a result of laboratory analysis pollution can be shown to have come from a vessel, clean-up costs may be claimed from funds such as the International Oil Pollution Compensation Fund (IOPC Fund). Similarly, if it is possible to identify the specific vessel the claim can be made through the owners’ insurance. 2.1.2 Norfolk County Council will co-ordinate in partnership with all necessary organisations in response to a pollution incident, in order to limit the effects on the community and environmental impact on the County. 2.2 Environment Statement 2.2.1 Norfolk County Council, in responding to any pollution incident, will endeavour, in conjunction with other interested agencies: • To manage and contain any pollution to a minimal level and ensure the most effective clean-up measures are in place. • To assist other agencies in preventing any inland pollution reaching waterways, rivers and streams. • To dispose of any pollution waste as directed by the Environment Agency (EA), in line with the County Council Waste Management Plan. 2.3 Procedures 2.3.1 Procedures to be followed for dealing with pollution incidents affecting the Norfolk coastline will depend on the size, location and nature of the pollution. The Norfolk Plan defines 3 levels of pollution incident depending upon the response required - these are related to The National Contingency Plan’s three categories (tiers) of pollution incident. Norfolk National Level 1 - Level 2 Tier 1 Medium sized incident affecting a single District / Borough / City Authority where resources of a County level response is required (Local Shoreline Response Centre) Tier 2 or 3 Major incident affecting several District / Borough / City Authorities, or requiring Regional (Tier 2) or National (Tier 3) response and resources. For Tier 3 The MCA will provide management, technical and operational assistance to the Local Authority. The MCA National Contingency Plan will be used. Level 3 Not Protectively Marked Comment* Small incident, which can be managed by the relevant District / Borough / City Authority and supported by County response if required. 2 Norfolk Coastal Pollution Emergency Response Plan 2009 2.4 Roles of Coastline Local Authorities The National Contingency Plan defines the roles of Coastline LA’s as follows: 2.4.1 District / Borough Councils To be responsible for the development of local Pollution Spill Plans for dealing with Level 1 and Level 2 pollution incidents along the length of shoreline within their Authority boundaries, and to provide support to the County Council response to a Level 3 spill. 2.4.2 County Council The primary responsibility is preparing and maintaining the Norfolk Coastal Pollution Emergency Response Plan, including all aspects of exercising and validating the plan and the training of LA staff for pollution spill response. For Level 2 pollution incidents, support the affected District / Borough in their clean-up operations and staffing of a Local Shoreline Response Centre (LSRC) – if established. For Level 3 pollution incidents, the overall co-ordination of the LSRC or SRC and onshore response process. 2.5 Team Structure for Shoreline Response Centre 2.5.1 The MCA advise the team structure on which the SRC, (chaired by The County Pollution Officer (COPO) will be based. 2.6 The Team Terms of Reference • • • • • • To develop their team aspects of the plan under the determined strategy, To meet their responsibilities identified in the above plan, To coordinate a response to a pollution incident in Norfolk, To ensure that the plan is kept up-to-date and to send any amendments to the Emergency Planning Unit (EPU), To meet as a team when necessary and the Chairperson to contribute on behalf of the team at a Management Team meeting (Recommended to be held every 6 months), To ensure that staff training is maintained, relevant to changing circumstances and delivered regularly. 2.7 Training Programme 2.7.1 Training for staff who may be involved in the response to pollution incidents will follow the programme, as outlined in the Norfolk County Council Emergency Management Strategy and Operational Procedures and be overseen by the County Oil Pollution Officer. 2.7.2 The training will consist of; • • • • The circulation of relevant briefing notes from partner agencies, Briefings, Exercises and Attendance at relevant conferences. Not Protectively Marked 3 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 3 - Responsibilities 3.1 County Oil Pollution Officer (COPO) 3.1.1 The Director of Environment, Transport and Development (Norfolk County Council) has appointed a Planning and Transportation Officer, to be the COPO, together with an Assistant COPO to co-ordinate preparation for and the management of pollution incidents. 3.1.2 The COPO is responsible for familiarising County Council staff in their pollution duties, updating the pollution spill procedures and is responsible for implementing this plan. 3.2 Maritime and Coastguard Agency (MCA) 3.2.1 The MCA Counter Pollution Branch within the Department for Transport is responsible for counter pollution operations at sea. 3.2.2 The MCA will provide advice and assistance to LAs and Port / Harbour Authorities where pollution threatens the shoreline. They have specialist beach cleaning equipment readily available for deployment if required. 3.2.3 The MCA has designated Principal Counter Pollution and Salvage Officers (PCPSO) with one covering East Anglia. 3.2.4 MCA has issued the following related plans and instructions: • National Contingency Plan for Marine Pollution from Shipping and Offshore Installations • Pollution Spill cleanup of the coastline Manual • Scientific, Technical and Operational Advice Notes (STOps) • General Information Notes 3.3 The Coastline 3.3.2 When a shoreline pollution incident occurs, any clean-up action becomes the (currently non-statutory) responsibility of the affected Coastal County / District / Borough Council. The MCA will provide assistance to the LA’s in the clean-up response and for a major pollution incident affecting a significant length of coastline the MCA will combine with the County Council to establish an SRC. 3.4 Landowners 3.4.1 Coastal landowners They have a responsibility for clean-up operations after a pollution incident. However the task may be beyond their capability and they may seek assistance in dealing with the pollution. 3.4.2 The National Trust The Trust is the largest coastal landowner in Norfolk and possesses a vast amount of local knowledge of its sites and wide expertise, which may be helpful in the event of a pollution incident. Not Protectively Marked 4 Norfolk Coastal Pollution Emergency Response Plan 2009 3.5 Salt Marshes 3.5.1 Arrangements for dealing with pollution of salt marshes need to be considered very carefully. The Technical Group, supported by the Environment Group, will give advice to the Management Group as to the approach to take to avoid unnecessary damage. 3.6 Rivers and Estuaries 3.6.1 Tidal Waters The EA has the responsibility for the quality of all surface water (rivers, lakes, reservoirs etc.) ground water, estuaries and coastal waters. In the event of a pollution incident in rivers or estuaries or one reaching these sources, it is essential that the EA be involved at an early stage so that abstractors and other river users can be informed and can take remedial action to prevent further damage or danger. However, in the case of pollution, the responsibility for clean up may have to be accepted by the LA or Harbour Authority or a combination of both. 3.6.2 Private and Commercial Property (1) The responsibility for cleaning pollution from private foreshore property and commercial undertakings such as docks for example, rests with the owners who will be expected to make their own arrangements for pollution clearance. LA advice and assistance may be sought. (2) Dock Installations Pollution from vessels alongside Port installations is the responsibility of the Port Operators who may issue warnings and take steps to minimise the pollution. They will also arrange for the prosecution of offenders where appropriate. 3.7 The County Council 3.7.1 Managing Level 3 (Tier 2 & 3) pollution incidents with supporting agencies, especially the MCA. 3.7.2 Providing any necessary support for affected District / Borough Councils in dealing with Level 1 and Level 2 (Tier 1) pollution incidents with County Council resources. 3.7.3 Co-ordination with the MCA – being involved with and working with the MCA during major shoreline clean-up operations. This will include the establishment of an SRC. 3.7.4 Liaison with adjacent Counties in dealing with pollution: (1) Lincolnshire Assisting with the threat in the Wash as far as Skegness Pier. (See the Lincolnshire / Norfolk Maritime Forum - LINMAR) – see Annex A. (2) Suffolk Assisting with the threat to the Suffolk Coastline as far south as Aldeburgh – see Annex B. Not Protectively Marked 5 Norfolk Coastal Pollution Emergency Response Plan 2009 3.7.5 Advising District / Borough Councils The COPO is responsible for keeping District / Borough Councils informed of the proposed actions of MCA at sea and ashore. 3.7.6 Department of Planning and Transportation (P & T) Is responsible for: • • • • Providing staff, transport and technical support, including the COPO, Creating the BEACHMASTER* Plan and implementing its use, Maintaining a training programme for staff employed in clean-up operations, Dealing with the financial recovery procedures included in Section 11. * A BEACHMASTER is the supervisor of a specified section of a shoreline clean-up operation. Because different sites have different levels of technical difficulty some locations will require more experienced Beachmasters. It is also accepted that one Beachmaster could be responsible for more than one shoreline location during a clean up with Supervising Officers at each beach. 3.7.7 County Waste Management Officer Responsible for advising on the County Waste Management Plan. 3.7.8 Emergency Planning Unit will: • • • • • 3.7.9 Co-ordinate voluntary agencies support – as required. Make available a Control Room and facilities if required. Give support where possible, especially trained control room teams. Keeping these plans up-to-date in conjunction with COPO. Assist in the training of personnel as required The Communications Unit will: Work with the Incident Media Team in line with the Norfolk Major Emergency Media Plan. 3.7.10 Department of Finance will: Advise on all financial procedures and ensure accurate recording of all expenditure. 3.7.11 Norfolk County Services / Norfolk Property Services will: Provide assistance during any clean-up operation. 3.8 District / Borough Councils 3.8.1 Will take responsibility for dealing with Level 1 pollution incidents. 3.8.2 May require assistance from the N.C.C. in dealing with a Level 2 (Tier 1) spill. 3.8.3 Provide support to the County Council for a Level 3 (Tier 2 or 3) operation. Not Protectively Marked 6 Norfolk Coastal Pollution Emergency Response Plan 2009 3.9 Norfolk Constabulary 3.9.1 The Police will: 3.10 • Disseminate any pollution report received, (see flow chart, Sec.4, Appendix A) • Assist with Public Safety by controlling traffic, sightseers and cordoning the incident area(s). Norfolk Fire and Rescue Service 3.10.1 Will attend the scene and provide advice with regards to HAZCHEM incidents. 3.10.2 Will ensure the protection of life and make the area ‘safe’ prior to the deployment of the BEACHMASTER plan. 3.10.3 Subject to any prior operational commitments, the Fire and Rescue Service may be asked to provide pumps and personnel to assist with hosing down polluted beaches. 3.11 MCA - Marine Rescue Co-ordination Centre (MRCC), Great Yarmouth 3.11.1 The MCA will initiate Pollution Reports CG77 (POLREP) and are responsible for general maritime co-ordination and provide masters of ships with advice on the availability of tugs and for tasking tugs where there is an operational need. 3.11.2 The MCA will work in conjunction with the County Council in creating an SRC if warranted. 3.12 Department of Environment, Food & Rural Affairs (Defra) 3.12.1 Defra plays a major role in the protection of the marine environment, particularly in respect of fisheries and in ensuring the safety of the aquatic food chain, including the safety of consumers of fish and shellfish. Defra is the statutory authority for approving the depositing and excavation of items in the sea. 3.12.2 Under the terms of the Food and Environment Protection Act 1985 and the Deposits in the Sea (Exemptions) Order 1985, it is a legal requirement that pollution treatment products may only be used in English or Welsh waters if they have been formally approved for this purpose by Defra. In addition, specific permission from Defra must be obtained before any such products are used in shallow waters – these are defined as any area of the sea which is less than 20 metres deep, or within one nautical mile of such an area. This includes any use in tidal docks and locks and on beaches or structures such as piers and breakwaters. 3.12.3 The Technical Group responsible for clear up will decide on what action is required and liaise closely with Defra to achieve their objectives. 3.13 The Environment Agency (EA) 3.13.1 The EA has responsibilities under the Water Act 1989, consolidated into the Water Resources Act 1991 to waters defined under the Act as including territorial and coastal waters. Territorial waters extend seawards for 3 nautical miles. Coastal waters are any waters extending landward to the limit of the highest tide. Inland waters extend as far as the freshwater limit of the river or watercourse together with the waters of any enclosed dock, which adjoins waters within that area. Not Protectively Marked 7 Norfolk Coastal Pollution Emergency Response Plan 2009 3.14 Natural England (NE) 3.14.1 Natural England’s responsibilities include: Provide nature conservation advice to relevant responding authorities. Provide advice on the environmental ‘appropriateness’ of proposed response actions, e.g. shoreline clean-up or dispersant application. Monitor the environmental effectiveness of response actions. Provide advice or guidance on wildlife impacts and capture and rehabilitation operations. Monitor and assess, with other responsible agencies, the environmental effects of pollution incidents. 3.14.2 It is a core member of the Environment Group 3.15 National Environmental Technology Centre (NETCEN) 3.15.1 Give advice on pollutants and carry out any analysis required. 3.16 King's Lynn / Great Yarmouth / Wells Harbour Authorities 3.16.1 The above authorities maintain Coastal (Pollution) Spill Plans and Booming Plans for their harbours. 3.17 Broads Authority 3.17.1 The Broads Authority is responsible for the whole of the Broads’ area and related rivers and canals and has a Pollution Spill Plan to cover the Cantley area of the Broads. Their specialist skills may prove invaluable at a time of crisis even though they themselves may not be affected by the incident. 3.18 Local Authority Strategic Recovery Co-ordinating Group 3.18.1 During the response to an incident (usually chaired by Police) it is vital that the local authority convene a recovery group, chaired by the Chief Executive or their deputy in order to manage the authority’s approach to the return of the new normality following a major incident. The purpose of the LASRCG is to co-ordinate and monitor the work of the various subgroups tasked with recovery roles as well as setting the strategy for the recovery. (See the Norfolk Emergency Response & Recovery Strategy 2008) 3.19 GO-EAST 3.19.1 The Government Offices for the East of England are based in Cambridge and are able to provide advice and support in times of crisis. They should be kept informed by the SCG of major incidents and will act as the conduit for information required by Central Government. 3.20 Central Government (COBR) 3.20.1 Central Government will be kept informed of any crisis through the auspices of GOEAST. Not Protectively Marked 8 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 4 – Activation Procedure for Shoreline Issues 4.1 Activation Procedure 4.1.1 Initial Activation Prompt reporting of a pollution spillage is vital if a successful clean-up operation is to follow. On hearing of a coastal pollution incident ensure that the following agencies are aware as appropriate: • • • • • • • • • • • • • • • • • Broads Authority (if Broads likely to be affected) Broadland District Council (if Broads likely to be affected) COPO (P & T Dept), Environment Agency, GO East Great Yarmouth Borough Council, East Port UK, Great Yarmouth HM Revenue and Customs, King's Lynn and West Norfolk Borough Council, King’s Lynn Conservancy Board King's Lynn Port Authority, Maritime and Coastguard Agency (Great Yarmouth), Natural England Norfolk Constabulary, North Norfolk District Council, The National Trust, Wells Harbour Commissioners. The Norfolk County Council Duty Emergency Planning Officer has access to the contact information of the various agencies involved in coastal pollution response. 4.1.2 Activation flow chart is at Appendix A to this Section. 