Standard Procurement System
(SPS)
Program Manager Update
COL Luwanda F. Jones
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Agenda
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Introduction
Program Overview
Year in Review status
Help Desk Support
Update on SPS Service Releases
Testing
Information Assurance
Training
Center of Excellence (COE)
Way-ahead
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A Closer Look: Alignment
Management
Management
Management
Management
!! Systematic
Systematic
Transformation
Transformation Approach
Approach
!! Tiered
Tiered Accountability
Accountability for
for
Results
Results
!! Horizontal
Horizontal Integration
Integration
Alignment
Alignment
!! Alignment
Strategic
Objectives
Strategic
Objectives
Alignment
Drive
DrivePriorities
Priorities
!
Objectives
Strategic
Objectives Drive
Drive
!!! Strategic
EE
nterprise-wide
nterprise-wide
Priorities
Priorities
Standards
Standards and
andRules
Rules
!! Enterprise-wide
Enterprise-wide
!! Standards/Rules
Transition
Planning
Transition
Planning
Standards/Rules
BT A: Translating Priorities (Warfighter, Business, and
L RPs) into Process and Technical Requirements
!! Transition
Transition Planning
Planning
Delivery
Delivery
!! Enterprise-level
Enterprise-level Solutions
Solutions
Delivery
Delivery
!! Shared
Shared Web-based
Web-based
Services
Services
!! ERP
ERP Best
Best Practices
Practices
The Path to DoD-wide Business Agility
and Information Visibility
The BTA
ALIGNMENT
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DELIVERY
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MANAGEMENT
Customer Results
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End-to-End Business Mission
Core Business Missions must operate seamlessly across functional
domains to deliver end-to-end capability for warfighters
Human Resources Management
Who are our people, what are their skills, where are they located?
Core Business Missions
Weapon System Lifecycle Management
Plan/Budget
Who are our industry partners, and what is the state of our relationship
with them?
Materiel Supply & Service Management
What assets do we provide to support the warfighter, and where are those
assets deployed?
Real Property & Installations Lifecycle Management
How are we investing our funds to best enable the warfighting mission?
Financial Management
Procurement
IT
HR
Legal
Design/Dev
Storage/Trans.
Maintenance
Disposal
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BTA Organization Chart
Director
Deputy Director
• IT
• Security
• Human Resources &
Admin Services
Chief of Staff
• Support
• Communications
• P2P Operations • Comptroller
Transformation
Priorities &
Requirements
Financial
Management
Transformation
Priorities &
Requirements
Supply Chain
Management
Transformation
Priorities &
Requirements
Human Resource
Management
Chief of
Contracting
Enterprise
Planning &
Investment
• Stakeholder Relationships
- PSAs, Components, External DoD
• Business Enterprise
Architecture (BEA)
• Enterprise Initiative Oversight
• Enterprise Transition
Plan Performance
Management & Reporting
• BEA and ETP Support
• Component Program Implementation Support
• DBSAE Program Implementation Support
• Investment Management Support
• Business Capability
Lifecycle Process
Support
• External Government
Liaison/Customer
Relations
Warfighter
Requirements
• CoCOM Engagement
• Expeditionary
Business
Processes/ Systems
Planning &
Requirements
• Expeditionary
Business
Processes/Systems
Execution
Enterprise
Integration
• Services
Programs and
Stakeholder
relationships
• End to end
business
processes
Defense Business Systems
Acquisition Executive
• PEO: Enterprise Finance
• PEO: Enterprise Sourcing
• PEO: Human Resources/
Medical
• ERP programs
• Integrated Management
Information Environment
• MAIS Acquisition Support
Business Transformation Agency
• ERAM Support
• IRB Support
Updated: January 4,
2010
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DBSAE Mission
Develop, operate, and drive successful implementation of
Combat Support Business Enterprise Solutions for the Warfighter that
deliver a solid Foundation for Sovereign Operations
for the United States of America
Accomplished Through:
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Transformation and Innovation
Transitioning proven systems to
sustainment
A Trained, Agile and Ready Workforce;
Skilled, Motivated, Ethical, Diverse.
