WPC 2014
3/30/2016
Navigating to
Office 365
How 5 local GOVs transitioned to
the Microsoft Cloud
Ron Braatz, LiftOff
Founded Liftoff, LLC over six years ago.
Focuses 100% on Microsoft Office 365 transition and training projects.
Over 400 Office 365 migration projects including 200 for State and Local Governments.
Seven SLG projects in South Carolina.
Experience at leading technology companies including
Microsoft, Siebel (Oracle), and IBM.
Masters Degree in Technology Education from Johns Hopkins University.
Taught technology courses at the high school and college graduate level.
Active volunteer in his community -- coaches several youth sports teams.
LiftOff
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information
herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should
not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO
WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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WPC 2014
3/30/2016
LiftOff Project Resources
We’ve developed an awesome library of Office 365 resources
Typical Project Timeline (100-200 users)
The BIG Deployment Questions
Proper planning leads to a successful project
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information
herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should
not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO
WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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WPC 2014
3/30/2016
Migration Paths
Flash Bang
Phased/Staged
Migration Approach
Migration Approach
Tools
Tools
Directory Synchronization
Directory Synchronization
Comments
Comments
Cloud tenant built while old system still working.
All users GO LIVE at same time.
Third-party migration tools.
Short-term hybrid where users are moved to the
cloud one at a time in functional groups.
PSTs or third party migration tools.
Optional. Can be installed at any time during
project timeline.
Cleanest, fastest and easiest migration path.
Optional. Best if installed a few days before GO
LIVE, near end of project.
Takes a long time but necessary when coming
from POP/IMAP.
Case Studies
Office 365 deployments can be made from any legacy email system with any number of users
Town of Fort Mill,
South Carolina
Legacy System
Hosted Exchange 2010
Users
90
SKUs
G3
Migration Path
Wiz, Bang, DirSync
Procurement
Gov Portal
• Moving to Office 365 from a Hosted Exchange 2010 platform.
• Expiring contract on old email system forced GO LIVE date.
• G3 plan for all 90 users to ensure that all staff were standardized on
the latest version of Office and had a license to do compliance
archiving.
• Migration Path was what LiftOff calls a “Wiz, Bang, Connect” ,
the most popular path that we use today.
• Procurement method for licensing was the Microsoft Government
Portal on the Office 365 website – Government Community Cloud.
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information
herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should
not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO
WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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WPC 2014
3/30/2016
Case Studies
Office 365 deployments can be made from any legacy email system with any number of users
Town of Fort Mill,
South Carolina
Legacy System
City of Cayce,
South Carolina
Legacy System
Hosted Exchange 2010
Exchange 2010 on prem
Users
Users
90
SKUs
105
SKUs
G3
G1 + Archive
Migration Path
Migration Path
Procurement
Procurement
Wiz, Bang, DirSync
MS Gov Portal
Wiz, Bang, DirSync
AOS-G (LiftOff)
• Procurement method for licensing was LiftOff’s AOS-G program
ensuring the Office 365 tenant was provisioned in the Microsoft
Government Community Cloud.
• The City’s legacy system was Exchange 2010 on premise.
• 105 users getting the G1 license + compliance archive a la carte
license.
• “Wiz, Bang, Connect” migration path.
• SharePoint Online and OneDrive Online training and migration.
Case Studies
Office 365 deployments can be made from any legacy email system with any number of users
Town of Fort Mill,
South Carolina
Legacy System
City of Cayce,
South Carolina
Brunswick County,
North Carolina
Hosted Exchange 2010
Exchange 2010 on prem
Legacy System
Legacy System
Users
Users
Users
90
SKUs
105
POP
940
G3
G1 + Archive
SKUs
SKUs
Migration Path
Migration Path
Migration Path
Procurement
Procurement
Wiz, Bang, DirSync
Gov Portal
Wiz, Bang, DirSync
AOS-G (LiftOff)
G3
PST, Staged, DirSync
Procurement
Enterprise Agreement
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information
herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should
not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO
WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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WPC 2014
3/30/2016
• Most county users were on an old POP system that didn’t offer the
functionality staff needed. The Sheriff’s department was using
Gmail, a totally different email environment.