4.1.3 Sources of Pollution Pollution of the coastline and waterways could result from a number of circumstances such as: • • • • • • Discharge or leakage of the cargo from a damaged or beached vessel, Discharge or leakage from the bunker fuels of a vessel, Cargo washed ashore following bad weather or a collision at sea, The fracturing of submerged pipelines containing gas, oil, etc., Effluent being washed ashore in adverse weather from pipes set far out to sea. Damage to or spillage from an offshore installation. 4.2 Report Formats 4.2.1 Three reporting formats are used as detailed below with the forms indicated found in Annexes D, E and F: FORMAT ANNEX (1) CG 77 POLREP (MCA Report) D (2) POLREP 1 (Initial Report) E (3) POLREP 2 (Detailed Report) F Not Protectively Marked 9 Norfolk Coastal Pollution Emergency Response Plan 2009 4.3 Action on Receipt of a Warning Warning may come via several sources depending on the scale and type of the incident although in most cases they are likely to come via the MCA. 4.3.1 Police The Police will confirm that the following are aware of the incident (if necessary): (1) Fire and Rescue Service (2) Maritime and Coastguard Agency - MCA (Great Yarmouth) (3) Emergency Planning Duty Officer (EPDO) (4) Environment Agency EA (5) Appropriate Dock or Harbour Authority 4.3.2 County EPDO will inform the following: (1) County Oil Pollution Officer (2) Affected District (via District / Borough Emergency Planning Manager(s), DEPM(s) or representatives) (3) Head of Emergency Planning (H of EP) (4) Voluntary Agencies (as appropriate) (5) County Council Chief Executive 4.3.3 COPO will: (1) Inform MCA or maintain liaison if Police have already told them (2) Take steps to check on the size of the incident and the threat it poses (3) Start an Incident Log, recording all information and any action taken (4) Maintain close contact with MCA (Great Yarmouth and Southampton) (5) In consultation with others, implement coastal patrols (6) Consult with neighbouring counties (7) Indicate an appropriate response Not Protectively Marked 10 Norfolk Coastal Pollution Emergency Response Plan 2009 4.4 Aerial or Ship Reconnaissance 4.4.1 General Aerial or ship reconnaissance will provide the best picture of what is happening to pollution incidents at sea or in estuaries. 4.4.2 Aerial Reconnaissance (1) Minor Pollution incidents - Level 1 & Level 2 (Tier 1) COPO may be able to request aerial reconnaissance from the agencies listed below: Military MCA (Great Yarmouth) There may be a costing implication involved. (2) Major Spillage – Level 3 (Tier 2 & 3) Should it be deemed useful to the operation aerial reconnaissance will normally be organised by the MCA using aircraft available to them from their own fleet. 4.4.2 Ship Reconnaissance It may be possible to procure the use of boats that are available through the agencies listed below: (1) Great Yarmouth Harbour Authority (2) King's Lynn Harbour Authority (3) Eastern Sea Fisheries (4) EA (5) MCA Many shipping organisations and private boat owners would no doubt offer their services in response to an incident. The usefulness and capabilities of the crews and vessels would need to be evaluated by the SRC before accepting such offers. Not Protectively Marked 11 Norfolk Coastal Pollution Emergency Response Plan 2009 Response Summary Flowchart Appendix A to Section 4 Receipt of POLREP by Police, NCC, MCA COPO (NCC) MCA EA LIAISE Private Land owners EPU Duty Officer Affected District / Borough / City Assistant County Pollution Officer LIAISE/ DECISION Level 1 Level 3 Level 2 ACTION ACTION ACTION Appropriate to clean up task Activate the LSRC Appropriate to clean up task COPO COP O District / Borough / City Establish SRC Appropriate to clean up task COPO MCA COPO District / Borough / City Monitor clean up operation Monitor clean up operation Monitor clean up operation LEGEND COPO EPDO LSRC MCA County Pollution Officer Emergency Planning Duty Officer Local Shoreline Response Centre Maritime & Coastguard Agency Not Protectively Marked OPO Oil Pollution Officer POLREP Pollution report SRC Shoreline Response Centre 12 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 5 – Shoreline – Level 1 Spills DEFINITION Small spill, which can be wholly managed by the relevant District / Borough / Local Authority. CO-ORDINATION AND CONTROL 5.1 Notification 5.1.1 Notification of a pollution spill may be received from a number of sources, for example: (1) Vessel (or passing craft) (2) Aircraft (3) Member of the public 5.1.2 Details of the spill are passed to the MCA, Great Yarmouth by which ever ‘999’ service that receives it. The MCA will issue an initial Pollution Report (POLREP) - Form CG 77 Annex D. 5.2 Alerting System – via the County EPDO (see section 4) 5.2.1 Notification of the actual or threatened pollution incident will be carried out by MCA. 5.2.2 The MCA will issue an initial POLREP to a pre-compiled distribution list, which will include Norfolk County Council. Updating POLREPs being issued by them as the incident progresses. 5.2.3 Small pollution incidents, within Tier 1, will be notified to the appropriate Coastal District / Borough Authority. 5.3 Initial Actions 5.3.1 The POLREP will be received by the COPO who will inform others accordingly. 5.3.2 District / Borough / County will decide the level of response and will notify the COPO and MCA accordingly. 5.3.3 Close liaison between COPO and the affected Coastal District / Borough will be maintained throughout the incident. Note: Responsibility to carry out clean-up operations for a Level 1 incident rests with the incident Coastal District / Borough Council affected. The response will be in line with the local (Pollution) Spill Contingency Plan, with advice and support from the County Council if required. Not Protectively Marked 13 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 6 – Shoreline – Level 2 Spills DEFINITION Medium sized spill, where District / Borough Local Authorities require assistance from the County Council in respect to the cleanup and management of the incident. CO-ORDINATION AND CONTROL (See also Beachmaster Plan – Addendum 3) 6.1 General 6.1.1 Should the scale of the incident indicate that the response capability of a single Coastline District / Borough is restricted, the COPO will take the following action: • Consult with the Pollution Officer (OPO) of the affected Coastline District / Borough and agree to a joint response • Consider the opening of a Local Shoreline Response Centre (LSRC) if two or more Districts / Borough Councils are affected. Liaise with neighbouring authorities for support • If an LSRC is not to be opened then the CCA - Bronze / Silver / Gold Structure could be used (see Appendix B to Section 7). • Inform the MCA of decision made and seek guidance. 6.2 Notification of an incident 6.2.1 Notification may come from many sources, for example: (1) Vessel (or passing craft), (2) Aircraft, (3) Member of the public. 6.2.2 Details of the spill are passed to the MCA, Great Yarmouth who issue an initial Pollution Report (POLREP) - Form CG 77 – (See Annex D). 6.3 Alerting System 6.3.1 COPO will initiate the call-out procedures of the various teams as detailed below. Should a LSRC be required it is anticipated it will be operational within 3 hours (during working hours) and 4 hours out of working hours. 6.3.2 The personnel most likely to fulfil the various roles within an LSRC are to be found in Annex I. 6.4 Role of the LSRC (If Opened) 6.4.1 Co-ordinate the on-shore response by: Not Protectively Marked 14 Norfolk Coastal Pollution Emergency Response Plan 2009 Determining the extent of the problem along the affected coastline and agree a strategy and assign priorities for the clean-up action with key stakeholders Initiating response actions or agree local proposals (with a view to minimising environmental damage and the amount of pollution waste arising from such incidents) Obtaining and allocating resources on an agreed priority basis • Managing the disposal of pollution wastes arising from the clean-up operations, as per the Waste Management Plan – See Addendum 4 to this plan Monitoring progress of the clean-up operation Keeping a record of every decision, including financial, and action taken Contact and liaise with shoreline owners 6.5 Management of the Incident (if LSRC Opened) 6.5.1 The Incident Management structure to deal with an incident requiring an LSRC is shown below. A nominated representative from each team should attend the LSRC to work alongside the COPO: • County Council Strategic Management Group. This sets the strategic objectives. • Management Team - responsible for implementation of the Strategic Objectives set by the County Strategic Management Group • Technical Team – delivering Management Team strategy, responsible for clean-up methods, Health & Safety and waste management • Procurement & Finance Team - responsible for identifying resources, for providing equipment and for dealing with financial matters • Media / Public Information Team - responsible for media and public information aspects • Administrative Team - responsible for administration and support functions to the teams including the setting up and use of information communications technology These teams will be advised by an Environment group, which is known as the Norfolk and Wash Environmental Group. This group, chaired by Natural England, covers the area from Gibraltar Point (Lincolnshire) to Kessingland (Suffolk) and has its own Marine Pollution Contingency Plan (Addendum 2 to this plan.) 6.5.2 The LSRC management structure will actively communicate with the following agencies to obtain accurate and current information on the situation: • • • • • • • • • 6.5.3 Affected Local Authority or Landowner Neighbouring County Authorities (Lincolnshire / Suffolk) MCA Port / Harbour Authorities Meteorological Office Police Government Organisations - GO-EAST, and COBR Environment Agency Natural England Respond with appropriate equipment and staff to deal with the incident. Not Protectively Marked 15 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 7 – Shoreline – Level 3 Spills DEFINITION A Major pollution incident that requires the co-ordinated response from National and Local Authorities. The Initial response at sea will be taken by the MCA, who may request the Local Authority support, if it is thought that the incident may impact on the shore. The MCA will use the National Contingency Plan for the management of this type of incident. CO-ORDINATION AND CONTROL (See also Beachmaster Plan – Addendum 3) 7.1 General 7.1.1 The following two scenarios could result in the formation of a SRC: (1) Should a Level 2 incident escalate to a Level 3 incident because of the amount of material washed ashore, which is beyond the clean-up capability of the District / Borough and County Council response, the COPO will contact the MCA and seek their advice. (2) Should there be a shipping pollution incident off-shore requiring a National response, the potential threat of material being washed ashore along the Norfolk coastline, may require a SRC to be established. 7.1.2 There should be constant liaison between COPO and MCA during the initial stages of a major spill to ensure that a timely decision is taken to the establishing of a SRC and agreement to its location. 7.1.3 Under the Civil Contingencies Act 2004 (CCA) a different command and control structure terminology is used - Gold / Silver / Bronze or Strategic / Tactical / Operational. In some smaller spills or during the recovery phase, upon closure of the SRC, it may be beneficial to use this different terminology. Although the terminology is different the approach is still the same – a comparison of the two can be found at Appendix B to this section. GOLD (Strategic) Multi-Agency Silver Individual Organisations Silver SRC Multi-Agency Bronze Individual Organisations Bronzes Beachmasters (Beaches) Not Protectively Marked 16 Norfolk Coastal Pollution Emergency Response Plan 2009 7.2 Activation of the SRC - the procedure for the activation of the SRC is as follows: 7.2.1 COPO will consult with the MCA to ensure their full co-operation. 7.2.2 Agree a suitable location for the SRC (Usually County Hall). 7.2.3 Maintain close liaison with MCA regarding: 7.2.4 • progress of incident • response to incident The Assistant COPO will, in liaison with the Duty Emergency Planning Officer (the Emergency Planning Unit holds a database of contact details): (1) Alert SRC Team Chairs of incident, the location of the SRC, the time SRC will become operational and time of first Management meeting. (2) Alert designated County Council staff (EPU and trained department volunteers). (3) Contact designated Council representatives and request attendance at the SRC. 7.2.5 The SRC will be brought to operational status with the help of the Emergency Planning Unit. 7.2.6 Establish communications in the first instance with those organisations involved. 7.2.7 Request the assistance of a representative from any involved Pollution Company at the SRC. 7.2.8 The SRC will be considered fully operational when appropriate personnel are present in the Centre (decision by the COPO) and essential communications are in place. Target time to achieve this status is 6 hours from notification, during working hours and 8 hours out of working hours. 7.3 SRC Team Structure 7.3.1 The groups that will make up the initial structure of the SRC, as agreed by the COPO are at Appendix A to this Section and within Annex I. 7.4 Management of the Incident 7.4.1 The SRC will actively communicate with the following organisations to generate an accurate, current and predicated picture of the situation: • • • • • • • • • • MCA The Environment Group will advise the Management Group in accordance with their policies and strategies Neighbouring County Authorities (Suffolk, Lincolnshire) Port/Harbour Authorities Pollution Company - Response Centre Meteorological Office Police Shoreline owner GO-EAST Central Government Not Protectively Marked 17 Norfolk Coastal Pollution Emergency Response Plan 2009 7.4.2 Using this information and in liaison with MCA, the Management Team will confirm the level of response appropriate to the incident. 7.4.3 For membership of the Management Teams, please refer to Annex I of this Plan. 7.5 The Role of the SRC 7.5.1 The SRC will control, co-ordinate and manage the incident. 7.5.2 In addition, the SRC will assume the responsibility for countywide co-ordination/control and information gathering/dissemination, particularly if the spill spreads to involve neighbouring Counties. 7.5.3 The role of the SRC is to co-ordinate the on-shore response and in order to achieve this it must: (1) Determine the extent of the problem along the affected coastline. (2) Agree a strategy and assign priorities for the clean-up action. (3) Initiate response actions or agree local proposals (with a view to minimising environmental impact). (4) Obtain and allocate resources on an agreed priority basis. (5) Determine a waste disposal strategy and methods for disposal of pollution wastes recovered from the clean-up operations. (6) Monitor progress of the clean up operation. (7) Issue regular briefings to the media, Elected Members, GO-East, Central Government and other interested parties. 7.6 Management within the SRC 7.6.1 Effective operation of the SRC is based upon the formation of functional teams, rather than working to discrete organisations. 7.6.2 There are three core functional teams that are supported by sub teams. See Appendix A to Section 7, page 21. 7.7 Management Team Is Responsible for setting the strategy of response and disseminating it to all interested parties. (1) General principles of strategy and prioritisation (short, medium and long term) (2) Interacting with GO-East, Central Government, elected members, Media and the general public (3) Liaise with the Environment Group (4) Preparation of situation reports (based on information from Technical Team) (5) Financial recording, supervision and reporting (6) Have cause to put into place a Recovery Strategy. (See section 13) (7) The deployment of a LA SRC Representative to the MRC Proposed Membership: Refer to SRC Team Structure (Annex F) Not Protectively Marked 18 Norfolk Coastal Pollution Emergency Response Plan 2009 7.8 Technical Team Is Responsible for the technical decisions on clean-up policy and if necessary the establishment of health & safety and waste management teams. (1) Determine tactics for dealing with pollution in specific locations (2) Allocation of resources based on priority decisions from Management Team (3) Allocation of tasks to external contractors (4) Monitoring and recording progress of work, including meeting with Beachmasters to develop daily plan for clean-up, feed back to Management Team and health & safety assessments (5) Briefing to Management Team (6) Preparing a summary of Operational Plans 7.8.1 The Technical Team may establish sub-teams to assist its operation. A waste team and a health & safety team will always be formed Technical Team Waste Management Team Health & Safety Team Other Teams (as necessary) Proposed Membership: Refer to SRC Team Structure (Appendix A to this Section & Annex I). 