Rapid Acquisition
On Schedule
On Cost
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SPS Program Overview
Mission Statement:
Provide standard processes, standard sharable data, policies, procedures, and a standard automated procurement
system in order to increase efficiency and accountability in the DoD procurement process.
User Community:
Capability / Improvements:
• Robust components tailored for DoD Acquisition
Community
• Targeted at 1102-series contracting Professionals
• Deployed world wide
• Contingency Sites
• Provides DoD standard contract writing capability,
ensuring compliance with statutes and regulations.
• Contributes to the DoD paperless contracting initiative
• Contributes to unqualified audit opinion
• Provides business intelligence and asset visibility
Special Features:
Characteristics / Description:
• Cornerstone for cross-functional integration of the
logistics, financial management and acquisition
communities
• Enables paperless transmission of standard data
through adaptive technology
• Provides standardized contingency contracting
operations
• Enables business process modernization
• Critical feeder system to the financial management
business mission area
• Supports Enterprise Resource Planning (ERP) Best
Business Practices
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Year in Review Status
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Changes in SPS Help Desk Capability
SPS FPDS-NG Engine compatible with FPDS-NG version1.3
Deployed SR10/SR10a
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BTA funded New Sybase License Agreement
SPS FPDS-NG Engine will be compatible with FPDS-NG version 1.4
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SR08 no longer supported
Goal 1 Oct 2010
Aligned with Procurement Data Strategy
Clause Updates: Trafficking of Human Beings
DoD IG Audits:
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JCCIA deployment
Marine Corps Audits
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Changes in Help Desk
Support
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Changes in Level 1 Call Center /
Help Desk 2/3
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No longer tracking issues related to FPDS-NG
– Issues stemming from FPDS-NG should be directed to their help
desk.
No longer supporting database migrations
– Sites may still choose deployment team for assistance
No longer performing Pre-Deployment reviews
– Effective March 1, 2010
– Help Desk no longer performing green light assessments
– Services responsibility to green light their sites
Contingency support changes: Only severity 1 issues are 24/7
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Update on SPS Service
Releases
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Service Release 10 Capabilities
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Fully Deployed by
February end 2010
Archiving Phase 1
DoD Notice and Consent Banner
Foreign Currency Exchange Rates at Line Item
Security Lockout
Fixed Price Award Fee Contract Type
Incorrect Ship-To in Delivery Order
Warrant Level for No-Cost Cancellation
Global Change fixes
Automation when Attaching PRs
– Adding PR line items/sub-line items to awards
Purchase Request - Prevent editing other than conformed copy
Creation of GSA Schedule Orders from Solicitations
Update Standard Forms DD2579 & SF26
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Service Release 10 Capabilities (Cont’d)
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Fully Deployed by
Adapter v2.7 Update
February end 2010
– Insert Modifications via PD2 Adapter as Read-Only
– Add New Document Types to PD² Adapter
Technical Refresh
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Sybase ASE v15.0.2 ESD#5 Upgrade
Sybase Open Client v15 Upgrade
webMethods v7.1
Cognos Impromptu v7.4 Upgrade
SPS-C v1.2
Government Policies & Directives
– Clauses and Standard Data Updates
– FPDS Engine v3.2
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Boolean and Local Area Set Aside Changes
Implement FPDS-NG v1.3 Web Services Changes
Transfer Action
Response to Remaining FPDS-NG v1.3 Requirements
– FAR/DFAR Forms
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Service Release 10a Capabilities
Fully Deployed by
February end 2010
• SR10a is SR10 Capabilities bundled with the
following:
– Patches:
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Sybase v15.0.2 ESD #6 Patch
webMethods v7.1 Patch
FPDS-NG Patch
IAVA Java Virtual Machine (JVM) Patch
– JCC-I/A Enhancements:
• FPDS-NG Pre-fills
• Suppress CCR Synch for some DUNS
• Scheduled Synchronization for SPS-C
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Service Release 11 Capabilities
Currently Testing
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Archiving Phase 2
Capability to Reflect Date/Time Stamp on Audit Trails
IA Control Concurrent User Session
Change Password Characteristics
Non-Classified Documents Banner
Document Transfer
External Award Transfer
My webMethods Server (MWS) Support
– Trading Networks (TN) Console has been deprecated and replaced
by MWS, a portal platform for webMethods Product Suite
– Provides browser-based User Interface (UI) for administration and
transaction monitoring
– Possible impact to custom (non-legacy) integrations where custom
document types and processing rules were previously added
through TN Console
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Updates to Hardware Specifications for SR11
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New functionality requires increased hardware resources
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Applications Server Framework (ASF) Server
– From 1 CPU x 256MB (SR10 optional) to 2CPU x 2GB minimum
required
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Integration Server
– From 1 CPU x 1 GB RAM per server (SR10) to 1 CPU x 1.5 GB
RAM per instance
– Due to Adapter and Document Transfer, External Award Transfer
and Archiving Phase II enhancements requiring more horsepower
to co-exist
– Restate “Adapter Configuration” label as “Integration Server
Configuration”
– Accommodate for multiple (3) webMethods instances per physical
server
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Discontinue combined ASF/webMethods configurations
– Recommend sites currently running to separate ASF software
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Technical
Upgrades/Enhancements
• Modification to Sybase Licenses and Maintenance
– Additional Adaptive Server Enterprise (ASE) support for HPUX Itanium, Windows x64, Solaris x64, and High Availability
Option
• Windows 64-bit Certification (prior to SR12)
• Solaris 64-bit Platform Certification (to be placed on
contract)
• SSH Tectia Licenses for entire SPS user community
– Will provide enhanced security for SPS application.
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Service Release 12 Capabilities
Projected Delivery FY11
• Concurrent Modification Performance
• Phase 1 Unit price changes when exchange rate is changed
in a CLIN (Phase 2 in SR13)
• DO/TO Matching to Priced SubCLINs
• ELIN Assignment Generation
• Add support for Federal Desktop Core Configurations
(excludes Vista)
• Ability to Generate PR Returns to originating systems
• Attaching a Funding PR to a Line Item that Already
References a PR
• Add support for Windows Server 2008 & Internet Explorer 8
• Procurement Data Standard (PDS)
• Emergency and Contingency Contracts
• Editing Generated Documents
• Access Rights over Workload Management
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Procurement Data Standard (PDS)
• Changes in the SPS Integrity Tool (Purple
Edits)
– Every POC requires a Phone, Fax or email address
– Every line item must have a unit of measure,
quantity, delivery point, and acceptance point for
deliverable line items
– Based on the contract Pricing Arrangement, various
line item amounts should be required and other
amounts should be prohibited (not allowed) on the
contract line item pricing tab
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JAN
FY10
Y K
FYAPR10 MAY
SPSJUNTest
Schedule
JUL
AUG
SEP
OCT
FEB
FY10
W
MAR
FY10
FY10
FY10
FY10
M
Libxml2.dll IAVA Fix
ETI Common
2Q10
SR10
2Q10
SR11
3Q10
SR11
GTF
SR11 RC02
SR11
SAT
SIT
INC 2
SR11
I
FY10
-Fresh Install
-Translations NOT
AVAILABLE
eDARTS and AIRS
100%
REGRESSION
Interfaces
FY10
4
FY10
L
3Q10
SR11
FY11
C
NOV
FY11
V T
DEC
FY11
X
JAN
FY11
Y K
4Q10
SR11
SR11 RC03
SAT
SR11 DEPLOY
TRR
64 Bit OS
IAVA 122?
FPDS-NG
V1.4
SR10a
V3.2a
SR02
Patch
DEVELOPMENT/ATS
Joint
Organizational
Query UAT
PRE PDS
PREP
SR10
V3.2
SR03
Patch
INC 2 EST REQUIREMENTS
/FSD
SR12 EST
DPAP
SR11
V3.3
SR01
PDS
AWDs
SPS/
PRIE?
