QUESTIONS AND ANSWERS
RFP #: 2016-024
NOTE: The purpose of this addendum is to update Q#1 and Q#4 only
The following is a comprehensive list of questions that have been asked by vendors relative to the
Centre for Health Information’s RFP #: 2016-024. The responses are indicated in italics below.
Q1.
Would you grant an extension of 1 week (5 business days) and change the close date to January
27th?
A1.
Due to the aggressive timeline, an extension cannot be granted
REVISED A1 (CIRCA January 19).
An extension will be granted to Wednesday, January 25. Interested Respondents can submit bids
by 2pm.
Q2.
In reference to the section entitled Additional Considerations would you please advice as to
whether the successful bidding ‘partner’ for the fit-gap component will be precluded from
participating in subsequent phases of this initiative?
A2.
The successful supplier or partner that will work on the Fit/Gap Analysis will not be excluded from
bidding on Phase 2 or any other subsequent work relating to this project. It is anticipated that all
materials/deliverables produced from this Fit/Gap Analysis work (Phase One) will be shared with
bidders on the RFP for Phase Two (if approved).
Q3.
If Oracle is deemed to be an appropriate fit, would the contract for the Oracle Fit Gap Analysis
allow for the subsequent contracting of the successful proponent to perform the
implementation work without having to go through a formal RFP process?
A3.
No. It’s anticipated that a new Request for Proposals (RFP) will be issued for any subsequent
work (if approved) after the Fit/Gap Analysis is completed.
Q4.
Under the main objectives of the fit / gap analysis, you state that the assessment partner will
investigate the feasibility of utilizing a cloud based and/or on premise environment to
implement Supply Chain and Financial modules. Can you confirm that the scope includes ONLY
fit assessment to the current GNL Oracle e-Business environment and gap analysis can be
aligned to either Oracle e-Business product extensions first and if Oracle cannot meet the
requirement only then will high level alternative Cloud offerings in the market be assessed.
A4.
The scope of the Fit Assessment is to the current Oracle e-Business environment in use by the
Government of Newfoundland and Labrador. The Gap Analysis will be aligned to Oracle ebusiness product solutions only. Non-Oracle solutions are not in scope at this time to fill any gaps
in requirements.
REVISED A4 (CIRCA January 19):
The scope of the Fit Assessment is to the current Oracle e-Business licencing model in use by the
Government of Newfoundland and Labrador. The Gap Analysis will be aligned to Oracle ebusiness licencing only. Non-Oracle solutions are not in scope at this time to fill any gaps in
requirements.
Q5.
The RFP states that “the preparation of these deliverables may require jurisdictional liaison and
consultation”. Can you please describe the expectation and extent of these consultations and
liaisons and would these be the responsibility of the successful vendor or responsibility of
NLCHI?
A5.
Given the time constraints, it is not anticipated these consultations (if they occur) will be
extensive; rather, this value-added work would only supplement or validate the Consultant’s core
Fit/Gap Analysis work. It would be the responsibility of the Consultant to facilitate these
sessions.
Q6.
Has a vendor ‘partner’ been involved in the development of this RFP? If so please indicate the
name of the firm and also whether this represents a conflict of interest in pursuit of ongoing
work (this and subsequent phases).
A6.
No
Q7.
Under the requirements and deliverables there is a list of functional areas in scope
section. There is an item titled Payroll and Reporting. Does Payroll specifically refer to the
Payroll module GNL currently uses in PeopleSoft or is the word Payroll used to refer to the
whole HRMS suite (Payroll, Benefits, Leave Management, HR, Time and Labor etc.)?
A7.
Yes – the Payroll module GNL currently uses is PeopleSoft. However, important to note that
operating this core Payroll module requires the use of the integrated components of the broader
HRMS functions.
Q8.
In the Evaluation Criteria section it is stated: “Experience of proposed resources – three
references must be included (60%)" Could you please confirm the ask is for proposed resources
to have relevant experience/qualifications in Oracle ERP and for the company respondent to
provide three references?
A8.
That is correct. The proposed resource(s) must have relevant experience in Oracle. Ideally, the
three references would be for the proposed resources who have worked on similar projects
relative to Oracle. However, company references are fine if they support the scope of the RFP.
Q9.
In the Requirements and Deliverables section under Technical you reference Business
Intelligence? Do you have an existing BI application?
A9.
Yes. GNL uses Oracle Business Intelligence Applications (OBIA) as its Enterprise reporting tools.
The Regional Health Authorities (RHAs) use Cognos
Q10.
In the “Requirements and Deliverables” section under Financial Management can you please
clarify what you mean by statistical management?
A10.
Statistical management means the tracking and reporting of statistical data. GNL’s current
system has two General Ledgers, a statistics ledger and a financial ledger, and most of its
expense codes have corresponding stat codes. In addition, the payroll module has to be able to
automatically generate payroll statistics per pay run, as per MIS guidelines.
Q11.
Under the Introduction section, you state that a preliminary fit gap analysis relative to this vision
has been completed. Upon signature of Exhibit A, will you provide this preliminary fit gap
analysis for our review, to assist in our RFP response? We believe this will be beneficial in
determining the correct level of effort and scope for our response.
A11.
The successful bidder will have access to this preliminary fit/gap assessment.
Q12.
The RFP indicates that responses must be a maximum of 6 pages. In order to respond to
mandatory and rated requirements adequately, we would like NLCHI to allow for appendices to
contain supplement information.
A12.
That is fine.
Q13.
In order to provide exceptional support and delivery to NLCHI to cover all aspects of functional
areas listed in the RFP, we will be proposing a number of resources to complete the work.
Would the Government of Newfoundland and Labrador accept 3 corporate references that
clearly demonstrate our experience in lieu of 3 project references per resource proposed?
A13.
See A8.
NOTE: With reference to Q4, please note that GNL does not currently have a license for Oracle’s
supply chain functionality.