7.9 Procurement / Finance Team Is responsible to the Technical Team for the following: (1) Procurement, including ordering, marshalling and routeing of resources to designated sites (2) Monitoring levels of deployed resources at various locations and informing the Technical Team of any resource shortfall (3) Recovery and re-deploying of resources as they become surplus to requirements (4) Monitoring of ALL expenditure, e.g. collation of invoices, payment of invoices, expenditure claims, and compensation claims. Provide a summary to Management Team (5) Maintain a financial accounting database to assist in reporting expenditure and claims (6) Follow the financial procedures set out in Section 10 Proposed Membership: Refer to SRC Team Structure (Annex I). Not Protectively Marked 19 Norfolk Coastal Pollution Emergency Response Plan 2009 7.10 Media / Public Information Team The media response will be coordinated by the Incident Media Team and should be based on the NRF Norfolk Major Emergency Media Plan. A Media Centre will need to be established by the County Council Communication Department as part of the response to a Level 3 pollution incident. Media Centre The media centre needs to be separate from the SRC but established relatively close for ease of travel for SRC Officers attending press briefings and conferences. The responsibility of the Media Centre will be to: 7.11 • Preparation of press briefings and public information in consultation with the Management Team • Arrange press conferences / interviews in consultation with the Management Team • Manage the press briefing room and provision of regular press briefing notices • Liaison with other media centres (especially Pollution Industry) ensuring consistent reporting, Administrative Support Team 7.11.1 The efficiency and organisation of the administrative support is pivotal to the effective operation of the SRC. It provides a general management function for the SRC and ensures the smooth transfer of information in and out of the SRC, and also between various teams in the SRC. A minimum of 2 admin support staff should be provided to each of the SRC teams. At the beginning of an incident this should be increased to a minimum of 3 admin support staff to deal with the additional work of setting up the SRC. 7.11.2 Roles and Responsibilities include: (1) Ensure the selected SRC has appropriate and suitable equipment (2) Reception and transmission of message traffic in and out of the SRC (3) Logging and distribution of message traffic within the SRC (4) Minute taking during Management and various Team meetings (5) General support to other teams, including typing services (6) Logging and updating of information boards and maps (7) The storing of all records, including financial, for easy retrieval in respect of recharging and processing of claims (8) Security and Reception Services (9) Information & Communications Technology (ICT) Support Not Protectively Marked 20 Norfolk Coastal Pollution Emergency Response Plan 2009 Command and Control Structure E X T E R N A L A G E N C I E S Appendix A to Section 7 THE SHORELINE RESPONSE CENTRE MANAGEMENT TEAM Strategy Sub-Group Media and Public Information Team TECHNICAL TEAM Waste Management Health and Safety PROCUREMENT & FINANCE TEAM Administration Team (inc. IT & Comms) BEACHMASTERS Not Protectively Marked 21 E N V I R O N M E N T G R O U P Norfolk Coastal Pollution Emergency Response Plan 2009 Comparison of CCA1 & Coastal Pollution Emergency Response CCA1 Emergency Response Supporting Cells Recovery Cell Media Cell * Coastal Pollution Emergency Response Command & Control Command & Control GOLD CHIEF OFFICERS / STRATEGIC GROUP SILVER MANAGEMENT TEAM (Waste and Health & Safety) (inc. Strategy Sub-Group) Procurement & Finance Team Media & Public Information Team* BEACHMASTERS BRONZE (Beaches) + others * The Media Cell has the same function as the Media & Public Information Team ** The Scientific and Technical Advisory Cell has the same function as the Environment Group 1 Civil Contingencies Act 2004 Not Protectively Marked Supporting Teams Technical Team Evacuation Cell Scientific & Technical Advisory Cell (STAC) ** Appendix B to Section 7 22 Admin & ICT Team Environment Team** Norfolk Coastal Pollution Emergency Response Plan 2009 Section 8 – Pollution Incident at Sea 8.1 Responsibilities 8.1.1 The Department for Transport, through the MCA exercises the responsibilities accepted by Central Government for dealing with pollution at sea. 8.1.2 Norfolk County Council may be called upon to assist with inshore spraying operations up to approximately one mile offshore. 8.2 On Receipt by COPO or County EPDO of Warning from MCA 8.2.1 On receiving information of a major pollution incident at sea which may threaten the Norfolk coastline, the COPO will: • Consult the MCA to ascertain the size of incident and ascertain the threat, • Inform the Emergency Planning Duty Officer. If necessary, a contingency planning meeting should be convened and the County Council and Chief Executive should be informed, • Inform Coastal District / Boroughs of the likely threat, • Inform the Police, • Inform the EA, • Inform the County Communications Officer, • Inform Natural England, • Inform the District Inspector of Fisheries (Defra). 8.3 Aerial Spraying by MCA 8.3.1 Reconnaissance plays an important role in dealing with marine pollution. The MCA has aircraft available for remote sensing to detect pollution on the sea, day or night and for dispersant spraying. 8.4 Joint County Schemes 8.4.1 If the pollution threat is also likely to affect Lincolnshire and / or Suffolk, then consider implementing the Joint Schemes outlined at Annex A and Annex B. 8.5 Inshore Spraying 8.3.3 Any inshore spraying will require Defra approval and, if granted, conditions will apply. (See also 3.13.2 re Defra). Not Protectively Marked 23 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 9 – Vessels Stranded Close Inshore 9.1 General 9.1.1 Vessels carrying sizeable quantities of pollution, which become stranded close inshore, constitute a high pollution risk. 9.2 Responsibilities 9.2.1 The responsibility for minimising pollution from a ship stranded close inshore lies with the ship’s Owners and Master. 9.3 Co-ordination and Consultation 9.3.1 Once COPO has been informed, he should, make contact with MCA to discuss the hazard and after consultation, he should, if necessary: 9.3.2 Convene a meeting to include (as appropriate): 9.3.3 • District / Borough Pollution Officer(s) • MCA (Counter Pollution Officer or representative & Great Yarmouth MCA) • Shoreline owner if likely to be affected • Head of Emergency Planning • Police • Fire and Rescue Service (if required) • District Inspector of Fisheries (Defra) • Environment Agency • Master of the vessel and vessel owners • Cargo owners • Port and Harbour Commissioners • Lloyds of London • Appropriate Pollution Company(s) • International Tanker Owners Pollution Federation (ITOPF) • Eastern Sea Fisheries • Natural England and other relevant agencies • RSPB / RSCPA • Broads Authority • Ambulance Service (if required) • Voluntary Agencies such as St John Ambulance and Red Cross Telephone numbers for the above are to be found within the County Emergency Planning Unit contact database and retained by the appropriate District / Borough and County EPDO’s. Not Protectively Marked 24 Norfolk Coastal Pollution Emergency Response Plan 2009 9.3.4 9.4 The meeting should: • Obtain information on the quantities and types of pollutant(s) that are aboard the stranded vessel and arrange for samples to be taken of any pollution already in the sea or ashore, • Examine with specialist assistance, the opportunity of re floating the vessel. If this is not possible find out whether it is likely to break-up and if so, how soon, • Consider the possibility of removing the pollutant prior to it escaping, • Seek guidance from the Owners, Master, Insurer and Salvager as to methods that could be used to reduce or eliminate the risk of pollution, • Examine all the facts and devise a plan of action to minimise the effects of any pollution. Further Action When a plan of action has been agreed, COPO will be responsible for co-ordinating preventative measures to minimise the effects of any subsequent shoreline pollution in accordance with the guidelines for a Level 1 to Level 3 (Tier 1, 2, or 3) incident. Not Protectively Marked 25 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 10 - Finance 10.1 Introduction 10.1.1 In the event of a major incident decisions will have to be taken at short notice that will have cost implications. The normally accepted ‘rules’ relating to ordering work and materials will inevitably have to be circumvented in view of the emergency nature of an incident. 10.1.2 There will be a need to recover all eligible expenditure from the Polluter and to do this, full and adequate records must be maintained and retained, for at least 7 years after the incident. 10.1.3 Claims for damage, economic loss, clean-up measures etc. caused by oil pollution may be supported by the International Oil Pollution Compensation Fund 1992 (aka the 1992 Fund or the IOPC Fund 1992); the 1992 International Convention on the Establishment of an International Fund for Compensation for Oil Pollution Damage (aka 1992 Fund Convention) and the IOPC Supplementary Fund Protocol. 10.2 Ordering of work, plant and materials 10.2.1 A SRC will be opened to deal with a Level 3 (Tier 3) spill and a LSRC for a Level 3 (Tier 2) incident. The District / Borough Council concerned will deal with Level 1 and Level 2 pollution incidents– See Section 2. 10.2.2 As the SRC is not a legal body; any orders and payments cannot be made in its own right. In the event of a Level 3 spill, formal contact has to be made with the ITOPF as soon as reasonably possible to mutually agree levels of resource procurement and sequence invoicing and payments. The County Council will act on behalf of the SRC, raising orders and making payments. It will also keep records and deal with recharges to the Polluter on behalf of the member Authorities of the SRC. 10.2.3 Suitable County Council systems will be used to raise all orders for work, plant and equipment hire or purchase and materials. This will include work, which will be carried out by the Local Authority’s own workforce or designated contractors. 10.2.4 Because of the emergency nature of the work, particular procedures are needed to ensure both speed and good record keeping. Failure to do this may result in claims for payment being unsustainable. 10.2.5 Orders by County Council Departments and District/Borough Councils for work to be carried out by them must make it clear that full documentation will be required in support of their invoices for payment. These may take the form of worksheets; stores issue notes, invoices for direct expenditure, plant/transport sheets for example. 10.2.6 Contact details for the procurement of materials, plant, PPE and specialist equipment are held by P&T. 10.3 Payments 10.3.1 The County Council, upon receipt of valid invoices, will make payments with full supporting documentation for ALL invoices including those raised by the DC/BC involved. 10.3.2 Invoices are to be checked against records kept by the various teams, and submitted to the SRC where the responsible procurement team leader at the SRC will sign them for accuracy. Not Protectively Marked 26 Norfolk Coastal Pollution Emergency Response Plan 2009 10.3.3 Copy orders are to be marked off with details from the invoices by the Procurement Team for the SRC led by the P & T Department. 10.3.4 Invoices for payment will be passed to the Finance Team of the SRC who will arrange for them to be coded up and passed to the Planning and Transportation’s Finance Section who will batch them up separately and forward for payment to be made. 10.3.5 Paid invoices will be stored in separate batches from other NCC invoices to enable easy retrieval for recharge purposes. Orders are not to be placed via the i.proc system. The procurement lead at the SRC should liaise with finance to arrange for the orders to be given a new batch id number thus enabling separation for ease of retrieval (where possible and relevant reference should be made to the specific beach). 10.3.6 If orders have been placed via i.proc, the invoices will need to go to the SRC from the suppliers, and identified as such. 10.3.7 The invoices will be stored along with other documentation relating to the incident. 10.4 Records 10.4.1 In order that recharges can be made to identified polluters, it is essential that all documents relating to an incident are retained. 10.4.2 In order that a claim is not prejudiced, documentation must be comprehensive. There is also a need to record details of telephone calls, meetings. 10.4.3 It is advisable to keep a video and / or photographic record of the clean up process and all such video and photographs must be retained. 10.4.4 It is essential that supporting documentation shows how the expenses are linked with actions taken at specific work sites. Costs must relate to the SRC strategy. 10.4.5 Records are to be kept until all claims for re-imbursement have been met or seven years, whichever is longer. It may be necessary to retain records for much longer, or even permanently, if there is the risk of medical claims being made. 10.5 Accounting arrangements 10.5.1 The County Council will set up separate accounts in its financial system to record expenditure and income for each incident (sub incident). These will be in the form of holding accounts and will not be a charge against the County’s budgets. 10.5.2 The accounts will be cleared when all of the claims against Polluters are paid. Any unrecoverable expenditure will be recharged to the County Council and the affected Coastal District / Borough Council(s). 10.6 Recharges 10.6.1 Legislation covering recharges in respect of spillages of pollution from tankers is included in the Merchant Shipping Act 1995. 10.6.2 The initial liability for meeting the clean-up cost lies with tanker owners (not the cargo owners) but they may limit their liability. The NCC may make claims direct to the Insurer. Not Protectively Marked 27 Norfolk Coastal Pollution Emergency Response Plan 2009 10.6.3 Any claim which falls above the insured liability limit, or if the tanker owner cannot be identified or if the tanker owner is exonerated from liability, may be payable from International Oil Pollution Compensation Funds. This claim would be undertaken by the Head of the Finance team of the SRC See also 10.6.10 10.6.4 Expenditure which is subject to a claim includes: Preventative Measures (including clean-up) Property Damage Economic Loss Restoration of Impaired Environment. 10.6.5 Admissible claims include the cost of personnel and the hire or purchase of equipment and materials less any residual value of equipment purchased. 10.6.6 Additional costs of existing personnel, equipment for example, are admissible plus a reasonable element of fixed costs. 10.6.7 It will be necessary for all staff to record their time spent on the emergency, as it may be possible to reclaim this cost. This can be recorded physically or electronically but must be passed to the Admin Team for centralised collation and storage. 10.6.8 In order to speed up claims handling, adequate and appropriate records will be kept showing what was done, where and why. Daily work sheets will need to show the operation that was in progress for each site, including equipment, personnel and materials used. 10.6.9 Time limits are in operation under both the 1992 Fund Convention and Civil Liability Convention. Court action for claims must be submitted within three years of the date of the damage. However, this time scale will be extended if the Fund has been notified that a claim is being pursued but cannot be presented in court before the three-year time limit. This allows for those instances where damage actually occurs some time after the event. Both funds still require that claims must be brought to court within seven years of the incident. If proper steps have been taken to secure a claim, the right to additional compensation from a Supplementary Fund will have been protected. 10.6.10 The ITOPF produces a Claims Manual, which provides helpful guidance on how such claims should be itemised. A copy of the manual is retained with the Master Copy of this plan within the Emergency Planning Unit at County Hall. Additional copies of the plan are available from IOPC, Portland House, Stag Place, London, SW1E 5PN. Tel. 0202 7592 7100 or www.iopcfund.org 10.7 Unrecoverable expenditure apportionment 10.7.1 It is expected that all expenditure incurred will be recoverable, although this may not be the case in practice. It is possible that certain items, from within the claim may be refused (through lack of adequate documentation). 10.7.2 Any unrecoverable balance would need to be shared between authorities. This is open to discussion but historically has been in the following proportions: County Council Coastal District/Borough affected 10.7.3 50% 50% If more than one Coastal District / Borough is affected, their share will be calculated by reference to mileage of beaches dealt with in each of their areas. The actual amount to be recharged to each Coastal District / Borough will take account of the severity of the spillages to be dealt with, in each area. Not Protectively Marked 28 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 11 – Media and Public Information 11.1 General 11.1.1 Any pollution incident affecting the Norfolk coastline is likely to generate considerable public interest and become an extremely emotive subject. Therefore, local and national media will be in attendance very quickly and followed almost immediately by their international colleagues. Reference should be made to the Norfolk Major Emergency Media Plan. 11.1.2 The media response will be co-ordinated by the incident Media Team. 11.2 Media response (Level 1 Pollution incidents) 11.2.1 The responsibility for media and public information issues for a Level 1 spill lies with the District / Borough Council concerned. 