DPAP
JOQ
PDS
MODs
DPAP AWARD II
PDS TEST
Patch
PACKAGING
SR12
V3.4
GTF
SR12
SIT
Baseline
Everything
SVC TEST
I SR12
SITE
SAT
PREPARATION
Procurement
Data Standard
Phase II
I = Installation by Test Sites and other vendors of baseline then upgrade
D= Delivery, TRR=Test Readiness Review, L= Labor Day, C=Columbus, V=Veterans T=Thanksgiving, Y=New Years Day
X=Christmas, K= Martin Luther King, W=Washington’s BDay, M=Memorial Day, 4=4thJuly
Estimated
w/ Prefill
w/o Prefill
Baseline
Brown Out
AS OF 9 Feb 2010
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Information Assurance (IA)
• Security Requirements
– Pre-Deployment package requires:
• Valid Authority To Operate (ATO) / Authority To Connect (ATC)
• Applied appropriate Security Technical Implementation Guides
(STIGS) / Information Assurance Vulnerability Alerts (IAVAs)
• Valid Continuity of Operations Plan (COOP)
– In order to deploy, sites required
• acknowledge compliance
• or, provide way forward if non-compliant.
– Requirements based on DoD Instruction 8510.01
– IAVA Process Implemented
• Track all IAVAs for applicability to SPS
• Perform Impact Analysis to determine actual significance and
recommended mitigations
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SPS Training
What’s New!
– Single Seat Ordering for Instructor-Led Classes
• Adds flexibility/accessibility to meet your individual training needs
• Open Registration Schedule available on the COE
– SR10 Job Aids and Quick Reference Guides
• Provides supplemental training resources at your desk side - visit the COE
– All SPS Training Programs are now available online through DAU
• SPS 102-Contracts for Production or SPS 103-Systems Administration satisfies
the prerequisite for Authorize Caller Status
What’s on the Horizon!
– SR11 training programs, materials and products
• Available in conjunction with initial deployment of the new release
– Updated SPS Training Page on the COE – More Interactive
• Will capture training feedback and provide access to new training products (Job
Aids etc.) and information (“Training Tips of the Month”, “Ask the Professor”)
Stop by the SPS Training Booth, #102, to Learn More!
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New SPS Center of Excellence
(COE) Portal
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Available on Defense Knowledge Online (DKO) in March 2010
A DKO account is required
Web address: www.us.army.mil/suite/page/622243
• New Features!!!
– Faster Authorized Caller Process
– Information Assurance & Service Release sections
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For more information, please contact
Monte Johnson: [email protected] 703-601-5335
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Way-Ahead
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Sustainment Strategy
– Funding top line is static
– After FY11 (SR13), Critical Fixes only
Continue to strive for 6-8 month deployment cycle:
– Sites outside of window risk help desk support
Help Desk Support
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No support to SR08 or earlier after 1 March 2010
Help desk support : production databases only
No support to pre-certification package process effective 1 Mar 2010
No 24/7 help desk support for contingency unless Severity 1
• Severity 1 - The system is down. No alternative is available; all users cannot
proceed. No work can happen.
• Severity 2 - The system and user operations are severely impacted. Software
still operates. No alternative available.
• Severity 3 - Alternative available. Operations function. Slight disruption for
one or more users.
• Severity 4 - Minor problem, as it does not affect a user’s ability to operate the
software (cosmetic or nuisance problem)
Please stop by the following booths to learn more about SPS: Training #102, Help
Desk #505, and CACI #109 – demonstrating assistive technology with PD2
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SPS Desk Officers
Army
• Karen Goldstein: [email protected] 703-681-3447
Air Force
• Robert Steinhagen: [email protected] 703-5887227
Navy/USMC
• Eric Ferraro: [email protected] 703-602-6716
ODAs
• Roger Berger: [email protected] 703-428-1593
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Questions?
Business Transformation Agency
COL Luwanda Jones
Program Manager
Standard Procurement System
703-601-3900 (w)
[email protected]
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JPMO Points of Contact
Technical
• Tariq Hanif: [email protected] 703-601-7422
• Rene Soriano: [email protected] 703-601-7414
Requirements/Customer Advocacy
• Richard Pak: [email protected] 703-601-7413
• Marquita Adams: [email protected] 703-601-7412
Integrations
• Darryn Miller: [email protected] 703-601-7410
• Rene Soriano: [email protected] 703-601-7414
Government Testing
• Cliff Yamamoto: [email protected] 703-460-1508
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