This quick reference guide is designed to assist with any
questions you may have filling out the proposal
submission. If you have further questions, please email:
[email protected] or call: (916) 703-9141.
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School of Medicine Proposal Approval Request Form
Please respond to all questions and upload Sponsored Programs Office (SPO) datasheet, abstract, budget, and additional
documents (as required). Once approved by the School of Medicine, you will receive a signed copy of your data sheet within 1-2
working days via email.
NOTE: The department is responsible for submitting the proposal in its entirety (including the signed data sheet) to SPO at
least 5 business days before the sponsor deadline.
For questions about this form or the approval request process, contact School of Medicine Sponsored Programs at
[email protected].
Principal Investigator
* must provide value
If your PI is not listed,
select AA and enter the
PI's name (last name,
first name) in the field
provided.
Proposal Title
* must provide value
Expand
PI email
* must provide value
Administering Department
* must provide value
If the ADMINISTERING
department is not
displayed, select ZZ and
enter in the field provided.
Please enter PI's HOME
department. If not listed,
select ZZ and enter in the
field provided.
Are there Co-PI's to be recorded?
Contact email for the Principal Investigator
Department responsible for administering project
PI Home Department
If different from Administering department
Yes
No
reset
Department Contact
* must provide value
Administrative contact - Last name first
Department Contact Email
* must provide value
Administrative contact email
Department Contact Phone
* must provide value
Administrative contact phone number
Administrative contact phone number
Sponsor
* must provide value
If sponsor is not listed,
select 001 and enter
sponsor name in the
field provided.
Prime Sponsor when Flow Thru (UCD is part of another
organization's proposal to a funding entity)
Where is the research being conducted?
* must provide value
Agency/Organization directly giving funding to UC Davis
Original source of funding if applicable
If sponsor is not
listed, select 001 and
enter
sponsor
name
In which building will the majority of the
work be done?
in the field provided.
Project Start Date
Today
M-D-Y
Today
M-D-Y
* must provide value
Number of Budget Periods
* must provide value
Project End Date
* must provide value
Indirect Cost Rate
* must provide value
Provide a whole number WITHOUT the percent (%) sign
Indirect Cost Base
Modified Total Direct Cost (MTDC)
* must provide value
Total Direct Cost (TDC)
Total Cost (TC)
Waiver
reset
Choose the indirect cost base applied to the rate
Proposed First Budget Period Total Cost
The Total Costs for the first budget period (Direct + Indirect
costs)
Total Direct Costs - All Budget Periods
The Total Direct Costs for all budget periods
Total Indirect Costs - All Budget Periods
The Total Indirect Costs for all budget periods
Total Cost - All Budget Periods
Agency/Sponsor Call Number
* must provide value
RFP, RFA, or other funding source number and is linked to a
specific call title as well
Agency/Sponsor Call Title
* must provide value
This may be linked to a call number
What type of submission is this?
Initial
* must provide value
Resubmission (not previously funded)
Renewal
reset
What type of proposal is this submission?
Prime (UCD applying directly to funding entity)
* must provide value
Flow thru (UCD is part of another organization's
proposal to a funding entity)
Supplemental (Additional funding under an existing
award)
reset
Does the PI need an exception to policy in order to be
Prinicipal Investigator on this project?
Yes
No
If the PI needs an
exception to policy,
upload the eligibility
exception form below.
Upload final, complete, and approved Sponsored
Programs datasheet
* must provide value
reset
Upload document
Must be signed by PI and Administering Department Chair
Upload the budget
Upload document
* must provide value
Upload a summary or abstract of the proposal as a pdf
if applicable
Upload document
Additional Notes for SoM Office of Research
Expand
Submit
Thank you for submitting your proposal!
REDCap 6.16.4 - © 2017 Vanderbilt University
A signed copy of the approved SPO datasheet will be emailed to
[deptcontact1] and [investigator2] within the next 1-2 working days.
Submit the entire proposal, including the signed datasheet, to the UC
Davis Sponsored Programs Office at [email protected] at least 5
days before the sponsor submission deadline.
NOTE:
The department is responsible for submitting the
proposal in its entirety (including the signed data sheet) to SPO
at least 5 business days before the sponsor deadline.
Please print this page for your records - you cannot return to
this page once it's been closed.