11.3 Media response (Level 2 Pollution incidents) 11.3.1 The responsibility for media and public information issues for a Level 2 spill will again lie with the affected District/Borough, who may well need to set-up a Media Cell in the LSRC. The County Council will provide any necessary assistance. 11.4 Media response (Level 3 Pollution incidents) 11.4.1 A Media Centre will need to be established as part of the response to a major pollution incident by the County Council Communication Department - reference should be made to the Norfolk Major Emergency Media Plan. 11.4.2 It needs to be separate from the SRC but established reasonably close for ease of travel for SRC Officers attending press briefings or press conferences. 11.4.3 The responsibilities of the Media Centre will be to: (1) Manage / facilitate the media attending the incident. (2) Arrange controlled photo opportunities. (3) Prepare press briefings, statements, public information and press conferences in consultation with the Management Team. (4) Arrange press interviews. (5) Liaise with the relevant communications office of the owners of the stricken vessel / container / premises from which the pollutant is escaping to produce a coherent dissemination of information to the press and public. (6) Liaise with the communications offices of other relevant organisations to produce a coherent dissemination of information to the press and public. Given the environmental importance of much of the Norfolk coats, this is likely to involve Natural England as well as NGOs such as Norfolk Wildlife Trust, National Trust and RSPB. Not Protectively Marked 29 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 12 – Recovery & Business Continuity 12.1 General 12.1.1 The Civil Contingencies Act requires Category 1 responders to maintain plans to ensure that they can continue to exercise their functions in the event of an emergency so far as is reasonably practicable. The duty relates to all functions, not just their emergency response. 12.2 Definitions 12.2.1 Business Continuity is defined as: The planning and preparing for incidents to ensure business disruption is minimal and recovery is swift following an incident. 12.2.2 Recovery is defined as: The process of rebuilding, restoring and rehabilitating the community following an emergency. (Emergency Response and Recovery Guidance, HM Government) 12.2.3 Recovery relates to those activities focussed on returning a community to a ‘new normality’ after an emergency. It will be assisted if the affected community are involved in the managing of their own recovery. 12.3 Action during response phase 12.3.1 The process of recovery cannot be left until after an incident has been dealt with. In order for the most effective return to a ‘new normality’ it is essential that a recovery strategy be put into place at the earliest opportunity. 12.3.2 The activation of a recovery co-ordination structure should occur from the time the emergency becomes identified, and should work concurrently, and be co-ordinated with response activities. 12.3.3 There needs to be a senior executive who would be actively involved in the recovery phase sitting alongside those involved in the response. This will ensure an early understanding of issues arising. It will also assist in the developing of a criterion for handover. 12.4 Transfer of ownership from response to recovery 12.4.1 The criteria for assessing when the handover can take place from response to recovery should be agreed by the chair of the SRC (Normally the COPO) and the chair of the Recovery Co-ordinating Group (Usually the Local Authority). 12.4.2 Within Norfolk it is accepted that if only one District Council is involved in an emergency the Chief Executive of that District will usually be in charge of the emergency and recovery efforts. It follows, therefore that a District or County Council Chief Executive (or their nominee) can activate recovery arrangements in Norfolk. Not Protectively Marked 30 Norfolk Coastal Pollution Emergency Response Plan 2009 12.4.3 In some cases a gradual hand-over of responsibility from response to recovery may be more effective, e.g. if a number of sites are involved. 12.4.4 It is important to remember that the response to a coastal pollution incident is in itself recovery since the response is to return the environment to the pre-incident state. Therefore the concept of moving from response to recovery is more to do with the scaling down of the SRC to a point where the co-ordination of the work can be continued by a District / Borough Council or by a Recovery Co-ordinating Group. 12.4.5 Issues to be considered: • Public safety measures are in place and working effectively, • The emergency is contained and there is no significant likelihood of re-occurrence, • SRC confirm that the response, or elements of it, is over or coming to an end, • The Recovery Co-ordinating Group is firmly established and pro-active, • The requisite facilities needed by the RCG are available and functioning, • Individual organisations are functioning effectively, • Media to be informed, • A documented decision process needs to be in place justifying the reason for handover • The Recovery Co-ordinating Group Lead is able to accept the role of chair. 12.4.6 A “Template - Handover Certificate” is published in the Norfolk Emergency Response and Recovery Strategy which could be adapted to record the formal handover from the SRC to local authority. 12.5 Assistance 12.5.1 Greater detail of the recovery phase is to be found within the Norfolk Emergency Response and Recovery Strategy. 12.5.2 Assistance regarding Business Continuity can be obtained from the Corporate Business Continuity Manager within the Emergency Planning Unit at Norfolk County Council. Not Protectively Marked 31 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 13 – Miscellaneous 13.1 Technical Advice 13.1.2 United Kingdom Petroleum Industry Association Ltd (UKPIA) The South Eastern Region Co-ordinators will advise local and national authorities on major pollution spillages and assist UKPIA members. 13.1.3 MCA and other agencies advice The MCA is available to give advice on all aspects of pollution, see the MCA STOp notices and The UK SCAT Manual (Shoreline Cleanup Assessment Technique). The roles and responsibilities of many other organisations are set out within the MCA National Plan. 13.2 Norfolk and Wash Environment Group 13.2.1 General An Environment Group will be established for all incidents requiring a regional or national response. The role of the Environment Group is to provide detailed advice to the response centres to guide response operations In summary the key tasks of the Environment Group are: To provide public health and environmental advice and guidance to all response units involved in response to an oil and/or chemical marine pollution incident and subsequent clean up operations. To advise response units so as to minimise the impact of the incident on the environment in the widest sense, taking account of risks to public health, the natural environment, Designated Sites, protected species, and potential impacts arising from any response operations, whether salvage or clean up operations, at sea and on the shoreline. To monitor, assess and document the public health and environmental (including wildlife) impact of a maritime pollution incident with respect to oil and/or chemicals and the impact of all measures implemented in response to the incident. To facilitate welfare, rehabilitation or humane disposal of wildlife casualties by recognised animal welfare organisations. The Norfolk and Wash Environment Group provides advice and expertise on all aspects of Environmental issues along its coastline limits. 13.2.2 Extent of limits The stretch of coastline administered by this group extends from Gibraltar Point in Lincolnshire and follows the coast into The Wash, around Norfolk and North East Suffolk through to Kessingland, and extending out into the North Sea UK National boundary. 13.2.3 Scope of definition The definition of marine and coastal environment within the groups context encompasses the natural environment, water quality, wildlife including fish, cultural, landscape, habitats, public health and socio-economic factors linked to human health, e.g. through food chains. Not Protectively Marked 32 Norfolk Coastal Pollution Emergency Response Plan 2009 13.2.4 Environmental Group composition The core group consists of representatives from • Environment Agency • Natural England • Defra, • MCA • Health Protection Agency With additional expertise, dependent on circumstances, drawn from: Sea Fisheries Committee, RSPB, RSPCA, National Park Authorities, Wildlife Trusts. Advice to the Shoreline Response Centre will be via an Environment Liaison Officer (ELO), provided by Natural England. 13.3 Health, Safety and First Aid Pollution and polluted waste are potentially hazardous substances and all operations involving these materials are themselves liable to create a hazardous working environment. 13.3.1 A generic Risk Assessment has been carried out by the Technical Team and is included within The Beachmaster Plan (Addendum 3 to this plan). Persons responding to any incident must be made aware of its contents prior to the commencement of work. 13.3.2 A site specific Risk Assessment must be completed by the Technical Team / Beachmaster prior to the commencement of any works. This should be briefed to all attendees and operatives prior to access onto the affected area. 13.3.3 The work area shall be arranged so as to: • Limit access to site personnel only, • Minimise the effect of contamination to the area, • Ensure that Health monitoring of employees after operational duties can be conducted if required, • Provide an effective method of disposal for contaminates, materials, soiled and protective clothing etc. Not Protectively Marked 33 Norfolk Coastal Pollution Emergency Response Plan 2009 ANNEX A Lincolnshire and Norfolk Maritime Forum (LINMAR) Introduction In the event of a pollution incident at sea which is likely to affect the area of the Wash, it has been agreed between Norfolk and Lincolnshire County Councils and the District / Borough Councils bordering the Wash that there should be close liaison and mutual co-operation to jointly deal with any incident, hence the formulation of the Lincolnshire and Norfolk Marine Forum. Terms of Reference (Day to day activities - non operational) • The Group shall be called the Lincolnshire and Norfolk Maritime Forum (LINMAR) • The Group will discuss strategic issues relating to maritime emergencies including Coastal Pollution. • The Group will meet annually unless events dictate otherwise • The Group shall be chaired by the Maritime and Coastguard Agency • There will be no standing sub-groups but ad hoc sub-groups may be formed from time to time to complete specific tasks to specific deadlines, including training and exercising The group will: ¾ Discuss methods for dealing with maritime emergencies including spillages of oil and other hazardous substances on the coastline and in coastal waters; ¾ Consider and co-ordinate the oil pollution management plans of authorities and organisations represented on the group in order to promote awareness and effectiveness; ¾ Provide a forum for the sharing of information about local, national and international incidents to enable lessons to be learnt and best practice disseminated; ¾ Provide a forum for the sharing of information regarding coastal and maritime emergencies and issues. ¾ Amend T.O.R as and when required Responsibilities Each County Council may take its own initial action to deal with an offshore pollution incident, which is likely to affect its coastline, in consultation with MCA. Where the pollution threatens both coastlines, LINMAR will be activated. It will normally be practical and sensible to appoint one COPO, (appointed, after consultation and by mutual agreement) to co-ordinate the activities. It will normally be prudent to appoint the COPO from the County most seriously affected by the incident. The Forum is to utilise all personnel, craft and equipment to the best advantage in the Wash area and along the coastline. Although each County will initially mobilise its own personnel and resources, joint co-operation and assistance will ensue by mutual agreement. Not Protectively Marked 34 Norfolk Coastal Pollution Emergency Response Plan 2009 Financial arrangements Following a joint operation, the two Counties, on the basis of the benefits gained by each, will mutually assess the subsequent allocation of cost. Co-ordination Group The Group will meet in accordance with its Terms of Reference to co-ordinate all action that affects the Wash area. The committee will comprise of: COPO’s and H of EP - Lincolnshire County Council and Norfolk County Council, RAFLO / Military Liaison Officer, LA’s: East Lindsey District Council Boston Borough Council South Holland District Council King's Lynn and West Norfolk Borough Council North Norfolk District Council Great Yarmouth Borough Council Government Departments and Agencies: MCA Coastguard (Great Yarmouth) MCA Counter Pollution Officer Department of Environment, Food & Rural Affairs Environment Agency (Sea Defences) Environment Agency (Waste Regulation) Natural England Other interested bodies: Eastern Sea Fisheries Joint Committee Harbourmaster Port of Boston Port of Sutton Bridge Port of King’s Lynn Port of Wells Port of Great Yarmouth United Kingdom Petroleum Industry Association Ltd. (UKPIA) International Tanker Owners Pollution Federation (ITOPF) SRC location The COPO (whose coastline is most affected / threatened by the pollution) will decide upon the location of the SRC in conjunction with MCA. The County and District / Borough Councils where the control is established will be responsible for all accommodation, feeding, communications and administrative support. Natural England Natural England regards the entire area of the Wash as a Grade 1 site. Most of the inshore waters contain shellfish grounds and shrimp fishing takes place in the deeper waters. There are large numbers of migrant birds, winter waders and wildfowl. There is also a large breeding colony of common seals. Because of the ecological importance of this area, any use of dispersants will require Defra approval, which will only be given after consultation with Natural England, through the Environment Group. Not Protectively Marked 35 Norfolk Coastal Pollution Emergency Response Plan 2009 ANNEX B Coastal Pollution Joint Scheme with Suffolk County Council 1. Introduction 1.1 In the event of pollution spillage at sea that is likely to affect the coastlines of both Norfolk and Suffolk, it has been agreed between the counties and the coastal Districts / Boroughs of North Norfolk, Great Yarmouth and Waveney that there should be close liaison and mutual aid co-operation to jointly deal with any incident. 1.2 The object is to utilise resources to the best advantage along the coast. 1.3 Although each County will initially mobilise its own resources in the response to a pollution incident, joint assistance may ensue by mutual agreement. 2 Responsibilities In consultation with MCA, each County Council may take its own initial action to deal with any offshore pollution incident likely to affect its coast. Where the pollution threatens both coastlines, the COPO’s will co-ordinate all actions necessary to deal with the situation. 2.1 The COPO whose coastline is most affected / threatened by the pollution will decide upon the location of the SRC in conjunction with MCA. 2.2 The County or District / Borough Council where the control is established will be responsible for all accommodation, feeding, communications and administrative support. 2.3 The lead authority will provide the initial financial outlay until such time as the costs are apportioned to the various agencies / councils / insurers etc. Accurate records of all expenses must be maintained as failure to do so will result in lost revenue. 3 Financial Arrangements The allocation of costs between the two Authorities following a joint operation will be mutually agreed dependent on the response necessary. 