• 940 users getting G3 licenses – like moving from a
Ford Pinto to a Bentley!
• Office 365 licenses were procured off of a State Enterprise
Agreement. Along with AOS-G, this is the only way to have a tenant
provisioned in the Microsoft Government Community Cloud.
• Migration path was Staged (email forwarding), PSTs, and DirSync.
• Moving to a brand new domain – easier!
Case Studies
Office 365 deployments can be made from any legacy email system with any number of users
Town of Fort Mill,
South Carolina
Legacy System
City of Cayce,
South Carolina
Brunswick County,
North Carolina
Farmers Branch,
Texas
Hosted Exchange 2010
Exchange 2010 on prem
Legacy System
Legacy System
Legacy System
Users
Users
Users
Users
90
SKUs
105
POP
940
Google
420
G3
G1 + Archive
SKUs
SKUs
G3
G3 + Kiosk + Archiving
Migration Path
Migration Path
Migration Path
Migration Path
Procurement
Procurement
Procurement
Wiz, Bang, DirSync
Gov Portal
Wiz, Bang, DirSync
AOS-G (LiftOff)
PST, Staged, DirSync
Enterprise Agreement
SKUs
Wiz, Bang, DirSync
Procurement
Enterprise Agreement
• Moving to Office 365 from Google Apps for Business. Users were
having trouble navigating Google interface and applications and
wanted the familiarity of Microsoft interface/apps.
• 420 users mostly getting E3 licenses for the ability to get locally
installed Office.
• Other “lightweight” email users getting Kiosk licenses + archive
since they share workstations. (Understand Kiosk limitations!)
• All three Office 365 license SKUs purchased via an Enterprise
Agreement. Licenses can be “mixed and matched.”
• “Wiz, Bang, Connect” migration path (of course).
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information
herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should
not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO
WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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WPC 2014
3/30/2016
Case Studies
Office 365 deployments can be made from any legacy email system with any number of users
Town of Fort Mill,
South Carolina
Legacy System
City of Cayce,
South Carolina
Brunswick County,
North Carolina
Farmers Branch,
Texas
City of Okeechobee,
Florida
Hosted Exchange 2010
Exchange 2010 on prem
Legacy System
Legacy System
Legacy System
Legacy System
Users
Users
Users
Users
Users
90
SKUs
POP
105
940
Google
POP
420
G1 + Archive
SKUs
SKUs
G3
G3 + Kiosk + Archiving
Migration Path
Migration Path
Migration Path
Migration Path
Wiz, Bang, DirSync
PST, Staged, No DirSync
Procurement
Procurement
Procurement
Procurement
Procurement
Wiz, Bang, DirSync
Gov Portal
Wiz, Bang, DirSync
AOS-G (LiftOff)
PST, Staged, DirSync
Enterprise Agreement
SKUs
45
G3
Enterprise Agreement
SKUs
G1 + Archive
Migration Path
AOS-G (LiftOff)
• Moving to Office 365 from an old POP/IMAP system that the City
had outgrown.
• Relatively small! Only 45 users in the City including PD.
• All users getting G1 licenses + compliance archive licenses
purchased on LiftOff’s AOS-G program.
• Client looking to leverage Skype for Business, SharePoint, and
OneDrive as part of the G1 license.
• Migration path was Staged with email forwarding using PSTs
• Cloud only tenant! Directory Sync was NOT desired.
Cool, right?
Ron Braatz
LiftOff
www.liftoffonline.com
[email protected]
410.419.1591
© 2014 Microsoft Corporation. All rights reserved. Microsoft, Windows, and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information
herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should
not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO
WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.
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