GYMEA BAY CARE AND LEISURE CENTRE
Offering OOSH care for K - 6 children onsite at Gymea Bay Public School
ABN 17 195 913 900
PO Box 537
Gymea
NSW 2227
Ph. 9524 3444
Fax 9525 5067
GYMEA BAY CARE AND LEISURE CENTRE
Offering OOSH care for K - 6 children onsite at Gymea Bay Public School
Minutes of Ordinary Meeting
Date of meeting:
9 October 2013
Meeting opened:
6.35pm
1. Attendees
1.1. GBOOSH Executive Committee Simon Locke (chair), Tracy Hayes, Suzanne Pick, Janelle
Vukoder
1.2. GBOOSH Staff Cheryl Carroll, Renee Young, Nikki Savas
1.3. GBOOSH Members Rebecca Ingram, Chad Jarolimek, Scott Edwards, Shireene Sandilands,
Simone Mernagh, Kara Fitzgerald
1.4. Apologies Vanessa Matthews, Natalie Cutts
2. Safety Discussion
2.1. Tagging and Testing of all electrical equipment has now been complete
3. Minutes of previous meeting
3.1. Review of previous monthly meeting minutes.
4. Business arising from the previous minutes
Action List
4.1. Application forms for approved providers – forms were sent some information still to be
provided
4.2. Nominated supervisor forms update – Nikki’s form has been lodged, Renee’s form still
needs to be sent, will be sent tomorrow
4.3. Rejection of financials with Fair Trading - Fair Trading have advised that we need to submit
audited accounts. SP is trying to contact accountant to arrange audit
4.4. Review of other open actions
 Spare epi pen requirement – 3 spare pens have been purchased.
 Telephone account, Renee is dealing with this and will update at next meeting.
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4.5. Tabling of Extraordinary Committee Meeting - Rates for 2014
4.6. WHS quarterly report – still to be done, Andrew Mernagh will recommence the quarterly
inspections and reports. He will advise of date of next inspection
No other business arising from the previous minutes
5. Correspondence
5.1. Incoming
 No incoming
5.2. Outgoing
 Letter to parents on fee increase
 Enrolment Pack for 2014
___________________________________________________________________
6. Team Reports
6.1. Treasurer’s Report
 Review of financial position
o Bank account signatories, some issues still with CBA trying to add new account
signatories
o New accounting software, Suzanne has looked at a few different types of packages.
Her preferred one is called “Xero” which is a cloud based package and it can do
payroll
 Bank statement – not available due to new system upgrade
 Proposed expenditure (if any)
o $40 to be reimbursed to Sean Hill for Tagging and Testing
o New Laptop for use by the Bookkeeper and staff, Harvey Norman has a sale on
Laptops at the moment. SL proposed that a new Laptop be purchased. It was
agreed that the Laptop be purchased up to the value of $700. Motion carried. SL
with arrange the purchase.
 Process Improvements
o Qikkids system, end of month procedures to be put in place so that reports can be
closed off, Suzanne to go through with Cheryl
6.2. Coordinators Report (See Attached)
 Resource discussion
o Planned leave –
o Unplanned leave –
 QIP Update
 Qikkids, upgrade went well, emails sent through new system.
 2014 Enrolment Update
 Fundraising suggestions
o Looking into Bunnings
6.3. Presidents Report
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 Monthly activity discussion
o Discussions with staff
o Working Bee – hallway ceiling repairs
o Investigation of emergency exit signage requirements – update, cost of about $250
in signage, more research still to be done
o Banking signatories update, see Treasurer’s report
 Review of Committee Documents
o Review of phone accounts - change to new plan update, Renee still working on this
o Review of banking accounts - proposed change to new provider still being looked
into
 Committee Calendar
o Planned meeting with the school to introduce new team – finalise agenda
 Office Improvement Challenge - for Nikki
7. General Business
7.1. Indemnity clause in re-enrolment form, SM did not agree that this clause made sense,
clause to be reviewed.
7.2. Code of conduct reminder to be sent to all parents. SL to draft letter.
8. Action Items:
Item No.
1
2
3
4
5
6
7
8
9
10
Item
Emergency evacuation lighting and exit signs to
be reviewed and regulations need to be
understood
Nominated supervisor forms update – Renee’s
form to be lodged
WHS quarterly report
Review information of alternative banks
Follow Up Accountant for Audit of accounts
Bank account signatories to be finalised
New Laptop to be purchased
Qikkids end of month procedures to be put in
place
Review of phone accounts - change to new plan
Office Improvement
Close of meeting
Meeting closed at:
Next meeting:
7.40pm
13 November 2013
3
Person Responsible
Simon Locke/Andrew
Mernagh
Renee Young
Andrew Mernagh
Suzanne Pick
Suzanne Pick
Simon Locke
Simon Locke
Suzanne Pick/Cheryl Carroll
Renee Young
Nikki Savas