INTERNAL JOB POSTING (IJP)
Internal Policy
Abstract
This document details the policy on IJP across Anand Group for level 2 & level 3 positions and describes
the various steps in the IJP process
Policy - Internal Job Posting
Contents
Internal Job Openings – Policy at Anand Automotive Pvt Ltd ................................................................ 2
1. Objective ......................................................................................................................................... 2
2. Policy............................................................................................................................................... 2
3. Procedure ....................................................................................................................................... 2
3.1
Posting of Vacancies ............................................................................................................ 2
3.2
Application Process ............................................................................................................. 2
3.3
Shortlisting and Selection ................................................................................................... 3
3.4
Finalizing offer and transfer of employee ........................................................................... 3
Annexure 1 – IJP Format ......................................................................................................................... 4
Annexure 2 – Format for application ...................................................................................................... 5
Annexure 3 – No Objection Certificate (NOC) ........................................................................................ 6
Annexure 4 – IJP Process Flow ................................................................................................................ 7
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Policy - Internal Job Posting
Internal Job Openings – Policy at Anand Automotive Pvt Ltd
1. Objective
1.1
1.2
1.3
The internal Job Posting (IJP) policy aims to source talent internally for positions in
level 2 and level 3 by allowing increased access to available vacancies across Anand
companies.
Groom & retain in-house talent by providing them the opportunity to move across the
Group both functionally & geographically.
Provide opportunity to employees to take active role in their career progression.
2. Policy
2.1
2.2
All job vacancies at level 2 and level 3 within the Group will be floated for inviting
applications internally.
Candidates within the Company & across Anand Group will be eligible to apply as per
the following criteria:
a) Must have completed minimum 24 months in the current role.
b) Should have a rating of ‘G’ or above during last two performance review cycles.
c) Should have the requisite qualification, skill sets, behavioural competencies and
track record of achievements within the Group.
3. Procedure
3.1
Posting of Vacancies
3.1.1 The respective HR Office wishing to recruit will prepare the advertisement in the
prescribed format (Annexure I) with specific mention of the point of contact (HR
responsible for the recruitment of vacancy).
3.1.2 The advertisement will be sent to Corporate HR for distribution.
3.1.3 Notification emails will be sent by Corporate HR to Group Company HRs and Plant HRs
who will then circulate it amongst the employees through e-mails.
(At a later date, the process will be automated and requirements will be posted online
post implementation of HRMS).
3.1.4 The IJP will be active for 2 weeks from the date of posting within which the candidates
will have to apply (closing date will be specified in the job ad).
3.2
Application Process
3.2.1 The eligible candidates will send their application as per the prescribed format
(Annexure2) along with the updated resumes to the specified contact (HR responsible
for the vacancy) mentioned in the job advertisement.
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Policy - Internal Job Posting
3.2.1 The aim of such a policy is to nurture the freedom to develop every employee’s career
path. As a result, supervisor’s approval is not necessary for applying.
3.3
Shortlisting and Selection
3.3.1 The shortlisting and selection of the applicants will as per the recruitment guidelines
by the respective hiring Company HR.
3.3.2 Hiring Company HR will ask the respective Company HR Heads of the shortlisted
candidates to provide a No-objection certificate (NOC) from their COO as per the
predefined format (Annexure3). Without this NOC, the candidate will not proceed to
the next step of hiring.
3.3.3 Reason to be provided to Corporate HR for cases where NOC is not provided.
3.3.4 TADA for attending interviews will be reimbursed to the candidate by the hiring
company in accordance with the company policy.
3.3.5 The entire shortlisting and selection procedure must be completed in 30 days.
3.3.6 Intimation on selection/rejection will be given in writing by the respective HR of the
hiring Company
3.4
Finalizing offer and transfer of employee
3.4.1 Changes in compensation/designation will be determined based on job, location etc.
by the hiring Company.
3.4.2 Employee has the option to decline the offer if his/her expectations are not met.
3.4.3 The selected employee is to be released at the within 60 days post confirmation of the
offer, to take up the new position.
3.4.4 The transfer of the selected employee will happen as per the company policy.
3.4.5 In case of conflict in release of the employee, the final decision rests with the
respective AEC member of the relieving company. This is to ensure that both business
continuity & personal aspirations are met, as part of this process.
The Company reserves its right to modify/withdraw this scheme without assigning any
reason by using its sole discretion which will be binding on all employees.
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Policy - Internal Job Posting
Annexure 1 – IJP Format
The standard list of details that must be mentioned in the internal job posting on the portal
are as mentioned below:
Company
Location
Grade
Job Purpose
Department
Job Title
Reporting To
Job Duties
Education
Experience
Required skill set
Other pre-requisites (if
any)
POC Details (Email id)
Last date for
application
Other details specific to each project and position may also be included in the
advertisement.
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Policy - Internal Job Posting
Annexure 2 – Format for application
The details that must be mentioned in the application are as below:
Name:
Company:
Location:
Current Job Title:
Grade & Level:
Date of Birth
(dd/mm/yy):
Qualification:
Date of Joining
(dd/mm/yy):
External Experience
Internal Experience
Last three appraisal
ratings
Special Trainings/
Awards/Recognition
Rating:
Rating:
Rating:
Year:
Year:
Year:
E.g. HC/ATA/AT/AL/VLFM/Six Sigma Green/Black belt etc.
Current role and
responsibilities
Experience in current
role
Why are you
interested in this
position?
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Policy - Internal Job Posting
Annexure 3 – No Objection Certificate (NOC)
Date: ______________
Subject: No Objection Certificate (NOC) for applying in Anand Group Company through
internal job posting (IJP)
To Whomsoever It May Concern
This is to certify that Mr. /Ms. ____________________________has been associated with
_________________ (Company name) as __________________ (designation & department)
from ___________ onwards.
We at __________________ (Company name) have no objection upon him/her if s/he joins
__________________ under IJP scheme of the group through job posting no. __________
(mentioned in the IJP advertisement).
For ____________________ (Company name)
Signature of the COO
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Policy - Internal Job Posting
Annexure 4 – IJP Process Flow
Company HR initiates IJP for open positions in L2 & L3 and sends
advertisement as per standard format to Corporate HR
No
Share feedback
for review
Approved by
Corporate HR
Yes
IJP advertisement send to Company HRs & Plant HRs by Corp. HR
IJP circulated to all employees through e-mail by Company HR head
Eligible candidates send application and resume to the contact
person mentioned in the IJP advertisement within 2 weeks
Regret mail send by
hiring Company HR
No
Candidate Resume
shortlisted
Yes
Hiring Company HR Head to get NOC from the respective Company
HR head of the shortlisted candidate
Reason provided
to Corp HR
No
NOC given by COO
Yes
Selection process to be completed by hiring Company HR as per
process within 30 days and extend offer to selected candidate
Consider another
candidate
No
Offer accepted by
the candidate
Yes
Candidate to be released from the current company within 60 days
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