4 Natural England Significant numbers of Little Terns and Ringed Plover breed on the beaches between Horsey and the Norfolk / Suffolk boundary. The use of dispersants in this area of ecological importance of this area will require Defra approval. This will only be given after consultation with Natural England, through the Environment Group. Not Protectively Marked 36 Norfolk Coastal Pollution Emergency Response Plan 2009 INTENTIONALLY LEFT BLANK Not Protectively Marked 37 Norfolk Coastal Pollution Emergency Response Plan 2009 ANNEX C Examples of CG77 (POLREP) Coastguard Reports Category Definition Example A CLASSIFICATION of report: (i) Doubtful (ii) Probable (iii) Confirmed (iii) Confirmed B DATE and TIME Pollution observed / reported And identity of observer / reported 17th February 2009 06:00 Master of MT MARE NOVA C POSITION (Latitude and Longitude) EXTENT of pollution 49°58’12’’N 005°23’49’’W D TIDE speed and direction WIND speed and direction SW 17 knots E WEATHER conditions and SEA STATE Fine and clear, visibility good, Sea State 3 F CHARACTERISTICS of pollution Light crude oil G SOURCE and CAUSE of pollution MT MARE NOVA holed below the water line after collision with fishing vessel H Details of VESSELS IN THE AREA J Whether PHOTOGRAPHS have been taken and / or SAMPLES for analysis K MT MARE NOVA taking REMEDIAL ACTION taken or intended to be remedial action to prevent taken to deal with the spillage further loss L FORECAST of likely effect of pollution with estimated timing M NAMES of those informed other than addressees N Any OTHER relevant information Not Protectively Marked 38 Norfolk Coastal Pollution Emergency Response Plan 2009 INTENTIONALLY LEFT BLANK Not Protectively Marked 39 Norfolk Coastal Pollution Emergency Response Plan 2009 ANNEX D Coastguard Report Format – CG77 POLREP Once completed, the CG77 (POLREP) should be sent to: To: Copies: MCA (MRCC Great Yarmouth) To other Agencies as deemed necessary Part 1 - Information which should be provided in an initial pollution report A. Classification of Report: (i) doubtful (ii) probable (iii) confirmed (Delete as necessary) B. Date:_____________________ Time:____________________ pollution observed Identity of Observer/Reporter:__________________________________________ C. Position of Pollution __________________________________________________ (by latitude and longitude if possible, state range and bearing from some prominent landmark) Extent of Pollution ____________________________________ litres/barrels/tonnes Size of polluted area ________________________ from ____________________________ (give location of observer) D. Wind Speed: ___________________ knots; Direction from: ________________________ Tidal status at time pollution observed: _________________________ after before HW/LW E. Weather Conditions and Sea State: __________________________ sea state/wave length _______________________metres F. Characteristics of Pollution: Type: _______________________________________________________________________ e.g. pollution, crude, diesel, packed or bulk chemical (UN No. if known), garbage Appearance: _________________________________________________________________ e.g. liquids, floating solid, liquid pollution, semi-liquid sludge, tarry lumps, weathered pollution, discoloration of sea and visible vapour etc. Not Protectively Marked 40 Norfolk Coastal Pollution Emergency Response Plan 2009 Coastguard Report Format – CG77 POLREP (continued) G. Source of Pollution: (from vessel or other undertaking) ___________________________________________________________ Cause of Pollution: ____________________________________________________________ (Apparent deliberate discharge or casualty. If the latter, give brief description. Where possible, give the name, type, size, nationality and Port of Registry of polluting vessel. If vessel is underway, give course, speed and destination (if known.) H. Details of other vessels in the area: ____________________________________________ (to be given if the polluter cannot be identified and the spill is considered to be of recent origin) I. Photographs taken Yes / No J. Samples taken for analysis Yes / No K. Remedial action taken, or intended, to deal with the spillage: _________________________ L. Forecast of likely effect of pollution: ______________________________________________ (e.g. arrival on coastline, estimated timing) M. Names of those informed other than addressees: ___________________________________ N. Any other relevant information: __________________________________________________ (e.g. names of other witnesses, references to other instances of pollution pointing to source) Part 2 – Supplementary information to be provided later (this part may be disregarded when POLREPS are for UK internal distribution only) O. Results of sample analysis: _____________________________________________________ P. Results of photographic analysis: _______________________________________________ Q. Results of supplementary Inquiries: _____________________________________________ (e.g. inspection by Surveyors, statement from ship’s personnel, etc. if applicable) R. Results of mathematical models ________________________________________________ Not Protectively Marked 41 Norfolk Coastal Pollution Emergency Response Plan 2009 ANNEX E POLREP 1 Format (Initial Report) Alpha 1 Pollution reported: Date: _____________________________________ Time: _____________________________________ Alpha 2 Reported by: Name: _______________________________________ Address: _____________________________________ Tele No: ______________________________________ Alpha 3 Further details of pollution observed Location of pollution: _____________________________________ Coastal: _______________________________________________ Extent: ________________________________________________ Beach No(s) threatened: __________________________________ (Refer to Addendum 3 - Norfolk Coastal Pollution Plan Beach Maps & Information) Characteristics of pollution (if known): ________________________ ______________________________________________________ (thin/thick/tarry/lumps/pollution sheen) Source and cause of pollution (if known): ______________________ Suspected polluter (if known): _______________________________ Details of any vessels in the area: ____________________________ Bravo Category of spill............................. Level 1 – Small incident, which can be managed by the relevant LA Level 2 [Tier 1] – Medium sized incident affecting a single LA where resources of a County level response is required (LSRC) Level 3 [Tier 2] – Major incident affecting several LAs or requiring Regional (Tier 2) response and resources. Level 3 [Tier 3] – Major incident requiring National (Tier 3) MCA response and resources. Not Protectively Marked 42 Date Last Amended 12/06/2009 Norfolk Coastal Pollution Emergency Response Plan 2009 POLREP 1 Format (Initial Report) (continued) Charlie Contacts made and messages given to: Time: _______________________________ Date: _______________________________ Name: ______________________________ Address: ____________________________ Tele No: _____________________________ Message: ___________________________ Not Protectively Marked 43 Date Last Amended 12/06/2009 Norfolk Coastal Pollution Emergency Response Plan 2009 ANNEX F POLREP 2 Format (Detailed Report) 1. 1.1 GENERAL Alpha 1 Pollution incident reported: Date: ____________________________ Time: __________________________ Received by: ____________________________________ Alpha 2 Reported by: Name: ______________________________ Address: ________________________________________________________ ____________________________ Alpha 3 Tele No: ________________________ Location of pollution: Map reference: __________________________________ Extent: _________________________________________ Area pollution covers: _____________________________ Characteristics of pollution (if known): ___________________ (thin/thick/tarry/lumps/pollution sheen) Alpha 4 Action by caller: __________________________________ Alpha 5 Local weather: Wind direction: _____________ Strength: ___________ Rain Sunny Tide state: High / Low High tide at: _________________________________ hours Height of tide at above time: __________________________ Alpha 6 Details of any vessels in the area: ____________________ Any likely suspects: _________________________________ 2. SITE INFORMATION (For each polluted site – complete the form below) Bravo 1 Site location: _____________________________________ (Map reference) Bravo 2 Extent of pollution:_________________________________ _________________________________________________ Not Protectively Marked 44 Date Last Amended 12/06/2009 Norfolk Coastal Pollution Emergency Response Plan 2009 Bravo 3 Situation of pollution Beach No.________________________________________ (Refer to Addendum 3 - Norfolk Coastal Pollution Plan Beach Maps & Information) Bravo 4 Access: ___________________________________________ (Refer to Addendum 3 - Norfolk Coastal Pollution Plan Beach Maps & Information) Bravo 5 Nature of pollution Thick Bravo 6 Thin Lumps Heavy Light Current weather/tide conditions at site Wind direction: _____________ Rain Sunny Tide state: High / Low Strength: ____________ High tide at: __________________________________ hours Height of tide at above time: __________________________ Bravo 7 Recommended action: Labour required: Plant required: Material Required: Bravo 8 Samples taken: YES / NO Source (if known): __________________________________ Any suspects (details): ______________________________ Bravo 9 Deployment of resources LABOUR Nature: _____________________________________ PLANT Nature: _____________________________________ MATERIALS Nature: _____________________________________ The above details received from: Name: ______________________________ Date: _______________________________ Time: _______________________________ Not Protectively Marked 45 Date Last Amended 12/06/2009 Norfolk Coastal Pollution Emergency Response Plan 2009 ANNEX G Beach Plan Beaches Th orn ha m 10 Hol me- Nex t-Th e-Se a 7 Hun stan to n 5 8 Burn ham N orto n 13 12 W el ls -Ne xt -Th e -Sea 11 6 15 (A-B) 14 (A-C) 16 (A-B) 17 (A-D) Cle y Nex t The Sea 9 Bran caste r Burn ham Overy Blak ene y 18 (A-E) W eyb our ne W arh am Sti ffk ey Salth ou se Morston Sher ing ha m Hol kha m 4 Kell in g Ol d Hun stan to n 3 2. Kin g's Lynn & W est No rfol k 1B Sand rin gh am 1A Nor th W oo tton Te rrin gton St C lem en t KL & W NB C 1(A ) 1(B ) 1(C) 2 3 4 5 6 7 8 9 10 11 12 13 Te rrin gton Ma rsh W oo ton Ma rsh Sn ettisham He acha m Sou th Be ach He acha m North B each Hu nstanto n So uth En d Hu nstanto n North E nd O ld Hu nstanto n Ho lme Next The S ea Tho rn ham B each /Harb our Titchwe ll B ran caster B ran caster S ta ithe/No rton Cr eek B urn ham O ver y Sta ithe (Ha rb our & Bea ch) S co lt Head islan d Not Protectively Marked Cro mer Up pe r Sher ing ha m 1. North No rfolk 14( A) Bu rnh am Ove ry Staith e 14( B) Holkh am Ga p 14( C) W el ls - Bea ch Roa d 15( A) Wa reh am - S alt Mar sh es 15( B) Stiffkey - Sa lt Ma rshe s 16( A) Morston Qu ay 16( B) Bla kene y Q ua y 17( A) Cley - Be ach Ro ad 17( B) Sa lth ou se - Be ach Ro ad 17( C) K elli ng - K ell ing Ha rd 17( D) W eybo ur ne - B each R oad 18( A) Sh erin gh am - The L ee s 18( B) Sh erin gh am - W est Cliff 18) C) S her ing ha m - B ea ch Roa d 18( D) W est Run to n - W ater L ane 18( E) Ea st Run ton - B each R oad 19( A) Crome r - Mel bou rne Slo pe 19( B) Crome r - The G an gwa y 19( C) O verstra nd - P au l's L an e 19( D) O verstra nd - Cl ifto n Roa d 20( A) Trimin gh am - Va le Ro ad 20( B) Mund esle y - B ea ch Road (A) 20( C) Mu nde sley - Be ach Ro ad (B ) 20( D) Mu nde sley - Coa stg ua rds Be ach 21( A) Ba cto n - Cab le G ap 21( B) Ba cto n - Ke swick Ro ad 21( C) W al cott - W al cott G ap , Coa st Ro ad 21( D) W al cott - O ste nd G ap 22( A) Happ isbu rgh - Be ach Roa d (W est) 22( B,C) Happ isbu rgh - Cart G ap 22( D) E ccles - Bu sh Drive , B ush E sta te We st 22( E) Eccle s - B ush E state Ea st 23( A) Eccle s - No rth G ap 23( B) Se a Pa llin g - Cart G ap 23( C) W axh am - Chu rch Ro ad 23( D) Ho rsey - Hor se y G ap 23( E) Wi nterto n - Be ach Ro ad 46 Ove rstran d Side stran d 20 Tri min gh am (A-D) Gi min gh am Mund esl ey Nor th rep ps NNDC Hea cha m Snettis ham W ive to n Ti tc hwe ll 2 1C 19 (A-D) Run ton South rep ps Paston 21 (A-D) Tru nch Bacton Knap ton W itton 22 (A-E) Hap pi sbu rgh Les sing ha m 23 (A-E) S ea Pall in g Hor sey W in te rton- On -Sea Some rton Hem sby GYB C 24 25 26 6. Gre at Yar mou th 24 Orm esb y S t Ma rga ret W i th Scra tb y Orm esb y St Mi cha el W e st Cai ster Ya rmo uth Nor th - Wi nterto n to North De nes Ya rmo uth Cen tr al - No rth Den es to Harb our Mouth Ya rmo uth So uth - Ha rbo ur Mou th to Coun ty B oun da ry Cai ster on Sea G re at Yarmo uth 25 Brad wel l 26 Hop ton- On -Sea Norfolk Coastal Pollution Emergency Response Plan 2009 ANNEX H List of Privately Owned Beaches Based on Beach Maps & Info Area North Norfolk District Council North Norfolk District Council Beach Name Burnham Overy Staithe Holkham Gap Beach No. Comments 14(A) Harbour is private – Harbour Trust responsible for clean up. NNDC (01263 513811) to advise and help if required. 14(B) Moderately important amenity beach (dunes and beach above HWM are private – Holkham Estate). Clean up of private area responsibility of Holkham Estate Wells – Beach Road 14( C ) Clean up of private harbour responsibility of Wells Harbour Commissioners NNDC (01328 513811) to advise and help if required. Mechanical clearance where access is possible North Norfolk District Council Blakeney Quay 16(B) Clean up of private harbour responsibility of the Harbour Trust. NNDC (01263 513811) to advise and help if required. Great Yarmouth Borough Council Beaches North of Caister (Yarmouth North – Hemsby to North Denes) 24(B) Liaise with English Nature. RSPB Norwich Office must be kept informed at all times Great Yarmouth Borough Council Hopton Beach 26 North Norfolk District Council Not Protectively Marked 47 Norfolk Coastal Pollution Emergency Response Plan 2009 ANNEX I Norfolk Coastal Pollution Emergency Response Plan Addendum 3 Beachmaster Plan Reference should be made to the Beach Plans for information on individual sections of beach and coastline. Not Protectively Marked 48 Norfolk Coastal Pollution Emergency Response Plan 2009 Norfolk Coastal Pollution Emergency Response Plan Beachmaster Plan Contents & Key Information 1. Introduction ...............................................................................................................50 2. Maritime and Coastguard Agency (MCA) Beachmaster Guidelines on the Environmental Aspects of Shoreline Oil Spill Clean Up .................................51 3. Beachmaster Procedure (including Personal Protective Equipment (PPE), Risk Assessments and Report Forms) ..........................................................57 4. Planning and Transportation Partnership Coastal Pollution Response – Health & Safety and Personal Protective Equipment ............................61 5. Risk Assessment Records .............................................................................................. 65 6. Team Briefing............................................................................................................73 7. Beachmaster Checklist .............................................................................................74 8. Beachmaster Morning Condition Survey (Oil 2) ........................................................75 9. Beachmaster Daily Record of Events (Oil 3).............................................................76 10. Beachmaster End of Day Shift Report (Oil 4)............................................................77 11. Beachmaster Resource (Labour, Plant & Materials) Record (Oil 5) ..........................78 12. Beachmaster PPE Issue record (Oil 6) .....................................................................79 Essential information in support of the Beachmaster Plan can also be found in the Norfolk County Council Waste Management Plan. In particular the following sections should be viewed: Section 6.3 - Movement to Intermediate or Other Temporary Sites Section 6.4 - Movement to an Existing Storage, Treatment or Disposal Site Appendix A3 - Process Flow Diagram Appendix A5 - Transporting Waste - Duty of Care Waste Transfer Notes Appendix A6 - Transporting Waste – Special Waste Consignment Notes A separate set of Beach Plans are available which have pictorial details of all beaches within the County of Norfolk as well as supporting information. Not Protectively Marked 49 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 1 Introduction 1.1 A Beachmaster is the Supervisor of a specified section of a shoreline clean-up operation. Because different sites have different levels of technical difficulty some locations will require only the most experienced Beachmasters. Staff identified as Beachmasters, no matter the organisation they work for, must attend training before taking on the role and then should attend training every 5 years as well as attending any exercises that may take place to ensure there knowledge and experience is kept up to date. Beachmasters must also have access to and be familiar with the Beach Plans as they provide information on each designated beach. 1.2 The County Council in conjunction with the Coastal District and Borough Councils has divided the Norfolk coastline into individual “Beaches” with a District Council Beachmaster and a County Council Shadow Beachmaster allocated responsibility for each beach. 