U3A Melbourne City Inc.
A0045765E ABN 84 932 435 817
“New Shoots”
Telephone: 0421 911 098
Email: [email protected]
Exhibition of Photography 2016
Exhibition Entry Rules & Advice
The U3A Melbourne City is holding its 3rd annual photography exhibition in September 2016. It will showcase
the remarkably creative talents of U3A Melbourne City members. It will be held in the CBD at the newly
established photography hub “Magnet Galleries” on Level 2, 640 Bourke Street, Melbourne City, 3000.
Exhibition Dates
Delivery of Framed Pictures by Exhibitors:
Open for Public Viewing:
Collection of Framed Pictures by Exhibitors:
Tuesday 6th Sept 2016
12:00pm – 4:00pm
Wednesday, 7th Sept to Sunday, 11th Sept 2016
Wed-Fri: 11:00am – 6:00pm
Sat & Sun: 11:00am – 4:00pm
Tuesday 13th Sept 2016
11:00am – 1:00pm
The Gallery
This year we have been very fortunate to secure Galleries 1, 2, 3 & 4 at Magnet Galleries Melbourne (link to
webpage), the new, ‘not-for-profit’, social enterprise and living centre of photography at the Southern Cross
Station end of Bourke Street, Melbourne. This is an exciting collaboration for the photographers of the U3A
Melbourne City.
From the Gallery Website:
MAGNET is designed to draw together people with an interest in and a passion for photography,
to share their knowledge, experience and aspirations and gain new insights and expertise.
MAGNET is not-for-profit. At its core is a desire to preserve and celebrate the best of Australian
photography and encourage excellence among established and emerging photographers.
Magnet Galleries on Google Maps
(follow Link)
Magnet Galleries Melbourne has kindly made its entire gallery space available to U3A Melbourne City at a
generous discount and consequently we will be conducting several fundraising initiatives (a silent auction
of photographs donated by willing exhibitors, a raffle for generously donated prizes, gold coin donations,
a modest picture hanging fee… etc). We are indebted to Michael and Susanne Silver of Magnet for their
generous support. All proceeds of the fund raisers will be directed to the Gallery to reduce the sizable
discount we have been offered. We ask that all exhibitors assist us in raising additional funds for this
purpose.
We would also encourage all exhibitors to have their photographs printed under Michael Silver’s expert
guidance, to help support this valuable social enterprise. Every photographer who has printing done at
Magnet Galleries will learn a great deal about the digital printing process, because Michael will allow them
to sit in on the processing and preparation of the digital print – this will be invaluable learning for those who
do not have their own printers.
It is hoped that the U3A Melbourne City photographers will benefit from this new association. The Magnet
Galleries hosts exhibitions, seminars, fundraisers, book launches and other events to promote photography.
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Exhibition Rules
Exhibition of Photography 2016
Telephone: 0421 911 098
Email: [email protected]
Exhibition Entry Requirements
There is no entry fee to exhibit in ‘New Shoots – 2016’ however, there will be a hanging fee of $5 per
framed photograph (Payable on delivery to the gallery), to cover the cost of hire of the specific picture
hanging wires used at Magnet.
Photographs
To exhibit photographs you must be a U3A Melbourne City member and may submit a maximum of three
(3) photographs. The photograph subject/content is of your choosing. There are no time restrictions on
when photographs were taken.
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Presentation
Photographs may be monochrome, black and white or colour.
You must suitably frame and mount your exhibit for hanging (including a hanging wire). An advice titled
‘Exhibitor Picture Framing and Hanging Guidelines’ will be forwarded to all registered exhibitors two weeks
prior to the hanging day. There are prescribed but simple methods of hanging photographs at the gallery.
Simple plain frames are generally the most appropriate.
Minimum Image & Maximum Frame Sizes for Exhibition Photographs:
Minimum Image* size shall be at least 203mm (20.3cm or 8 inches) on the shortest side.
Maximum Frame size shall be 700mm (70.0cm or 27.5 inches) on the longest side.
* image size is the actual size of the photographic image on the paper (not the paper size)
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Registration
The most import part of this process is to register your intention to exhibit as soon as possible, by submitting the
Registration Form, even if you cannot supply the number of photos, image names or the JPEG image files. The actual image
information can follow on as soon as you have finalized them.
To submit entries for the exhibition, exhibitors must complete the “New Shoots_2016_Registration Form”
attached to this document and email it to [email protected] , or post, or deliver by hand to the U3A
Melbourne City Office in Ross House by:
Friday 5 August 2016 (if necessary a phone registration is possible – 0421 911 098)
The lead time this year has been severely reduced due to uncertainty about the gallery venue and there may
not be sufficient time to produce a catalogue with embedded images of your photos. However, if you can
include with the emailed registration form a JPEG image of each of your exhibits, we will endeavor to publish
them in the exhibition catalogue. Please let us know if you prefer not to have your photos reproduced in the
catalogue.
When emailing JPEG images please name the files exactly the same as entered on your Registration Form, e.g:
Image file names should comprise your U3A Member Number (xxxx), the suffix 1, 2, or 3 (e.g., xxxx - 1, xxxx 2, xxxx - 3) and if possible, a unique title (refer the Registration Form).
As space at the gallery is limited we may need to restrict the total number of entries. Please register early. If you
register then subsequently cancel, please advise us as soon as possible.
