GUIDANCE NOTES
Box
Box11––Mus
Musttbe
beUK
UKCompa
Company
nyname
nameaand
ndaddress.
address.For
Forexporters
exporters
not
not based
based i n
i n the
the UK:
UK: enter
enter na
name
me and
and aaddress
ddress of
of thei
theirr UK
UK
representati
representative
ve “For
“For and
and on
on behalf
behalf of”
of” name
name and
and address
address of
of
forei
foreign
gnexporter
exporter(only
(onlyvalid
validfor
forexporters
exportersbased
basedwi
within
thinthe
the EU)
EU)
Box
Box22––Show
Showthe
thena
name
meand
andaaddress
ddressof
ofthe
the overseas
overseasconsignee.
consignee.
IfIfconsignee
consigneeisisnot
notknown,
known,enter:
enter:“To
“Toorder”
order”and
and the
the country
countryof
of
des
destina
tination.
tion.IfIfpa
payment
ymentisisby
byLetter
LetterofofCredit
Credityou
youcacannshow
showonl
onlyy
the
theforei
foreign
gnbank
bankna
name
meaand
ndaddress
addressand
andadd
add“Noti
“NotifyfyPa
Party”.
rty”.
CO
CONSIGNO
NSIGNORR AND
AND CO
CONSIGNEE
NSIGNEE DETAILS
DETAILS MUS
MUSTT MATCH
MATCH
WITH
WITH CO
COMMERCIAL
MMERCIALINVO
INVOICE
ICESUBMITTED
SUBMITTED TO
TO LCCI.
LCCI.N.
N.
B.
B.PRO
PRO-FO
-FORMA
RMAINVO
INVOICES
ICESARE
ARENO
NOTTACCEP
ACCEPTABLE.
TABLE.
Box 3 (COUN TRY OF OR IGIN) – Fo r goods made in this country insert: Europ ean
Community - United Kingdom (neither may be abb reviated). For goods mad e in
other EU countries insert Europ ean Community and the country name in full. If
goods have b een impo rted f rom outside the EU and are no w b eing re- export ed,
show the name of the country from which th ey were import ed e.g. Jap an.
Box
Box 44 -- Optional
Optional, ,but
but completion
completion ofof the
the mode
mode of
of transport
transportisis
sstrongl
tronglyyrecommended
recommended e.g.
e.g.sea
sea freight,
freight,aiairfrei
rfreight,
ght,road
road or
orrail
rail. .
Where
Where international
international transport
transport isis by
by more
more than
than one
one means
means
"mi
"mixed
xed transport"
transport"ma
mayybe
besshown.
hown.IfIfmeans
meansof
oftra
transport
nsportisis not
not
yet
yetknown
known"ea
"earliest
rliestaavailable
vailabletra
transport"
nsport"isisaacceptable.
cceptable.
Box 5 – Opti onal, but Cus tomer's Order Number, Letter of Credi t
Number, Commercial Invoi ce number etc., ma y be included if
requi red. The Chamber will requi re evidence as to the a ccura cy
of such addi tional details (i.e. copy of any such document will
have to be submitted).
Box
Box66––AAfull
fullcommercial
commercialdes
description
criptionofofthe
thegoods
goodsisisrequi
required.
red. This
Thisshould
shouldindi
indicate
catethe
thena
nature
ture
of
ofthe
the goods
goodsand
and not
notbe
be vague
vagueor
orgeneral
generale.g.
e.g.“spa
“sparerepa
parts
rts for
forautomobile
automobilebreaking
breakingssysystems
tems””
rarather
ther than
than jus
justt “spa
“sparere pa
parts”.
rts”. However,
However, when
when there
there isis not
not enough
enough space
space on
on the
the form
form toto
des
describe
cribe the
the goods
goodsadequa
adequatel
tely,y,ititisisthen
thenpermissible
permissibletotogigive
veaa general
generaldescri
description
ptionfollowed
followed by
by
the
thewords
words"As
"Asper
perInvoi
InvoiceceNumber
Numberxxxxxxx”.
xxxxxxx”.
Trade
Tradenames
namesor
orca
catalogue
taloguereferences
referencesaarerenot
notaacceptable
cceptable(i.e
(i.eMarmite
Marmitewould
wouldhave
haveto
tobe
bestated
stated
as
as“yeast
“yeastextract”).
extract”).For
Formedi
medicines
cinesor
orchemi
chemicals,
cals,enter
enterthe
theproduct
productna
name
meand
andi ts
i tsuse
usei .e:
i .e:
Pharmaceutical
Pharmaceuticalproducts
products//medicines
medicines(Penicillin
(Penicillintablets
tabletsipip400mg)
400mg)
Product
Productuse:
use:antibiotic
antibiotic
Shipping
Shippingma
marks
rksand
andnumbers
numbers must
mustbe
besshown
hownininthis
thisbox
boxor
ori fi fthe
thepa
package
ckageisisonl
onlyyaddressed
addressedthe
the
word
word "full
"fullyyaddressed"
addressed"isissuffi
sufficient.
cient.IfIfthere
thereaarereno
noshipping
shippingma
marks
rksthe
the word
word "unma
"unmarked"
rked"mus
mustt
be
beshown.
shown.You
Youmust
mustalso
alsodescri
describe
behow
howthe
thegoods
goodsaarerepa
packa
ckaged
ged(e.g.
(e.g.boxed
boxedand
andpalletised).
palletised).