1.3 A Beachmaster implements the clean-up plans of the Local Shoreline Response Centre (LSRC) or the Shoreline Response Centre (SRC) [for the purpose of this document both will be referred to as the SRC] and receives instructions from the Technical Team following the morning and evening co-ordination meetings, where the Beachmaster will report on progress and problems. 1.4 The Beachmaster duties will include being completely responsible for organising resources, welfare and all Health & Safety issues associated with the beach operation. They will need to ensure that the clean-up techniques being used are those ordered and that they are correctly applied. If the recommended techniques are found to be unsuitable the Beachmaster will report back to the SRC with suggested recommended alternatives and wait for the necessary approval before using them. 1.5 Communications will be set up by the SRC. Urgent reports to the SRC will need to be made as soon as a problem arises. Regular progress reports will also need to be completed by using the Morning Beach Survey Report, Daily Log Report, End of Work Report and Labour and Plant Record (see examples under Beachmaster Procedure). 1.6 Good record keeping, including photographs and video, is essential to the compilation of claims and the production of accurate post spill reports. Beachmasters should consider the need to keep a photographic/video record of the beaches and if necessary arrange with the SRC to provide the necessary equipment. All records must be retained and passed to the Admin Team for collation and central storage. Not Protectively Marked 50 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 2 Maritime and Coastguards Agency (MCA) Beachmaster Guidelines on the Environmental Aspects of Shoreline Oil Spill Clean-Up (Copied from Leaflet of same name issued by the MCA) 2.1 Introduction Physical and chemical methods for cleaning oiled shores can cause serious damage to marine life, sometimes more than the oil itself. This document provides simple guidance on how to reduce impacts to a minimum by: • applying cleaning methods sensible • promoting natural cleaning processes. It is not a decision making guide. Decisions about shoreline clean-up will be made at the Command Centre (Technical Team), taking account of the many conflicting requirements of environmental, economic and human use factors. The instructions you receive from the Command Centre should be followed, even if they are different from the guidance given here. However, you should point out any differences to the Command Centre as they may be unaware of a significant feature of the site. The document is not intended to cover all aspects of clean-up management, but complements more comprehensive manuals. The guidance given is based on a few key principles but mainly on common sense. If in any doubt contact the SRC Technical Team. 2.2 General Guidelines 2.21 Safety - Be aware of the particular safety hazards of shorelines and the general environment you will be working in: • Incoming tide (make sure you have a safe way back). • Slippery rocks (beware of oil and green algae, walking on barnacles is safer). • Unstable boulders and cobbles (take it slowly and don’t carry too much). • Soft sediment (test it first and keep to the stonier areas). • The weather conditions • Decontamination procedures Not Protectively Marked 51 Norfolk Coastal Pollution Emergency Response Plan 2009 2.22 Clean-up: Any clean up treatments must be approved by SRC Technical Team • Remove bulk oil with methods that do not cause more physical disturbance to the underlying rock or sediment that is absolutely necessary. • Whenever practical, manual removal is likely to be the lease destructive method and usually results in less waste for disposal. • Vacuum removal can be effective without causing physical damage, but only if you can get the suction head close enough. • Pressure washing of rocks may be needed after bulk oil removal, but can be very damaging to marine life and should be used with care. • Do not try to remove every trace of oil – do the best you can; natural processes will finish the job. • Avoid crossing areas of soft muddy ground. If there is no alternative, check it out first. If you are going to cause ruts or foot prints more than about 5cm deep you must reconsider and get advice. This is particularly important if the mud is colonised by seagrass or saltmarsh. (Note: 5cm is just a rough guide – use your common sense.) • Avoid driving or walking through oil – this could press the old deeper into the sediment. Look for alternative routes. • Avoid lower shore areas where marine life is richer and there is unlikely to be as much oil anyway. • Avoid damaging soft cliffs which can be eroded very quickly. • Avoid frequent prolonged disturbance of feeding and roosting birds. Be aware that they tend to move up the shore as the tide rises. • Use existing access as much as possible. Have good reasons for making more access routes e.g. only way to get to some bulk oil, or less damaging to other sensitive shoreline habitats. Short term solutions can result in long term damage. • Clear the site of all unnecessary equipment and materials at intervals and at end of clean-up. Remove all litter from clean-up activity daily. • If the Beachmaster for a site has to be changed, it is essential that the new one is fully briefed with the necessary site specific environmental guidance. Continuity and consistency in approach is essential. Not Protectively Marked 52 Norfolk Coastal Pollution Emergency Response Plan 2009 2.3 Oiled Birds and Mammals Ask for specific guidance from the SRC Technical Team. General guidelines are: Dead oiled birds: Keep them in a separate bag from other oiled debris. Arrange for pick-up on a daily basis by official wildlife response representative. Put a large label inside the bag with – date, name of beach and your name (easy to read marker pen – not pencil). Live oiled birds: Do not try to catch the birds yourself. Inform the Command Centre (Technical Team) – tell them the name of beach, your name and the number and type of birds (as best you can). Oiled otter or seal: Do not attempt to catch or move it. Leave it where it is, move away and ask the Command Centre for guidance. Sediment removal: Keep sand or other sediment removal to the absolute minimum necessary. It is best for the beach and reduces disposal problems. Flushing or deluge: Seawater preferred. Low pressure high volume can be very effective, but it may be difficult to trap and recover the oil that is washed out. Trenching: Do not dig trenches on the lower shore – the tidal window is too short. Oil in trenches must be removed before the tide reaches it. Otherwise your efforts are wasted. Back-fill all trenches after they have been cleaned. But make sure you mark their location on a map first – in case there is a need to return to them. Dispersants and other chemicals: You must have authorisation and guidance from the Command Centre before using dispersants. Keep an accurate record of dispersant types, quantities, dilution, usage and dates. Avoid use on lichens, barnacles and limpets. Do not use on algae, in crevices, next to rock pools or on the lower shore. When wiping rocks, keep away from brittle lichen colonies on the upper shore and avoid spreading oil into unoiled areas. Other techniques: You may be involved with a variety of other techniques – e.g. bioremediation, in-situ burning, steam cleaning, sand blasting, and pebble/cobble washing. Make sure that you have guidance from the Command Centre. If in any doubt contact the SRC Technical Team. Not Protectively Marked 53 Norfolk Coastal Pollution Emergency Response Plan 2009 2.4 Habitat Specific Guidelines 2.41 Saltmarshes, seagrass beds and mud flats These soft sediment areas are generally the most sensitive habitats – take extra care and do not attempt clean-up unless clearly instructed to do so by the Command Centre (Technical Team). 2.5 Marine Life, Oil and Clean-Up Effects 2.51 The plants and animals that live on our shores are an important part of the marine ecosystem. They vary widely and can include forms that are not immediately recognisable as living e.g. lichens. Many are very small and live buried in sediment, and even sandy recreational beaches can contain abundant marine life. Some are very sensitive to oil, but many are more sensitive to physical damage. The most sensitive areas are normally those which are sheltered from wave action. Exposed shores can recover very quickly. Recovery may be slow on sheltered shores. 2.52 Oil is a problem when it is present in large amounts. Depending on oil type, it may be toxic when fresh. Many oils are not very toxic, but cause physical problems because they are sticky and smother marine life. Upper shore areas are usually worst affected, because the oil tends to become concentrated there. But, on exposed shores, even large amounts of oil can be very quickly removed by the sea. 2.53 Studies after many large spills have shown that the biological effects are rarely as bad as many people imagine. It is therefore important to realise that aggressive clean-up can do more damage, with effects that can last a long time. Sheltered shores, in particular, are not able to withstand the physical stresses of heavy vehicles and aggressive clean-up. Effects can include damage to habitats, increased erosion and slower recovery of marine life. 2.54 The main problems are caused by physical disturbance e.g. • Removing large quantities of sediment. • Driving oil into the sediment. • Removing marine life along with the oil. • Creating access routes. 2.55 An effective clean-up will remove the bulk of the oil without doing more damage than is absolutely necessary. Not Protectively Marked 54 Norfolk Coastal Pollution Emergency Response Plan 2009 2.6 Technique Specific Guidelines Any clean up treatments must be approved by SRC Technical Team 2.61 Pressure washing: This technique can be very destructive to marine life on rocks and seawalls. Reduce the pressure to the point where you are removing the bulk of the oil without removing everything else as well. In many cases squeaky clean is not essential and natural processes will remove the final traces. Use seawater rather than freshwater wherever possible – particularly on lower shore areas. Don’t let oily water run down the shore. Use sorbents to soak it up and/or dig a shallow trench and skim-off the trapped oil. Ask the Command Centre to mark no-go areas, e.g. saltmarsh and seagress beds, adjacent to clean-up sites. Small groups of workers may be able to walk along the top edge of the marsh, manually bagging oiled strandline debris. 2.62 Boulder/cobble shores: Do not remove boulders and cobbles unless they are going to be replaced promptly, particularly if they are protecting sand dunes, vegetates shingle ridge or soft cliffs. 2.63 Rocky shores: Upper shore lichens are particularly sensitive to clean-up and they recover very slowly. Other sensitive areas include rock pools and shaded hollows. Avoid using aggressive techniques in these areas if at all possible. Do not remove oiled seaweed attached to rocks unless it is absolutely necessary. Cutting the stalk is better than ripping it up. Leave small patches a few feet apart. With pooled oil use vacuum devices wherever possible. 2.64 Sand dunes and shingle ridges: Not normally oiled, but vulnerable to physical disturbance. A few people walking through dunes or across shingle is no problem, but large numbers of people and vehicles can cause serious damage. Even minor physical damage to sand dunes can lead to major erosion. Ask SRC for guidance on access. Not Protectively Marked 55 Norfolk Coastal Pollution Emergency Response Plan 2009 2.7 Documentation 2.71 Shoreline oiling – use the recording forms provided by the SRC Technical Team. 2.72 Clean-up activity – keep a log of clean-up techniques used and where, when and why you used them. This information will be required by the SRC. 2.8 When to Stop Cleaning You will probably be involved in assisting the SRC’s decision. Questions to consider: • Is further clean up really necessary? – why? • Is further clean up possible and practical? – how? 2.9 Acknowledgements This document is copies from the leaflet of the same name produced by the MCA. Text review process: Maritime and Coastguard Agency. Pembrokeshire Coast National Park Authority, International Tanker Owners Pollution Federation, Countryside Council for Wales. Not Protectively Marked 56 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 3 Norfolk County Council Beachmaster Procedure 3.1 Roles and Responsibilities In response to a spill of oil contaminating the coastline, expertise from many organisations including technical and environmental would come together to form a Shoreline Response Centre (SRC) under the direction of a Management Team. The rationale for, and techniques to be used in the response would be decided. Once these decisions have been made, a Beachmaster would be required to manage the operation on the shoreline, under direction from the SRC. If possible, the initial site visit should be made with representatives from the Environmental and Technical Teams of the SRC. This will enable the Beachmaster to be made aware of the cleaning techniques to be used and any environmental sensitivity specific to the site, which may require strict control during the cleaning operation. Before the physical clean up commences, a Beachmaster must carry out a full evaluation of the site. Consideration must be given to the following points:- 3.2 Risk Assessment All types of foreshore can be hazardous in many different ways. As members of the public, we all use areas of the foreshore for leisure activities. When a foreshore becomes a place of work, guidelines must be adopted. A risk assessment must be carried out by the Beachmaster. It is recommended that the services of a professional Health & Safety Officer / Advisor should be sought in the following circumstances: • Where the proposed cleaning operations may be particularly hazardous involving the use of cranes and other large plant, or • Where the work is to be carried out on an amenity beach that is heavily used by members of the public. To assist the Beachmaster a number of generic risk assessments have been prepared and included at the end of this section. Site specific risk assessments should be completed and recorded on the blank sheets. Access routes should be identified and if necessary consideration should be given to improving access in difficult areas using scaffolding, walkways and/or ladders. It may also be necessary to improve vehicle access on to the foreshore. Permission must be sought in these cases from the relevant land owners or agencies, via the SRC. Not Protectively Marked 57 Norfolk Coastal Pollution Emergency Response Plan 2009 3.3 Points to be Considered 3.31 Physical Hazards A foreshore may vary considerably. The upper shore may be backed by hard rock or soft vegetated cliffs. The upper shore itself may comprise of a mixture of platform rock, boulder, fields, large cobble, rocky outcrops or shingle berms, all of which may become considerably more hazardous when oiled. The lower shore may hold different hazards such as soft mud or possibly quick-sand. 3.32 Estuaries Fast current speeds, soft sediments and the speed with which the incoming tide can flood some estuaries make them extremely dangerous places to work. A Beachmaster must, as a matter of urgency, establish the tide regime which the particular section of foreshore is subjected to and what period of the tide cycle is being experienced at the time of evaluation. Severe problems could arise both in terms of Health & Safety and the clean-up itself if this information is not available. For instance, areas of the tide that may be accessible on neap tides could be completely covered by the sea on spring tides. This information should be made available by the Command Centre (Technical Team) 3.4 Support Services 3.41 First Aid There must be the correct number of First Aid trained staff as determined by the First Aid Risk Assessment at the end of this section. In addition, to the standard First Aid equipment. In difficult areas it may be prudent to identify a possible emergency egress route for injured personnel. 3.42 Communications Mobile phones may be inoperable when working on sections of foreshore backed by cliffs or even in other areas where services would normally be possible. A Beachmaster or Supervisor leaving site to use a land line, possibly some distance away is not acceptable. Other means of maintaining contact with the SRC must be arranged. A communications vehicle or members of the Raynet Organisation may be available. If boats are to be used then VHF radios will also be required. If Cranes or Plant are to be used on site, single channel radio would be required for maintaining communication and control. A situation may arise where a transfer station and temporary storage area for Oiled Beach Material (OBM) may be remote from the beach head. Again communications between sites will be required to allow the Beachmaster to remain in control of the operations. Not Protectively Marked 58 Norfolk Coastal Pollution Emergency Response Plan 2009 3.5 Welfare & Decontamination Areas If possible an Accommodation unit, Portaloo and Secure Lock-Up should be procured and transported to site. If this is not possible, a temporary shelter could be constructed using scaffolding and tarpaulin sheets. Details of a typical area are at the end of this section. 