SUMMER’S
Grooviest
GARDEN
FESTIVAL
July 6 & 7, 2013
VanDusen Botanical Garden
Vancouver, British Columbia
EXHIBITOR PROSPECTUS
Live Music | Green Table Restaurants | Beer, Wine & Spirits | Sustainable Living Marketplace | Gardening
EPIC FESTIVAL MAP
Food Truck
Station
Plus tons of features
throughout the Garden:
Green Table
Restaurants
Sip & Savour
Garden
Beer
Sponsor
Main Stage
Seating/Blanket Area
• Kids Zone
• Craft Artisans
• VanDusen Visitor
Centre Interpretive
Showcase
• Gardening Workshops
• Community Groups
• The Famous Maze
… and more!
Exhibitors
MAIN GATE
EXHIBITOR GATE
EPIC has enjoyed years of success as a consumer exposition… but we think it’s time
for a change. Join us as we take EPIC to the ‘next level’, making it a truly signature
event on the summer festival calendar.
Introducing:
EPIC: Sustainable Living Festival @ VanDusen Garden
What’s a Sustainable Living Festival?
For six years, EPIC: Sustainable Living Expo has brought together
hundreds of companies from across different consumer product
categories with thousands of eco-savvy consumers under one roof.
Repositioning EPIC as an outdoor, weekend-long Festival with live
music on the Main Stage, dozens of vendors offering tasters of beer,
wine and spirits, a host of Green Table restaurants and food trucks,
and the all-important sustainable living marketplace, will amp up the
EPIC experience and turn it into a true celebration of sustainability,
culture and community. People will come early and stay late.
Festival: A gala event, usually
staged by a local community,
which centres on and
celebrates some unique aspect
of that community.
Celebration of Food
Beer, Wine & Spirits
Vancouver has one of the most dynamic ‘food
scenes’ in North America. EPIC Festival is a perfect
opportunity to sell and introduce new food products,
showcase local food suppliers or producers, and cook
creative cuisine using up-and-coming chefs and
creators of culinary delights.
BC has seen an explosion of craft breweries in the
past few years, and our province is home to some of
the best wine brands and wineries in the world. Add
craft distilled spirits and you have EPIC Festival’s
“Sip & Savour Garden” - sure to be one of the
biggest attractions of the event.
Marketplace
Main Stage
The Sustainable Living Marketplace will be the
hub of all activity at EPIC Festival. Meet and
greet thousands of visitors and communicate
your company’s commitment to environmental
performance and community engagement.
What’s a festival without music? EPIC Festival will
feature local up-and-coming bands as well as BC-based
headliners who have serious draw. The Main Stage
will also host thought-provoking speakers and special
guests throughout each day.
Green Table Chefs
Building on the Celebration of Food concept, EPIC
Festival will have Green Table member restaurants,
chefs, caterers and mobile operators set up to
prepare, sell and serve signature dishes to happy,
hungry visitors.
“We LOVE exhibiting and participating
in the EPIC show! It has become our
best consumer show. We appreciate
the focus on sustainability and ecoconsciousness. This show gives us
the best opportunity to feature our
organic, vegan and fair trade products.
We will be back again and again.”
— Lucretia Schanfarber, Marketing Director,
Prairie Naturals
The Facts
Event Dates: July 6 & 7, 2013
Location: VanDusen Botanical Garden,
Vancouver, British Columbia
Show Hours:July 6, 10am – 9pm
July 7. 10am – 9pm
DID YOU KNOW?
The majority of British
Columbians (70%) say a
retailer’s environmental
activities are important in their
shopping decisions.
— IPSOS REID, 2012
VISITOR DEMOGRAPHICS
EPIC 2012 Attendance:
14,211
Income
44% middle income earners
($35,000 – $74,999/year)
Age Breakdown
28% 25 – 34 years old
20% 35 – 44 years old
14% 18 – 24 years old
14% 55+ years old
13% 45 – 54 years old
11% Under 18 years old
Gender
60% female; 40% male
Buying Power & Purchasing Behaviour
50% are the main purchase decision-makers for
their home; 45% share this responsibility
63% indicated they will pay slightly more for
organic/sustainable products; 19% indicated they
will pay a premium price for organic/sustainable
products
26% high incomes earners ($75,000+/year)
Location
95% come from within the Metro Vancouver region
60% within the City of Vancouver
Education
83% are university or college graduates
Show Purchases
64% of attendees purchased products and/or
services at EPIC
65% indicated they will definitely purchase
something from an EPIC exhibitor in the future
Returning Visitors
72% of attendees indicated they will definitely
attend EPIC 2013.