Box 7 - Gross or net wei ght in
Kilos mus t be shown here.
Other uni ts of measurement
e.g. volume or number of
i tems whi ch would indica te
exa ct quantities ma y be used
when cus toma ry.
LCCI will require evidence as
to the accuracy of such
details i.e. inv oice, packing
list, shipping document will
have to be provided.
NB:
NB:ANY
ANYAMENDMENTS/C
AMENDMENTS/COORREC
RRECTIO
TIONS
NS MUS
MUSTTBBEEINITIALLED
INITIALLEDBY
BY TH
THEEAPPLICANT
APPLICANT
AND
AND ENDO
ENDORSED
RSED BY
BY TH
THEE LO
LONDO
NDONN CHAMBER
CHAMBER OOFF CO
COMMERC
MMERCEE USING
USING TH
THEE LCC
LCCII
ALTERATIO
ALTERATIONNAPPRO
APPROVED
VEDSSTAMP.
TAMP.
RULING O FF: – A horizontal line MUST be drawn immediately below the last entry as per example below. Failure to do so may result in
your application being refused.
Box 8 – London Chamber Stamp and Signature of Certifying officer only.
DO NOT WRITE IN THIS BOX ON ORIGINAL (beige colour) AND COPY (yellow colour) CERTIFIC ATES .
YOU MUS T, HOWEVER, S IGN BOX 8 ON APPLICATION (pink colour) PAGE – the signature on the application
form must be a handwritten original signature and must be followed by name in BLOCK CAPITALS .
GUIDANCE NOTES
BOXES 3 – GOODS ARE OF FOREIGN ORIGIN
(I.E. MANUFACTURED OUTSIDE UK)
CAUTION: You must provide LCCI with proof of
foreign origin (i.e. copy of foreign Certificate
of Origin, copy of manufacturer’s Invoice or
declaration
BOX 2 – GOODS ARE OF UK ORIGIN BY VIRTUE OF
SUBSTANTIAL PROCESSING THAT TOOK PLACE IN THE
UK.
The process of manufacture will be sufficient to satisfy
origin rules for most goods. However, some goods such
as textiles may be subject to more specific origin rules
(please refer to ORIGIN RULES for further information)
BOX 1 - UK GOODS WHOLLY PRODUCED FROM
UK RAW MATERIALS OR COMPONENTS (such as
meat f armed in the UK , vegetables grown in the UK , fish
caught in the UK w aters, minerals excavated in the UK)
CAUTION: Most manufactured goods contain
some component parts manufactured overseas;
Box 2 is often the most appropriate.
THE NAME AND THE ADDRESS OF THE MANUFACTURER MUST BE SHOWN HERE
If manufacturer details are shown in BOX 6 on the Certificate, then it is sufficient to state “As listed in BOX 6”
If full manufacturer details (i.e. name + address) are shown on the 3 rd party evidence (i.e. foreign Certificate of
Origin, Manufacturer’s Invoice) then it is sufficient to state “as per enclosed C/O, Manufacturer’s Invoice etc”.
CAUTION: EVIDENCE REQUIREMENTS
FOR GOO DS OF UK ORI GI N: i t i s suffi ci ent to enter na me and a ddress of UK ma nuf a cturer a bov e
FOR GOO DS OF FOREIGN OR NON-UK ORI GI N: the a ppl i ca nt must produce evi dence to i dentify the reexported goods wi th the goods previ ously i mported a nd support his decla ra ti on of origi n by produci ng:
a
a
a
a
Ce rtif icate of Origi n of a responsible body in the country of export, OR
copy of the invoi ce f rom the ma nuf acture, OR
de cla ration by the actual produce r or manuf acture r of the goods, OR
copy of the import entry a gai nst w hich the goods w ere cle ared by H.M. Reve nue & Customs
WE CANNOT ACCEPT CERTIFICATES WITHOUT: 1. BOX 8 ON APPLICATION FORM BEING SIGNED
2. ORIGIN DECLARATIONS BEING COMPLETED BY TICKING APPROPRIATE BOX
3. EVIDENCE SUPPLIED AS NECESSARY (FOR NON-UK GOODS)
CERTIFICATES OF ORIGIN PRESENTED FOR CERTIFICATION TO THE LONDON CHAMBER OF COMMERCE MUST BE ON THE OFFICIAL
ORIGINAL FORMS WHICH WERE OBTAINED FROM THE LONDON CHAMBER OF COMMERCE - WE CANNOT ACCEPT PHOTOCOPIES
CHECKLIST
1. I S MY FOR MA L UNDERTA KING UP TO DA TE?
6. HA VE I SUB MI TTED A COMMER CIA L INVOI CE?
2. HA VE I STA TED MA RKS, PA CKA GI NG A ND WEIGHT?
7. I S F ULL DESCR IPTIO N (OR REF ERENCE TO I NVOI CE) GIV EN?
3. HA VE I SI GNED BOX 8 O N A PPLICA TION FOR M?
8. I S CORR ECT BOX TICKED O N R EVER SE OF A PPLICA TION FO R M?
4. HA VE I RULED OF F A LL 3 PA GES OF CER TIFI CA TE?
9. A RE MA NUFA CTURER NA ME + A DDRESS STA TED ON A PP FORM?
5. HA VE I I NI TIA LLED A NY A LTERA TIONS?
10. HA VE I PROVI DED EVI DENCE OF FOREI GN ORI GI N?