3.51 Accommodation Unit The accommodation could be used as an operational base, First Aid post and Feeding Station. 3.52 Secure Lock-Up A large quantity of Personnel Protective Equipment (PPE) and various small tools will be used during a beach cleaning operation. Plastic bags, absorbents and many other sundry items will also need to be stored. A Secure Lock-Up would be the best solution. 3.53 Additional Welfare Although the supply of food and drink for the work force, during an incident, would be the responsibility of the SRC, a Beachmaster would be expected to keep the SRC informed of his requirements. Decontamination of PPE and hands may be difficult. The procurement of food and transporting it to site may be difficult in itself but the choice of food types should be given some consideration. Finger picked food, such as chips, would not be the best options, in a situation where decontamination is difficult, unless disposable cutlery can be supplied. Not Protectively Marked 59 Norfolk Coastal Pollution Emergency Response Plan 2009 3.6 Personal Protection Equipment (PPE) The minimum level of PPE that the work force would be required to wear would be determined by the SRC and appropriate RA's. However, as a general rule, if the operation involves working with liquid oil/emulsion, full PPE should be worn (i.e., full plastic suit, Wellington boots, rubber gloves and goggles). In addition to the full PPE, it is recommended that if pumping or pressure washing operations are being carried out, goggles or full face masks should be worn. If dispersants or chemicals are to be used, organic vapour masks should be worn. When working with Plant, Cranes or in the vicinity of cliffs, hard hats must be worn. It is recommended that one piece plastic suits should be worn in preference to two piece suits. Most clean-up operations will involve handling oily pipes and carrying plastic bags of oily waste. It will be found that jackets will lift allowing contamination of undergarments. It is also difficult to afford any form of decontamination when two piece suits are worn. If a containment area is used and personnel wear a full face mask, it is possible with low pressure flushing to decontaminate one piece suits. This may greatly reduce the number of suits used. If only dry waste is being dealt with, disposable paper suits may suffice but it is strongly recommended that whilst personnel are employed on a beach clean-up operation skin should be covered. If a clean-up operation is being carried out during extreme periods of heat or cold, a Beachmaster should be aware of the risk of de-hydration and hypothermia. A Beachmaster should consider the period of time that personnel may work continuously, within the requirements of working time regulations, and ensure that plenty of hot or cold drinks are available to suit the situation. The minimum level of PPE should not however be compromised. A separate skip should be set aside for used PPE and not mixed with Oiled Beach Material (OBM), which may be cleaned or disposed of in a different way. Additional and replenishment equipment will be provided by the procurement team but this will require careful management by the Beachmaster. Not Protectively Marked 60 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 4 P&T Partnership Coastal Pollution Response Health & Safety and Personal Protective Equipment These notes provide the Beachmaster with guidance and notes for a health and safety briefing for people in clearing up an oil spill but can also be adapted for other coastal pollution incidents. The notes have also been developed to provide base data for the procurement of PPE as part of the Norfolk Coastal Pollution Emergency Response Plan. 4.1 Safety hazards from crude or refined oil 4.11 Flammability – the period for which spilled oil remains easily ignitable is usually short due to evaporation of more volatile components and emulsification. 4.12 Explosive Vapours – hydrocarbon vapours will be present initially and there is the potential for these being ignited at the very early stages of a spill. 4.13 Toxicity – spilled oil toxic properties may enter the body in ways other than breathing in gases or vapours. They may be absorbed through the skin or eyes, swallowed or injected. Fears of toxicity of oil are widespread but the risk is low because it is relatively easy to prevent them entering the body. Whilst aromatic products usually only persist for a short time and will rapidly disperse in the air they do pose a specific safety risk. The risks must be assessed by specialists and controls implemented to reduce their impact to an acceptable level. PPE implications are chemical-protective clothing and respirators. 4.14 Hydrogen Sulphide – the presence of toxic vapours must be monitored, there is particular concern if there is a possibility that a gas cloud could drift into populated areas. Operatives responding to an incident should not be working in an environment where there is a risk of poisoning from gases such as hydrogen sulphide. 4.15 Exclusion of Oxygen – gases from hydrocarbons can displace oxygen in an environment, particularly when they collect in confined spaces or trenches not adequately ventilated. 4.16 Slipperiness - most common form of accident encountered during spill operations results from slips, trips and falls. Shorelines and quay walls are naturally slippery due to seaweed and mud this is compounded by oily surfaces. Safe access routes are identified in the Plan. Not Protectively Marked 61 Norfolk Coastal Pollution Emergency Response Plan 2009 4.2 Dispersant Response Operations This may not be the preferred method of removal on the shoreline of Norfolk but operatives involved in a spill need to be aware of the hazards of such an operation as it will probably be used in the early stages at sea and subsequently in specific shoreline areas. 4.21 Hazards Breathing aerosol droplet mist – personal issue respirators must be worn during spraying. Respirators to be fitted with a particle filter providing protection against dust, oil mist, smoke and chemical aerosol spray. Ingestion – respirators to be used to prevent swallowing of any dispersant mist. Personal hygiene practices must be rigorously applied to prevent the possibility of dispersant ingestion during meal breaks. Absorption through the skin – dispersant is readily absorbed by the skin and can cause irritation or organ damage. One-piece PVC suits and nitrile-rubber gloves are required to be worn when spraying. Splashes to eyes – chemical goggles are required where splash risk exists e.g. during shoreline spraying. 4.3 Dealing with Safety Hazards 4.31 Air Monitoring Equipment and Record Keeping For the purposes of the Norfolk Coastal Pollution Emergency Response Plan it is assumed in the event of a Level 3 (Tier 2 or Tier 3) oil spill MCA expertise will take the lead on air monitoring and provision of advice. 4.32 Skin Contact with Oil When operatives are working on a clean up operation oil contact with skin is to be prevented with suitable PPE. The type of PPE must be suited to the prevailing climatic conditions as problems of heat exhaustion may arise if workers are required to wear impermeable PPE for long periods of time in hot conditions. Moisturising barrier creams should be provided in addition to protective gloves, suits and boots. Sickness and diarrhoea caused by accidental ingestion of contaminated food is a particular hazard therefore decontamination facilities should be established and decontamination procedures put in place which permit operatives to remove oiled clothing in a controlled environment and which provides them with access to hot and cold running water washing facilities before eating and use of the toilet. Not Protectively Marked 62 Norfolk Coastal Pollution Emergency Response Plan 2009 4.33 Personal Protective Equipment 1. Safety Wellington Boot – c/w toe cap and mid-sole protection as per PPE tender for the day job. 2. Disposable coverall – to wear over protective work wear and protect it from oil splashes – single use Polypropylene Coverall. 3. Disposable coverall to protect skin from oil splashes – for use when no protective under garment used – zip front, elasticated hood, ankles and sleeves, Type 5 and 6 - Nexgen White Disposable Coverall or similar. 4. Protective work wear as per PPE contract for day job. 5. High vis jacket as per PPE contract for day job. 6. Green Chemical Splash One Piece Suit c/w with elasticated hood, ankles and sleeves to protect from detergent spray. 7. Gloves conforming to EN 374 Nitrile Rubber. 8. Gauntlets conforming to EN 374 Nitrile Rubber. 9. Hard Hat as per PPE contract day job – to be used when working with excavators, cranes. 10. FFP2 Valved Respirator for use against dust and nuisance odours. 11. Half Mask – Maintenance Free Respirator – for use against Organic Vapours, Inorganic Vapours, Acid, Gases and Dust FFABE1 P2SL. 12. Decontamination Unit • Low pressure cold water supply with hose delivery for cleaning boots, work wear, gloves etc. • Cold and hot running water for wash basins. • Storage tank for containing soiled waste water. • Container for soiled clothing for disposal • Liquid soap and dispensers and moisturising barrier cream. • Hand towels. • Toilets - number required will depend upon number of operatives. Not Protectively Marked 63 Norfolk Coastal Pollution Emergency Response Plan 2009 4.4 An example of PPE Required for a Tier 3 Oil Spill Response Quantities based on 300 operatives employed at anyone time on clear up on shoreline. Also assumes a 12 hour tidal window available in daylight hours, only possible during summer season, this will mean 2 shifts of 300 operatives each shift, worse case. Figures are given in units required per day of the clear up operation so the supplier must be able to supply at this rate of use. Estimated Usage Rate • two disposable coveralls per person used per shift i.e. 4 coveralls every day. • one pair of gloves or gauntlets per person every day • boots one pair per person every 4 days • nuisance odour respirator one per person every day • protective work wear replace every 5 days Quantities – sizes S – XXL a supplier should be able to advise on average distribution between sizes. PPE Type See previous page for specification. 1. 2. 3. 4. 5. 6. 7. 8 9. 10. 11. 12. Not Protectively Marked Number of Units Required per Day based on 300 operatives for 12 hours only 150 400 800 40 40 20 300 300 100 600 20 One per 20 operatives = 15 64 Norfolk Coastal Pollution Emergency Response Plan 2009 Norfolk County Council (Coastal Pollution Clean Up Operations) Risk Assessment Record Management of Health and Safety at Work Regulations PART 1 Tick PRINCIPLE TASKS INCLUDE Clean/remove up oil and oily waste from the coast foreshore/estuaries Manual and mechanical removal of oil and oily waste from contaminated shores and structures. Dispose of contaminated waste to temporary or permanent sites. EMPLOYEES AT RISK: YES PREPARED BY: PUBLIC AT RISK: YES TITLE: CONTRACTORS AT RISK: YES Yes INITIAL ASSESSMENT: PERIODIC REVIEW: ACTIVITY: CHANGE IN WORK PRACTICE: DATE COMPLETED: This Risk Assessment is Generic, any tasks or activities outside the scope of this risk assessment will require a task or site specific assessment to be carried out. Severity/ Likelihood Unlikely Slight Harm Low Harmful Low Extremely Harmful Medium Likely Low Medium High Very Likely Medium High High Not Protectively Marked RISK ASSESSMENT: Likelihood Unlikely = hazard does not usually cause harm Likely = harm will occur frequently V. Likely = near certain that harm will occur Severity S. Harm = Superficial injuries (minor cuts and bruises) Harmful = minor fractures, ill health leading to minor disability Ext. Harm = multiple injuries, major fractures, fatalities 65 OPERATIONAL SAFETY INSTRUCTIONS ETC. Norfolk Coastal Pollution Emergency Response Plan 2009 Part 2 - ACTIVITY: Step 1 Hazards Identified Hostile Situations HEALTH AND SAFETY RISK ASSESSMENT Step 2 Possible Injury/ ill Health Step 3 Risk Rating L/M/H Verbal/Physical abuse. L No lone working to be undertaken whilst carrying out any oil clean up operations. L H Wear all appropriate approved PPE; Provision of adequate welfare and First Aid facilities on site/in vehicles/ mess huts (as appropriate). Trained First Aid personnel on site and suitably identified. Consider the use of barrier creams. Follow the correct hygiene procedures. All personnel to carry a Leptospirosis information card. Personnel should be vaccinated when working in high risk areas. L L Step 4 Safety Measures Required Step 5 Residual Risk Rating L/M/H Diseases (including Leptospirosis, Tetanus, Hepatitis, Polio etc) Infection /sickness, potentially fatal. Exposure to outdoor elements (temperature/weather extremes) Sunburn/sunstroke, insect bites, Flu, Hypothermia, arthritic complaints. Cuts, abrasions and fractures. M In extreme conditions adopt a regular break pattern to avoid prolonged exposure. PPE must be worn as appropriate to the tasks in hand and /or the climate conditions experienced. Consider the use of sun block/barrier cream/insect repellents for summer period work. Provide sun block/barrier cream/insect repellents for discretionary use by personnel. In windy conditions secure lightweight and sheet materials. Poor Lighting - reduced visibility (weather / seasonal conditions) Increased likelihood of any kinds of accident /injury. M Ensure all available lighting/beacons on plant /vehicles utilised. Wear high-visibility vests /jackets. Review visibility throughout hours of work with no night time working or work in reduced visibility conditions. L Uneven/slippery surfaces (slips, trips and falls) Strained muscles and joints, cuts, minor fractures, bruising. H Wear appropriate PPE /footwear. Observe general ground /surface conditions particularly if wet. Avoid steep/slippery banks or inclines. Establish and use a regular access/egress route. Check high-level access/egress routes. M H No employees to work alone and must remain in contact with others. Full log to be kept of employees involved. Agreed reporting times to be made and adhered to. Buoyancy aids to be provided when working near water. Consider provision of boat and life aid support in certain circumstances, check tide times and plan work accordingly M Tides/sea Not Protectively Marked Drowning or escape route cut off 66 Norfolk Coastal Pollution Emergency Response Plan 2009 Ground instability/falling debris/stockpiling of materials (cliffs etc). Trapping and crushing injuries. Drowning Underground/overhead Services Explosion, fire, burns, electrocution, shock, and fatalities. Manual Handling Musculo-skeletal injury, minor cuts. Fumes/Dust Asphyxiation and sensitisation: toxic and potentially fatal. Fire Minor to serious burns, suffocation, fatalities. Noise Stress, headaches, tinnitus (ringing ears), permanent damage to and loss of - hearing. Vibration Vibration White Finger syndrome / Repetitive Strain Injury. Not Protectively Marked H Provide timber tracking mats for plant if required. Consider importing and levelling soil to strengthen ground conditions. Carry out a structure inspection, and observe any weight restrictions - loading restrictions not to be exceeded. Avoid working close to edge of embankment/cliff top. Report any potential bank slips immediately. Assess ground conditions for suitability for use for stockpiles. M H Follow HSE guidance notes (HSG 47) and the written advice provided to all P&T employees for the avoidance of underground services. Request utility information. Conduct pre-work checks with cable locating equipment before breaking ground. Obtain local information from landowners if relevant/available. For overhead apparatus contact utility involved before making access arrangements. M H Use /wear all appropriate PPE. Ensure all personnel are trained in manual handling techniques that are required to undertake any lifting. Request assistance as necessary. Where practicable consider the use of a mechanical lifting aid as an alternative. M H Provide sufficient PPE (face masks/ breathing apparatus) as necessary. Ensure adequate ventilation particularly in confined spaces. Pre-work briefing of all staff inc. recent past health enquiries. Consideration to weather conditions especially wind blown sand. Monitor air quality throughout the activity. M M All plant and vehicles to carry appropriate fire extinguishers. All extinguishers to be serviced regularly. All personnel made aware of fire procedures and basic fire-fighting techniques. Ensure adequate egress routes from site, and that all personnel are aware of them. Identify and appoint trained fire marshals. L M Ensure plant and equipment is serviced and maintained. Comply with P&T Noise at Work procedure HS11.1 and ensure adherence to Action Levels stated. Refer to individual plant/equipment assessment as appropriate. Whenever possible, avoid carrying out noisy operations, in residential areas, outside normal site hours. M M Carry out health screenings. Personnel diagnosed with VWF are not permitted to utilise powered hand tools. Appropriate PPE to be issued and worn/used to reduce vibration as much as possible. Ensure powered tools are regularly