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Exhibition Rules
Exhibition of Photography 2016
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Key Dates in 2016
Friday, 5th August:
Closing date for notification that you wish to exhibit
(phone notification is acceptable – 0421 911 098)
Friday, 12th August:
Closing date for registration for the exhibition
(including submission of digital versions of your exhibits)
Tuesday 6th Sept:
Delivery of framed photographs to the gallery (12:00pm – 4:00pm only)
Wednesday 7th Sept:
Exhibition open to public (11:00am)
Thursday 8th Sept:
Official Launch (6:00pm – 8:00pm)
Sunday 11th Sept:
Exhibition closes to public (4:00pm)
Tuesday 13 Sept:
Pickup your exhibits at the gallery (11:00am – 1:00pm only)
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4
Telephone: 0421 911 098
Email: [email protected]
Delivery and pickup of exhibits
Write your name, U3A member number and the title on the back of each of your exhibits.
Deliver your exhibits to the gallery on Tuesday, 6th Sept, between 12.00 pm and 4:00pm only. They cannot be
accepted at any other time. The gallery address is:
Magnet Galleries Melbourne
Level 2, 640 Bourke Street
Melbourne, 3000
Please note there is a lift to the upstairs area.
A venue map, including public transport and car parking information, is in the ‘Resources’ section below.
You must collect your exhibits from the gallery only on Tuesday 13th September (between 11:00am – 1:00pm
only). Exhibits not collected will be responsibility of the photographer. The gallery is unable to store uncollected
exhibits.
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General information
All entries must originate from a photographic image (or images) taken by the exhibitor.
The copyright of all elements of a picture must belong to you. ClipArt and royalty-free images are not permitted.
Entries submitted for the U3A Melbourne City ‘Never Too Old to Shoot’ exhibition in 2014 or the “Draw and
Shoot” exhibition in 2015 are not eligible to be re-submitted for this 2016 exhibition.
The U3A Melbourne City Photograph Exhibition Committee’s decision on hanging arrangements is final.
The Committee reserves the right to reject any image considered unacceptable for public viewing.
Whilst every precaution will be taken with entries, U3A Melbourne City cannot accept responsibility for loss or
damage.
There will be a Visitors’ Book where visitors who wish to know more, contact entrants or find out how to buy or
access other photos can comment. Their comments will be directed to you individually. Gallery staff will not
provide personal information.
All entrants will receive a digital PDF copy of the Exhibition Catalogue, limited hard copies will be available at
the gallery.
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Exhibition Rules
Exhibition of Photography 2016
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Telephone: 0421 911 098
Email: [email protected]
Resources & Help
If you have any questions or would like help with any aspect of the exhibition please contact the organizers:
Email: [email protected]
Mobile: 0421 911 098
Printing and framing
As generous supporters of the exhibition, Magnet Galleries Melbourne will be able to assist all exhibitors with
the printing of their photographs. Magnet also have a selection of frames for hire, or exhibitors may frame
their own. If you would like other help in selecting suitable images, sizes, or information about other printing
and/or framing options please contact the Exhibition Committee at:
Email: [email protected]
Mobile: 0421 911 098
Getting to the Gallery
Trains
Magnet Galleries and is on the City Loop with Southern Cross Railway Station within a short 2-3 minute walk.
The majority of Metropolitan trains and VLine country trains regularly pass through Southern Cross.
Trams
Tram Stop 1 on these routes is directly in front of the Gallery Entrance:
• Route 86 Bundoora RMIT – Waterfront City Docklands
• Route 96 East Brunswick – St Kilda112 West Preston – St Kilda
Parking
Street parking close to the gallery is limited to 1 hour metered and is scarce.
Commercial carparks are available at:
• Southern Cross Carpark in Spencer Street at the intersection with Lonsdale Street
• Fry’s Fast Park in Francis Street between King Street and Spencer Street
• Flagstaff Car Park in Lonsdale Street between William and King Streets
Gallery Location
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U3A Melbourne City Inc.
A0045765E ABN 84 932 435 817
MELBOURNE VIC 3000
Telephone (03) 9639 5209
U3A Melbourne City
Email: [email protected]
Exhibition of Photography 2016
Web: www.u3amelbcity.org.au
“New Shoots”
Exhibitor Registration Form
Even if you do not know which photographs you will exhibit in September, 2016
please register your intention to exhibit by submitting this form with “TBN” in the bottom table,
and re-submit the form when your photos, titles, frame sizes and orientations have been finalized.
Exhibition Dates/Times
Wednesday 7th Sept to Sunday 11th Sept 2016
Picture Delivery Date/Time
Tuesday 6th Sept 2016
12:00pm – 4:00pm
Picture Collection Date/Time
Tuesday 13th Sept 2016
11:00am – 1:00pm
Venue and Delivery Address:
Magnet Galleries
Level 2, 640 Bourke Street (near Southern Cross Station)
Melbourne 3000
Further information:
Email: [email protected]
Phone: 0421 911 098
Wed-Fri: 11:00am – 6:00pm
Sat & Sun: 11:00am – 4:00pm
Email: [email protected]
Phone: 03 8589 0371
EXHIBITOR’S DETAILS
Name of exhibitor
U3A Member No.
Email of exhibitor
Contact phone number
Address
Please list exhibits in order of preference
Picture ID
Picture Title
U3A Member No.
+ 1,2,3
-
1
-
2
-
3
Frame Size
Orientation
Outside Dimensions
(example)
430mm (H) x 580mm (W)
Portrait
or
Landscape
Please complete and email to [email protected], OR
Post or hand deliver to U3A Office, Ross House, marked ‘New Shoots Exhibition Registration Form’.