1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
Idaho State University
Staff Council Meeting
March 19, 2013
Faculty Senate Conference Room, 301 Rendezvous
Minutes
Present: Heidi Oliver, Ali Crane, Ann Howell, Chris Wilson, Chris Wagner, Jean Swassing, Karen Tolman, Marjanna
Hulet, Matt Burch, Mike Brien, Omar Raudez, Patty Tryon, Rick Pongratz, Rose Jones, Sharra Nelson, Susanne
Forrest Suzanne Peck, Syd Sharp, Weston Whitworth
Excused: Mike Taylor
Call to Order
Heidi called the meeting to order at 1:36 pm
Minutes: Read and approved minutes from February 19, 2013
Approved
Treasurer Report
Total including cash balance is $19,952.83
Guest: Mark Norviel-Voice Over IP
ISU is moving toward voice over IP. The old PBX system is 26 years old. Mark buys parts for it on E-bay
because parts are not available anywhere else. President Vailas wants to move to newer technology so
Mark did a cost analysis. It would cost $9.6 million dollars to replace our current system. $5.2million of
that is just wiring alone. The soft phone is a telephone on a PC application. The soft phone takes
precedent over application so when the phone rings, your typing will come to a stop. We can cut the cost
to 3 million by going to soft phones. ISU has over 2000 phones on campus. IT is using voice over IP right
now to evaluate how well it will function. A soft phone does the same things as a hard phone on your
desk. The timeline is three months to install in IT and three months to evaluate. Then they will start
pushing this out campus wide.
Matt Bloxham-Bengal Wednesday/ASISU Elections
No time to report
Internal Committees
Bylaws Committee – Marjanna Hulet
Passed out Bylaw draft. Two things we need to take care of immediately. One is section 13 under
non-classified representation. Some of these groups do not exists. Need to regroup them.
The second change is if the president elect, president, or past president changes groups then they still
serve as president during their three year term. The rest of the bylaw draft needs cleaned up to be clear
and understandable.
Communiversity Committee – Karen Tolman
Tonight from 4-7pm
Election Committee – Ali Crane
We will hold elections the old way this year and put in a change in the bylaws. Those leaving the Council
are Ali, Rick, Mike B., Rose, Matt, and Jean.
Employee Recognition Committee – Weston Whitworth
Invitations have been out only two days and we already have 190 RSVP’s.
Executive Committee - Heidi Oliver
No time to report
2
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
Marketing - Ali Crane
Nothing to report
Meet and Greet Committee – Karen Tolman
Nothing to report
Professional Development Committee –Rick Pongratz
Rick worked on a rating matrix for Professional Development application. A motion was made to accept
this matrix.
Motion passed
Retiree Recognition Committee – Matt Burch
No time to report
Scholarship – Susanne Forrest
Susanne worked on a rating matrix for Classified Employees Dependent Children Application. The
committee will vote on this at a later date.
External Committees
Campus Beautification Committee - Jean Swassing
No time to report
Campus Recreation Advisory Board – Chris Wagner
No time to report
Diversity Committee – Mike Taylor
No time to report
Master Plan Steering Committee – Weston Whitworth/Karen Tolman
No time to report
Parking Advisory Board – Rose Jones
No time to report
Parking Appeals – Matt Burch
No time to report
President’s Cabinet - Heidi Oliver
Tuition Benefit Reduction draft went to Jim Fletcher and his committee who made a couple of changes.
One dependent per family per semester, up to 140 hours and/or 10 semesters and must be an
undergraduate, benefit for employees is not a policy and is reviewed every year. This draft will go on to
the State Board of Education for approval. Hope to start in fall of 2013.
Safety Committee – Syd Sharp
No time to report
Special Budget Council – Heidi Oliver/Ali Crane
No time to report
Sustainability Committee – Chris Wilson
No time to report
University Library Committee – Marjanna Hulet
No time to report
3
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Old Business
Nothing to report
New Business
Nothing to report
Announcements
Celebrate Idaho State- March 19
Staff Recognition Luncheon April 2,3,4
Adjourn
Motion to adjourn made and seconded. Motion passed. Meeting adjourned at 3:32. The next Staff
Council meeting will be April 16, 2013 in Faculty Senate Conference Room from 1:30 pm – 3:30 pm.
Respectfully Submitted,
Rose Jones