serviced. L 67 Norfolk Coastal Pollution Emergency Response Plan 2009 Toppling of Plant/Vehicles Crushing and impact related injuries potential fatalities. H Unstable ground or falling into excavations H Crush/Impact injuries M Dismounting from Vehicles, Plant and Trailers (slips, trips and falls) Minor injuries, strained muscles and joints, fractures, cuts and bruising. M Contact with Moving Plant Crushing, trapping, and impact related serious injuries/ fatalities. H Contact with Moving Machinery/Static plant parts Crushing, trapping, and cutting related serious injuries. H Working In Areas Of Public Access (threat to pedestrians, boat users, anglers, etc.) Various types of injury, dependent on the tasks and hazards identified. H Excavations Tipping of loads Condition of Plant Not Protectively Marked Defects likely to increase chance of hazards. M Avoid working on steep inclines and uneven surfaces. Use outrigger supports if available on plant. Assess site conditions including the topography and determine the appropriate type of plant to suit. Full compliance with HSE Construction Information Sheet No 8 – Safety in Excavations by all employees. Access to the area of excavation to be restricted to essential staff only. Excavation is considered to be any digging where the stability of surrounding ground is affected especially in tidal conditions. Plant and vehicle operatives are to ensure that no persons are in the vicinity of the unloading area. During tipping the operatives are to remain vigilant to any persons entering the danger zone, and to warn all persons to stand clear. An experienced/trained banksman will be used at all times. Use the correct means of access (steps and rungs) on plant and tall vehicles, or access ramps/running boards onto trailers, rather than 'shortcuts'. Wear the appropriate footwear (PPE). Provide appropriate and adequate footwear cleaning facilities. Safe working boundaries to be agreed and adopted. Where practicable, erect barriers/fences and warning signs. Wear appropriate related PPE. Consider the use of banksmen. Running plant not to be left unmanned. Ensure all digging buckets, etc. are lowered to the ground when not in use. Follow appropriate safe working procedures for operation of plant. Ensure all machinery is switched off and isolated before any maintenance work is carried out. Ensure any protective guards/shields are in place. Machinery must be checked/inspected and serviced regularly. All faults to be reported immediately. Erect adequate warning signs and barrier /fences where practicable. An experienced/trained banksman will be used at all times. Consider alternative routes for pedestrians and implement where possible. Be aware of other vehicle’s users/pedestrians/general public presence. Plant and machinery must be inspected on delivery for safety compliance and service history. PUWER Inspection Record Book to be completed, any faults to be immediately reported under defect reporting procedure. Plant and machinery must be inspected and serviced regularly with all records available. Do not use defective plant. 68 M M L L L L M L Norfolk Coastal Pollution Emergency Response Plan 2009 Fuel Handling Severe skin irritations, inhalation of fumes asphyxiation, sensitisation, burns. Traffic Control Road Traffic Accident causing Death or Serious injury to employees, contractors and members of the Public Working On, Or Adjacent To Public Highways Collision with other vehicles. Threat to workforce AND the general public. COSHH Burns and respiratory problems from incorrect storage, use or breakages. Vehicle Driving Visiting staff to work site Not Protectively Marked Traffic accidents, Minor to Major injuries, Fire, Fatalities. Accidents caused by lack of site knowledge. M Use all appropriate PPE. Make available appropriate barrier cream. Follow the Operational Safety Instruction for the handling and carriage of fuels. Trained fire marshals to be available during all fuel handling operations (on premises, or in vehicle /plant). Full compliance with relevant COSHH regulations. Appropriate spillage kits to be readily available for each type of fuel. L H Only trained/authorised personnel to set-up and maintain equipment in accordance with the Safety at Street Works and Road Works (COP) and Chapter 8 of the Traffic Signs Regulations and General Directions. L H Wear all appropriate PPE - high visibility jackets/vests are to be worn. Erect sufficient warning signs and barriers where practicable with full Chapter 8 compliance. Use of experienced/trained banksmen is mandatory. No lone working. Be aware of traffic presence on highway. Traffic control by trained personnel ONLY. Consider safe parking of vehicles and possible use of road closures. M H Employees are not to introduce chemicals onto the site without the consent of the Beach Master. All chemicals inc. detergents are to have a COSHH assessment prior to use and are to be listed on a COSHH data sheet. All contaminants (oil) to have COSHH assessment and COSHH data sheet. M H All vehicle drivers are to be in possession of a valid, signed driving licence for the category of vehicle they are driving and be fully trained for the vehicle/plant involved. Any unqualified driver will be prohibited to drive that vehicle/plant. Full compliance with P&T Policy for Contractors. All accidents are to be reported immediately by phone to the supervisor, and completion of the motor accident report form (Pink) is to be within 24 hours. All accidents and incidents are to be reported to H&S Officer. L H No site visitor is allowed enter the site without reporting to the Beach Master or nominated deputy. Full log of visitors details to be made in writing with times on and off site. All visitors to be accompanied by trained personnel whilst on site. All staff and contractors to wear full PPE in accordance with site safety rules. L 69 Norfolk Coastal Pollution Emergency Response Plan 2009 Visitors to the work site Accidents caused by lack of site knowledge H No site visitor is allowed enter the site without reporting to the Beach Master or nominated deputy. Full log of visitors details to be made in writing with times on and off site. PPE to be provided where appropriate. All visitors to be accompanied by trained personnel whilst on site. All visitors to be briefed before entering the site. Lack of familiarity All injuries through impact or entanglement H All employees operating plant, machinery and equipment are to be trained and be competent before use. All employees are to be made familiar with the site and particular safety issues before entering. L Fatigue/stress Accidents caused by exhaustion and fatigue H Full welfare facilities to be provided for all employees on site, or transported to and from if off site. Employees to be shifted to ensure adequate breaks appropriate to the work being undertaken. M Step 6 M Site Specific/Additional Control Measures Required: Prior to works commencing on site all Sections of the Risk Assessment and Method Statements will be briefed to the personnel undertaking the works. This process will be recorded on the Method Statement which will be filed in the project file. In the event of the nature of the works changing so as this Risk Assessment is no longer applicable or works not set out within this Risk Assessment are required, the works will be stopped until a revised briefing has been completed and recorded. No personnel are to approach with 5 metres of operating plant Step 7 Review on Completion of Work: No review anticipated as required Not Protectively Marked 70 Norfolk Coastal Pollution Emergency Response Plan 2009 Norfolk County Council (Coastal Pollution Clean Up Operations) Risk Assessment Record Management of Health and Safety at Work Regulations PART 1 Tick ACTIVITY: INITIAL ASSESSMENT: PRINCIPLE TASKS INCLUDE PERIODIC REVIEW: CHANGE IN WORK PRACTICE: DATE COMPLETED: This Risk Assessment is Generic, any tasks or activities outside the scope of this risk assessment will require a task or site specific assessment to be carried out. EMPLOYEES AT RISK: PREPARED BY: PUBLIC AT RISK: TITLE: CONTRACTORS AT RISK: Severity/ Likelihood Slight Harm Harmful Extremely Harmful Unlikely Low Low Medium Likely Low Medium High Very Likely Medium High High Not Protectively Marked RISK ASSESSMENT: Likelihood Unlikely = hazard does not usually cause harm Likely = harm will occur frequently V. Likely = near certain that harm will occur Severity S. Harm = Superficial injuries (minor cuts and bruises) Harmful = minor fractures, ill health leading to minor disability Ext. Harm = multiple injuries, major fractures, fatalities 71 OPERATIONAL SAFETY INSTRUCTIONS ETC. Norfolk Coastal Pollution Emergency Response Plan 2009 Part 2 - ACTIVITY: Step 1 Hazards Identified Not Protectively Marked HEALTH AND SAFETY RISK ASSESSMENT Step 2 Possible Injury/ ill Health Step 5 Step 3 Risk Rating L/M/H Step 4 Safety Measures Required 72 Residual Risk Rating L/M/H Norfolk Coastal Pollution Emergency Response Plan 2009 Section 6 Team Briefing A beach supervisor should, before commencing the physical clean up, hold a team briefing to make all personnel aware of the following points – a record should be made and retained of all those present: 1. Health and Safety issues relevant to the site and indicating any access routes, decontamination procedures, welfare and site layout. 2. Point of contact for First Aid requirements. 3. Specific cleaning techniques to be used and any Health & Safety issues relating to the clean up. 4. Intended programme of work. 5. Evaluate effectiveness of clean up operation. 6. Tides and Timing. 7. Delegation of roles and responsibilities to be clear to all. 8. Food and drink arrangements. 9. Review of previous days activities 10. Updated instructions from SRC and Technical Team 11. Emergency evacuation procedures Not Protectively Marked 73 Norfolk Coastal Pollution Emergency Response Plan 2009 Section 7 Beachmaster Checklist 1.0 Reporting 1.1. 1.2. 1.3. 1.4. 1.5. 1.6. Morning Condition Survey Report timescales agreed Pens and forms available Camera (video and/or photo) readiness Communications Timings 2.0 Workforce Management of operatives on and off shift 2.1. 2.2. 2.3. 2.4. 2.5. Individual supervisors allocated to teams Shift Patterns (Working Time Directive) Transport Record Sheet / Time Sheet Approval Suitable work areas agreed and allocated 3.0 Welfare 3.1. 3.2. 3.3. 3.4. 3.5. 3.6. Food and drink facilities Toilet facilities Shelter Decontamination and spare replacement clothing Office & Muster Points Disposal Streams 4.0 Health & Safety 4.1. 4.2. 4.3. 4.4. 4.5. 4.6. 4.7. Risk assessment of site, materials and equipment First Aiders and First Aid facilities Environmental care; site and wildlife Public information notices; oiled beaches and wildlife Control of Substances Hazardous to Health (COSHH) Induction Briefing Records (site by site) Muster Point Not Protectively Marked 74 Norfolk Coastal Pollution Emergency Response Plan 2009 BEACHMASTER MORNING CONDITION SURVEY (OIL 2) Beach Ref Beach Name Beachmaster Time Day Month High Tide = hrs Low Tide = hrs High Tide = Weather Conditions: hrs Low Tide = hrs Wind Direction: Light / medium / strong Precipitation: Nil / drizzle / rain / snow Air Temperatures (i) Current …………. (ii) Midday forecast …………………. Year CONDITION REPORT:1. Beach Pollution 2. Sea Condition 3. Public Safety Measures 4. Suggested Action – Work programme Print Name: Position: Signed: Date: SEND TO - FAX: Not Protectively Marked OR Email: 75 BY hrs Norfolk Coastal Pollution Emergency Response Plan 2009 BEACHMASTER DAILY RECORD OF EVENTS (OIL 3) Beach Ref Beach Name Beachmaster Timed From Day Month Year Log of Events To Print Name: Position: Signed: Date: SEND TO - FAX: Not Protectively Marked OR Email: 76 BY hrs Norfolk Coastal Pollution Emergency Response Plan 2009 BEACHMASTER END OF DAY/SHIFT REPORT (OIL 4) Beach Ref Beach Name Beachmaster Time 1. Summary of Technical Team instructions for the day: 2. Summary of the days work (including start and finish times) 3. Beach Conditions: 4. Materials removed: 5. Suggested Actions: 6. Plant and Labour requirement for next day: Print Name: Position: Signed: Date: SEND TO - FAX: Not Protectively Marked OR Email: 77 Day Month BY Year hrs Norfolk Coastal Pollution Emergency Response Plan 2009 BEACHMASTER RESOURCE (LABOUR, PLANT & MATERIALS) RECORD (OIL 5) Beach Ref Beach Name Beachmaster Time Day Labour Plant / Material Start End Normal O/time Print Name: Position: Signed: Date: SEND TO - FAX: Not Protectively Marked Year Hours Worked Name Employer Month OR Email: 78 Total Type Contractor BY Hours hrs Norfolk Coastal Pollution Emergency Response Plan 2009 BEACHMASTER PPE ISSUE RECORD (OIL 6) Beach Ref Beach Name Beachmaster PPE Description Issued to Print Name: Position: Signed: Date: SEND TO - FAX: Not Protectively Marked Time OR Email: 79 Day Month Year Organisation BY hrs Norfolk Coastal Pollution Emergency Response Plan 2009 Annex J The Norfolk SRC Team Structure Whilst accepting that in instances of a level 1 and 2 incident the need for a full SRC will not exist the persons listed below will, non the less, be required to fulfil key roles in any clean-up. A level 3 incident will require the setting up of either a Local Pollution Response Centre or a Shoreline Response Centre that will require the calling out of at least one person from each of the respective groups listed below. Legend Blue Norfolk County Council staff Pink Kings Lynn & West Norfolk Green North Norfolk District Council Yellow Great Yarmouth Borough Council Mauve Outside Agencies Team Name Title John Longhurst Chair County Pollution Officer (COPO) Emergency Planning Duty Officer TBA on day Duty Officer NCC John Ellis Head of EPU KL & WN BC Andy Piper Head of Environment Protection NN DC Steve Hems Environmental Health Manager GYBC Michael Stephenson Environmental Services Officer GYBC Mark Burns Head of Community Services MCA Kevin Colcomb Asst.Ch. Scientist Counter Pollution & Response MCA GY Ian Jackson Counter Salvage & Pollution ITOPF TBA on day Oil Pollution Compensation Natural England Sarah Wilson/Andy Millar Norfolk & Suffolk Co-ordinator EA Bridget Marr Team Leader South Norfolk & Marine issues Management Team NCC P&T EPU Not Protectively Marked 80 Norfolk Coastal Pollution Emergency Response Plan 2009 Technical Team NCC Tony Palmer Assistant COPO NCC Tony Bemrose Emer. & Safety Project Manager P&T NCC John Eastgate P&T Area Manager (West) NCC Nick Tupper P&T Area Manager (North) NCC Awaits H & S Advisor P&T NCC Ann Hacon H & S Advisor NCC Mark Allen Waste Resource Manager KL & WN BC Barry Brandford Waste & Recycling Mgr. NN DC Brian Farrow Coastal Protection Officer GYBC Glenn Buck Senior Environmental Health Officer GY BC Services Ltd Bernard Harris Service Development Officer Broads Authority Adrian Vernon Head Ranger Natural England Rick Southwood Senior Reserves Manager East Norfolk & Broads EA Darren Rumsey East Port UK, GY Capt. Pat McNamara Harbour Master MCA TBA on day Technical Support Officer Not Protectively Marked 81 Norfolk Coastal Pollution Emergency Response Plan 2009 Procurement /Finance Team NCC P&T David Brice Procurement & Commercial Manager NCC Colin Tibbenham Principal Technician NCC Trevor Dye Procurement Officer NCC Derek Gorrod Senior Risk Officer (Dept. of Finance) KL WN BC Lorraine Gore Ch. Accountant NN DC Ms Karen Sly Financial Services Manager NN DC Duncan Ellis Procurement Officer GY BC Graham Jermyn Company Director – NCS GY BC Seb Duncan Head of Financial Services Administrative Support Team NCC Karen Witham Bus. Support Manager (CEX) NCC Alisa Sexton Operation Support Tech. NCC Awaits Supp. Services Manager EPU KL & WN BC Bev Mitchell Performance Development Manager NNDC Judy Crane Admin officer GY BC Jane Beck Support Service Manager. Not Protectively Marked 82 Norfolk Coastal Pollution Emergency Response Plan 2009 INTENTIONALLY LEFT BLANK Not Protectively Marked 83 Norfolk Coastal Pollution Emergency Response Plan 2009 ANNEX K Local Accommodation In accordance with the provisions of the MCA National Contingency Plan it is necessary to supply a list of accommodation within the vicinity of the Shoreline Response Centre. In the case of the Norfolk Coastal Pollution Emergency Response Plan this is likely to be at County Hall, however there may be occasions where this location is not available or not suitable and therefore it will be necessary to search for alternative accommodation. The following is not an exhaustive list of accommodation near County Hall as Norwich has a large number of hotels with a varying range of facilities and therefore it is recommended that a search of the yellow pages or Internet be carried out to find the most suitable location for the number and type of rooms required (e.g. smoking facilities, meals included etc). 1 Premier Travel Inn Prince of Wales Rd. 0870 850 6346 2 Travelodge 14, Queens Rd. Adj. To Bus Station 0871 984 6297 3 Holiday Inn Carrow Rd. Adj. To Football Club 0871 221 2696 4 Station Hotel 5-7 Riverside Road Nr. Norwich Rlwy Stn. 01603 611064 5 Premier Inn Prince of Wales Rd. 01603 760260 6 Hotel Belmonte 60-62 Prince of Wales Rd 01603 622533 7 Central Hotel 8 Riverside Road 01603 610498 Not Protectively Marked 84
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