Exhibit Space
Regular Rates
Corner Premium: $195
$995
$1,995
5' x 10'
10' x 10'
$3,795
$7,195
10' x 20'
20' x 20'
Outside of Main Tents
$595
5' x 5'
Booth Space Pricing
Earlybird Rate
Deadline: February 15, 2013
10% Discount on Space
Advanced Rate
Deadline: April 15, 2013
5% Discount on Space
Regular Rate
April 15, 2013
Full Payment Is Due
Booth Entitlements
• Exhibitor Badges – 5 Provided for every 50 sq.ft. of space purchased
• Web Listings – Links and listings on all EPIC-related domains
• Festival Guide Listing – Text listing in the printed on-site Guide
• Complimentary Festival Tickets – 3 per 5’ x 5’ booth, 5 per 5’ x 10’ booth, 7 per 10’ x 10’ booth
• Parking – Unrestricted parking is available in the area at no cost
• 24 Hour Security – July 5th through July 7th
Additional Items & Services
• Tables & Chairs – $80/8ft or 6ft Table - $20/Chair
• Electricity – $80 for Basic 110V 500W Single Phase Hook-up
• Water – Requirements to be discussed as needed. Additional costs may apply.
• Insurance – Required if visitors can enter your booth space Add Sustainable Events Ltd. as an
additional insured
Advertise in the Festival Guide
EPIC Festival will be producing a comprehensive printed Festival
Guide with complimentary listings of exhibitors. To add value to your
participation and to raise awareness about on-site promotions, postevent specials, current initiatives and more, exhibitors and sponsors
will be able to purchase advertising in the Guide. Please see the Rate
Card and select your desired advertisement size on the Exhibitor
Application Form.
The outer cover will be full colour; all interior pages will be black and
white printed on FSC certified paper using vegetable-based inks. All
advertising must be received by EPIC Festival administration no later
than May 31, 2013.
Inner Front
$ 1,300
Inner Back
$ 1,100
Outer Back
$ 1,200
Full Page
$ 800
1/2 Page
$ 450
1/4 Page
$ 350
1/8 Page
$ 295
July 6 & 7, 2013
VanDusen Botanical Garden | Vancouver, British Columbia
Festival Exhibitor Application Form
Company Name (as it should appear on the website and in the Festival Guide):
Product/Service Category:
Company Billing Name (if different than above):
Billing Address:
Postal Code:
Contact Name:
Telephone:
Email:
Fax:
Website:
Prov/State:
Companies serving food in any capacity whatsoever need to complete a Temporary Food Booth Application form.
That form will be emailed to you upon receipt of this application. Yes! We’re serving food q
Exhibit Space – Main Tents
Space requested: 5’ x 5’ q ($595)
Corner Premium:
5’ x 10’ q($995)
10’ x 10’ q($1,995) 10’ x 20’ q($3,795) 20’ x 20’ q($7,195) $
yes q (add $195)
$
Exhibit Space – Custom Configuration
Minimum of 400 sq ft. Rate starts at $18.00/sq ft depending on location
Description: Sq.ft.
x $18.00
$
Apply a 10% Discount if this form is submitted with your deposit before February 15th
-$
Apply a 5% Discount if this form is submitted with your deposit before April 15th
-$
Discount only applies to the cost of space and corner premiums.
Utilities, Equipment & Tickets
Table
yes q (add $80) $
Power
yes q (add $80)
$
Hand Wash Station
yes q (add $250)
$
yes q (see rate card) Ad Size:
$
Advertising
Festival Guide Ad
Subtotal
$
GST 5%
x .05 $
Total
$
Payment Information
Method of Payment
Fees
q VISA q Mastercard q Amex q Other
Total Due:
Credit Card #
Deposit (50% of total)* $ Date of Expiry: CCV Code:
Balance**
$
$
Name of Cardholder (please print):
**Balance will automatically be
charged to this credit card
on May 31, 2013
Signature of Cardholder:
X
q Cheque (make payable to Sustainable Events Ltd.)
Cheque Amount:
$
GST#13513 7693 RT0001
*Please Note: Space will not be reserved on the site plan without a 50% deposit.
Once you have completed the application form and payment information, please scan and email to
[email protected], send via fax to 604.695.5019, or mail to the address below to reserve your spot in
Vancouver’s newest outdoor festival.
Once your application has been approved and a deposit received, you will receive an official contract,
confirmed booth number, terms & conditions, and other important details.
Mailing Address:
EPIC Festival
World Trade Centre
Suite 578 - 999 Canada Place
Vancouver, BC, Canada
V6C 3E1
Contact:
Chris Livingstone
Sales Director
Tel: 604.695.5010
Email: [email protected]
Randall Cook
Operations Director
Tel: 604.695.5008
Email: [email protected]
www.epicfest.ca
facebook.com/epicexpo @EPIC_Fest
EPIC is a production of Sustainable Events Ltd.